Consultant - 2019 - Galena Consulting / Impact Fee Analysis & CIP - 9/17/2019ALENA
ONSULTING
CONTRACT FOR SERVICES
CITY OF EAGLE, IDAHO
IMPACT FEE ANALYSIS AND
CAPITAL IMPROVEMENT PLAN DEVELOPMENT
Our team is highly qualified to conduct the development of the City's police impact fees:
• Previous experience in preparing impact fee studies and fiscal impact analyses.
As demonstrated in this proposal, we have completed over 100 impact fee studies
over the past 20 years for local governments in Idaho, Colorado, Nevada, Utah and
Wyoming.
• Knowledge of legal statutes on Development Impact Fees. Our team is well versed
in the application of Idaho State Statutes on development impact fees.
• Ability to meet critical timelines. Every impact fee study we have completed has
been on-time and within budget. We encourage you to check the references included
herein.
• Public and private sector work. Although the majority of our public finance
projects are for the public sector, we do work periodically for private builders and
developers. Our familiarity with private sector real estate and development allows us
to anticipate questions from builders and developers and respond to private sector
concerns.
The following is a partial list of impact fee, capital planning, fiscal impact analysis, and
economic analysis clients served by the members of our team:
• Boise, Idaho
• Caldwell, Idaho
• Caldwell Rural Fire
• Cascade, Idaho
• Council, Idaho
• Donnelly, Idaho
• Driggs, Idaho
• Eagle Fire District
• Emmett, Idaho
• Jerome City, Idaho
• Kootenai City, Idaho
• Kuna, Idaho
• Kuna Fire District
• Marsing Fire District
• McCall, Idaho
• Meridian, Idaho
• Meridian Rural Fire
• Middleton, Idaho
• Middleton Fire District
• Middleton Parks District
• Mountain Home, Idaho
• NACFR District
• Nampa, Idaho
• Nampa Rural Fire
• Payette, Idaho
• Shoshone City, Idaho
• Star Fire District
• Twin Falls, Idaho
• Valley City, Idaho
• Wilder Fire District
ELENA
APPROACH TO PROJECT
The impact fee study methodology we have successfully employed for the above clients is
fully consistent with the relevant Idaho State Statutes. This approach includes:
• Forecast of residential and commercial growth;
• Analysis of current infrastructure service standards and capital needs, and
assessment of the source of demand for future capital improvements;
• Analysis of cash flow stemming from impact fees and other infrastructure
financing sources (i.e., land donations, bonded indebtedness, special districts,
General Fund contributions);
• Preparation of a fiscally -constrained Capital Improvements Plan (CIP) and
identification of the growth -related portion of City infrastructure plans;
• Calculation of full cost -recovery impact fees by land use type;
• Implementation recommendations including impact fee credits, potential
exemptions, how fee revenues should be accounted for, and how the fees should
be updated over time;
• Facilitation of discussion with stakeholders on the effect of the impact fees on
economic development and the City's infrastructure needs;
• Support to elected officials in considering the adoption or update of impact fees;
and;
• Assistance to City legal staff in preparing or updating enabling legislation.
Our proposed work plan to develop the City's police impact fee study and 10 -year
fiscally constrained capital improvement plan includes:
Task I. Project initiation
Task I-1. Initial meeting with City staff to formalize schedule, plan stakeholder workshop,
clarify and define needs and approach, define communities for comparison, and submit data
requests.
Task I--2. Meet with impact fee advisory committee.
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Task II. Detailed analysis of current conditions, current financing systems, infrastructure requirements
and new system options. Update of the City's capital improvement plans.
Task II -1. Collect and review available data on current service levels for use in providing an
introduction to service delivery issues and for developing infrastructure expansion cost
estimates and service delivery standards.
Task 11-2. Analyze the City's current debt financing systems and document extent of current
indebtedness; identify infrastructure that has been acquired with borrowed funds.
Task II -3. Review and evaluate the City's long-term infrastructure requirements recognizing
the four sources of infrastructure demand: repair/replacement of existing facilities, betterment
of service standards, institution of new services, and expansion of facilities for new
development. Where master plan -based capital needs are not fully identified, work with
appropriate City staff to identify and estimate costs for these improvements.
Task II -4. Review and evaluate current long-term capital financing systems, including sources
of revenue such as General Fund contributions, land donations, bonded indebtedness, and
special districts. This will include an analysis of the cost of development versus revenue
generation within the City as it relates to capital projects. We will collaborate with City
budget staff to determine the degree to which each revenue source can be anticipated to be
available to fund portions of the CIP, and fiscally constrain the CIP to meet these
expectations.
Task III. Analysis of current and future land use
Task III -1. Collect data on current land use patterns in City of Eagle, including the acreage
and square footage of different types of uses and the numbers and types of housing units.
Task III -2. Evaluate any existing projections or development trends, including population
projections that indicate current direction of development in terms of physical locale and
types of land use development.
Task III -3. Based on the above information, generate calculations documenting current
development in City of Eagle, and forecast of future development over the next 10 years.
Task IV. Calculation of preliminary development impact fees
Task IV -1. Calculate preliminary fees. This will include the following steps:
• Quantify capital costs (data from Task II)
• Quantify unit costs (data from Tasks II and III to derive $/unit or $/sq.ft.)
• Determine land to development conversion ratios
• Calculate revenue credits (bonded indebtedness) if appropriate
• Develop a preliminary fee schedule
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Task IV -2. Develop a plan for implementation and administration of proposed fees including
"credit" procedures.
Task IV -3. Complete comparables analysis of impact fees.
Task IV -4. Meet with impact fee advisory committee.
Task IV -5. Submit a draft report to staff for review.
Task IV -6. Conduct a briefing with City Council to review the draft report.
Task IV -7. Hold any required public hearings on preliminary capital improvement plans and
impact fee schedule.
Task V. Impact fee system final design and documentation
Task V-1. Develop final impact fee report including fee implementation and administration
recommendations.
Task V-3. Submit final report to staff for review.
Task V-4. Conduct briefings or workshops, as necessary, to facilitate discussion of City's
infrastructure needs.
Task V-5. Provide any necessary assistance to legal staff in updating enabling legislation.
Task V-6. Present final report to City Council, and address any further Council concerns or
questions.
Task V-7. Hold required public hearings.
Agreement for Engagement of Services
Galena Consulting has been retained by the City of Eagle to perform the work outlined in the
above scope. The not to exceed price for these consulting services is $8,000. Work will be billed
on a,pro:ress ba
City of Eagle Galena Consulting, Inc.
Date Date
4
E)r, 11.1
\til I.IIN(
Task 1V-2. I)e\ clop a plan for implementation and administration c)1. proposed fees incluc in,j
-credit-- procedures.
'l'ask IV -3. Complete comparables analysis of iinpact fees.
Task tV-4. Meet with impact fee advisory committee.
Task V-5. Submit a draft report to staff for review.
Task V-6. Conduct a briefing with City Council to review the draft report.
Task IV -7. Hold any required public hearings on preliminary capital improvement plans and
impact fee schedule.
Impact fiic systcnz final dcsign gn and documentation
Task V-1. Develop final impact fee report including fee implementation and administration
recommendations.
Task V-3. Submit final report to staff f or review.
Task V-4. Conduct briefings or workshops, as necessary, to f hcilitate discussion of City's
infrastructure needs.
Task V-5. Provide any necessary assistance to legal staff in updating enabling legislation.
Task V-6. Present final report to City Council, and address any further Council concerns or
questions.
Task V-7. Hold required public hearings.
. i re nz e t ?foriLizg g i a q ri t e
(ialena Consulting has been retained by the City of Eagle to perform the work outlined in the
above scope. The not to exceed price for these consulting services is SS,OOO. Work will be billed
on a progress
City of Eagle
ti
Galena Consulting, Inc.
Date Date