Minutes - 2019 - Eagle Public Library - 07/17/2019 - RegularTHE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Eagle City Hall, 660 Civic Lane
July 17, 2019 6:00 P.M.
1. CALL TO ORDER: 6:01pm
2. ROLL CALL: MORTENSEN present, HYER present, THAEMERT present, ROGERS present,
SOELBERG present.
3. ADDITIONS, DELETIONS, OR MODIFICATIONS TO THE AGENDA: None
4. CONSENT AGENDA:
• Minutes of June 19, 2019.
• Approval of Bills.
• 31) Printing Policy:
• Interlibrary Loan:
Soelberg moved to approve the consent agenda. Hyer seconded. All approved, motion passed.
5. REPORTS
a. Director's Report
Mr. Bumgarner shared that borrowing continues to increase while class participation has leveled
off. A new staff member joined the team within the last month.
b. Library Liaison / City Hall Reports
Council Member Mitchel shared there would be a town hall meeting on July 24. The topic would
be the city's contract with the Humane Society and options for local services.
c. American Library Association Annual Conference report
Thaemert presented it was a great opportunity to learn about emerging library topics. Both Rogers
and Thaemert attended sessions specific to trustees and expanding library services. One large
takeaway was to think creatively and expand the options of who to collaborate with in the
community.
6. OLD BUSINESS
a. Trustee Convention workshop date.
The board members will meet on August 4 from 1:00 to 3:00 in the library conference room to
discuss specifically the items learned at the trustee convention workshop.
b. Meeting Room Policy.
After discussion, Thaemert moved to eliminate the fee requirement for the public use of meeting
room space. Mortensen seconded. All approved, motion passed.
c. Study Room Policy.
After discussion on the continued need for a separate study room policy, Hyer moved to revoke
the study room policy. Soelberg seconded. All approved, motion passed.
7. NEW BUSINESS
a. Tutoring Policy.
After discussion on the continued need for a separate policy for tutors, Thaemert moved to revoke
the tutoring policy. Hyer seconded. All approved, motion passed.
b. Library Use Policy.
Currently, the library use policy sets out different fee schedules for non-resident fees. There are
several possible methods to determine the costs for non-residents to use the library, including a tax
bill calculation or a flat rate. There was also discussion on charging different rates senior citizens
and non -senior citizens. There was general consensus to eliminate the different fee schedules for
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Minutes
THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Eagle City Hall, 660 Civic Lane
March 19, 2019 6:00 P.M.
senior citizens and non -senior citizens but the board needed some additional information on the
tax rate calculation for 10% of a property value and what to do with individuals who rent outside
the city.
c. Employee Dress Standards Policy.
The city of Eagle is currently drafting an employee dress standards policy which would cover all
those individuals working at the library, making the library policy redundant. Soelberg moved to
conditionally revoke the employee dress standards policy if the city of Eagle policy was adopted.
Mortenson seconded. All approved, motion passed.
d. Fee Schedule.
This issue was tabled for the next meeting when Mr. Bumgamer can explore options of calculating
non-resident fees.
e. Reorganization Proposal.
At a previous board meeting there was discussion on having a part-time lifelong education
position added to the organization. After further review Mr. Bumgarner requested the part time
position be a public relations focused position that could promote the work of the library and assist
with the development of promotional opportunities. Hyer moved to convert the lifelong education
position to a public relations position. Mortensen seconded. All approved, motion passed.
f. Public Relations Assistant Job Description.
A draft job description was presented for the public relations position. After general discussion the
job description was tabled for the next meeting in order to explore possible job titles, appropriate
pay grade and other details.
8. PUBLIC COMMENT: None
9. ADJOURNMENT: Mortensen moved to adjourn the meeting at 7:21. Hyer seconded. All approved,
motion passed.
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eagle library trustee july meeting minutes