Minutes - 2019 - Historic Preservation Commission - 05/29/2019 - SpecialTHE CITY OF EAGLE
HISTORIC PRESERVATION COMMISSION
Special Meeting Minutes
Eagle City Hall, 660 E. Civic Lane
May 29, 2019 5:30 Y.M.
1. CALL TO ORDER: Meeting called to order at 5:30 p.m.
2. ROLL CALL: Present: STAFFORD, VALENTINE, FEND, OLVERA Absent: NICOLA
3. NEW BUSINESS:
A. ACTION ITEM: Minutes of May 8, 2019 moved to end of agenda
B. Introduction of new Commissioners.
Each Commissioner introduces themselves and relays information regarding their background.
4.. UNFINISHED BUSINESS:
A. ACTION ITEM: Fiscal Year 2019-2020 budget request.
Curator Dunn reviews the proposed budget for fiscal year 2019-2020, and the various projects contained
therein. Proposed projects include distributing education flyers to local elementary schools, updating the
municipal registry via contracted consultant, nomination of property to the National Register via
contracted consultant, applying for a CLG Grant, hosting guest lecturers, and investigating opportunities
for the Commission to assist or facilitate upkeep or renovation of historic properties in Eagle. Discussion
amongst the Commissioners regarding ways to implement the identified goals and funding of same.
Stafford moves to approve the proposed Historic Preservation Commission budget for fiscal year
2019-2020 in the amount of $11,750 and forward the recommendation to Mayor and City Council.
Seconded by Olvera. ALL AYE...MOTION CARRIES
A. ACTION ITEM: Minutes of May 8, 2019
Olvera and Fend will abstain from voting, as they had not been appointed to the Commission as of May 8,
2019.
Valentine moves to approve the minutes of May 8, 2019 as presented. Seconded by Stafford.
Olvera and Fend abstain. ALL AYE...MOTION CARRIES.
5. REPORTS:
A. Commissioner Reports: none
B. Museum Manager/Curator Report: none
6. ADJOURNMENT: There being no further business
The meeting adjourned at 6:20 p.m.
Re • •ectfully sub •
dititt
E K OF H ; MEETING
ERIC VALENTINE
CHAIRMAN
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
WWW.CITYOFEAGLE.ORG
Page 1 of 1
HISTORIC COMMISSION FUND FY 19/20
Major Objects and Subobjects
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over (10-0390-00-00) $13,016
Funding from General Fund (10-0316-12-00) $0
TOTAL REVENUE: $13,016
FY 19/20
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
ADMINISTRATION
Office Supplies (10-0462-01-00)
Publicity -Printing (10-0462-02-00)
Education/Professional Memberships (10-0462-05-00)
TOTAL ADMINISTRATION:
PROGRAMS
Preservation (10-0464-07-00)
Community Engagement/Special Events
(10-0464-08-00)
TOTAL PROGRAMS:
Major Objects and Subobjects
GRANTS
Municipal Grant (10-0465-02-00)
TOTAL MUNICIPAL GRANT:
TOTAL EXPENDITURES:
250
2,000
3,000
$5,250
Line item
cost
250
Approved by CC
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
paper, plotter ink cartridge
annual printing of walking tour brochures/flyers for events, educational flyers
2,000 distributed to local elementary schools regarding HPC
3,000
3,000
1,000
$4,000
FY 18/19
2,500
$2,500
$11,750
Continuing education for Commissioners - webinars, National Alliance of
Preservation Commission membership/conference in Tacoma in 2020, 2-3
Commissioners should attend; CLG matching grant can be used to cover 1/2
cost
Municipal registry needs updated -contracting with consultant for this. CLG
grant can be used to cover 1/2 cost. Also, nomination of property for National
3,000 Register will come out of this fund.
guest lectures/refreshments; any workshops that the HPC wants to host,
1,000 school outreach
Line item
cast
2,500
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
Investigate and possibly award grants to qualified historic properties for
upkeep (painting/maintenance). Either a monetary award or a grass roots
volunteer -based event to help maintain historic properties.
HISTORIC COMMISSION FUND FY 18/19
Approved by CC 8/14/18
FY 16/17 FY 17/18 FY 18/19 FY 19/20
REVENUE BY FUND, OBJECT, AND SUBOBJECT Budget Budget Budget Budget %
Carry Over (10-0390-00-00) 7,762 12,000 8,817 13,016 -27%
Funding from General Fund (10-0316-12-00) 1,988 2,250 7,683 0 241%
TOTAL REVENUE: $9,750 $14,250 $16,500 $13,016 16%
FY 16/17 FY 17/18 FY 18/19 FY 18/19
EXPENDITURE BY FUND, OBJECT, AND SUBOBJECT Budget Budget Budget Budget yo
ADMINISTRATION
Office Supplies (10-0462-01-00) 0 250 250 250 0%
Publicity -Printing (10-0462-02-00) 250 0 0 1,500 0%
Education/Training (10-0462-05-00) 3,000 500 500 3,000 0%
TOTAL ADMINISTRATION: $3,250 $750 $750 $4,750 0%
PROGRAMS
Preservation (10-0464-07-00) 5,000 1,500 3,000 3,000 100%
Community Engagement/Special Events (10-0464-08-00) 1,500 1,000 1,000 500 0%
Historic Markers (10-0464-04-00) 0 1,000 2,000 0 100%
TOTAL PROGRAMS: $6,500 $3,500 $6,000 $3,500 71%
GRANTS:
Municipal Grant (10-0465-02-00)
0 2,500 2,500 2,500 0%
TOTAL GRANTS: 0 $2,500 $2,500 $2,500 0%
HISTORIC DISTRICT:
Publicity -Printing (10-0467-01-00) 0 1,500 1,500 0 0%
Theme & Branding- Signage & Maintenance 0 6,000 5,750 0 -4%
(10-0467-02-00'
TOTAL HISTORIC DISTRICT: $0 $7,500 $7,250 $0 -3%
TOTAL EXPENDITURES:I $9,750 $14,2501 $16,500 $10,750 16%
HISTORIC COMMISSION FUND FY 18/19
Approved by CC 8/14/18
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over (10-0390-00-00)
Funding from General Fund (10-0316-12-00)
TOTAL REVENUE:
EXPENDITURE BY FUND, OBJECT, AND SUBOBJECT
ADMINISTRATION
Office Supplies (10-0462-01-00)
Publicity -Printing (10-0462-02-00)
Education/Training (10-0462-05-00)
TOTAL ADMINISTRATION:
PROGRAMS
Preservation (10-0464-07-00)
Community Engagement/Special Events (10-0464-08-00)
Historic Markers (10-0464-04-00)
GRANTS:
Municipal Grant (10-0465-02-00)
TOTAL PROGRAMS:
TOTAL GRANTS:
HISTORIC DISTRICT:
Publicity -Printing (10-0467-01-00)
Theme & Branding- Signage & Maintenance
(10-0467-02-00)
TOTAL HISTORIC DISTRICT:
FY 16/17 FY 17/18 FY 18/19
Budget Budget Budget %
7,762 12,000 8,817 -27%
1,988 2,250 7,683 241%
$9,750 $14,250 $16,500 16%
FY 16/17 FY 17/18 FY 18/19
Budget Budget Budget
0
250
3,000
$3,250
250
0
500
$750
250 0%
0 0%
500 0%
$750 0%
5,000 1,500 3,000 100%
1,500 1,000 1,000 0%
0 1,000 2,000 100%
$6,500 $3,500 $6,000 71%
0 2,500 2,500 0%
0 $2,500 $2,500 0%
0 1,500 1,500 0%
0 6,000 5,750 -4%
$0 $7,500 $7,250 -3%
TOTAL EXPENDITURES:I $9,7501 $14,2501 $16,500 16%
HISTORIC COMMISSION FUND FY 18/19
Major Objects and Subobjects FY 18/19
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over (10-0390-00-00) $8,817
Funding from General Fund (10-0316-12-00) $7,683
TOTAL REVENUE: $16,500
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
ADMINISTRATION
Office Supplies (10-0462-01-00)
250
Approved by CC 8/14/18
Line item Working Area for all Detailed Calculations - PLEASE SHOW YOUR
cost ASSUMPTIONS
250
Publicity -Printing (10-0462-02-00) 0
Education/Training (10-0462-05-00) 500 \�
500
TOTAL ADMINISTRATION: $750
PROGRAMS
Historic Markers - Building Signage (10-0464-04-00) 2,000
Preservation (10-0464-07-00)
Community Engagement/Special Events
(10-0464-08-00)
TOTAL PROGRAMS:
Major Objects and Subobjects
GRANTS
Municipal Grant (10-0465-02-00)
HISTORIC DISTRICT
2,000
3,000
3,000
paper, plotter ink cartridge
Continuing education for Commissioners - seminars, Idaho Heritage
Conference
3 approved plaques (Fischer property & correcting Jackson House and State
St. Fischer House plaques). Adding addl. 2-3 plaques including James Castle
property once identified.
National Register nominations - contracting with consultant. Nominatin of
barn from previous survey and potentially a residential property. Update
municple register
1,000
1,000 feature. Eagle Fun Days participation
$6,000
Line item
FY 18/19 I cost
2,500
TOTAL MUNICIPAL GRANT: $2,500
Publicity -Printing (10-0464-07-00) 1,500
Working Area for all Detailed Calculations - PLEASE SHOW YOUR
ASSUMPTIONS
Investigate and possibly award grants to qualified historic properties for
upkeep (painting/maintenance). Either a monetary award or a grass
2,500 roots volunteer baed event to paint historic properties.
1,500
Theme & Branding- Signage & Maintenance 5,750
(10-0467-02-00)
TOTAL HISTORIC DISTRICT: $7,250
TOTAL EXPENDITURES: $16,500
Signs and branding of historic downtown designation area. $3,000 for
15-20 banners to hang from light poles includes custom artwork and
manufacturing. $2,750 labor for installation and maintenance (staff
5,750 time)
HISTORIC COMMISSION FUND F104/740
Approved by =AN
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over (10-0390-00-00)
Funding from General Fund (10-0316-12-00)
TOTAL REVENUE:
EXPENDITURE BY FUND, OBJECT, AND SUBOBJECT
ADMINISTRATION
Office Supplies (10-0462-01-00)
Publicity -Printing (10-0462-02-00)
Education/Training (10-0462-05-00)
TOTAL ADMINISTRATION:
PROGRAMS
Preservation (10-0464-07-00)
Community Engagement/Special Events (10-0464-08-00)
Historic Markers (10-0464-04-00)
GRANTS:
Municipal Grant (10-0465-02-00)
TOTAL PROGRAMS:
TOTAL GRANTS:
HISTORIC DISTRICT:
Publicity -Printing (10-0467-01-00)
Theme & Branding- Signage & Maintenance
(10-0467-02-00)
TOTAL HISTORIC DISTRICT:
FY 16/17 FY 17/18 FY 18/19 FY 19/20
Budget Budget Budget Budget %
7,762 12,000 8,817 13,016 -27%
1,988 2,250 7,683 0 241%
$9,750 $14,250 $16,500 $13,016 16%
FY 16/17 FY 17/18 FY 18/19 FY 18/19
Budget Budget Budget Budget
0
250
3,000
$3,250
5,000
1,500
0
$6,500
250
0
500
$750
250
0
500
$750
1,500 3,000
1,000 1,000
1,000 2,000
$3,500 $6,000
0 2,500 2,500
0 $2,500 $2,500
0 1,500 1,500
0 6,000 5,750
$0 $7,500 $7,250
250 0%
1,500 0%
3,000 0%
$4,750 0%
3,000 100%
500 0%
0 100%
$3,500 71%
2,500 0%
$2,500 0%
p o%
0 -4%
$0 -3%
TOTAL EXPENDITURES:1 $9,7501 $14,2501 $16,500 $10,750 16%
r- "! a>c •:a-$- "Y tom•: 't'���,+t{.•
t
HISTORIC COMMISSION FUND FY 19/20
Approved by CC
Line item Working Area for all Detailed Calculations - PLEASE SHOW YOUR
Major Objects and Subobjects FY 19/20 cost IASSUMPTIONS
REVENUE BY FUND, OBJECT, AND SUBOBJECT
Carry Over (10-0390-00-00) $13,016
Funding from General Fund (10-0316-12-00) $0
TOTAL REVENUE: $13,016
EXPENDITURES BY FUND, OBJECT AND SUBOBJECT
ADMINISTRATION
Office Supplies (10-0462-01-00)
250
Publicity -Printing (10-0462-02-00) 1,500
Education/Professional Memberships (10-0462-05-00) 3,000
TOTAL ADMINISTRATION: $4,750
PROGRAMS
Preservation (10-0464-07-00) 3,000
Community Engagement/Special Events
(10-0464-08-00)
TOTAL PROGRAMS:
Major Objects and Subobjects
GRANTS
Municipal Grant (10-0465-02-00)
500
$3,500
FY 18/19
250 paper, plotter ink cartridge
1,500 annual printing of walking tour brochures/flyers for events
3,000
Continuing education for Commissioners - webinars, National Alliance of
Preservation Commission membership/conference in Tacoma in 2020, 2-3
Commissioners should attend; CLG matching grant can be used to cover 1/2
cost
Municipal registry needs updated -contracting with consultant for this. CLG
grant can be used to cover 1/2 cost. Also, nomination of property for National
3,000 Register will come out of this fund.
500 guest lectures/refreshments; any workshops that the HPC wants to host
Line item Working Area for all Detailed Calculations - PLEASE SHOW YOUR
cost ASSUMPTIONS
2,500
Investigate and possibly award grants to qualified historic properties for upkeep
(painting/maintenance). Either a monetary award or a grass roots volunteer -
2,500 based event to help maintain historic properties.
TOTAL MUNICIPAL GRANT: $2,500
TOTAL EXPENDITURES: $10,750
CITY OF EAGLE
COMBINED CASH INVESTMENT
MAY 31, 2019
COMBINED CASH ACCOUNTS
CASH ALLOCATION RECONCILIATION
10 ALLOCATION TO EAGLE HISTORICAL COMMISSION 16,326.38
TOTAL ALLOCATIONS TO OTHER FUNDS 16,326.38
ZERO PROOF IF ALLOCATIONS BALANCE 16,326.38
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 05/29/2019 05:04PM PAGE: 1
ASSETS
10-0101-00-00 CASH
TOTAL ASSETS
LIABILITIES AND EQUITY
FUND EQUITY
10-0271-00-00 FUND BALANCE
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
FOR ADMINISTRATION USE ONLY
CITY OF EAGLE
BALANCE SHEET
MAY 31, 2019
EAGLE HISTORICAL COMMISSION
7,466.23
16,326.38
8,860.15
7,466.23
16,326.38
16,326.38
16,326.38
67 % OF THE FISCAL YEAR HAS ELAPSED 05/29/2019 05:04PM PAGE: 2
REVENUE
GEN FUND TRANSFERS
10-0316-12-00 GENERAL FUND TRANSFER
TOTAL GEN FUND TRANSFERS
CARRYFORWARD
10-0390-00-00 CARRY FORWARD
TOTAL CARRY FORWARD
TOTAL FUND REVENUE
EXPENDITURES
ADMINISTRATION
CITY OF EAGLE
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING MAY 31, 2019
EAGLE HISTORICAL COMMISSION
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
.00 7,683.00 7,683.00 .00 100.0
.00 7,683.00 7,683.00 .00 100.0
.00 .00 8,817.00 8.817.00 .0
.00 .00 8,817.00 8,817.00 .0
.00 7,683.00 16,500.00 8,817.00 46.6
10-0462-01-00 OFFICE SUPPLIES 00 .00 250.00 250.00 0
10-0462-02-00 PUBLICITY - PRINTING 216.77 216.77 .00 ( 216.77) 0
10-0462-05-00 EDUCATION/TRAINING .00 .00 500.00 500.00 .0
TOTAL ADMINISTRATION 216.77 216.77 750.00 533.23 28.9
PROGRAMS
10-0464-04-00 HISTORIC MARKERS .00 .00 2,000.00 2,000.00 0
10-0464-07-00 PRESERVATION 00 .00 3,000.00 3,000.00 .0
10-0464-08-00 COMM ENGAGEMENT/SPECIAL EVENTS .00 .00 1,000.00 1,000.00 0
TOTAL PROGRAMS .00 .00 6,000.00 6,000.00 .0
GRANTS
10-0465-02-00 MUNICIPAL GRANT FUNDS
TOTAL GRANTS
HISTORIC DISTRICT
10-0467-01-00 PUBLICITY - PRINTING
10-0467-02-00 TH EME-BRANDING-SIGNAGE-MTNC
FOR ADMINISTRATION USE ONLY
.00 .00 2,500.00 2,500.00 .0
00
.00 2,500.00 2,500.00 .0
.00 .00 1,500.00 1,500.00 .0
.00 .00 5,750.00 5,750.00 .0
67 % OF THE FISCAL YEAR HAS ELAPSED 05/29/2019 05.04PM PAGE: 3
4
CITY OF EAGLE
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING MAY 31, 2019
EAGLE HISTORICAL COMMISSION
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
TOTAL HISTORIC DISTRICT 00 .00 7,250.00 7,250.00 .0
TOTAL FUND EXPENDITURES 216.77 216.77 16,500.00 16,283.23 1.3
NET REVENUE OVER EXPENDITURES ( 216.77) 7,466.23 .00 ( 7,466.23) .0
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 05/29/2019 05:04PM PAGE: 4