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Findings - DR - 2002 - DR-10-02 - Concession Building Restroom & Indoor Batting Facilities For Eagle High School BEFORE THE EAGLE DESIGN REVIEW BOARD IN THE MATTER OF AN APPLICATION FOR ) A DESIGN REVIEW TO CONSTRUCT A CONCESSION) BUILDING, RESTROOM FACILITY, AND INDOOR) BATTING FACILITY FOR EAGLE HIGH SCHOOL) FINDINGS OF FACT AND CONCLUSIONS OF LAW CASE NUMBER DR-IO-O2 The above-entitled design review application came before the Eagle Design Review Board for their action on March 14, 2002. The Eagle Design Review Board having heard and taken oral and written testimony, and having duly considered the matter, makes the following Findings of Fact and Conclusions of Law; FINDINGS OF FACT: A. PROJECT SUMMARY: Eagle High School, represented by Phil Liddell and Doug Nichols, is requesting design review approval of a 264-square foot concession building, a 434-square foot restroom facility, and a 4,576-square foot indoor batting facility at Eagle High School. The site is located on the east side of Park Lane approximately l;4-mile north of State Highway 44 at 574 North Park Lane. B. APPLICATION SUBMITTAL: The City of Eagle received the application for this item on February 5,2002. C. NOTICE OF PUBLIC HEARING: Notice of Public Hearing on the application for the Eagle Design Review Board was published in accordance with Eagle City Code on February 27, 2002. Notice of this public hearing was mailed to property owners within three-hundred feet (300-feet) of the subject property in accordance with the requirements of Eagle City Code on February 22, 2002. Requests for agencies' reviews were transmitted on February 11,2002 in accordance with the requirements of the Eagle City Code. D. HISTORY OF RELEVANT PREVIOUS ACTIONS: None E. COMPANION APPLICATIONS: None Page 1 of 10 K. IPlanning DeptlEagle ApplicationsIDr\2002\DR-1 0-02 drrdoc F. COMPREHENSIVE PLAN LAND USE MAP AND ZONING MAP DESIGNATIONS: COMP PLAN ZONING LAND USE DESIGNATION DESIGNATION Existing Public/Semi Public PS (Public/Semi Public) Eagle High School Proposed No Change No Change No Change North of site Residential One (up to RUT & R-E (Ada County Residential one dwelling unit per designation Rural Urban acre max.) Transition) and (Residential Estates) South of site Residential One (up to RUT (Ada County Agri cu I turallRes i den ti al one dwelling unit per designation Rural Urban acre max.) Transition) East of site Residential One (up to RUT (Ada County Residential one dwelling unit per designation Rural Urban acre max.) Transition) West of site Residential One (up to RUT & R-E (Ada County Agri c ul turallRes i den ti al one dwelling unit per designation Rural Urban acre max.) Transition) & (Residential Estates) G. DESIGN REVIEW OVERLAY DISTRICT: Not in the DDA, TDA or CEDA. H. EXISTING SITE CHARACTERISTICS: The Eagle High School main building, eight portable classroom buildings, parking areas, ballfields, and landscaping are existing on the site. 1. SITE DESIGN INFORMATION: SITE DATA PROPOSED REQUIRED Total Acreage of Site 51.59-acres N/A Percentage of Site Devoted to Building 10% N/A Coverage Percentage of Site Devoted to Over 10% 10% (minimum) Landscaping J. GENERAL SITE DESIGN FEATURES: Number and Uses of Proposed Buildings: Three buildings; a concession building, restroom facility, Page 2 of 10 K:IPlanning DeptlEagle Application,IDrI2002IDR-IO-O2 drfdoc and an indoor batting facility. Height and Number of Stories of Proposed Buildings: Concession building = 12- feet high, one story. Restroom facility = 11 Y2-feet high, one story. Indoor batting facility = 20-feet high, one story. Gross Floor Area of Proposed Buildings: Concession building = 264-square feet Restroom facility = 434-square feet Indoor batting facility = 4,576-square feet K. BUILDING DESIGN FEATURES: Concession Building Roof: Asphalt composition shingles (neutral gray) Walls: Smooth and split face CMU (color to match existing school building) Windows/Doors: Metal or vinyl windows, steel doors (painted to match existing building) Fascia/Trim: Wood fascia (painted green to match existing school building) Restroom Facility Roof: Asphalt composition shingles (neutral gray) Walls: Smooth and split face CMU (color to match existing school building) Windows/Doors: Steel doors (painted to match existing school building) Fascia/Trim: Wood fascia (painted green to match existing school building) Indoor Batting Facility Roof: Metal (neutral color or green to match the existing school building) Walls: Smooth and split face CMU (color to match existing school building) an alternative material considered for use only on the east and west walls above l2-feet is metal, wood siding or stucco (all to be neutral color) Windows/Doors: Metal windows, Steel doors (painted to match existing school building) Fascia/Trim: Metal fascia (color to match the roof) school L. LANDSCAPING DESIGN: Retention of Existing Trees and Preservation Methods: There are existing trees on this site. Tree Replacement Calculations: N/ A Proposed Tree Mix (Species & Number): To be reviewed by the Design Review Board Street Trees: N/A Maintenance Provisions and Proposed Irrigation Methods: Automatic irrigation required. Transition Zones: N/A Parking Lot Landscaping: N/ A M. TRASH ENCLOSURES: N/A N. OUTDOOR LIGHTING: N/A O. MECHANICAL UNITS: None proposed. Page 3 of 10 K:IPlanning DeptlEagle ApplicationslDrl2002lDR-l 0-02 drfdoc P. SIGNAGE: No signs are proposed with this application. A separate design review application is required for the approval of any signs. Q. PUBLIC SERVICES AVAILABLE: Preliminary approval letters from Central District Health Department, Eagle Fire Department, Eagle Sewer District have been received by the City. A water service approval has not been received to date. Approval of the water company having jurisdiction will be required prior to issuance of a building permit. R. PUBLIC USES PROPOSED: None S. PUBLIC USES SHOWN ON FUTURE ACQUISITIONS MAP: No map currently exists T. SPECIAL ON-SITE FEATURES: Areas of Critical Environmental Concern - none Evidence of Erosion - no Fish Habitat - no Floodplain - no Mature Trees - yes Riparian Vegetation - no Steep Slopes - no Stream/Creek - no Unique Animal Life - no Unique Plant Life - no Unstable Soils - unknown Wildlife Habitat - no U. SUMMARY OF REVIEW OF ENVIRONMENTAL ASSESSMENT PLAN (IF REQUIRED): Not required V. AGENCY RESPONSES: The following agencies have responded and their correspondence is attached. Comments, which appear to be of special concern, are noted below: Ada County Highway District Central District Health Department of Environmental Quality Eagle Fire Department Eagle Sewer District United Water Company W. LETTERS FROM THE PUBLIC: None received to date. STAFF ANALYSIS PROVIDED WITHIN THE STAFF REPORT: A. COMPREHENSIVE PLAN PROVISIONS, WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: (None) Page 4 of 10 KIPlanning DeptlEagle Application,IDr\2002IDR-1 0-02 drfdoc B. ZONING CODE PROVISIONS, WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: . Section 8-2A-6(A)(6)( e )(2) Materials Permitted, With Review: Rock and stone, stucco, horizontal wood drop siding, cedar shingles, concrete, and metal siding. Metal siding shall be anodized, shall have a concealed fastener system, shall have a silicon polyester finish or equivalent, and shall include special design treatments to enhance its appearance. These treatments may include brick or masonry wainscot treatments along exterior walls and accent colored metals. . Section 8- 2A -15 Any approval given pursuant to the provisions of this Chapter shall lapse and become null and void twelve (12) months following the date on which it was given, unless, prior to the expiration date, construction or development is commenced and diligently pursued toward completion on the site which was the subject of the application. Upon written request to the Design Review Board, containing the reasons thereof, the Design Review Board may grant an extension of time for development not to exceed an additional twelve (12) months. C. DISCUSSION: . The applicant's justification letter indicates that these three buildings are going to be constructed in three phases over the next two to five years as funds, labor, and material donations accrue. Staff recommends that the approval period for this application extend two years from the date of approval. Then upon written request the Design Review Board, may grant an extension of time for development not to exceed an additional twelve (12) months. This would provide a three- year time frame for all building pennits to be obtained for the concession building, restroom facility, and indoor batting facility. The applicant has indicated that all the walls of the indoor batting facility are proposed to be constructed of smooth and split face CMU to match the colors of the existing school building. On the east and west elevations alternative materials (i. e. metal, wood siding or stucco) have been considered for the wall above twelve feet (12'). Per Eagle City Code, metal siding is required to be anodized, have concealed fasteners, silicon polyester finish or equivalent, and include special design treatments to enhance its appearance. If the applicant chooses to use an alternative material other than the smooth and split face CMU on the east and west walls above twelve feet (12') on the indoor batting facility the applicant should be required to provide revised building elevations showing the east and west building elevations and the materials proposed to be used (i. e. metal, wood siding or stucco). The revised building elevations should be reviewed and approved by the Design Review Board prior to issuance of a building permit for the indoor batting facility. . . Staff defers comment regarding building design and colors to the Design Review Board. ST AFF RECOMMENDATION PROVIDED WITHIN THE REPORT: Based upon the information provided to staff to date, staff recommends approval with the site specific conditions of approval and the standard conditions of approval provided within the staff report. PUBLIC HEARING OF THE BOARD: A. A public hearing on the application was held before the Design Review Board on March 14,2002, at Page 5 of 10 K:IPlanning DeptlEagle ApplicationsIDr\2002\DR-1O-02 drf doc which time testimony was taken and the public hearing was closed. The Board made their decision at that time. B. Oral testimony in opposition to this proposal was presented to the Design Review Board by no one. C. Oral testimony in favor of this proposal was presented to the Design Review Board by no one (not including the applicant). BOARD DECISION: The Board voted 3 to 0 (Christensen and Howard absent) to approve DR-l 0-02 for a design review application to construct a concession building, a restroom facility, and an indoor batting facility with the following staff recommended site specific conditions of approval and standard conditions of approval with text shown with underline to be added by the Board. SITE SPECIFIC CONDITIONS OF APPROVAL: 1. If an alternative material other than the smooth and split face CMU is proposed to be used on the east and west walls above twelve feet (12') on the indoor batting facility the applicant shall be required to provide revised building elevations showing the east and west building elevations and the materials proposed to be used (i. e. metal, wood siding or stucco). The revised building elevations shall be reviewed and approved by staff and one member of the Design Review Board prior to issuance of a building permit for the indoor batting facility. 2. A building permit is required prior to the construction of any buildings on this site. 3. The approval of this application shall be for two years from the date of approval. 4. No signs are proposed with this application. A separate design review application is required for the approval of any signs. 5. No rooftop or pad mounted mechanical units are proposed with this application and none are approved. 6. No exterior lighting is proposed with this application and none is approved. 7. The portable restroom facilities shall be removed upon the completion of the restroom facility. 8. Three (3) two-inch caliper shade class trees shall be installed on the north side of the batting facility prior to issuance of a certificate of occupancy for the building. The variety of these three (3) shade class trees shall be reviewed and approved by staff and one member of the Design Review Board. 9. Provide a revised site plan showing all building entries with hardscape stoops constructed of concrete or asphalt. The revised site plan shall be reviewed and approved by staff and one member of the Design Review Board prior to issuance of any building permits. STANDARD CONDITIONS OF APPROVAL: 1. The applicant shall comply with all requirements of the Ada County Highway District and/or the Idaho Transportation Department, including but not limited to approval of the drainage system, curbs, gutters, streets and sidewalks. A letter of approval from the highway district having jurisdiction shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. 2. Idaho Department of Health & Welfare approval ofthe sewer and water facilities is required prior issuance of any building permits or Certificate of Occupancy, whichever occurs first. 3. All permits from Central District Health, Eagle Sewer District & Eagle Fire District shall be secured prior to issuance of building permit or Certificate of Occupancy, whichever occurs first. Page 6 of 10 K:IPlanning Dept\Eagle Application,IDr\2002IDR-lO-02 drfdoc 4. Written approval of all well water for any shared or commercial well shall be obtained from the Idaho Department of Water Resources shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. 5. Unless septic tanks are permitted, wet line sewers will be required and the applicant will be required to furnish the City Engineer with a letter from the sewer entity serving the property, accepting the project for service, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. 6. The applicant shall submit a letter from the appropriate drainage entity approving the drainage system and/or accepting said drainage; or submit a letter from a registered professionaJ engineer certifying that all drainage shall be retained on-site prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. A copy of the construction drawing(s) shall be submitted with the letter. 7. The applicant shall submit plans and calculations prepared by a registered professional engineer to handle the satisfactory disposal of all storm drainage on the applicant's site. Drainage system plans shall be submitted to the City Engineer for review and approval prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The plans shall show how swales, or drain piping, will be developed in the drainage easements. The approved drainage system shall be constructed, or a performance bond shall be submitted to the City Clerk, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The lot shall be so graded that all runoff runs either over the curb, or to the drainage easement and no runoff shall cross any lot line onto another lot except within a drainage easement. All design and calculations shall meet the requirements of Ada County Highway District. Construction of the storm drain disposal system shall be complete before an occupancy permit is issued. 8. No ditch, pipe or other structure or canal, for irrigation water or irrigation waste water owned by an organized irrigation district, canal company, ditch association, or other irrigation entity, shall be obstructed, routed, covered or changed in any way unless such obstruction, rerouting, covering or changing has first been approved in writing by the entity. A Registered Engineer shall certify that any ditch rerouting, piping, covering or otherwise changing the existing irrigation or waste ditch (1) has been made in such a manner that the flow of water will not be impeded or increased beyond carrying capacity of the downstream ditch; (2) will not otherwise injure any person or persons using or interested in such ditch or their property; and (3) satisfied the Idaho Standards for Public Works Construction. A copy of such written approval and certification shall be filed with the construction drawing and submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. 9. Street light plans shall be submitted and approved as to the location, height and wattage to the City Engineer (if applicable) prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. All construction shall comply with the City's specifications and standards. The applicant shall provide a recorded easement, acceptable to the City Engineer, for the purpose of installing and maintaining street light fixtures, conduit and wiring lying outside any dedicated public right-of-way, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The applicant shall pay applicable street light inspection fees prior to Certificate of Occupancy. 10. Parking lot light plan shall be submitted and approved as to the location, height and wattage by the City Engineer. All construction shall comply with the City's specifications and standards. Page 7 of 10 K:IPlanning DeptlEagle Application,IDr\2002\DR-IO-O2 drfdoc Lighting is required in the parking area and shall be properly illuminated to avoid accidents. Any lights used to illuminate the parking lot shall be so arranged as to reflect the light away from the adjoining property. 11. The parking area shall be paved and shall be maintained in good condition without holes and free of all dust, trash, weeds and other debris. 12. One set of building plans, for any non single-family residential use, shall be submitted to the Eagle Fire Department for approval. An approval letter from the Eagle Fire Department shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The letter shall include the following comments and minimum requirements, and any other items of concern as may be determined by the Eagle Fire Department officials: a. "The applicant has made arrangements to comply with all requirements of the Fire Department." b. The fire hydrant locations shall be reviewed and be approved in writing by the Eagle Fire Department prior to the City Engineer signing the final plat. c. Minimum flow per hydrant shall be 1,000 gallons per minute for one and two family dwellings, 1,500 gallons per minute for dwellings having a fire area in excess of 3,600 square feet, and 1,500 gallons per minute for non-residential uses (i.e.; Commercial, Industrial, Schools, etc.). Flow rates shall inspected in accordance with all agencies having jurisdiction, and shall be verified in writing by the Eagle Fire Department prior to issuance of any building permits or certificate of Occupancy, whichever occurs first. d. The proposed fire protection system shall be reviewed and approved by the Eagle Fire Department prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 13. Any recreation area, greenbelt area or pathway area along the Boise River, Dry Creek or any other area designated by the City Councilor Eagle City Pathway/Greenbelt Committee for a path or walkway shall be approved in writing by the Eagle City Pathway/Greenbelt Committee prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 14. Conservation, recreation and river access easements (if applicable) shall be approved by the Eagle City Pathway/Greenbelt Committee and shall be shown on the final plat prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 15. The applicant shall comply with the provisions of the Eagle City Code, pertaining to floodplain and river protection regulations (if applicable) prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 16. The applicant shall obtain written approval of the development relative to the effects of the Boise River Flood Plain (if applicable) from the Corps. of Engineers prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 17. The applicant shall obtain approval of the development relative to its effects on wetlands or other natural waterways (if applicable) from the Corps. of Engineers and the Idaho Department of Water Resources and/or any other agency having jurisdiction prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 18. Basements in the flood plain are prohibited. 19. The Americans with Disabilities Act, Uniform Building Code, Eagle City Code, and all applicable County, State and Federal Codes and Regulations shall be complied with. All design and construction shall be in accordance with all applicable City of Eagle Codes unless specifically approved by the Commission and/or Council. 20. New plans, which incorporate any required changes, shall be submitted for staff approval. Staff may Page 8 of 10 K:IPlanning DeptlEagle ApplicationsIDrl2002IDR-lO-02 drfdoc elect to take those plans to the Design Review Board and/or the Planning and Zoning Commission for review and approval. 21. Any changes to the plans and specifications upon which this approval is based, other than those required by the above conditions, will require submittal of an application for modification and approval of that application prior to commencing any change. 22. Any change by the applicant in the planned use of the property which is the subject ofthis application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the City of Eagle of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 23. Approval of any Design Review shall expire without notice to the applicant on the date of expiration of the Design Review if construction has not started prior to that date, as stipulated in Eagle City Code (one year from the Design Review Board approval date). 24. All ground-mounted accent lighting fixtures and monument sign lighting fixtures shall be screened from view with the use of landscaping (top of the fixture shall be no higher than the surrounding landscaping). The light source itself shall otherwise be screened as provided for within Eagle City Code. 25. The City's actions on the application does not grant the applicant any appropriation of water or interference with existing water rights. The applicant indemnifies and holds the City harmless for any and all water rights, claims in any way associated with this application. CONCLUSIONS OF LAW: 1. The application for this item was received by the City of Eagle on February 5, 2002. 2. Notice of Public Hearing on the application for the Eagle Design Review Board was published in accordance with Eagle City Code on February 27, 2002. Notice of this public hearing was mailed to property owners within three-hundred feet (300-feet) of the subject property in accordance with the requirements of Eagle City Code on February 22, 2002. Requests for agencies' reviews were transmitted on February 11,2002 in accordance with the requirements of the Eagle City Code. 3. The Board reviewed the particular facts and circumstances of this proposed design review application (DR-10-02) with regard to Eagle City Code Section 8-2A-13 Design Review Board Action, and based upon the information provided with the conditions required herein, concludes that the proposed design review application is in accordance with the Eagle City Code. 4. The Design Review Board recognizes that the proposed facilities are to be constructed from donated labor and materials and that the requirement of the applicant to place three (3) two inch caliper shade class trees on the north side of the indoor batting facility will generate additional costs to this project. With the approval of the Eagle City Council, the Board encourages the City Tree Fund be used to help pay for these three (3) two inch caliper shade class trees. Page 9 of 10 K:IPlanning DeptlEagle Application,\Dr\2002IDR-IO-O2 drfdoc DATED this 11th day of April 2002. DESIGN REVIEW BOARD OF THE CITY OF EAGLE Ada C unty, Ida ATTEST: il (, Á-< . It- ~ ,_/ Sharon"K. Moore, Eagle City lerk Page 10 of 10 K:IPlanning DeptlEagle Application,IDr\2002IDR-l 0-02 drfdoc