Independent Contractor - 2026 - Barton, Jake - Contract For Planning Support Services For Various Projects - 3/10/2026PROFESSIONAL SERVICES AGREEMENT
(PLANNING SUPPORT SERVICES)
This Professional Services Agreement ("Agreement") is entered into this day of 2026,
by and between the City of Eagle, an Idaho municipal corporation ("City") and Jake Barton ("Contractor").
The City and Contractor are sometimes collectively referred to herein as the "Parties."
RECITALS
WHEREAS, the City desires to contract for Planning Support Services to be utilized on
an "as needed" basis for a variety of projects for the City; and
WHEREAS, Contractor possess qualifications, skills and the experience necessary to
provide additional planning support services for the City.
AGREEMENT
NOW THEREFORE, and in consideration of the mutual promises contained herein, the Parties
agree to the following:
1. Incornoration of Recital The above Recitals are a material part of this Agreement
and are incorporated into the Services of this Agreement by reference as though they were fully set
forth herein.
2. Seim The Contractor shall provide Planning Support Services as identified on
Exhibit "A" attached hereto.
3. Ownersh*g and Intellectual ProVe= All materials produced for the City by
Contractor under this Agreement shall become the property of the City except Contractor shall retain
sole ownership of any know-how, software, source code, tools and methodologies developed by
Contractor (hereinafter "Work Product"). Contractor hereby grants to City a royalty -free, non-
exclusive, worldwide, perpetual, fully transferable license to use, reproduce or create derivative works
of the Work Product.
4. Term: Renewal: and Terminations This Agreement shall expire on March 10,
2027. Either party may terminate this Agreement with provision of thirty (30) days written notice.
5 • The Contractor shall be paid for actual services rendered at a rate
of $8.50/hour, in an amount not to exceed $10,000.
6. Additional Exilenses: Usual and customary office expenses, as well as mileage
compensation, shall not be considered for reimbursement to the Contractor. However, should
other services be needed by the contractor prior written approval must be obtained by the City, for
said expenses to be available for reimbursement.
7. Eauiament. Materials, SugRfi s: Contractor shall supply, at Contractor's sole
expense, all equipment, tools, materials, and/or supplies to accomplish the services to be provided
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under this Agreement.
8. Payment: The Contractor shall submit an invoice for payment to Eagle City Hall,
P.O Box 1520, Eagle, Idaho 83616. The invoice shall provide a detailed statement of the services
provided, and hours spent on the task. Payment shall be made within thirty (30) days of receipt
invoice. Should the 30th day fall on a weekend, the payment shall be due the following Monday.
9. Taxes: The Contractor assumes full and sole responsibility for payment of state and
federal income tax, withholdings, social security, and other payroll taxes on any income
attributable to the Contractor arising from compensation provided under this Agreement. As such
the contractor shall be required to submit a completed W-9 at time of contract execution.
10. Indenendent Contractor: At all times during the term of this Agreement,
Contractor shall be an independent contractor and shall not be an employee of the City. City shall
have the right to control Contractor only insofar as the results of Contractor's services rendered
pursuant to this Agreement. City shall not have the right to control the means and methods by
which Contractor accomplishes services rendered hereunder. Contractor shall indemnify the City
against any liability arising out of an allegation or finding that Contractor is not an independent
contractor. Contractor is not entitled to employee benefit programs or any protection afforded
employees of the City of Eagle. Contractor is not prohibited from providing the same services for
other businesses at any time except times which would present a conflict in providing City services
under this Agreement. As a self-employed person, the Contractor will be solely responsible for
payment of all federal and state taxes, will not be an employee of the City for worker's
compensation or any other purposes, and will not have unemployment insurance benefits.
11. Contractor Not Agent: Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, pursuant to this Agreement, to bind
City to any obligation whatsoever.
12. Nondiscrimination: Contractor agrees not to discriminate against any person
because of race, color, religion, sex, national origin, age, disability or marital status in any activity
for which Contractor is providing services under this Agreement.
13. Indemnification: Contractor agrees to indemnify and save and hold harmless City
from and for any and all losses, claims, actions, judgment for damages, or injury to persons or
property and losses and expenses and other costs including litigation costs and attorney's fees,
arising out of, resulting from, or in connection with the performance of this Agreement
14. Notice: Communication between the Parties regarding day-to-day matters shall
occur via e-mail or telephone. For clarification on or direction regarding day-to-day matters, the
point of contact for the City shall be Zoning Administrator, William Vaughan. All other notices
required to be given by either of the Parties shall be in writing and be deemed communicated when
personally served, or mailed in the United States mail, addressed as follows:
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CITY OF EAGLE:
Attn: Eagle Planning and Zoning Dept.
660 East Civic Lane
P.O. Box 1520
Eagle, ID 83616
Contact phone: 208-939-0227
Contact e-mail: bvaug_hanaci ofea lg e.org
CONTRACTOR:
Jake Barton
Contact phone number: 208-867-1226
Contact Email: jakebarton427gjzmail.com
15. ComFliance with Laws: Each party shall comply with all applicable Federal, State
and local laws and regulations.
16. Assignment: This Agreement may not be assigned or delegated by either party
without prior written consent of the other party.
17. Attornev's Fees: The prevailing party in any claims or disputes arising out of this
Agreement shall be entitled to recover reasonable attorney's fees in addition to other relief which
a court of competent jurisdiction may award.
18. Entire Agreement: This Agreement constitutes the entire agreement between the
Parties relative to the subject matter hereof. Statements or representations of any kind not
embodied herein shall be of no force or effect. This Agreement may only be modified in writing.
19. Governing Law: This Agreement will be construed in accordance with the laws
of the State of Idaho.
20. Heirs and Assigns: This Agreement and the terms and conditions hereof shall
apply to and are binding upon the heirs, executors, administrators and assigns of the parties hereto.
21. Severabihin If any part of this Agreement is held to be invalid or unenforceable,
such holding will not affect the validity or enforceability of any other part of this Agreement so
long as the remainder of the Agreement is reasonably capable of completion.
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22. Annroval: The City and Contractor each acknowledge that this Agreement, even
though agreed upon by the City's representatives, is not binding upon the City until such time as
the Eagle City Council approves this Agreement and authorizes the Mayor to execute this
Agreement on behalf of the City.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
first above written.
CITY OF EAGLE:
Brad Pike, Mayor
ATTEST:
INDEPENDENT CONTRACTOR:
Sign:
Print:
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EXHIBIT A
Planning & Zoning Support Services Program I Proposed Work Plan
Purpose
The Planning & Zoning Support Services Program will provide a student or early -
career planning professional with hands-on experience in municipal planning
while assisting staff with research, documentation, and organizational
initiatives. The program participant will contribute to both internal department efficiency and public -
facing planning resources while gaining exposure to the development review process.
Technical Planning Assistance
Support several ongoing internal planning initiatives.
Potential tasks
• Update Subdivision Compliance Forms to the new format
• Assist with setback database development
• Support pathway mapping
Benefit
• Advances ongoing planning projects while providing practical planning experience.
Records Management & Digital Organization
Assist staff with improving access to planning records and internal documents.
Potential tasks
• Organize and clean up the K: Drive and base document library
• Reformat base documents for consistency and accuracy
• Assist with file room organization and file digitization, including digital file organization
Benefit
• Improves efficiency and accessibility of planning documents.
• Preserves important records digitally.
Planning Research & Zoning Support
Assist staff with research related to zoning ordinance amendments and planning policy.
Potential tasks
• Conduct basic research on state statutes
• Review comparable regulations in other jurisdictions (for items on the ZOA list)
• Prepare summaries or comparison tables to help inform policy changes and ZOAs
Benefit
• Supports staff analysis for future ordinance updates and policy improvement.
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Commission & Development Review Support
Assist staff with preparing informational updates for planning bodies.
Potential tasks
• Prepare status reports for PPRC and Planning & Zoning Commission, including:
o Updates on applications after Council review and decision
o Relevant ZOA progress or implementation
o Updates on City planning initiatives and City projects
Benefit
• Improves communication with appointed officials and tracking of development activity.
Field Documentation & Development Analysis
Assist staff in documenting existing development conditions for training and planning analysis.
Potential tasks
• Conduct a photo inventory of existing developments, documenting examples such as:
o Architectural themes
o Detached vs. attached sidewalks
o Sidewalks within ROW vs. buildable lots
o Reduced vs. required setbacks
o Active vs. passive open space
• Organize photos into a reference library for staff training and code interpretation.
Benefit
• Creates a visual database to support staff training and development review discussions.
Public Engagement & Educational Materials
Assist staff with improving public understanding of planning processes.
Potential tasks
• Develop a public -facing Citizens Planning Guide explaining zoning, application/development
review, and public hearing processes
• Assist with drafting public outreach materials, including pamphlets, fact sheets, property -specific
fact sheets/guides, and presentation graphics
Benefit
• Improves transparency and accessibility of planning processes and establishes expectations for
coordination with other City departments.
• Provides clarity and consistency to applicants navigating complex processes and reduces staff
time spent answering routine questions.
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Expected Outcomes
The support services program will produce several lasting resources for the department that can be
used for training, process improvement, and public communication:
• Improved digital and physical file organization
• Current and reliable Subdivision Compliance Forms
• Research summaries for Zoning Ordinance Amendments
• Staff training materials and process documentation
• Pathway mapping updates
• Development photo inventory database
• Public information fact sheets and outreach materials
• Citizens Planning Guide
This document outlines the general scope of activities and anticipated outcomes associated with
participation in the Planning & Zoning Support Services Program. Assigned tasks may vary based on
departmental priorities and operational needs. The participantwill assist Planning & Zoning staff with
planning -related research, documentation, and project support as directed.
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Support Services Project Phasing
Phase 1— Orientation & Foundational Tasks
Goal: Help the participant learn department standards while completing structured tasks.
Recommended projects for this phase
• K: Drive and base document cleanup
• Digital file organization
• File room organization and digitization
• Reviewing key code sections and planning documents
• Attending pre -application meetings
• Observing P&Z, DR, PPRC, or Council meetings -
Why Now?
• Low risk
• Helps the participant learn how the department operates
• Builds familiarity with City documents and processes
Phase 2 — Project Work & Research
Goal: Begin meaningful planning work and research.
Recommended projects for this phase
• Research for ZOA items (state statutes and comparable jurisdictions)
• Assist with setback database
• Assist with pathway mapping
• Update Subdivision Compliance Forms
• Begin photo inventory of developments
Why Now?
• Participant now understands context
• Work can directly support current planning initiatives
Phase 3 — Deliverables & Public Materials
Goal: Produce polished resources that the department can continue using.
Recommended projects for this phase
• Citizens Planning Guide
• Public fact sheets and outreach materials
• Development photo inventory database
• Staff training documents
• Commission update report templates
Why Now?
• Participant now understands processes, expectations, and terminology
• Results in better quality deliverables
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