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Minutes - 2025 - Eagle Public Library Board - 11/19/2025 - Regular °F Tk,. THE CITY OF EAGLE 4 f��c EAGLE PUBLIC LIBRARY BOARD H o MINUTES * * Eagle City Hall, 660 E. Civic Lane, Idaho "LE O November 19, 2025 6:00 PM 1. CALL TO ORDER Meeting called to order at 6:01 pm by Almon. 2. ROLL CALL: ALMON, MOORE, MACOMBER,DEROEST. Roll Call: Almon, Moore, Macomber, Deroest all present. 3. ACTION ITEM:ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA No changes to the agenda were submitted. 4. CONSENT AGENDA:ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS. A. Minutes,October 15,2025 B. Approval of Bills Macomber made a motion to accept the consent agenda and the November 19 minutes and Moore seconded. Motion passed unanimously. 5. PUBLIC COMMENT: No public comment. 6. REPORTS: A. Staff Steve Bumbarter reported that October was a really busy month,probably the Busiest October ever. Harvest Fest and Night of 1000 Pumpkins were very successful and a lot of fun. Although Night of 1000 pumpkins was rather wet. Steve reported that the state provides the software for our website but is having to produce a Different product because ADA rules are changing. Consequently,the library's website will change as we transfer everything to a simpler version until we have the time to build a more comprehensive and contemporary site. B. Board Members Almon reviewed the procedures for submitting agenda items for our board meetings. He and Steve confers on the agenda. Items for the agenda should be sent to Steve or Almon. Steve is primarily responsible for putting the agenda together. C. Board Liaison Melissa Gindlesperger will be leaving the City Council in January and wanted to take this opportunity to thank the board members for all their time and dedication while she has been the liaison from the City Council. D. Friends of the Eagle Public Library Ann Ritter,president of the Friends,reported that the October book sales went very well. She mentioned that they are reapplying in December through their donor for the$5000 grant.This year they have spent about$2600 of the grant money purchasing books for the Eagle Food Bank. Their goal is to provide a new book for a child that may have never had a new book. They have been getting feedback from the Food Bank on what books the kids are most desiring and thus can be more focused on their needs.Ann wanted to take this opportunity to say the Friends very much values their relationship with the City of Eagle. For working with them on their lease agreement and other aspects of their relationship. E. Eagle Public Library Foundation Michele Foerstel, president of the Foundation, reported that they had a very successful event in partnership with the Eagle Luxe Reel Theatre with a showing of the movie Polar Express. Nick,their manager,was very supportive and creative in advertising this event.Over 200 tickets were sold generating a donation to the Foundation of$1815. A Giving Tree is in the lobby where patrons can pull off a tag and give a donation to the Foundation. We also have collateral material displayed in the lobby promoting our goal to raise$100,000 for a mobile library. Patrons can also"round up"their purchases at the concession stand and those monies will go to the Foundation. We are hopeful that the Luxe Theatre and the Foundation will have a similar partnership next summer. 7. UNFINISHED BUSINESS: None S. NEW BUSINESS: A. ACTION ITEM: Study Room Policy: Review of policy. (Almon) Study Room Policy A 13-year-old boy was denied use of the study room because he was not 14 as the policy rules stipulate. The board discussed the pros and cons of changing the policy. A motion was made by Deroest to amend the policy by lowering the age to 13. Macomber seconded the motion. Motion passed unanimously. B. ACTION ITEM: Friends of the Eagle Public Library Signage(Macomber) Lease Agreement- 2025 - Lease Agreement-6_24_2025 Lease Agreement-2025 - Friends Of Eagle Public Library- Lease Agreement- First Amendment 9_23_2025 Macomber led a discussion with some clarification from Ann Ritter concerning signage in the library that must be approved by the mayor and the librarian to ensure ascetics are harmonious with the premises. The Friends need to provide a digital logo for the mayor's and Steve's approval. Ann Ritter stated that the Friends will come up with a prototype with options. The Friends will also work with Steve to develop a sign to go on the wall above where the Friends have a book sale in the library. They anticipate resolving this issue in December or January. No action needed by the board. C. ACTION ITEM: 2019 Library Study(Macomber) Eagle Public Library Challenge Presentation Macomber started a discussion concerning this challenge by addressing the mayor's request during a meeting with the Friends for a$50,000 donation from their funds towards a physical study for the library. Steve provided a copy of a design challenge in our packets. If anyone wants a copy,they will have to file a public records request. Macomber felt there was nothing specific in the packet to help the needs of our library. Steve explained that members of the library/library board were invited to participate in a conference sponsored by the Design Institute. Conference members were presented with library design challenges and asked to discuss possible solutions. While he found the conference to be very interesting, he believed it was an opportunity for library staff to begin thinking about space and design and an opportunity for architects to meet librarians who were possibly looking to hire architectural firms. Almon closed with the remarks that it is not an in-depth study and probably not very useful for our purposes. No action needed by the board. 9. ADJOURNMENT Macomber motions to adjourn the meeting and Deroest seconds. Motion passes unanimously. Meeting adjourned at 6:44pm. r—i�G✓1 /`I 1,A, /l ��4.