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Minutes - 2025 - City Council - 06/04/2025 - SpecialEAGLE CITY COUNCIL MEETING MINUTES June 4, 2025 1. CALL TO ORDER: Mayor Pike calls the meeting to order at 5:30 p.m. 2. ROLL CALL: Present: MAY, RUSSELL, KVAMME. Absent: GINDLESPERGER. A quorum is present. 3. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA: City Clerk, Tracy Osborn requests item 5C be tabled to allow staff the opportunity to gather additional information that needed for inclusion into the proposed budget. So moved by Russell. Seconded by May. ALL AYE..MOTION CARRIES. 4. BUDGET CONSIDERATIONS: A. Budget Introduction, Lori Lord City Treasurer, Lori Lord thanks Mayor and Council for the opportunity to lead the City in the budgeting process. She vows to be a good steward of public funds working collaboratively with the elected officials and staff to meet the needs of the Eagle Community in a fiscally transparent and responsible manner. B. Crime Stoppers, Kenny Pittman and Brii Mason Mayor Pike introduces the item. Kenny Pittman, 5252 W. Braveheart, Eagle, Idaho and Brii Mason, Kuna, Idaho representing Crime Stoppers. Ms. Mason thanks Council for the opportunity to present their budget request. A short video is shown which reviews the services and partnerships provided by Crime Stoppers in the Treasure Valley. Crime Stoppers is a 501(c)(3) and is a conduit to facilitate anonymous information into the hands of law enforcement officials. The total annual budget is $80,000, with several agencies partnering with Crime Stoppers including the City of Caldwell, Garden City, Kuna, Star, Nampa, Middleton, Canyon and Ada County. The total payout in rewards from 2024 to current YTD is $5,850. Crime Stoppers is seeking a donation in the amount of $4,130 for fiscal year 2025/2026. Discussion regarding how payments are determined and received by tipsters. C. Idaho Humane Society (IHS), Jeff Rosenthal, Chief Executive Officer and Leann Gilberg, Chief Financial Officer Mayor Pike introduces the item. Leann Gilberg, Chief Financial Officer for the Idaho Humane Society. IHS qualifies as a no kill facility. Ms. Gilberg reviews the overall service that the Idaho Humane Society performed throughout the valley last year. The Humane Society responded to 469 calls in calendar year 2024, with 99 citations or warning issued, 412 animals handled, 283 animals impounded, and 44 animals returned to their owners in the City of Eagle alone. Page 1 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\06-04-25spmin.docx Ms. Gilberg reviews the budget request for animal control services for fiscal year 2025/2026 and how the costs are calculated to ensure equity amongst the entities served. The budget request is $188,280 for the upcoming fiscal year. 5. FY 25/26 BUDGET PRESENTATION: A. Planning and Zoning Department, Bill Vaughan Planning and Zoning Department Budget Mayor Pike introduces the item. Planning and Zoning Administrator Bill Vaughan reviews the proposed budget for the Planning and Zoning Department and stands for questions. Russell would like monies moved to the Capital budget that could be used for the Trails Master Plan so that it all resides in one place for tracking purposes. Discussion regarding staffing vacancies and estimated timeframe for the filling of those positions. B. Recreation Department, Special Events, and Eagle Fun Days, Brian Allen Recreation Department Budget Mayor Pike introduces the item. Recreation Director, Brian Allen reviews the proposed budget for Recreation, Special Events and Eagle Fun Days and stands for questions. Discussion regarding vendor placement for Eagle Fun Days, sponsorship opportunities, grant revenue and the increased overtime request received from Ada County Sheriff's Office for the Eagle Fun Days parade for next year. C. IT Department, Devonte Goodman IT Department Budget. This item was tabled. D. Building Department, Steve Nash Building Department Budget Mayor Pike introduces the item. Building Official, Steve Nash reviews the proposed budget for the Building Department and stands for questions. Reviews staffing strategy based on workload and potential impact of Avimor and Valnova. Russell requests a report with the total number of permits for this year and as well as the numbers for next year to be provided. Discussion regarding additional staffing request, contracted services utilized and pros and cons of the same. E. Museum Department and Historic Preservation Commission, Alana Dunn Museum Department Budget Mayor Pike introduces the item. Museum Director, Alana Dunn reviews the proposed budget for the museum and historic preservation commission and stands for questions. Discussion regarding staffing and hours of the museum. Page 2 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\06-04-25spmin.docx F. Water Department, Ken Acuff Water Budget Mayor Pike introduces the item. Water Superintendent, Ken Acuff reviews the proposed budget for the Water Department and stands for questions. Discussion regarding amounts identified for legal services and shop savings line items. 6. ADJOURNMENT: Russell moves to adjourn. Seconded by May. ALL AYE ... MOTION CARRIES. Hearing no further business, the Council meeting was adjourned. Res pec lly submitted: OF EqC�' T . O V, CMC ; v CITY CLER S AL„ s' O J�'• `rnr���' �• APPROVED: O T ""''• P l?'E F X�,.�. BRAD PIKE, MAYOR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG. Page 3 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\06-04-25spmin.docz 6/17/2025 6/17/2025 We are a non-profit organization (501c3) run by a volunteer board of Directors. We partner with law enforcement agencies to help solve crimes! We provide a safe and anonymous way for the public to report information without fear of retaliation! We provide Tipsters cash rewards up to $1000 if their information leads to a Felony arrest. Our sole source of FUNDING come from the partnerships we create with local individuals, businesses, and cities we service. 3 ©The first Crime Stoppers program began in Albuquerque, New Mexico in 1976 after young college student was shot to death during a robbery at an gas station. Frustrated by lack of leads, a detective had the idea to use anonymity and a cash reward to encourage tips — and it worked! ©Crime Stoppers of Idaho (formerly Boise Area Crime Stoppers), was founded shortly after, in 1981. © There are three ways to submit TIPS: • (208) 343-COPS www.343cops.com P3 App 4 OTipsters never have to reveal their name or testify in court. Each tip is tracked by a unique code number, keeping identities confidential — even to law enforcement! ©Today, there are more than 1,200 programs operating across the United States and in over 30 countries worldwide. OOver 1 million arrests have been made globally thanks to tips from Crime Stoppers. 2 6/17/2025 POLICE I± IDAHO PO i POLICE 'tID 5 Caldwell Nampa Kuna �' Middleton f Am no P COUN � I `� OF ST SHERIFF POLICE Garden City Ada County Canyon County Star 5 HOW WE FULFILL OUR AGREEMENT 24/7 Call Center We are the Organization behind 208-343-COPS. Website Our website offers information about our program and features an online form to submit tips. www.343cops.com P. (5) Crime Stoppers Signs Pq City Event We participate in Community Outreach Events. Some examples: Eagle Saturday Market Coffee with a Cop Kuna Days Caldwell Shred Day Star Fishing Rodeo WP3 App Free App available on Apple and Android platforms to submit tips and track their progress. 3 6/17/2025 PROGRAM EXPENSES r Annual Budget $80,000 per year, 7 I O • Expenses MWe it TIPS Software 1 Per capita Caiculat,u Website Call Center we have an Cost of Partnering $0.11/per capita Phone line calculation and use Trailer Equipment Each city or agency the Compass Marketing partners with us at Population count. Materials a price per capita Administrative calculation. Eagle: $4,130 Support CSUSA Conference expenses i; • e: 2024 Total Tips 2024 Arrests 0 c:� ` , N C•s c)0 The rewards we are able to pay out to a tipster are generously provided by individual donations and corporate sponsors. 2025 YTD 0 2025-YTD Total Tips Arrests Narcotics Charges include: Felony Warrants Probation Violation Fugitives Residential Burglary Grand Theft Most Wanted 10 6/17/2025 REWARDS1 ��. W CRIMESTOPPERS Approved Rewards • Total Reward Money Paid Out I RECENT PROGRAM SUCCESS Lewd Conduct with Child under 16 IDOC Most Wanted 15 year Fugitive Capture Aggravated Assault with Deadly Weapon Felon Possession of Firearm Commercial Burglary Trafficking Cocaine Grand Theft Drug Possession with intent to sell Felony Warrants Home Robbery ii 10 5 6/17/2025 THANK YOU FOR YOUR CONTINUED PARTNERSHIP %,nI1v1c01%.0r r uw of Southwest Idaho "Partnerships are critical in the work we do to protect and serve our community. We rely on many partners, to include Crime Stoppers of Southwest Idaho, to achieve success in fighting crime. At Nampa PD we often lean on community members to help identify and locate wanted people and we are able to streamline this help with the options offered by Crime Stoppers." -Chief Joe Huff, Nampa Police Department 11 CRIMESTOPPERS LnIWaJlVrrtM, 11 f 6/17/2025 1 JEFF ROSENTHAL, DVM CHIEF EXECUTIVE OFFICER LEANN GILBERG CHIEF FINANCIAL OFFICER CRAIG NIXON DIRECTOR OF ANIMAL CONTROL SERVICES KRIS SHAFFER CHIEF OPERATING OFFICER a 1 6/17/2025 IHS ACCOMPLISHMENTS CALENDAR YEAR 2024 Total Number of Pets Saved - 10,511 Save Rate for Dogs - 95% Save Rate for Cats - 91% Reunited 1,465 lost pets with their owners Spayed or neutered 10,632 pets Provided veterinary care to 13,724 privately owned pets from predominantly low-income owners Supplied over 90,000 lbs. of pet food to economically challenged families and Meals on Wheels recipients 3 EAGLE 2024 STATS Total Calls (Incident Responses) 469 Number of Citations and Warnings Issued for Animal Code Violations 99 Number of animals handled 412 Number of animals impounded 283 Number of animals returned to owner 44 Record numbers of calls, and numbers of animals handled, impounded and returned to owners n 2 6/17/2025 WHAT DOES ANIMAL CONTROL DO? IHS performs its duties in accordance with federal, state, and local laws and regulations Animal Code Enforcement General Animal Welfare Services Emergency Services 24/7 365 days per year Promotion of Responsible Animal Ownership 5 Eagle Pets get second chances thanks to IHS Pets end up for at IHS for various reasons - Millie - owner arrested Oleander - stray �O °pr Ruger - owner passed away FO s Quattro - Stray • Received foster care until healthy for r4+ adoption 2 Received spay/neuter surgery, current vaccinations, and microchip I 3 6/17/2025 v. vftc . W Dangerous Dog Case • April 2024 Animal Control Officers responded to dog bite incident in Eagle involving 2-year-old Belgian Malinois weighing 50-60 lbs. • Dog jumped 4-foot fence and attacked a woman and her dog. • Victim sustained significant injuries, including broken wrist, multiple deep bite wounds on both arms and suspected permanent nerve damage. • Injuries were classified as a Level 4 on severity scale with 5 being a fatality. • Dog was seized and had to be held in isolation, where mental condition deteriorated. • Most severe bite case seen in 25 years by CEO. • Dog was transferred, at owner's request, to K9 handler in eastern Idaho in law enforcement. Only other options were euthanasia or continued confinement at IHS pending outcome of court case, which remains unresolved as of May 2025. CITY OF EAGLE: ANIMAL CONTROL COSTS/SHARE OF TOTAL COSTS FY21 FY22 FY23 FY24 FY25 FY26 Budget Budget Animal Control Contract Amount $2,427,533 $2,571,972 $2,815,432 $3,094,687 $3,284,117 $3,429,505 Eagle Contract $137,684 $144,575 $160.480 $171,710 $180,298 $188,280 Eagle as %Total Contract Amount 5.7% 5.6% 5.7% 5.5% 5.5% 5.5% Total Population Served 492,340 504,720 514,410 544.210 558,290 558,290 * * FY26 before Eagle Population 34,470 33,960 35,360 37,550 38,830 38,830 * population growth Eagle Population as % of Population Served 7.0% 6.7% 6.9% 6.9% 7.0% 7.0% Total Calls by Calendar Year 7,627 7,376 5,934 8,615 Eagle Calls by Calendar Year 355 349 253 469 Eagle Calls as %of Total Calls 4.7% 4.7% 4.3% 5.4% * FY26 before population Cost per Capita $3.99 $4.26 $4.54 $4.57 $4.64 $4.85 * growth 5 8 51 6/17/2025 FY26 ANIMAL CONTROL BUDGET Change FY 24 FY 25 FY 26 FY25 to Actual Budget Budget FY26 Assumptions/Variance Notes Contract Income 3,094,687 3,284,117 3,429,505 4.4% ContractRevenue- Increase needed to cover higher payroll and operating costs. Redemptions, Impound and License Fees Retained by IHS 42,719 46,511 47,864 2.9% Redemption, Impound and License Fees retained by IHS. Majority fees go backto municipalities now. Total Contract Revenue plus Redemption, Impound and License Fees retained by IHS. Includes fees Animal Control Contract Income 3,137,406 3,330,628 3,477,369 4.4% based on current arrangements and remainder from contracts. Includes direct Animal Control costs plus portion of Dorman facility expenses allocated to Animal Animal Control Allocated Expenses 3,177,401 3,330,628 3,477,369 4.4% Control contracts. Difference to IHS I (39,995) 0 0 BUDGETED PAYROLL COSTS DETAIL OF ALLOCATED EXPENSES FY 25 FY 26 Change PAYROLL FY 24 Actual Budget Budget FY25 to FY26 Animal Control Personnel 829,448 1,097,408 1,129,120 Shelter Payroll 1,275,572 1,201,222 1,270.012 Administration 252,016 211,469 227,435 TOTAL PAYROLL EXPENSES 2,357,036 2,530,099 2,626,568 10 FY25 Includes 8 officers (4/day), 1 dispatcher/day,1 Assistant Supervisor, i Director, and 3 front desk staff/day to handle Intake and redemptions. Staffing Includes addition of one officer. Increasing wages for all employees to be competitive plus benefit costs continue to Increase. Hiring new Director 2.9% required higher rate, officer and other staff wage Increases as well of 8-15%. FY25 Includes Shelter Manager plus 17 shelter staff allocated 60%to Animal Control contracts and 40%to IHS. Also Includes 7 FTE for shelter animal medical and general care, 60%of Foster Program FTEs, 1/3 of Volunteer Coordinator and Operation Manager, and allocation of facilities staff. Increasing wages for all employees to be competitive plus benefit costs continue to Increase. Veterinarian salaries have Increased over 20%antl vet tech salaries have Increased 15%In the last year and are still trailing 5.7% market. Animal Control assigned and allocated FrEs account for more than 1/3 of total IHS FrEs. Admin FTE allocation based on time requlredto administer Animal Control program. Allocating33%of 4 FrEs - HR, Payroll/AP, AccountingAsslstant, and Communications and Outreach Manager. Also 20%of CEO and CFO. Executive level allocation was decreased due to higher level director and expectation of less time 7.5% required for oversight 4.6% Payroll Expenses - 75%of total Allocated Expenses. Prior year 76%. 10 Lei 6/17/2025 BUDGETED OPERATING COSTS Change ALLOCATED OPERATING EXPENSES FY 25 FY 26 FY25 to FY 24 Actual Budget Budget FY26 Supplies - Medical and Other 314,179 293,579 321.299 9.4% 60%of estimated Dorman facility costs. 60%of estimated Dorman facility costs. Cost broken out separately for PP&E repairs for anticipated costs. Fluctuates depending on building and equipment repairs needetl - laundry equipment, HVAC, boilers, etc. Also Includes purchase of new Animal Control vans paid over 3 Facilities and Equipment Related 350,509 379,653 365,305 -4.3% years. Includes allocation for foster care costs, volunteer program, education program, community cats program, continuing education, uniforms and other misc. costs. Consistent with other contractingmunlcipallties surveyed. Also 60% of allocated insurance expenses. Plus33%of Other 155,677 147,297 164,198 11.5% IHS outside services costs for benefits, audit, etc. TOTAL ALLOCATED OPERATING EXPENSES 820,365 820,529 850,802 3.7% TOTAL EXPENSES ALLOCATED TO CONTRACTS 3,177,401 3,330,628 3.477,360 4.4% 11 THANK YOU QUESTIONS? 12 59