Minutes - 2025 - City Council - 05/21/2025 - SpecialEAGLE CITY COUNCIL
SPECIAL MEETING MINUTES
May 21, 2025
1. PLEDGE OF ALLEGIANCE:
2. CALL TO ORDER: Mayor Pike calls the meeting to order at 3:00 p.m.
3. ROLL CALL: Present: GU' DLESPERGER, MAY, RUSSELL, KVAMME. A quorum is
present.
4. ADDITIONS. DELETIONS OR MODIFICATIONS TO THE AGENDA
Russell requests that item C be heard before item B. Seconded by May. ALL
AYE ... MOTION CARRIES.
5. NEW BUSINESS:
A. ACTION ITEM: Fiscal Year 2025-2029 Capital Plan Modification No. 4: Modify the
FY2025- FY20029 Capital Plan to make amendments to: Reallocate $200,000 from PW CP-17:
Fleet Expansion and PW CM-13: Vehicle Replacement to TP CP-12 Linder Road Expansion, to
reallocate $33,120 from PW CM-15: Trail Maintenance to PW CM-4 Friendship Park, Reallocate
$1,500,00 from PW CM-1: Heritage Park Renovation to Reserves. (NBS)
Mayor Pike introduces the item.
Director of Long -Range Planning and Projects, Nichoel Baird Spencer reviews the requested
modifications to the Capital Plan.
Russell moves to approve modification No. 4 for the Fiscal Year 2025-2029 Capital Plan
Modification. Seconded by Kvamme. GINDLESPERGER AYE; MAY AYE; RUSSELL
AYE; KVAMME. MOTION CARRIES.
C. *ACTION ITEM: Task Order 21-02: Linder Road Change Order No. 1: Staff is requesting
the approval of a change order # 1 to Task Order 21-01 between the City of Eagle and Baer Design,
LLC for the City's landscape augmentations to the ACHD Linder Road. The Change order
increases the contract by $35,583.00 for design and construction management and to extend the
contract to October 31, 2026 to address delays from ACHD. All funding will come from Capital
Projects Fund TP CP-12: Linder Road (SH-44 to FF). (NBS)
Mayor Pike introduces the item.
Director Baird Spencer reviews the Change Order for the Linder Road Project and stands for
questions.
Russell moves to approve Task Order 21-02 Linder Road Change Order No.1 to increase the
contract by $38, 583.00 and extend the contract to October 31, 2026. Seconded by
Gindlesperger. KVAMME AYE; RUSSELL AYE; MAY AYE; GINDLESPERGER AYE.
MOTION CARRIES.
B. Fiscal Year 2026 to Fiscal Year 2030 Capital Plan Workshop: Review FY 26-FY 30 Capital
Projects, FY 26-FY 30 Capital Maintenance, and Review of paired comparison results for
new/unfunded projects for inclusion in the funded projects list. (NBS)
Mayor Pike introduces the item.
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Director Baird Spencer reviews paired comparison results as well as the new/unfunded projects.
General discussion regarding project funding and priorities.
6. ADJOURNMENT: Gindlesperger moves to adjourn. Seconded by May. ALL
AYE ... MOTION CARRIES.
Hearing no further business, the Council meeting,wea,4ourned.
Re ectfully submi d: AIL
CORD ': y
o • 'P . . C�
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TRAC SBORN, CMC m ; m
CITY dtERK % :0 - . •:y
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APPROVED: _ ��''.,f��11-10 .•``�
BRAD PIKE,
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG.
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Completed Capital & Maintenance Projects
Maintenance
1/2 CFI Educational Outreach
Eagle River Bank Barbs
City Hall Expansion - Phase 1
FEMA Greenbelt Trail Repair
Eagle Road Ped/Bike Bridge Engineering
Guerber Park Baseball Fields
Linder Road Sportsman's Access
. • -
Mace Park Engineerin & Design
Orville Jackson House Purchase
Pet IQ Dog Park
•
Maintenance
City Fiber Project
Ada/Eagle Sports Park Lighting
City Hall Expansion - Phase 2
ATV Replacement
Eagle & State Eng/Design
City Hall Phones
Eagle Road Ped/Bike Bridge Engineering
City Hall Security
Floodway Mapping
City Hall Servers
Grade Separated Crossing SH 44 Study
FEMA Greenbelt Trail Repair
Shooting Sports Park Fesibility Studies
Floodway Mapping
Sport Park Land Purchase
Sports Complex Feasibility Study
•
Maintenance
City Fiber Project
N. Channel Bank &Trail Repair
Eagle Road Ped/Bike Bridge
Heritage Park Renovation Study
Linder Road (44 to FF) Design/Engineering
Library A/C Replacement
Mace Park Engineering & Permitting
Public Works Equipment
Olde Park Place Extension Design
Senior Center Remodel
Park Impact Fee Update
Regional Sports Park Purchase/Engineering
Shooting Sports Park Eng/Design
Trolley Purchase
•
Maintenance
DT Mobility Improvements - Streetlights
Chambers Recording
Eagle Road Ped/Bike Bridge - Close out
Floodway mapping with Flood Control District
Linder Road (44 to FF) Design/Engineering
Heritage Park RR/Tech Hut Engineering
Mace Park Bidding & Construction
Library Roof Replacement
Olde Park Place Extension Desing/Engineering
OK Park Playground replacement
$2.4M in Projects
Pamela Baker Irrigation Pump
Regional Sports Park Utilities & Grading
Shooting Sports Park - Archery Construciton
Maintenance
Shooting Sports Park - Close out
Jackson House Roof/Chimney
Mace Park- Close out
Lakemoor Trail
City Hall Improvments
Sports Parrk ITD Permitting
DT Mobility Improvements - Phase 1
Olde Parke Place ROW (1 piece)
* Includes ARPA Funds received in FY 21 & FY22 in the amount of $6.4M,
Project Completion
•
75%
Rates*
Maintenance
97%
76%
80%
84%
83%
73%
91%
* Includes constructed projects & savings for future year projects
Completed Capital & Maintenance Projects
Maintenance
1/2 CFI Educational Outreach Eagle River Bank Barbs
City Hall Expansion - Phase 1 FEMA Greenbelt Trail Repair
Eagle Road Ped/Bike Bridge Engineering Guerber Park Baseball Fields
Linder Road Sportsman's Access • . -
Mace Park Engineerin & Design
Orville Jackson House Purchase
Pet IQ Dog Park
•
Maintenance
City Fiber Project
Ada/Eagle Sports Park Lighting
City Hall Expansion - Phase 2
ATV Replacement
Eagle & State Eng/Design
City Hall Phones
Eagle Road Ped/Bike Bridge Engineering
City Hall Security
Floodway Mapping
City Hall Servers
Grade Separated Crossing SH 44 Study
FEMA Greenbelt Trail Repair
Shooting Sports Park Fesibility Studies
Floodway Mapping
Sport Park Land Purchase
Sports Complex Feasibility Study
Maintenaneg
City Fiber Project
N. Channel Bank &Trail Repair
Eagle Road Ped/Bike Bridge
Heritage Park Renovation Study
Linder Road (44 to FF) Design/Engineering
Library A/C Replacement
Mace Park Engineering & Permitting
Public Works Equipment
Olde Park Place Extension Design
Senior Center Remodel
Park Impact Fee Update
Regional Sports Park Purchase/Engineering
Shooting Sports Park Eng/Design
Trolley Purchase
•
Maintenance
DT Mobility Improvements - Streetlights
Chambers Recording
Eagle Road Ped/Bike Bridge - Close out
Floodway mapping with Flood Control District
Linder Road (44 to FF) Design/Engineering
Heritage Park RR/Tech Hut Engineering
Mace Park Bidding & Construction
9
Library Roof Replacement
Olde Park Place Extension Desing/Engineering
OK Park Playground replacement
Pamela Baker Irrigation Pump
Regional Sports Park Utilities & Grading
Shooting Sports Park - Archery Construciton
Shooting Sports Park - Close out
Jackson House Roof/Chimney
Mace Park- Close out
Lakemoor Trail
City Hall Improvments
Sports Parrk ITD Permitting
DT Mobility Improvements - Phase 1
Olde Parke Place ROW (1 piece)
* Includes ARPA Funds received in FY 21 & FY22 in the amount of $6.4M,
Project Completion Rates*
75%
Maintenance
97%
76 %
80
84%
83%
73%
91%
* Includes constructed projects & savings for future year projects
Council Approved for Paired Comparison
Preliminary Prioritization
High -
Project No.
Naw/Ununded
Year
Project Name
Staff Score
S,o as %
Medium-
Phasing Olrtbn/RerommeMetlan
Cost
City Cost Shan
De1H/Staff
Outside funding & Grants
Gnnt
Partnership
the plan
plan
Requested
low
PdoHry
Application
Project
ED CP-3
Unfunded
2020
N/A
1st Street Festival Street-En¢/Desien
60
80%
high
Engineering&Design Only. Applied for COMPASS Grant can
COMPASS CIM Grant Application in
EURA/COMPASS
as
seek EURA partnership, City Match$25K
$•��
$ 25,DOD.00
1
Nov. 2024 Potential EURA project
Y
/ACHD
ED CP-6
Unfunded
2021
N/A
Excess ROW Study
58
77%
medium
Seek EURA partnership- projects W came from study
$ Waco.00
$ S,ao .
2
COMPASS CIM Grant Application in
ation
Nov. ASS Potential Application
Y
EURA/COMPA55
/ACHD
ED CP-5
Unfunded
2021
N/A
Idaho Street Streetscace Improvements
55
73%
medium
Engineering & Design- Applied for COMPASS Grant can seek
EURApartnership,CityMatch 25K
$ 75,000.00
$ 25,000.00
3
COMPASS CIM Grant Application in
Nov. 2024 Potential EURAproject
Y
EURA/COMPASS
-
Potential COMPASS Project
TRL CP-14
Unfunded
2020
N/A
South Channel Bridee Boise River
52
69%
medium
Feasibility Study, seek Compass Project Development Grant
$ 40,000.00
TED
Development Grant In November
ITD/COMPASS
2025
Linder Road Underpass N. Channel - Design
Fund Dedgn only in 2027. ACHD has roadway design
TRL CP-19
Unfunded
2020
2027
52
6956
medium
scheduled for Design in 2027.
$ 35,000.00
$ 35,000.00
1
In cooperation with ACHD Project in
2027
ACHD
O�
ED CP-1
Unfunded
2020
N/A
Downtown Public Parking
50
67%
medium
study to identify options for structure or public parking lot
TED
TED
4
COMPASS CIM Grant Application In
Nov. 2024 Potential EURA pr,ject
EURA/COMPASS
Install keyless entry and Vault Toilets, ID F&G Grant, City
P&R CP-8
Unfunded
2020
2026
Foothills Shooting Sports Park
49
65%
medium
Match $57K. Received notice that project Is moving forward
$ 128,000.00
$ eD,DOD.W
2
Idaho Fish & Game Pittman Grant
Y
Fish & Game
for funding. ArcheryComplete din 2024.
applied for in November 2024
Cooperative project with ACHD, ITD
Partnership with ACHD, ITD and City of Star to advance Me
& Star. Does City want to add a
T&P CP-13
Unfunded
2025
2028
Planner& SH-44 Intersection
43
57%
medium low
signal. Does city want to share funding to advance the
$ 3,215,699.00
TED
3
funding commImumt75tar is using
ITD/Star da
tar /A/A
constrvRion7
Transportation mitigation fees
Co
collected for ITD to fund.
P8R CP-7
unfunded
zozl
N/A
Charlie Wood Park Study
40
53%
medium low
Complete Wetland prospectus study only. Concept study
m laced in zoz1.
$ 20,000.m
$ 2D,DDD.oD
3
CAC has recommended CEP funds to
ort stud
T&PCP-8&9
Unfunded
2021
NA
/
Floating Feather/Beacon Light Study
36
48%
medium law
Funded In FY 24 for$200K, removed a deferred to ACHD in
EYE Ranked eth In ACHD R oast
$ 200•�'0)
$ �'�'0
2
Clity includes project on the ACHD
FYP Request
ACHD
LIB CP-2
Unfunded
2020
2024
Bookmobile
31
41%
medium low
Long standing request of Eagle Library
$ 250,0DOAO
$ 250,000.00
1
N/A
Complete a study for Community signage and the relocation
PW CP-7
Unfunded
2020
N/A
Entry Sign - Plan Only
19
25%
low
of existlng entry signage based on current and future city
$ 35,11I10.00
$ 35,000.00
N/A
limits. Note r e.
Staffscan: eased on ranking criteria
Preliminary PdorklxaHon: Rubric Review by staff
Phasing/ Rewmednatlon: Preliminary staff recommendation ofproject phasing
Staff priority: Regardless of more how staff feels the projects rank
OutdAde Funding: 11—taff made applications for funding other than City funds
.,,=
gh=above ell%
Med = r "%%
mad-low=5 49%
low = 25%of lass
Council Approved for Paired Comparison
Preliminary Pdorttlaatio
wgn-
Project No.
New/Unfunded
Year entered
Year
Project Name
Staff Score
Score as X
Medi m
Phasing Option/Recommendation
Cast
City Cos[ Share
Deist/Stall
Outside funding &Grants
the plan
Requested
Low
Priority
ED CP-3
Unfunded
2020
N/A
1st Street as Festival Street- En¢/Desl¢n
60
80%
high
Engineering & Design Only. Applied for COMPASS Grant can
$ 75,000.00
$ 25,000.00
1
COMPASS CIM Grant Application in
seek EURA partnership, City Match $25K
Nov. 2024 Potential EURA project
ED CP-6
Unfunded
2021
N/A
Excess ROWStudV
58
77%
medium
Seek EURA partnership- projects to come from study
$ 30,000.00
$ 5,000.oD
2
COMPASS CIM Grant Applicationin
Nw. 2024 Potental EURA project
ED CP-5
Unfunded
2021
1 N/A
Idaho Street Streetscape Improvements
55
73%
medium
Engineering&Design-Applied for COMPASS Grant can seek
$ 7500000
$ 25,000.00
3
COMPASS CIM Gnnt Application in
EUIIA partnership, C' Match $25K
Nov. 2024 Potmtlal EURA ro'ect
Potential COMPASS Project
Unfunded
2020
N/A
South Channel Bridge Boise River
52
69%
medium
Feasibility Study, seek Compass Project Development Grant
$ 40,000.00
TBD
Development Grant in November
2025
TRL CP-19
Unfunded
2020
2027
Linder Road Underpass N. Channel - Design
52
69%
medium
Fund Design only in 2027. ACHD has roadway design
$ 35,000.00
$ 35,000.00
i
In cooperation with ACHD Project In
co j
In2027
Onl
�C
scheduled for Design in 2027.
ED CP-1
Unfunded
2o20
NA
/
Downtown Public Parking
50
67%
medium
Study to identify
dY options for structure or public parking lot
TBD
760
4
COMPASS CIM Grant Application in
Nov. 2024 Potential EURA project
Install keyless entry and Vault Toilets, ID F&G Grant, City
P8R CP-8
Unfunded
2020
2026
Foothills Shooting Sports Park
49
65%
medium
Match $57N. Received notice that project is moving forward
$ 128,000.00
$ 80,000.00
Idaho Fish &Game Pittman Grant
for f vidin . Andre Com fete din 2024.
applied for in November 2024
Cooperative project with ACHD, ITD
Partnership with ACHD, ITD and City of Star to advance the
8, Star. Does City want to add a
T&P CP-13
Unfunded
2025
2028
Planter & SH-44 Intersection
43
57%
medium low
signal. Does city want to share funding to advance the
$ 3,215,699 00
TBD
funding commitment? Star is using
construction?
Transportation mitigation fees
collected for ITD to fund.
P&R CP-7
Unfunded
2021
N/A
Charlie Wood Park Studv
40
53%
medium low
Complete Wetland prospectus study only. Concept study
$ 2000000
$ 20000 D0
CAC has recommended CEP funds to
completed in 2021.
ort study
T&P CP-8&9
Unfunded
2021
N/A
Floating Feather/Beacon Lieht Studv
36
4$%
medium low
Funded in FV 24 for 1200K, removed a deferred to ACHD in 1
$ 200,000.00
$ 20000000
City includes project on the ACHD
Ranked eth in ACHD Re uestFVP
Request
LIB CP-2
Unfunded
2020
2024
Bookmobile
31
41%
medium low
Long standing request of Eagle Library
$ 25D,OD0.00
$ 250,000.00
1
N/A
Complete a study for Community signage and the relocation of
Unfunded
2020
N/A
Entry Sign - Plan Only
19
25%
low
existing entry signage based on current and future city limits.
Not ress] ng issue.
$ 35,000.00
$ 35,000.00
N/A
Staff Sc.— Based on ranking criteria
Preliminary Prioritization: Rubric Review by staff
Phasing/ Racomednation: Preliminary staff recommendation ofproject phasing
Staff Priority: Regardless of score how staff feels the projects rank
Outdside Funding: Has staff made applications for funding other than City funds
High= above 80%