Loading...
Minutes - 2025 - City Council - 04/16/2025 - RegularEAGLE CITY COUNCIL MEETING MINUTES April 16, 2025 1. CALL TO ORDER: Mayor Pike calls the meeting to order at 3:00 p.m. 2. ROLL CALL: Present: GINDLESPERGER, MAY, RUSSELL, KVAMME. A quorum is present. 3. PLEDGE OF ALLEGIANCE: Mayor Pike leads the Pledge of Allegiance. 4. NEW BUSINESS: A. ACTION ITEM. Fiscal Year 2025-2029 Capital Plan Modification No. 3: Modify the FY2025- FY20029 Capital Plan to make amendments to: Reallocate $68,700.00 from LIB CM-3: Library Concrete Maintenance to PW CM-1 1: Pamela Baker Park, Reallocation of $530,000.00 from Capital Reserves to PR CP-2: Regional Sports Park, Reclassification of the $450,000.00 for PW CP-2: City Owned Shop, and Advance $22,000.00 from TP CP-11: DT Eagle Arch Replacement. (NBS) Mayor Pike introduces the item. Nichoel Baird Spencer, Director of Long -Range Planning and Projects, reviews the above referenced Capital Plan modifications. General discussion. Russell moves to approve Fiscal Year 2025-2029 Capital Plan Modification No. 3 as requested by staff. Seconded by May. GINDLESPERGER, AYE; RUSSELL, AYE; KVAMME, AYE; MAY, AYE. ALL AYE ... MOTION CARRIES. B. Fiscal Year 2026 to Fiscal Year 2030 Capital Plan Workshop: Review FY 25 Capital Project Fund, FY 26-FY 30 Capital Maintenance, and Review of paired comparison process for new/unfunded projects. (NBS) Mayor Pike introduces the item. Nichoel Baird Spencer, Director of Long -Range Planning and Projects, reviews the Capital Plan, current status and projects as well as possible future projects. Russell would like to move the vehicle replacement or expansion into individual department budgets, removing from the Capital Plan. Council concurs. Gindlesperger asks that the $100,000 for the Three Rivers Cities Crossing remain within the Capital budget. The majority of Council concurs. General discussion. 11. EXECUTIVE SESSION: 74-206 (1) An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two- thirds (2/3) vote of the governing body. An executive session may be held: (c) To acquire an interest in real property which is not owned by a public agency; Page 1 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-04-16-25spnnin.docx (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement Gindlesperger move pursuant to I.C. 74-206(1) that the City of Eagle convene an Executive Session for the purpose of (c) and (f) to acquire interest in real property not owned by a public agency and to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not . yet being litigated but imminently likely to be litigated. Seconded by May. GINDLESPERGER, AYE; RUSSELL, AYE: MAY, AYE; KVAMME, AYE. ALL AYE ... MOTION CARRIES. Council enters executive session. Discussion of acquisition of real property not owned by a public agency and pending/threatened litigation. Council exits executive session. A. ACTION ITEM.- Action Regarding Pending/Threatened Litigation. Russell moves to direct the City Attorney to draft a letter to the landowner for acquisition of property. Seconded by May. GINDLESPERGER, AYE; RUSSELL, AYE: MAY, AYE; KVAMME, AYE. ALL AYE ... MOTION CARRIES. 12. ADJOURNMENT: May moves to adjourn. Seconded by Gindlesperger. ALL AYE ... MOTION CARRIES. Hearing no further business, the Council meeting,WM,adjourned. 4Reectfully submi %`% oF•E'1C�t����'•,� o�Q0RAT� CY SBORN CMC ' � ' � o • • • CITY C ERK APPROVED: TE OF 1 9KAD PIKE, MAYOR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG. Page 2 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-04-16-25spmin.docx FY 2026-2030 Capital Maintenance Development Plan Fiscal Year 2025 Maintenance In Cit is FY 24-25 Bud et CM # Description Details Amount Requested Funding Description/Comments Department: LRP&P & PW Staff: Nichoel Baird Spencer & Eric $1.047M in Carry Forward & $1.9M in FY 25. ,y Ziegenfuss Heritage Park Renovation Construction Renovation and expansion of Heritage Park U 3 Heritage Park Year Requested: 2024 $ 1,500,000 including new restroom facility, splashpad, and a Priority: Planned Replacement new park layout. Preliminary reduction until eh Amount Requested: $3M Eng. Estimate is received. FY 25-29 PLAN YEAR: 2025 Department: Public Works/Historic n Preservation Staff: Eric Ziegenfuss /Alana Dunn $84,490 in Carry Forward. Restoration of roof & Jackson House Chimney, completion of an adaptive reuse study. U Jackson House Year Requested: 2023 $ 95,000 Will need a moderate increase for $11,550, $10k 3 a Priority: Planned FY 2023 will be reimbursed by the EURA post project Amount Requested: $100K completion. PLAN YEAR: Multiple Department: Public Works �+ Staff: Eric Ziegenfuss $SOK Carry Forward & $SOK new general fund. 2024 Vehicle Replacements Vehicle Replacement Year Requested: 2025 $ 100,000 Replacement of City Vehicles. Kept in capital plan i Priority: Annual Replacement due to need to save across Fys. Last year in CM, Amount Requested: $SOK Will a moved to PW budget in FY26 PLAN YEAR: 2025 Department: Public Works � Staff: Eric Ziegenfuss $38K Carry Forward & $20K new General Fund. 2024 & 2025 Trail Maintenance 2023 Trail Maintenance Year Requested: 2024 $ 58,000 Trail upkeep and maintenance. Last year in Capital aPriority: Annual Planned Replacement Maintenance, will move to department budget in Amount Requested: $40K FY 26 FY 25-29 PLAN YEAR: 2025 Department: Public Works Staff: Eric Ziegenfuss a Friendship Park Playground Replacement Replace play equipment in Friendship Park. Bid Friendship Playground Year Requested: 2024 $ 190,000 came in $SOK over budget will need to increase aPriority: Planned Replacement of offset from capital. Amount Requested: $130K FY 25-29 PLAN YEAR: 202S New project added by CC at 10-24. Added due to Department: Library & Public Works significant issues with liability and tripping "? Staff: Steve Baumgartner & Eric Ziegenfuss, hazards. As proposed this action will Remove Library Concrete Maintenance $300K $ 50,000 Floodway Protection (TP CM-1) in FY 25, Remove Immediate Priority Lakemoor Trail (TRL CM-6) until after PT&OS Plan, PLAN YEAR: Multiple Reduce Capital Reserves by $99,500. Project decrease post scope of work. IFY 2025 CM Request: $ 1,993,000 I Fiscal Year 2026 Maintenance Unfunded CM k Description Amount Requested Funding Description/Comments Department: LRP&P & PW Staff: Nichoel Baird Spencer/ Eric Ziegenfuss " d Eagle Road Arch Refresh and place back post State & Eagle a DT Arch Sign Replacement Year Requested: 2026 $ 25,000 Construction (estimate received 4/2025) Ca Priority: Planned Replacement Amount Requested: $250K PLAN YEAR: 2026 Department: LRP&P Staff: Nichoel Baird Spencer 2027 Floodway/Property Protection Funding for studies and cross agency projects that Floodway Protection Year Requested: Annual $ 10,000 reduce the City's flood risk. Priority: Partnership Amount Requested: $10K PLAN YEAR: Annual Department: Public Works/Historic Preservation Staff: Eric Ziegenfuss /Alana Dunn g Jackson House Jackson House $ 80,000 Projects to be determined by Historic Structure 3 Year Requested: 2023 Report & FY 25 Adaptive reuse study. d Priority: Planned FY 2023 Amount Requested: $100K PLAN YEAR: 2026 Department: LRPP 3 Staff: Nichoel Baird Spencer Z Trail Maintenance Repair and pave gap left between Eagle Road 2 N. Channel Center Trail Repair Year Requested: 2024 $ 350,000 Bridge Project & Bank stabilization project. New Priority: Planned Replacement general Fund request. Amount Requested: $350K PLAN YEAR: 2026 FY 2026 CM Re uest: 465.0 Capacity for future CM projects as identified Fiscal Year 2027 Maintenance Unfunded CM # Description Amount Requested Funding Description/Comments Department: LRP&P Staff: Nichoel Baird Spencer 7 2027 Floodway/Property, Protection Floodway Protection Year Requested: Annual $ 10,000 Funding for studies and cross agency projects that Priority: Partnership reduce the City's flood risk. Amount Requested: $10K PLAN YEAR: Annual Department: Public Works/Historic Preservation Staff: Eric Ziegenfuss /Alana Dunn Jackson House Jackson House $ 80,000 Projects to be determined by Historic Structure 3 Year Requested: 2023 Report & FY 25 Adaptive reuse study. a Priority: Planned FY 2023 Amount Requested: $100K PLAN YEAR:2026 Department: IT Staff: Devonte Goodman 2027 City Hall Servers � City Hall Servers Year Requested: 2027 $ 95,000 Replacement of high value IT infrastructure to F Priority: High ensure productivity and safety of City data. Amount Requested: $95K FY 23-27 PLAN YEAR: 2027 Department: Public Works c Staff: Eric Ziegenfuss 7 Parking Lot Paving Combination of multiple City parking sites for City Facilities Paving Year Requested: 2024 $ 400,000 sealing and restriping. New General Fund request. aPriority: Planned Replacement Staff is requesting deferral from FY26 to FY27. Amount Requested: $390K PLAN YEAR: 2026 Department: Public Works Staff: Eric Ziegenfuss °t i South Bank Trail Merrill Park to ouanraerrPark o eoa South Bank Trail Mill Pk tEagle Rd Pave the S. Side of the North Channel greenbelt from the Merrill Park Bridge to Eagle Road. New Eagle Road Year Requested: 2028 $ 500,000 General Fund Request. Savings for FY 29 ~ Priority: Upgrade y pg Construction. Eng/design in 2028 Amount Requested: $1.15M PLAN YEAR: Not Programmed FY 2027 CM Request: 1 $ 1,160,000 Capacity for future CM projects as identified Fiscal Year 2028 Maintenance Unfunded CM # Description Amount Requested Funding Description/Comments Department: LRP&P Staff: Nichoel Baird Spencer 2027 Floodway/Property Protection Funding for studies and cross agency projects that Floodway Protection Year Requested: Annual $ 10,000 reduce the City's flood risk. Priority: Partnership Amount Requested: $10K PLAN YEAR: Annual Department: Public Works Staff: Eric Ziegenfuss O0 i Clear Creek Crossing Rebuild and resurface to current rails standard. Clear Creek Trail Year Requested: 2026 $ 617,000 Place holder until completion of PT&OS Plan z Priority: Planned Repair Amount Requested: $617K PLAN YEAR: 2025 Department: Public Works Staff: Eric Ziegenfuss Q' Skate Bowl Replacement Rebuild the Skate bowl within the Eagle/Ada f Skate Bowl Replacement Year Requested: 2025 $ 500,000 Sports Complex. 3 a Priority: Planned Replacement Amount Requested: $500K PLAN YEAR:2026 Department: Public Works Staff: Eric Ziegenfuss Pave the S. Side of the North Channel greenbelt °i � South Bank Trail Merrill Park to South Bank Trail Merrill Park to Eagle Road from the Merrill Park Bridge to Eagle Road. New Eagle Road Year Requested: 2028 $ 200,000 General Fund Request. Savings for FY 29 Priori Upgrade Priority: pg Construction. Eng/design in 2028 Amount Requested: $1.15M PLAN YEAR: Not Programmed FY 2028 CM Request: $ 1,327,00 Capacity for future CM projects as identified Fiscal Year 2029 Maintenance Unfunded CM # Description Amount Requested Funding Description/Comments Department: Public Works Staff: Eric Ziegenfuss CF: $700K +$600K new for Construction/upgrade. i South Bank Trail Merrill Park to South Bank Trail Merrill Park to Eagle Road Pave the S. Side of the North Channel greenbelt Eagle Road Year Requested: 2028 $ 600,000 from the Merrill Park Bridge to Eagle Road. New F Priority: Upgrade General Fund Request. Savings for FY 29 Amount Requested: $1.15M Construction. Eng/design in 2028 PLAN YEAR: Not Programmed Department: LRP&P Staff: Nichoel Baird Spencer 2027 Floodway/Property Protection Floodway Protection Year Requested: Annual $ 10,000 Funding for studies and cross agency projects that Priority: Partnership reduce the City's flood risk. Amount Requested: $10K PLAN YEAR: Annual Department: Public Works r Friendship Park Playground Replacement Year Requested: 2024 New General Fund Request. Resurfacing and Friendship Tennis Courts priority: Planned Replacement $ 75,000 striping of tennis courts. Staff is Requesting o Amount Requested: $SSOK deferral from FY27 to FY29. PLAN YEAR: 2027 FY ZU29 GM Re nest: BSIS O110 Capacity for future CM projects as identified NEW Maintenance Projects CM # Description Amount Requested Funding Description/Comments Engineering/Design for future capital maintenance project to repair and replace Department: Public Works sidewalks, street trees and irrigation on Eagle Eagle Road Streetscape f Zi Eric egenuss Er Road between State Street and Ranch Drive. Staff Z Improvements Year Requested: 2025 $ 30,000 has submitted a COMPASS CIM Grant application Amount Requested: $30K for the project. City Match would be (20%) $SK is PLAN YEAR: TBD awarded. Could result in a future capital Maintenance construction project. Department: Public Works 3 Stierman Drive Streetscape Eric Ziegenfuss Design & install Curb, getter, landscaping, Year Requested: 2025 $ 200,000 irrigation and sidewalk improvements on z Improvements Amount Requested: $200K Stierman Drive between Civic Lane and the PLAN YEAR: TBD drainage easement. Department: Executive Mayor For Conversation Purposes: Sell the City's existing 3 Z Trolley Repair/Replacement Year Requested: 2025 $ 75,000 Trolley and replace with new(er) vehicle -$35k Amount Requested: $35K to $75K OR Replace the CNG tanks -$75K. PLAN YEAR: TBD Department: Public Works /Museum Eric Ziegenfuss/Alana Dunn Planned Replacement of Museum roof. Does not Museum Roof Repair Year Requested: 2025 $ 30,000 meet $75K Threshold. 3a Amount: $30,000 PLAN YEAR: TBD Department : Library Steve Baumgartner Originally purchased in 2016, serviced in 2025 and Z Materials Handling System Year Requested: 2025 $ 92,000 sill working. Consider moving in FY 2030 or Amount: $30,000 beyond. PLAN YEAR: 2030 Future/Unplanned CM Requests 1 $ 427,000 Completed Capital & Maintenance Projects • . • Maintenance 1/2 CFI Educational Outreach Eagle River Bank Barbs City Hall Expansion - Phase 1 FEMA Greenbelt Trail Repair Eagle Road Ped/Bike Bridge Engineering Guerber Park Baseball Fields - Linder Road Sportsman's Access • • Mace Park Engineerin & Design Orville Jackson House Purchase Pet IQ Dog Park • Maintenance City Fiber Project Ada/Eagle Sports Park Lighting City Hall Expansion - Phase 2 ATV Replacement Eagle & State Eng/Design City Hall Phones Eagle Road Ped/Bike Bridge Engineering City Hall Security ' Floodway Mapping City Hall Servers Grade Separated Crossing SH 44 Study FEMA Greenbelt Trail Repair • Shooting Sports Park Fesibility Studies Floodway Mapping Sport Park Land Purchase Sports Complex Feasibility Study Maintenance City Fiber Project N. Channel Bank &Trail Repair Road Ped/Bike Bridge Heritage Park Renovation Study 8Eagle Linder Road (44 to FF) Design/Engineering Library A/C Replacement Mace Park Engineering & Permitting Public Works Equipment .01de Park Place Extension Design Senior Center Remodel Park Impact Fee Update • _ Regional Sports Park Purchase/Engineering Shooting Sports Park Eng/Design Trolley, Purchase Maintenance DT Mobility Improvements - Streetlights Chambers Recording Eagle Road Ped/Bike Bridge - Close out Floodway mapping with Flood Control District Linder Road (44 to FF) Design/Engineering Heritage Park RR/Tech Hut Engineering Mace Park Bidding & Construction Library Roof Replacement Olde Park Place Extension Desing/Engineering OK Park Playground replacement Pamela Baker Irrigation Pump Regional Sports Park Utilities & Grading Shooting Sports Park - Archery Construciton Offenses Reported' Types 2022 Person 164 Property 201 Society 216 581 April 2025 Police Report Release Date 2025-05-09 2023z 2024z 2025 YTD 208 170 60 228 190 46 31S 312 90 751 672 196 Crimes Reported by Month and Type Person Property Society 27 26 20 16 17 17 17 13 14 11 9 9 F1 n n Jan Feb Mar Apr Jan Feb Mar Apr Jan Feb Mar Apr Police Activity3 2025 2025 Total Monthly Jan 25 Feb 25 Mar 25 Apr 25 Avg° Citizen Calls for Service 2,428 607 618 S43 S97 670 (CPS) Proactive Policing 7,267 1,817 1,622 1,558 2,311 1,776 Types 2025 2025 Total Monthly Jan 25 Feb 25 Mar 25 Apr 25 Avg° Code 3 CFS 75 19 17 16 20 22 Alarm 171 43 41 41 46 43 Crash Response 238 60 59 4S 70 64 School Checks 183 46 50 20 85 28 Traffic Stops 3,405 851 682 743 1,185 795 Welfare Checks 172 43 35 42 S1 44 Case Report Types -Person Crimes = murder, manslaughter, rape/ sodomy, assault, intimidation and kidnapping offenses -Property Crimes = robbery, burglary, larceny/theft, arson, destruction of property, counterfeiting, fraud, embezzlement, blackmail and stolen property offenses -Society Crimes = drugs/narcotics, gambling, pornography, prostitution and weapons law violations No. of Arrests ❑ Other DUI No. of Mental Hold Cases Average: 4 Jan 25 Feb2S Mar 25 Apr25 All Code 3 Response Time (min:sec)' v @ AVG 03 11 w c 1 low 1 I 1 1 AVG 0S3S v o, w 1,- Y 0 Jan 25 Feb 25 Mar 25 Apr 25 'Offense Reports are compiled from NIBRS RMS. zCounts updated to reflect each year's NIBRS audit update. 3Police Activity reflects calls within the City of Eagle and all calls dispatched with an Eagle deputy. 'Monthly averages are based on all prior months of the current year. 'Code 3 Calls represent all incidents that are routed at Priority 3, where Priority 3 calls require an immediate emergency response. *G Anu LWT