Service Solicited - 2024 - HECO Engineers - Heritage Park Site ImprovementsSCOPE OF WORK
For
Heritage Park Site Improvements
City of Eagle, Idaho
Description/Scope of Work
HECO Engineers (HECO) will provide project design services for the design of the Heritage Park site in
conjunction with the restroom facility already under design. The tasks for the site design services
include the following and are further described herein:
1. Topographic Survey (subcontracted) — Provide supplemental topographic survey due to project
limits extending beyond previously obtained survey completed in 2017. It is not anticipated that
the area previously surveyed will require additional topographic survey.
2. Geotechnical Investigation and Report (subcontracted) — Provide a site geotechnical report
summarizing the subsurface conditions and design parameters/constraints based on
geotechnical soils investigation.
3. Coordination Meetings —Attend bi-weekly meetings during the project design phase to monitor
progress, determine required information, discuss milestones, and update schedule as needed.
4. Project Management & Administration — Perform design project management including design
team scheduling, budget monitoring, and monthly invoicing.
5. Preliminary Design
• Identification of Site Constraints — Review site with City for approximate locations of
existing underground electrical, irrigation, drainage components, and review access
limitations. One (1) site visit is planned.
• Preliminary Hardscape Layout/Design — Prepare preliminary drawings for
concrete/paver layouts based on input/coordination with City staff. Splash pad area is
excluded from design and the size/location shall be provided by the City. Hardscape
improvements will include improvements to the sidewalk along 2nd Street to meet the
City's required streetscape.
• Preliminary Drainage Design — Prepare options for storm drainage facilities that include
permeable pavers, underground infiltration, and any necessary connection of existing
drainage features. Prepare preliminary drawings of drainage facilities to coordinate with
proposed underground utilities. Preliminary sizing using the City's Drainage Standards
will be completed based on subsurface soil conditions discovered during the
geotechnical investigation.
• Preliminary Electrical Service Design — Coordinate locations of needed electrical service
connections as directed by City including light locations. Prepare preliminary drawings
of electrical conduit locations, service locations, and coordinate with other underground
utilities. Provide preliminary estimates of electrical loads and lighting analysis.
• Preliminary Irrigation Layout — Sprinkler/landscaping irrigation shall be provided by the
City. HECO will coordinate the irrigation layout with the preliminary drawings to
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coordinate locations with other underground utilities. It is anticipated that preliminary
layouts will be provided by the City in AutoCAD format to incorporate into the design
drawings.
• Other preliminary design elements, which include park pavilion (shelter), monument
sign, and entry gate. The concepts/materials will be determined by the City prior to
moving to final design.
• Coordination Meetings with City's Splash Pad contractor — HECO will coordinate with
the City's selected splash pad contractor to include necessary improvements within the
site to accommodate the splash pad construction. Two (2) meetings are anticipated for
this coordination.
• City Review of Preliminary Design - Obtain City approval of the preliminary design prior
to proceeding to final design. Design Review staff shall provide comments regarding the
design elements that will be reviewed by the Design Review Board as part of the final
design process. City comments will be addressed as part of the final design. One (1)
meeting with the City at City Hall is anticipated.
6. Final Design
• Final Hardscape Design — Prepare final design drawings for concrete/paver layouts
including grading of the site along with sidewalk improvements along 2nd Street. Any
permits required for improvements within ACHD rights -of -way will be obtained by the
selected contractor, including associated traffic control plans.
• Final Drainage Design — Prepare final drainage sizing and details based on selected
alternative by City. It is anticipated that permeable pavers will be the primary drainage
facility, but other underground facilities may be considered.
• Final Electrical Service Design — Prepare final drawings for electrical conduit locations,
service locations, wiring to the on -site electrical services and lighting.
• Final Irrigation Layout — Sprinkler/landscaping irrigation shall be provided by the City.
HECO will coordinate and incorporate the irrigation layout in the final design plans. It is
anticipated that the irrigation layout will be provided by the City in AutoCAD format to
incorporate into the design drawings.
• Final Design of Other Design Elements — Prepare final drawings, required structural
calculations, and design details for other park elements, which include park pavilion
(shelter), monument sign, and entry gate. The design plans will also include additional
details shown on the restroom drawings for a trash enclosure sized to accommodate
four (4) garbage totes. Location will be coordinated with the City.
• Permitting Package — HECO will provide the submittal package necessary to secure the
building permit(s) for structural elements requiring a building permit. It is anticipated
that the park pavilion, entry gate, and monument sign will require permits. Respond to
corrections from permitting authority. It is anticipated that the permits won't be issued
until a Contractor is selected through the bidding process. The permits will be in the
name of the Contractor.
• Prepare Final Plans & Specifications
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7. Bidding — Bidding services for this scope of work will be integrated with the bidding of the
restroom facility as outlined in the Scope of Work for the restroom facility. It is anticipated that
the project will be bid as a single project.
Assumptions/Exclusions:
• The splash pad design and construction are not included within this Scope of Work. Any
coordination with DEQ will be completed by the City's selected splash pad contractor.
• Location/coordination of any historical/naming of individual pavers shall be determined by
the City and provided to HECO for incorporation into design plans as necessary.
• Attendance at public meetings (City Council, Design Review Board, etc.) is not included in this
scope.
• Landscaping architecture and irrigation design will be completed by the City. Plans prepared
by the City will be incorporated into the design drawings for bidding.
• Bid package will include park fixtures. Specific fixtures and quantity will be identified by the
City.
• No water and sewer main extensions will be required.
• Scope of work does not include any necessary easements, property line adjustments, or
property acquisition services.
• Construction services can be included in separate scope of work.
Timeline
HECO recognizes that time is of the essence and that the project is under a condensed timeline and will
provide services with the following targeted milestones. It shall be noted that this schedule is
dependent upon coordination, approvals, and direction by the City.
✓ Complete Final Design — January 31, 2025
✓ Public Advertisement for Construction — February 6 — February 27, 2025
V Bid Opening — February 27, 2025
✓ Bid Award — Council Meeting March 11, 2025
✓ Notice to Proceed/Begin Construction — April 1, 2025
✓ Complete Construction — October 31, 2025
Compensation
HECO proposes to complete the above services for a fixed fee in the amount of $100,250 and added to
the fixed fee amount approved for the restroom design services approved by the City on December 12,
2022.
Submitted Authorization:
HECO Engineers City of Eagle
// &. 10/16/2024
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Michael W. Davis, PE mayor v ' / Date
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