Minutes - 2025 - City Council - 03/18/2025 - SpecialEAGLE CITY COUNCIL
SPECIAL MEETING MINUTES
March 18, 2025
1. CALL TO ORDER: Mayor Pike calls the meeting to order at 5:30 p.m.
2. ROLL CALL: Present: GINDLESPERGER, MAY, RUSSELL, KVAMME.
A quorum is present.
3. PLEDGE OF ALLEGIANCE: Mayor Pike leads the Pledge of Allegiance.
4. UNFINISHED BUSINESS:
A. ACTION ITEM. Heritage Park Renovations: Mayor and Council will continue discussing
options regarding the design and engineering progress for the Heritage Park Renovations and
provide direction to staff. Public comment on this item was received at the March 11, 2025,
meeting, and is now closed. This item was continued from the March 11, 2025, meeting. (NBS)
Mayor Pike introduces the item.
Council Member May gives a brief overview of Heritage Park and the activities that take place
there. So many are looking forward to the construction downtown being completed, and activities
returning to normal. She wishes to reassure people that the events will be going downtown when
the construction is completed. In regard to the park renovations currently being considered, the
current splash pad is working and she sees no reason to pay over $600,000 towards the replacement
of it. Those funds could be used elsewhere in the City.
May moves that we proceed with the Heritage Park renovation project restroom
upgrade/concession stand and storage building with the following direction/conditions: That
all city parking spaces shall be retained with the exception of up to 5 spaces in the southeast
corner of the parking lot that may be removed in conjunction with the bathroom remodel;
The existing splash pad will be retained and maintained; The existing three -sided bulletin
board will be retained and maintained; The addition of an historic clock, style and location
to be determined by the City Council at a later date;
Tree removal will be limited to:
1. Tree #1— Box Elder — Behind Gazebo by the alley
2. Removal of the damaged trunk on Tree #4 — Turn -buckle tree — to see if it survives
3. For safety, remove the trunk and limb from the Apricot Tree overhanging the
sidewalk, spray it to impede fruit production and seal the remaining trunks of the
tree in a manner that will preserve it as a feature of the park
4. Trim the branches of Tree #2 that overhang the Gazebo
5. Removal of Tree #11— the Old Christmas Tree
6. A tree, if necessary for the placement of the restroom/concession stand upgrade
Trees that are fully removed shall be replaced within the Park and up to $10,000 shall be
allocated for each new tree, to allow for increased size and maturity of any replacements. The
City will not pursue any of the other proposed changes or modifications, including but not
limited to expansion of the Park, fencing between the City Parking Lot and Smoky Mountain,
pavilion shade structure, gateway arch, or digital signage/reader boards. Seconded by
Kvamme. Discussion. Russell reviews the history of Heritage Park renovations and public
meetings that have led to tonight's meeting. (comments attached). Russell prefers to see the
expanded scope of the renovation, remove the existing splash pad, continue to install the necessary
elements for the underground so that perhaps next year or the following the splash pad could be
installed. Gindlesperger concurs with Council Member Russell. The expansion has been discussed
and approved for the last five years. She would like to see the expansion of the park to be able to
integrate it concurrently with the construction of Heritage Park and then expand the splash pad at
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a later date. She is not in support of the project being called down. The expansion project was
unanimously supported and approved by Council as recently as September of 2024, as well as
February 11, 2025. Kvamme provides background on the recirculating system of the splash pad at
Heritage Park. Kvamme provides information regarding the splash pad operation, discussions with
the Eagle Sewer District as well as the Public Works Department regarding operation and options
to address the splash pad in the future. Four options are options are presented, with Option 4 being
that which Kvamme recommends which would be to modify the system to be an on -demand open
system discharged to storm drain. (comments attached). Discussion.
Russell makes a substitute motion that we approve the previously unanimous decision of October
22, 2024, with the following revisions: Eliminate new splash pad and remove exiting splash pad.
Installation of new splashpad to be determined and funded as a separate capital maintenance
project. Maintain all other design elements including recommendation of tree removal and
replacement by arborist. Keep utility routing for water, fiber and electrical. Seconded by
Gindlesperger. RUSSELL, AYE; MAY, NAY; KVAMME, NAY; GINDLESERPER, AYE: PIKE,
NAY. SUBSITITUE MOTION FAILS.
Original Motion: MAY, AYE; RUSSELL, NAY; KVAMME, AYE; GINDERSPERGER,
NAY: MAYOR PIKE, AYE. MAIN MOTION CARRIES.
5 NEW BUSINESS:
A. Fiscal Year 2026 to Fiscal Year 2030 Capital Plan Workshop: Review project requests and
scopes. (NBS)
Mayor Pike introduces the item.
Director of Long -Range Planning and Projects, Nichoel Baird Spencer reviews the Capital Plan
projects to date.
Discussion amongst Mayor, Council and Director Spencer regarding proposed projects and funding
for same.
6. ADJOURNMENT:
Russell moves to adjourn. Seconded by May. ALL AYE ... MOTION CARRIES.
Hearing no further business, the Council meeting was adjourned.
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Respe fully submitted:
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APPROVED:
BRAD PIKE,
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG.
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HOW WE GOT HERE For anyone watching or attending this meeting; a brief timeline of this project
May 2020 Project appears in Capital Maintenance list with $3M cost estimate & is identified to be constructed
with the timing of the State & Eagle Intersection updated in 2024-2025
July 2020 Project initiation with Mayor Pierce and ACHD to align with ACHD street work
Aug -Sep 2022 Scope project to include restroom, fiber hut, new splashpad with 2 options to be presented
Set aside $1M to start saving
12 more project meetings in the next 12 months
Sep 2024 City council added $2 M to park renovation savings
Oct 2, 2024 Council is Presented the options: Council votes unanimously to move forward with Restroom, new splashpad & expansion
Shows 17 parking stalls to now be new restroom uses 5 and park space -removing 10 trees and adding 16 new
Oct 22, 2024 Approved Engineers design and scope of work. Shows parking removed for expansion and trees removed and replaced
8 more project meetings in 10 weeks
Jan 9, 2025 Public meeting of the Design Review Board. Their review recommends the arborist to review all trees
Jan 13, 2025 Complete presentation of renovation to public at town hall meeting
3 more project meetings in the next 3 weeks
Feb 11, 2025 Presentation of project to CC again with design review recommendations -City council unanimously approved again with staff recommendations.
Mar 2025 Decision is made by two council members to present for public comment again at March 11th council mtg 13 individuals spoke at public comment
March 18 40th meeting on Heritage Park and the city has expended $100k in engineering costs -unknown dollar amount for staff hours
Substitute motion: that we approve the previously unanimous decision of October 2024
with the following revisions.
• Eliminate new splash pad and remove exiting splash pad
• Installation of new splashpad to be determined and funded as a separate capital
maintenance project
• Maintain all other design elements including recommendation of tree removal and
replacement by arborist
• Keep utility routingfor water, fiber and electrical
Arborist report identifies safety concerns, the new design layout needs symmetry.
Current splash pad is limping along. May fail at anytime. Does not meet current DEQ
regulations for splashpads. DEQ may revoke the "grandfathered" standards at any time
and the splashpad would be unusable.
Without the remodel and recommended tree removal we have no place for a new
Christmas tree.
Park will be updated with electrical to eliminate safety hazards and have a tamper proof
fiber hub.
Fresh design while maintaining "Heritage" with the memorial bricks, memorial plaza,
expansion to include less crowding at events and increased attendance and vendors. An
additional covered structure to increase year-round use of park.
This project was planned to coordinate with the downtown street improvements. Reversing
course and losing out on $100k of engineering fees is not fiscally smart or efficient.
Our Capital Plan recommends that we fund Maintenance BEFORE new facilities. We
should not overinvest in capital projects if we cannot maintain what we already have.
The mayor reassured downtown businesses that this year would be the last disruption of
the downtown area. With the delay caused by not moving forward with the previous
unanimous approvals, the project timeline requires the project scope now be altered.
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SPLASH PAD OPTIONS
BACKGROUND:
The current Heritage Park splashpad is a closed recirculating system that pumps
43,200 gal/day. The system runs 10 hours/day from Memorial Day weekend to
Labor Day weekend. This is roughly 101 days. This requires chemical control and
monitoring. That requires one city public works employee 1 hour/day to monitor
and control property chemistry. The loaded labor rate of the employee (salary,
overhead and benefits) is assumed to be $75/hr.
This equates in work days to $7,575 in labor and $500 in chemical costs for a total
of $8,0750 for monitoring and chemical control.
The city inquired with Eagle Sewer District (ESD) about connecting the splashpad
into the sewer system. This would essentially change the system from a closed
system to an open passthrough system and eliminate the need for chemistry
control and monitoring. The city was led to believe that ESD was not agreeable to
do so. This would require the water discharged to the sewer system be treated
and sent to the Boise sewer treatment facility. ESD is charged by Boise sewer
treatment facility for every gallon sent there. The rate that ESD charges its
customer is as follows:
ESD receives and treats 2,600,000 gal/day from 15,200 customers which are
considered equivalent dwelling units (EDUs). That treated water is then sent to
the Boise treatment plant for a fee. The equates to 185 Gal/day/EDU. The ESD
charges $45/month/EDU. The fee the city would have to pay ESD to connect the
current splashpad to the sewer system would be:
43,200 gal/day / 185 gal/day/EDU = 234 EDU X $45/month/EDU = $10,530/month
$10,530/ month X 3.7 month = $38,961 for the season
ESD is willing to taking the water but cautioned the city would have to pay that
amount to ESD in order to take and treat it. That does not make financial sense for
the city to pay.
OPTION 1- LEAVE THE SPLASHPAD AS IS AND CONTINUE TO OPERATE AS A
CLOSED SYSTEM
The city would not have spend $638,000 to upgrade the splash pad
Continue to incur $8,075 + for chemical monitoring and control
10 hour/day runs will increase maintenance cost with time
OPTION 2- MODIFY EXISTING SPLASHPAD TO AN ON -DEMAND CLOSED SYSTEM
FOR 2.5 HOURS/DAY
System would be available for on -demand splashpad operations for 2.5 hours/day
(2.5 hours was estimate given by the public works director as probable use by
public)
Continue to incur $8,075 + for chemical monitoring and control
Less operational expense and maintenance
OPTION 3 — MODIFY SYSTEM TO BE AN ON -DEMAND OPEN SYSTEM WITH
DISCHARGE TO ESD
Would eliminate $8,075/season need for chemical monitoring and control
Would be a 2.5 hour on -demand cycle
Line would have to be dug to connect to sewer line-- $$ expensive
Cost to send to ESD would be 25% of an 10 hour run = $10,530 / 4 =
$2,633/month or $2,633/month x 3.7 month = $9,742/season
OPTION 4- MODIFY SYSTEM TO BE AN ON -DEMAND OPEN SYSTEM WITH
DISCHAREGE TO STORM DRAIN
Would be a 2.5 hour on -demand system
Eliminates $8,075 + in chemical control and monitoring
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Water discharge connected to storm drain on NW corner of Heritage Park at a max
rate of 10,800 gal/day
Storm drain dumps into irrigation canal
DEQ indicated this would be okay- would need document stating such
Authorization needed from ACHD to connect to storm drain.
No interface or cost going to ESD
ROM estimate from Public Works Department to modify system to be open
system, on -demand, and connect to storm drain is < $40K.
RECOMMENDATION:
Prepare and implement option #4
Will save the city $600,000 and keep the splashpad operational
Eliminate the need for chemical control and monitoring ($8,075+/year)
Public works employee available for other tasks (101 manhours)
Helps maintain the historical splashpad and character of the park
Storm drain discharges in canal vs to ESD helps with more local irrigation
and aquifer recharge.
On -Demand system will have less operational cost and maintenance.
WHAT'S NEEDED
Engineer design to modify splashpad system to be open, on -demand, and tie into
storm drain
Document from DEQ that discharge to storm drain without treatment is OK
Authorization from ACHD to tie into storm drain
Build up available spare parts and manufacture others
Evaluate extent of damage to water feature sign and repair or remove as needed.
James Craig Kvamme
Eagle City Council
3/18/2025