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Minutes - 2025 - City Council - 02/25/2025 - RegularEAGLE CITY COUNCIL MEETING MINUTES February 25, 2025 1. CALL TO ORDER: Mayor Pike calls the meeting to order at 5:30 p.m. 2. ROLL CALL: Present: GINDLESPERGER, MAY, RUSSELL, KVAMME. A quorum is present. 3. PLEDGE OF ALLEGIANCE: Mayor Pike leads the Pledge of Allegiance. 4. ADDITIONS. DELETIONS OR MODIFICATIONS TO THE AGENDA 5. REPORTS: A. Mayor and Council: Gindlesperger reports on the Library Board meeting. They welcomed their new Board member. At the Historic Preservation Commission meeting, the adaptive reuse study of the Jackson House is currently underway. There is also a certified local government commission grant opportunity for the Historic Commission that will survey 45-50 of the businesses and buildings within the downtown corridor. The Eagle Fire Protection District approved a mutual aid agreement with VRT. May recognizes the Public Works Facilities Team who always go above and beyond clearing snow during the recent snowfall. Their hard work is often unsung but is very appreciated and she just wanted to recognize those staff members. May states that the new COMPASS Director Craig Rayburn has started his duties. Discusses the COMPASS regional safety action plan that was adopted via resolution. She encourages people to log on to Compassidaho.org to get notices of their activities and emails and review the information they have available regarding their services. Russell reports on the Eagle Urban Renewal Agency meeting, a new chairman and vice chairman were elected. They are working on prioritizing projects and new projects that were brought forward. The Agency agreed to participate, and cost share the Jackson House reuse study with the City. In addition, they recently changed their meeting schedule to only once a month. Kvamme states that the Parks Pathways and Recreation meeting was cancelled due to lack of quorum. The Eagle Sewer District is on schedule with their systems and facilities enhancements to achieve Grade Class A water for their own discharge instead of sending water to the Boise Sewer District. B. Department Supervisor: 1. City Treasurer, Financial Reports for January 2025. (KR) 2. Building Official, Permit Statistics for 2025 Fiscal Year. (SJN) Building Official, Steve Nash reviews year-to-date statistics for the Building Department. Discusses budgetary projections for the current fiscal year and recent department activities. A total of 20 commercial permits and 221 residential permits have been issued thus far this fiscal year. A total of 2,020 trade permits have been issued this fiscal year to date. He will be looking at staffing needs, as well as possible technological changes in the future. Public Works Department: Director, Eric Ziegenfuss reviews current, past and future Public Works Department activities including the status of various capital projects and their role in facilitating the completion of those projects. Public Works is comprised of Landscaping, Trails/Pathways and Facilities teams. Provides an update on the Clerk -Treasurer remodel, cubical and furniture fresh, as well as various aspects of the Cintas contract including mats, first aid stations and uniforms for public works and other recent activities. Council expresses their gratitude to Director Ziegenfuss for all the Public Works Staff does, they are all excellent representatives of public servants and is a testament to his leadership in the Department. C. Eagle Police Department: Chief Ruby introduces Deputy Lawrenceson, he is Eagle's STEP enforcement officer. Chief reviews Deputy Lawrencesons law enforcement career. Chief Ruby reviews monthly statistics and recent law enforcement activities in Eagle. D. City Attorney: None Page 1 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02-25-25min.docx 6. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS. Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. Minutes of January 28, 2025. (TEO) C. Minutes of February 5, 2025. (TEO) D. Minutes of February 10, 2025. (TEO) E. Appointment to the Eagle Public Library Board: In accordance with Resolution 23-17, Mayor Pike i requesting Council Confirmation of the appointment of Ron DeRoest to the Eagle Public Library Board. Mr. DeRoest will be fulfilling a vacated term that will expire in September 2026. (BKP) F. Reappointment to the Historic Preservation Commission: In accordance with Resolution 23-17, Mayor Pike is requesting Council Confirmation of the reappointment of Stevie Heath to the Historic Preservation Commission. Ms. Heath will be serving a three (3) year term that will expire in February 2028. (BKP) G. Clean Earth - Household Hazardous Waste Service Agreement: An agreement between the City of Eagle and Clean Earth for the provision of Household Hazardous Waste services. (ELZ) H. Live Performance Agreement Between the City of Eagle and Jeff Ene-elbert: A Live Performance Agreement between the City of Eagle and Jeff Engelbert to perform during the Eagle Concert Series. Compensation shall be at a rate of $700.00 (JDH) I. Live Performance Agreement Between the City of Eagle and Sam Henry Music, LLC: A Live Performance Agreement between the City of Eagle and Sam Henry Music, LLC, to perform at the Eagle Concert Series. Compensation shall be at a rate of $1,000.00. (JDH) J. Live Performance Agreement Between the City of Eagle and Alan Kahn: A Live Performance Agreement between the City of Eagle and Alan Kahn to perform at the Eagle Concert Series. Compensation shall be at a rate of $1,000.00. (JDH) K. Independent Contract Instructor Agreement Between the City of Eagle and Jose Tovar: An Independent Contract Agreement between the City of Eagle and Jose Tovar to provide instruction on Lifesaving Skills and CPR. Compensation shall be at a rate of 70% of the total revenue generated. (AMM) L. Independent Contract Instructor Agreement Between the City of Eagle and Kat Vega dba: Challenger Sports: An Independent Contract Instructor Agreement between the City of Eagle and Kat Vega dba: Challenger Sports to provide educational and recreational opportunities. Compensation shall be at a rate of 70% of the total revenue generated. (LKB) M. Independent Contract Instructor Agreement Between the City of Eagle and Chloe Kennedy: An Independent Contract Instructor Agreement between the City of Eagle and Chloe Kennedy for providing educational and recreational opportunities. Compensation shall be at a rate of 70% of the total revenue generated. (AMM) N. First Amendment to User Agreement Between City of Eagle and Eagle Hills Racing Association: Amendment to adjust the term to successive one (1) year terms and an updated map to reflect an expanded area of usage. (ELZ) O. Public Art Program Arbor Day Youth Art Show and Contest : The Eagle Arts Advisory Committee are seeking Council approval to proceed with a call for artists for the Arbor Day Youth Art Show and Contest. A "Trees and Spring" themed art exhibit to be on display in the City Hall gallery for the month of April 2025, and to authorize funding for prize baskets for two (2) winners in an amount not to exceed $150.00 (BLA) P. DR-2016-69-MOD1 - Building Addition to the Eagle Sewer District Blower Building - Eaule Sewer District: Eagle Sewer District, represented by Walter Lindgren with Lindgren Labrie Architecture, PLLC, is requesting design review approval of a 2,875-square foot building addition Page 2 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02-25-25min.docx to the blower building for the Eagle Sewer District. The 33.94-acre site is located on the southeast corner of South Urban Gate Avenue and State Highway 44 at 100 South Urban Gate Avenue. (BAW) Q. DR-2024-78 - Emergency Services Building for Eagle Fire Station No. 4 within Lakemoor Subdivision - Eagle Fire Department: Eagle Fire Department, represented by Jo D. Greer with Method PMAP, is requesting design review approval of 13,560-square foot, two story, emergency services building for Eagle Fire Station No. 4. The 0.89-acre site is located on the northwest corner of South Three Bridges Way and East Colchester Drive at 2489 South Three Bridges Way (Lot 2, Block 8, Lakemoor Subdivision No. 3). (BAW) R. PP-2022-14 EXT1 — Preliminary Plat Extension of Time for Stadium View Center Subdivision — Margie Porchia and Jerron Porchia: Margie Porchia and Jerron Porchia are requesting preliminary plat extension of time approval for Stadium View Center, a 10-lot (8- buildable [5-residential, 3-commercial], 2-common) mixed use subdivision. The 2.49-acre site is located on the west side of North Horseshoe Bend Road approximately 130-feet south of the intersection of West Bonita Hills Boulevard and North Horseshoe Bend Road at 10201 North Horseshoe Bend Road. (KRD) S. FP-2023-10-EXT1 -Final Plat Extension of Time for Terra View Commercial Subdivision - Terra View LLC: Terra View, LLC, represented by David Sterling with Ardurra, is requesting a 1-year extension of time for the final plat for Terra View Commercial Subdivision, a 1-lot (192- multi-family units) commercial subdivision. The 14.93-acre site is located east of State Highway 16, approximately 1500-feet north of West Beacon Light Road. (HSD) T. FPUD-2024-07 & FP-2024-10 — Final Development Plan and Final Plat for Everton Subdivision No. 1 — DFC Eagledale, LLC: DFC Eagledale, LLC, represented by Stephanie Hopkins with KM Engineering, LLP, is requesting final development plan and final plat approvals for Everton Subdivision No. 1, a 61-lot (53-buildable, 8-common) residential planned unit development. The 16.95-acre site is located on the east side of North Palmer Lane approximately 175-feet south of West Biathlon Street. (ASG) U. FPUD-2024-08 & FP-2024-12 — Final Development Plan and Final Plat for Everton Subdivision No. 2 — DFC Eagledale, LLC: DFC Eagledale, LLC, represented by Stephanie Hopkins with KM Engineering, LLP, is requesting final development plan and final plat approvals for Everton Subdivision No. 2, a 12-lot (8-buildable, 4-common) residential planned unit development. The 11.03-acre site is located on the east side of North Palmer Lane approximately 240-feet south of West Biathlon Street. (ASG) V. Findings of Fact and Conclusions of Laws for the Approval of RZDA-2024-03 & PP- 2024-02 — Riverbend Commons Subdivision — McCauley Investments LLC: McCauley Investments LLC, represented by Dave Yorgason with Tall Timber Consulting, is requesting a rezone from A-R (Agricultural -Residential) to MU-DA (Mixed Use with a development agreement) [in lieu of a PUD and Conditional Use Permit (CUP)]), a development agreement modification, and preliminary plat approval for Riverbend Commons Subdivision, a 23-lot (21- buildable [20-commercial; 1-residential]; 2 common lot) mixed use subdivision. The 14.00-acre site is comprised of six (6) parcels and is generally located 1,500-feet southwest of the intersection of State Highway 44 and South Urban Gate Avenue at 2603, 2611, 2755 and 2785 West State Street. (DLM) W. Findings of Fact and Conclusions of Laws for the Approval of PP-2024-05 — Valnova Subdivision No. 4, a re —subdivision of Lot 25, Block 1, Spring Valley Subdivision No. 1 — Clyde Capital Group: Clyde Capital Group, represented by Kendall Hancey from Horrocks, is requesting preliminary plat approval for Valnova Subdivision No. 4, a re -subdivision of Lot 25, Block 1, of Spring Valley Subdivision No. 1, a 161-lot (15 1 -residential, 10-common) subdivision. The 67.36-acre site is generally located 1/4-mile west of the intersection of Big Gulch Parkway and the future Linder Road extension within PUMP No. 1 of the Valnova development. (KRD) X. Findings of Fact and Conclusions of Law for the Approval of RZ-07-19 MOD1 — Modification to Development Agreement — Margie and Jerron Porchia: Margie and Jerron Porchia are requesting a development agreement modification to renegotiate the time frame for the completion of Stadium View Center to establish a new termination date of November 21, 2029. Page 3 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02-25-25nnin.docx The 2.53-acre site is located on the west side of North Horseshoe Bend Road approximately 130- feet south of West Bonita Hills Boulevard at 10201 North Horseshoe Bend Road. (KRD) Y. Findings of Fact and Conclusions of Laws for the Approval of PP-2024-04 — Valnova Subdivision No. 3, a re -subdivision of Lot 24, Block 1, Spring Valley Subdivision No. 1— Clyde Capital Group: Clyde Capital Group, represented by Kendall Hancey with Horrocks, is requesting preliminary plat approval for Valnova Subdivision No. 3, a re -subdivision of Lot 24, Block 1, of Spring Valley Subdivision No. 1, a 128-lot (117-residential, 11-common) subdivision. The 41.18- acre site is generally located 1/4-mile west of the intersection of Big Gulch Parkway and the future Linder Road extension within PUMP No. 1 of the Valnova development. (HSD) Z. Permanent Pathway Easement Agreement Between the City of Eagle and Seddie Eagle I, LLC for Two (2) Public Pathways within Millstone Farm Subdivision No. 1: Seddie Eagle I, LLC is requesting approval of a permanent pathway easement agreement for the two (2) public pathways located within Millstone Farm Subdivision Phase 1. The 41.78-acre site is located at the northwest corner of North Palmer Lane and West Floating Feather Road. (HSD) AA. Eagle City Council Approval and Acceptance of Avimor Community Infrastructure District No. 1 Water System Dedication Agreement / Bill of Sale / Special Warranty Deed, Avimor Community Infrastructure District No. 1 Booster Station Easement Agreement, and Avimor Community Infrastructure District No. 1 Waterline Easement Agreement. (VV) Mayor introduces the item. Mayor Pike seeks Council action approval on items A -AA. So moved by Gindlesperger. Seconded by May. Discussion. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME; AYE. ALL AYE ... MOTION CARRIES. 7. NEW BUSINESS: A. ACTIONITEM.• Discussion of 2025 Eagle Fun Days Programmed Activities. Mayor Pike introduces the item. Mayor Pike provides a brief overview of recent planning activities. Recreation Director, Brian Allen provides a brief overview of the Recreation Department and the staff of the same. Recent years have been challenging to plan of the Downtown Mobility Plan, as well as the Heritage Park upgrades. Discusses steps the Recreation Staff have taken to mitigate the risks associated with the wet and wild parade. Staff collaborated with multiple outside agencies, including Ada County Sheriff's Office, Eagle Fire Department, Ada County Highway District as well as contracted entities for traffic control and parade management to coordinate and mitigate risks associated with the festivities. Recreation Coordinator, Josh Herker discusses the planning process for Eagle Fun Days and comments on the space constraints caused by downtown construction last year and this year. Reviews the reasoning for proposing the date change to June this year which included reducing heat -related emergencies on participants as well as staff. The dates for Eagle Fun Days have vacillated between June and July over the years. Herker reviews the safety and logistic challenges the parade now encounters since the number of spectators has swollen, with last year's attendance at an estimated 15, 000 people. Discusses the challenges, safety considerations as well as potential mitigation options and potential costs Council decide the wet and wild parade should move forward. Page 4 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02-25-25min.docx Staff were notified last year that West Ada School District would not allow fireworks at Eagle High School again in 2025. After meetings with partner agencies and City Staff, a safe alternate location was not able to be identified. Eagle Island State Park had been used in years past, but with recent facility upgrades and the location of the fish hatchery, it was not an option. Mayor Pike interjects that he has been in discussions with Director Bub with West Ada School District to try and gain consent to use Eagle High School for again for the fireworks display. Staff will be directed to work with firework vendors that staff will try and coordinate with to schedule the display should consent be gained. Chief Tyler Lewis, Eagle Fire Protection District. Discusses the emergency services aspect of the event. The Fire Department gets to participate in the fun part by participating in the parade. They will provide emergency services to the best of their ability with whatever the City chooses. Chief Ruby reviews the law enforcement component of Eagle Fun Days parade and activities. Their priority is to mitigate risk, and they will address to the best of their ability whatever Council decides. Discussion amongst Council. Kvamme asks Chief Ruby if there is a pool of volunteers that could be tapped into. Kvamme asks if there is a different way to coordinate the wet and dry portions. May discuses additional security, traffic barriers and other safety mitigation options. Chief Lewis discusses the reasons behind adding water troughs for use. He would recommend that at a minimum the densely populated areas should have traffic barriers erected. This has been something that has been discussed before at an interdepartmental AAR meeting that the Fire Department held. Gindlesperger is concerned with the cost of barriers, and the safety concerns the barriers themselves cause with people potentially squashed. Chief Lewis discusses a variety of barriers, and the pros and cons associated with them. It is common for larger type events to limit the number of spectators that will be behind the barriers. Kvamme suggests requiring walkers/spotters before and after parade floats to act as a protector to deter people darting out in front of the vehicles. Discussion regarding Eagle Fire Department requirements for participation, as well as instructions provided to other participants. This requirement could be something that is required for future participates. Russell inquires how many residents are impacted by restricted emergency services access for the parade routes. Perhaps it is time to consider the event evolving to better address the changes in the Eagle community and population. Herker mentioned a stationary water fight on State Street as a possible option for this year. Discussion. Shandie Land, Chief of Communication ACHD, as well as the Project Manager for the Downtown Mobility Project, discusses barrier options that ACHD uses. May inquires whether ACHD would have sufficient barriers that the City could possibly use. Ms. Land states that she would be happy to look into the matter. ACHD is committed to being a good partner with the City in whatever capacity they are able. Discussion amongst the Council. Gindlesperger would like to find ways for the wet and wild parade to continue. She is concerned with the negative financial impact should the parade be eliminated. She would also like the date to be back to the after the 4' of July. May would like further discussion before making a determination one way or another. Russell appreciates the information provided tonight. Additional parade monitors and barriers along the route or a portion there are options to pursue. However, she does like the idea of the event evolving into something else. Kvamme states that Eagle Fun Days and the parade is one of the things that make Eagle — Eagle. He feels the options should be pursued and if it costs more money, the Council will figure that out. Kvamme doesn't have a problem with the earlier date. Russell is fine with the date change. Consensus of Council is to keep the proposed June date for Eagle Fun Days. Consensus that there continues to be a wet and dry portion of the parade. May would like barriers added on the route. Page 5 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02-25-25min.docx Gindlesperger would like additional walkers or safety personnel required to walk along beside the floats. Russell moves to move forward with the 2025 Eagle Fun Days programmed activities to include the Wet and Dry parade to include hiring crowd control, barrier control installation wherever staff deems necessary and to require a minimum of two individuals to monitor the front and back of each float the float that is entered into the parade. The parade date will be June 27-June 28t''. Discussion. Total police overtime budget (for Eagle Fun Days) to exceed $20,000. The total barrier and traffic control budget to not exceed $55,000. The full parade route will be the full route along State Street. Seconded by May. Discussion. Russell amends her motion to add the individuals to monitor the floats to be 3, front back and side. Second concurs. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME; AYE. ALL AYE ... MOTION CARRIES. B. ACTION ITEM: Staff is Requesting Council Authorization to Allow Alcohol Service and Consumption on City Hall Campus for the Eagle Concert Series and Eagle Fun Days for 2025 only. (JDH) Mayor Pike introduces the item. Recreation Coordinator, Herker reviews the request to allow alcohol consumption for the Eagle Concert Serries on the City campus. Discusses the restrictions and safety measures that will be in place for the event. Herker notes that the average attendance for the Eagle Concert Series is 400 people. Gindlesperger moves to approve item 7B Council authorization to allow alcohol service and consumption on the City Hall campus for the Eagle Concert Series. Seconded by Russell. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME; AYE. ALL AYE ... MOTION CARRIES. Recreation Coordinator, Herker reviews the request to allow alcohol consumption for the Eagle Fun Days on the City campus. Discusses the restrictions and safety measures that will be in place for the event. Herker reviews two different options for the footprint in which alcohol would be allowed and defers to Council to determine site map 1 or site map 2. Discussion. Russell moves to approve Council authorization for alcohol service for Eagle Fun Days 2025, approving site map 2. Seconded by May. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME; AYE. ALL AYE ... MOTION CARRIES. C. *ACTION ITEM: Live Performance Agreement Between the City of Eagle and Ed Coughenour: A Live Performance Agreement between the City of Eagle and Ed Coughenour to perform during Eagle Fun Days. Compensation shall be at a rate of $1,600.00 for the specified event. (JDH) Mayor Pike introduces the item. Gindlesperger moves to New Business item 7C Live Performance Agreement between the City of Eagle and Ed Coughenour. Seconded by Kvamme. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME; AYE. ALL AYE ... MOTION CARRIES. Page 6 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02-25-25min.docx D. *ACTION ITEM: Live Performance Agreement Between the City of Eagle and Sean Luster:A Live Performance Agreement between the City of Eagle and Sean Luster to perform during Eagle Fun Days. Compensation shall be at a rate of $1,000.00 for specified services. (JDH) Mayor Pike introduces the item. May Live Performance Agreement Between the City of Eagle and Sean Luster. Seconded by Gindlesperger. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME; AYE. ALL AYE ... MOTION CARRIES. E. *ACTIONITEM.• Live Performance Agreement Between the City of Eagle and Jeffery T. Poole: A Live Performance Agreement between the City of Eagle and Jeffery T. Poole to perform at Eagle Fun Days. Compensation shall be at a rate of $1,500.00 for specified event. (JDH) Mayor Pike introduces the item. Kvamme moves to approve New Business item 7E. Seconded by May. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME; AYE. ALL AYE ... MOTION CARRIES. F. ACTION ITEM: Ordinance 947 - International Wildland-Urban Interface Code: An ordinance of the City of Eagle, Ada County Idaho, amending Title 7 'Building Regulations", Chapter 1 'Building Codes", adding Article G "International Wildland-Urban Interface Code"; providing a severability clause; and providing an effective date. (WEV) Mayor Pike introduces the item. Zoning Administrator, Bill Vaughan requests this item be tabled. Russell would like to ensure that a fire mitigation specialist is being consulted. Zoning Administrator Vaughan confirms he has been and will continue to work with the Eagle Fire Department. The Eagle Fire Department in conjunction with Mr. McAdams, will be able to identify any concerns or items that they feel may need to be addressed for incorporation into the ordinance. May moves to table the item. Seconded by Russell. ALL AYE ... MOTION CARRIES. Mayor Pike calls for a 10-minute break. 9. PUBLIC HEARINGS: A. A Public Hearing to Consider New Solid Waste Collection Fee: In accordance with Idaho State Code 63-1311A, a public hearing is held to consider public testimony regarding a proposed new fee for solid waste collection services identified as commercial overage. Commercial overage is identified as "any items that are out, above, over, on top of, near or next to a level full container shall be considered and overage." Those wishing to comment on the new fee are encouraged to testify. (TEO) Mayor Pike introduces the item and opens the public hearing. Mark Fulwiler, Director of Operations for Hardin Sanitation, presenting remotely. Mr. Fulwiler reviews the request to add a commercial overage fee. Currently the only way for Hardin to collect is to charge by 5-minute intervals in the current fee schedule. Hardin is seeking a newly identified fee at a more reasonable $8.31 per yard for commercial overages. There have been some positive interactions with customers since his last discussion with Council, and those customers have increased their pickup schedules to address overages, however there are still many customers that Page 7 KACOUNCIL\MINUTES\Temporary Minutes Work Area\CC-02-25-25min.docx continue to overfill. The other hauler in the valley also charges for overages. The haulers have cameras that capture images of the dumpsters in order to confirm and calculate the per yard overage. Mayor Pike opens public testimony. No one has signed up to speak. Mayor closes the public testimony and public hearing. A.1 ACTION ITEM: Resolution 25-02 - Solid Waste Collection Commercial Overage Fee: A Resolution Of The City Of Eagle, Idaho, Adopting A New Fee For Solid Waste Collection Services Identified As Commercial Overages; And Providing For Effective Date. (TEO) Russell moves to approve Resolution 25-02 Solid Waste Collection Commercial Overage Fee as presented. Seconded by Gindlesperger. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME; AYE. ALL AYE ... MOTION CARRIES. B. RZ-07-18 MOD2 & PPUD-02-18 MOD2 — Development Amement Modification and Planned Unit Development Modification for Molinari Park Subdivision — Molinari Park 11, LLC: Molinari Park 11, LLC, represented by Ian McLaughlin with Pivot North Architecture, is requesting development agreement modification and preliminary planned unit development modification approvals to modify the site plan associated with the development and amend site - specific condition of approval # 12 to remove the requirement for the trellises to be integrated into the building design. The 7.16-acre site is located on the southeast corner of East Plaza Drive and South Finn Lane at 401 East Cedar Ridge Street. (KRD) Mayor Pike introduces the item and opens the public hearing. Jon King, 306 N. Mobley, Boise, Idaho, representing Molinari Park 11, LLC reviews the application for the rezone modification, and the development agreement modification. Jim Mihan, 2002 S. Vista, Boise, Idaho. Mr. Mihan reviews the landscape changes that are being proposed. Katelyn Davison, Planner I reviews the staff report and items for special consideration. Mayor Pike opens public testimony. No one speaks. Kvamme questions the necessity to remove the trellises and seeks clarification from Mr. Mihan. In the proposal the applicant states that there is a concern for safety from fire considerations and resident access because of the trellises. Kvamme would like further clarification on that. Discussion. Mayor Pike closes the public testimony. Council discussion. Kvamme is not in favor of the proposed changes and feels it cheapens the overall product. Gindlesperger believes the requested changes are actually an improved design aesthetically. May is not a fan of the carports. She is more in favor of the covered parking. The change provides a better aesthetic appeal. Russell is in favor of the new site layout with the parking and traffic flow change. She does like the trellis relocation, and the additional greenspace throughout the community. Mayor Pike does like the updated landscape plan it is softer and more attractive. Page 8 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02-25-25min.docx Russell moves to approve agenda 811 RZ-07-18 MOD2 to amend site specific condition No. 12 and to also approve PPUD-02-18 MOD2 to amend the Development Agreement to modify the site plan. Seconded by May. THREE AYE; ONE NAY (KVAMME). MOTION CARRIES. 11. EXECUTIVE SESSION: 74-206 (1) An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two- thirds (2/3) vote of the governing body. An executive session may be held: (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement Executive Session is not needed tonight. A. ACTIONITEM.• Action Regarding Pending/Threatened Litigation. No action. 12. ADJOURNMENT: May moves to adjourn. Seconded by Kvamme. ALL AYE ... MOTION CARRIES. Hearing no further business, the Council meetin,4 Wassadjgyrned. �° C IT y � e •eooe o f �� Respe fully submitte �.�C°�� e — TRAE.PINON, CMC CITY CLEV& �f'�eesCeeN T eO� APPROVED: ,, :10 �'eaFone�q�4.. B-kXU PIKE, MAYOR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG. Page 9 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02-25-25min.docx cmx Offenses Reported' Types 2022 Person 164 Property 201 Society 216 581 January 2025 Police Report Release Date 2025-02-14 20232 2024* 2025 YTD 208 162 13 228 181 11 315 303 27 751 646 51 Crimes Reported by Month and Type Person Property Society 26 27 23 24 17 17 13 13 14 11 11 n Oct Nov Dec Jan Oct Nov Dec Jan Oct Nov Dec Jan Police 2025 2025 Monthly Oct 24 Nov 24 Dec 24 Jan 25 Total Avg4 Citizen Calls for Service 618 618 654 538 599 618 (CPS) Proactive Policing 1,622 1,622 1,579 1,S86 1,474 1,622 Types,Select Call 2025 2025 Total Monthly Oct 24 Nov 24 Dec 24 Jan 25 Avg4 Code 3 CPS 17 17 34 15 24 17 Alarm 41 41 38 52 50 41 Crash Response 59 59 81 66 77 59 School Checks 50 50 31 37 34 50 Traffic Stops 682 682 629 713 616 682 Welfare Checks 35 35 40 25 45 35 Case Report Types -Person Crimes = murder, manslaughter, rape/ sodomy, assault, intimidation and kidnapping offenses -Property Crimes = robbery, burglary, larceny/theft, arson, destruction of property, counterfeiting, fraud, embezzlement, blackmail and stolen property offenses -Society Crimes = drugs/narcotics, gambling, pornography, prostitution and weapons law violations No. of Arrests ❑ Other DUI 20 18 18 18 17 10 0 � Oct 24 Nov 24 Dec 24 Jan 25 No. of Mental Hold Cases Averagei4� Oct 24 Nov 24 Dec 24 Jan 25 All Code 3 Response Time (min:sec)S a AVG 03 30 w C AVG 04:41 o, w o '. 0 Oct 24 Nov 24 Dec 24 Jan 25 'Offense Reports are compiled frorn NIi RIMS. 'Counts updated to reflect N I i audit update. 'Police Activity reflects calls within the City of Eagle and all calls dispatched with an Eagle deputy. 4Monthly averages are based on all prior months of the current year. 'Code 3 Calls represent all incidents that are routed at Priority 3, where Priority 3 calls require an immediate emergency response. *Total counts may change pending review of year-end totals, to be finalized on the 2024 annual report. '*Cm,w An.L1eri Urn February 25, 2025 PUBLIC HEARING: 8A SUBJECT: A Public Hearing to Consider New Solid Waste Collection Fee for Commercial Overate NAME ADDRESS YES F-xl NEUTRAL I ym �o/o n I 196 N gej Leh � w a1 EE 12-7o k �Q�Iar,e Ia L4 1771 YES 1^1 lz-R(Lh I `-' l es� V 2-3 YES Ea' i ' �.. `.. YES NO YES El YES NO 1 11JKr�� ' TVlil/�/ 1N /f� A[ ]F YES N(y) YES El La4f.-F d A, YES NO YES E YES E more on back 2/27/2025 Public Works FEBRUARY 2025 • . . • It Trails Landscaping Facilities 2/27/2025 i 1 a1.. Parks Public Works Admin 3 PW PROJECTS 4 2 k Cintas Cintas Facility Mats First Aid Cintas Uniforms Facility Safety First Aid, CPR, and AED Cintas Signs & Maps Certification Training = Eyewash Stations 2/27/2025 _+ ^' i Relocating Surplus Speed Trailer Equipment Trailer Inventory 7 � � 1 LakemoorTrail Dead Trees & Pamela Baker Pond Branch Removal I Cl -'-7 Replacing DeBest Plumbing Picnic Table Parking Lot Trees Memorial Bench Resurfacing Winter Building Streetlight Repairs Maintenance Snow Removal 2/27/2025 Eq`LF EA 1 November December January Tom Benzler Eric Booth VinnyTrovato 11 -� CAPITAL PROJECTS 12 C. 2/27/2025 13 14 2/27/2025 Eagle Fun Days Location • Still at Eagle High School and Eagle City Hall this year • Family Fun Night went well at Eagle High School • Due to construction we need to stay at Eagle City Hall • This event has been in multiple locations throughout its existence 2/27/2025 Date Change Fun Days Historical Dates Year July Temp June Temp 2024 13-Jul 105 29-Jun 96 2023 8-Jul 94 24-Jun 88 • June 27-28 2022 9-Jul 93 25-Jun 86 2021 10-Jul 103 26-Jun 94 • Due to the excessive heat we 2020 11-Jul 100 27-Jun 84 experience in July 2019 6-Jul 92 29 Jun 88 2018 7-Jul 95 30-Jun 82 2017 8-Jul 103 24-Jun 88 • Last 8 years have been in the 90's to 100's 2016 9-Jul 84 25-Jun 80 2015 10-Jul 84 27-Jun 105 • Putting staff and patrons' safety first 2014 12-Jul 99 28-Jun 79 • Move us closer to the original dates of Eagle Fun Days 3 Fireworks • Has been increasingly difficult to find locations that we are allowed to have firework displays. • Was informed by West Ada School District that they received legal advice to not have the fireworks there again. • With the growth of Eagle we are running out our of places that we would be allowed to have firework displays. In 2 2/27/2025 Parade • Quickly turns into mob mentality • Targeting safety officials • Injuries and property damage • More people than the city infrastructure can handle • Too many people stacked into one area • Blocking residential access for hours • A lot of near misses 5 Parade (continued) • Cost of the parade • Just over $25,000 last year • Would need to increase significantly • Impact to the area • Closes the road it is on for about 5-6 hours • Must account for different factors on closing roads down • Starting to cause too much pressure on our downtown area with increased attendance 0 3 2/27/2025 In Conclusion • Location • Currently don't have anywhere else to have this event • Date change • June 27-28 • Fireworks • No location currently available • Parade • No longer a safe event in its current state El 2/26/2025 We would like to add a line to the miscellaneous charges in Exhibit A (Contractor's Pricing List) for "Commercial Overages". The only mechanism we have now in the pricing exhibit is to charge by time at $16.64 every 5 min extra we have to spend servicing the customer. We feel that we should charge $8.31 per yard and would like to add this to the Exhibit A w..w N,sst w tu.aMa, T byab. at%J1114b _ 1 2 1 2/26/2025 • SAFETY: Overages cause our drivers to get out and clean up these extra items at every stop. There is time and risk involved with these efforts. • HEALTH ISSUES: Having uncontained trash overflowing and, on the ground, creates a health hazard for many reasons. • DISPOSAL/OPERATIONAL COSTS: For all this extra trash Hardin Sanitation must pay the landfill ($32 per ton) for tip fees. We also have operational costs that go up with the time it takes and the air space in our trucks that is depleted. • $8.31 per yard = Avg. weight of container + Disposal Fee + Operational/Risk cost. 2 2/28/2025 DEVELOPMENT AGREEMENT MODIFICATION & PRELIMINARY PUD MODIFICATION FOR MOLINARI PARK SUBDIVISION Eagle City Council Public Hearing February 25, 2025 RZ-07-18 MOD2 / PPUD-2018-02 MOD2 1 Project Summary Applicant: Molinari Park 11, LLC Representative: Ian McLaughlin with Pivot North Architecture Requesting approval of: • Planned unit development modification to amend site -specific condition of approval #12 to remove the requirement for the covered parking spaces to be integrated into the building design • Development agreement modification to modify the site plan associated with the development z 1 2/28/2025 60 i i♦ i r r `_y' � L/...ti,rr �j �M '� l�r�. �•� '1 r tti�{Ml�!',� 3 y'•'orOF- ­71 3 Site -Specific Condition #12 Provide a revised preliminary plat/preliminary development plan showing the required covered parking spaces associated with the multi -family dwellings to be integrated into the design of the buildings. The revised preliminary development plan/preliminary plat shall be provided prior to submittal of a design review application. 4 2 2/28/2025 PREVIOUSLY APPROVED I PROPOSED OPTION VIEW LOOKING TO TYPICAL BUILDING ENTRY VIEW LOOKING TO TYPICAL BUILDING ENTRY PREVIOUSLY APPROVED PROPOSED OPTION I 6 VIEW LOOKING TO TYPICAL BUILDING ENTRY VIEW LOOKING TO TYPICAL BUILDING ENTRY 3 2/28/2025 N' 1 1 1 1 BLDC A 3 . , 1f E �NAR! LN 4w . Previously approved shade structure locations - 10,000 sq ft ep Proposed shade structure locations 4,132 sq it ♦ A antic ? z .. Y I E A40UNAM u I EA! 2/28/2025 E MOUNARE LN. P., 0 E &DOA �I W � I T. PREVIOUSLY APPROVED SITE PLAN AND PARKING YnRe�vG: _ RESXHNT:A[CUYEFED' iO4 RLSIOrNTiA:. uNCOKFED C OMPACI OF-S�IF SNARiD IS Guev yi TO— MS 10 . Previously approved shade structure locations - 10.000 sq It • E . Proposed shade structure locations •voa 4,132 sq ft • IMPROVEMENT LEGEND: OE RELO CATE LDMNG CLOSER?O EA .OE 3Bu..NGS 02 WE CMC.—*%I iNPgpvED O] DEADEND D9VE A51F RENOKD 05 4ELOCAIEO `RASH ENCLOSURE CL•JSER !O WH[U NG C OE 'S SNARED PARv'.NG S!A.LS RE4O(A!ED DN S�!E 06 9[PI ACE COMPACTS WI'N STANDARD PANKING 5I A.[5 o� L t V. PROPOSED SITE PLAN AND PARKING NARAE:1 a�-r!E vwxD a cues! s! TOTAL '0! 9 10 5 2/28/2025 11 Council Action If Council approves the requested modifications, Exhibit C of the development agreement will be updated to reflect the proposed changes, and site -specific condition of approval #12 will be amended as follows: 12. Provide a revised preliminary plat/preliminary development plan showing the required covered parking spaces associated with the multi -family dwellings to be integFated into the design of the buildiRgs. The revised preliminary development plan/preliminary plat shall be provided prior to submittal of a design review application. 12 12 0 2/28/2025 End of Presentation 13 14 13 7 2/28/2025 Reo —d byy Iha City o1 Eagle January 3. Oh3 EAGLE FIRE DEPARTMENT (�®� nlvfsta.xadutaalgfa�� �V EpM, k.heexx 4 Walter J. I.andgmn 1-dja— I:Jaie Alchn-- ?ai N. haglc Rd. papk. hblh' 84,11, Rc(crc— \iohnm Pak I.�nhn G lire Ikp...—I Alex.. Plan I kar W.11 t. Ahm --n,g the aMre mfc—d plan fw %Wh— 1'ark "lh a plan dale M Ikc. f17, 2d22. 1 Ixac the Wl—n, cnmmcnl. fhe lay —of tlk Melding, cMxn on Ih I plan elm M-& fnr akqu:ne acne) Pkn.c.on— Ira d yam Ierre any yw•.li.m+. Re.�otem>. ":11 9eck I.in.\1.v.R 15 �.�w ra,wfrt Molinari Park Multifamily pivot north Pi. I Molinari Park, Eagle. ID 83616 N23-025 ;ji S+ r •r� f ,y _ _� _ - • � � �. fir. � ��i VICINIW MAP (1/2 MILE RADIUS) SCALE: N.T.S. r., Ala .. \ � y, •I rp�� F -r 1b - � � •fir +a-�� Molinari Park Multifamily pivot north 02.25.2025 Pro ea Add—,, Molinari Park, Eagle, ID 111616 Project Nur,t 23 02S A . VICINITY MAP (1/4 MILE RADIUS) SCALE:N.TS I PREVIOUSLY APPROVED CONCEPT / ELEVATIONS 4L PREVIOUSLY APPROVED CONCEPT / ELEVATIONS SITE PLAN SITE NOTES • SITE ENTRY AND ACCESS POINTS REMAIN THE SAME. • BUILDING CONFIGURATION AND ORIENTATION IS THE SAME. • UNIT COUNT AND MIX REMAIN THE SAME. • PARKING COUNT SIMILAR (SEE TABLE ON FOLLOWING PAGE). • BUILDING MATERIALS, COLORS, AND FINISHES REMAIN THE SAME. • SITE FINISHES IS THE SAME. IMPROVEMENT LEGEND PREVIOUSLY APPROVED SITE PLAN AND PARKING PARKING: RESIDENTIAL COVERED: 200 RESIDENTIAL UNCOVERED: 114 COMPACT: 26 OFF -SITE SHARED: 1 S GUEST: 51 TOTAL: 406 SITE PLAN & PARKING IMPROVEMENTS PREVIOUSLY APPROVED VIEW LOOKING TO TYPICAL BUILDING ENTRY • TRELLIS CONNECTION CREATES CONCERNS FOR SAFETY, FIRE ACCESS, & RESIDENT ACCESS • LIMITED VISIBILITY TO ADJACENT BUILDINGS & SITE • LIGHT AND AIR TO GROUND FLOOR UNIT OBSTRUCTED BY TRELLIS TRELLIS EXHIBITS 01 RELOCATE LOADING CLOSER TO EACH OF 3 BUILDINGS 02 SITE CIRCULATION IMPROVED 03 DEAD END DRIVE AISLE REMOVED 04 RELOCATED TRASH ENCLOSURE CLOSER TO BUILDING C 05 15 SHARED PARKING STALLS RELOCATED ON -SITE 06 REPLACE COMPACTS WITH STANDARD PARKING STALLS -0; G � - eLGG p 7 �. all H eLnG B I 3 45 iii' •� •---E MOt1NAR1 LN. PROPOSED SITE PLAN AND PARKING PARKING: RESIDENTIAL COVERED: 237 RESIDENTIAL UNCOVERED: 120 COMPACT, 0 OFF -SITE SHARED: 0 GUEST: 51 TOTAL: 408 PROPOSED OPTION VIEW LOOKING TO TYPICAL BUILDING ENTRY • IMPROVED SAFETY AT SECOND FLOOR BALCONIES • WAYFINDING & VIEWS TO BUILDINGS IMPROVED • IMPROVED LIGHT & AIR TO GROUND FLOOR PREVIOUSLY APPROVED VIEW LOOKING TO TYPICAL BUILDING ENTRY • TRELLIS CONNECTION CREATES CONCERNS FOR SAFETY, FIRE ACCESS, & RESIDENT ACCESS • LIMITED VISIBILITY TO ADJACENT BUILDINGS & SITE • LIGHT AND AIR TO GROUND FLOOR UNIT OBSTRUCTED BY TRELLIS • VISUALLY CLUTTERED TRELLIS EXHIBITS PREVIOUSLY APPROVED VIEW LOOKING TO TYPICAL BUILDING ENTRY • TRELLIS CONNECTION CREATES CONCERNS FOR SAFETY, FIRE ACCESS, & RESIDENT ACCESS • LIMITED VISIBILITY TO ADJACENT BUILDINGS & SITE • LIGHT AND AIR TO GROUND FLOOR UNIT OBSTRUCTED BY TRELLIS • VISUALLY CLUTTERED • COLUMNS IMPEDE CIRCULATION TRELLIS EXHIBITS PROPOSED OPTION VIEW LOOKING TO TYPICAL BUILDING ENTRY • IMPROVED VISIBILITY AT ENTRY • IMPROVED SAFETY AT SECOND FLOOR BALCONIES • WAYFINDING & VIEWS TO BUILDINGS IMPROVED • IMPROVED LIGHT & AIR TO GROUND FLOOR PROPOSED OPTION VIEW LOOKING TO TYPICAL BUILDING ENTRY • IMPROVED VISIBILITY AT ENTRY • IMPROVED CIRCULATION WITH THE REMOVAL OF COLUMNS • IMPROVED LIGHT & AIR TO GROUND FLOOR TRELLIS LEGEND: TRELLIS AREA PROPOSED TO BE 5, 148 SF REMOVED DUE TO FIRE AND A(� - LIFE SAFETY CONCERNS .TT?•.F",ri"' 6 1 ..___. I .,. NDR REMAINING TRELLIS AREA 4,NS2 SV 1 � PROPOSED TO BE RELOCATED, 457 ` y T NOT IMPACTED BY FIRE AND LIFE SAFETY CONCERNS S .}1605F �y v TOTAL 100005E ram. tl ri _GA ,T sSF t1T,T64SF1 1 F I,r !. F BUILDING AREA: j�� BUILDING AREA: t))645F x4FLOORS - ]t,056 SF SF 3)35i `- - 1 A l I IFII -800 - BUILDING RAREA: 21,5155E x4 FLOORS- 86,0605f 15B SF - BUILDING C AREA: 22,819 SF x 4 FLOORS= 91,376 SF ' TOTAL 248,392 SF PREVIOUSLY APPROVED TRELLIS LOCATIONS r ;+ ti m�.ma•�-R"74 I _. 0151 �r_. .. BLDG A • `� a),)64 s 1' �. y � BIL GC BLDG B LL �..a ... .._.. 44k ... f } 1 y G -T - rn� I t- E�uliUft -am- PREVIOUSLY APPROVED TRELLIS LOCATIONS SITE LEGEND: PROPOSED TRELLIS LOCATION MAIN TRAVEL PATHS W/ LINE OF SIGHT TO PROPOSED TRELLIS LINE OF SIGHT TO TRELLIS TRELLIS RELOCATION ENHANCED GREENSCAPE PROPOSED I OR TRELLIS ".. IesL SFr PROPOSED _ TRELLIS ie3a 511 BLDG A I17,411 SR _ I I ? ZI_ I�� PROPOSED BLDG C TREu1s f� (21,2985F) Ie345F1 ENHANCED GREENSCM BLDG B Z (21 298 SF) W �PROPOSED TRELLIS i5005F1 PROPOSED TRELLIS yE MOLINARI LN. I500 SF) TRELLIS iy (Q4 SFl ENHANCED GREENSCAPE .•^"`�} t" •. PROPOSED TRELLIS LOCATIONS PREVIOUSLY APPROVED CONCEPT / ELEVATIONS TRELLIS LEGEND: FROPOSEDTRELUS 4.132SF _ PROPOSERENHANCEDGREENSCAPE BUILDING AREA: BURWING A AREA '. 12,411 SF. 4 FLOORS 49,e44 SF RUILDING 8 AREA: 21,A8 SF.4 FLOORS- BS, 192 SF BUILDING C AREA: 21,29E SF.4 FLOORS- 85,192 SF TOTAL 240,02. EF pivot north W 46 4 40 IF kv Ail kZ-1 Ow d 4� __WNW Molinari Park Multifamily 02.25.2025 Project Address. Molinari Park, Eagle, ID 83616 Ikk VIP' S47 Ilk Molinari Park Multifamily pivot north 1 025 Proiea Address Molinari Park, Eagle, ID 83616 Project Number. 23-025 bell IIIJIM�-� 1� " T"rt Molinari Park Multifamily 0225,2025 Project Address. Molinari Park, Eagle, ID 83616 Project N,,-,, 23025 F -ddoeododld 000 pivot north' J -A r 4' 16 on —J Lrq i Molinari Park Multifamily pivot north 0225,, Pr.l.,t Address'.Molinari Park, Eagle, ID 83616 Project N., 23 0?`, Molinari Park Multifamily 0225,2025 Project Address. Molinari Park, Eagle, ID 83616 Project N,,-,, 23025 F -ddoeododld 000 pivot north' J -A r 4' 16 on —J Lrq i Molinari Park Multifamily pivot north 0225,, Pr.l.,t Address'.Molinari Park, Eagle, ID 83616 Project N., 23 0?`, Ak 1 i� I R �•. i� Miami Molinari Park Multifamily Project Add,.- Molinari Park, Eagle, ID 83616 Project Number 23-025 pivot north' 1111111111IF11111, 0 Molinari Park Multifamily pivot north 02.25,2025 r r t Add,, Molinari Park, Eagle, ID 83616 Project Number. 23-025 Molinari Park Multifamily ,.. ,. Project Address: Molinari N y `,� lillil ,NlNi I NIIH f1, _ 4. ,� �4 pivot north' Molinari Park Multifamily pivot north J2.25.2025 Prc,io,'t AddressMolinari Park. Eaale. ID 83616 Proiea Number 23-025 mw PROPOSED CONCEPT / ELEVATIONS ;1 X PREVIOUSLY APPROVED COURTYARD AT BUILDING A Molinari Park Multifamily .el15 2025 Addresr. Molinari Park. Eaale. ID 83616 pivot north' Molinari Park Multifamily 2'i2025 Project Ad&ass. Molinari Park, Eaqle, ID 83616 pivot north' Number 23-025 PROPOSED COURTYARD AT BUILDING B Molinari Park Multifamily 25.2025 P,oject Address Molinari Pi h 4- 83616 Project Number. 23-025 pivot north' mn WOW Molinari Park Multifamily )2252025 Project Address Molinari Park. Eaale. ID 83616 Project Number h., 21 H pivot north'