Minutes - 2025 - City Council - 02/12/2025 - SpecialEAGLE CITY COUNCIL
SPECIAL MEETING MINUTES
February 12, 2025
1. CALL TO ORDER: Mayor Pike calls the meeting to order at 3:00 p.m.
2. ROLL CALL: Present: GINDLESPERGER, MAY, RUSSELL, KVAMME. Absent: A
quorum is present.
3. PLEDGE OF ALLEGIANCE:
4. NEW BUSINESS:
A. Fiscal Year 2026 to Fiscal Year 2030 Capital Plan Workshop: Staff will provide an
overview of the Capital Plan Framework, Preliminary Assumptions, Review New
Project/Additional Info Requests, and Prioritization & Public Participation Preferences.
Capital Plan Workshop
Mayor Pike introduces the item.
Director of Long Range -Planning Nichoel Baird Spencer reviews the history of the Capital
Plan, the current plan and future workshop planning process.
General discussion regarding prioritization of projects, funding and strategic planning. March
18, April 16, May 21, July 16 will be the dates that the Council will meet to discuss the Capital
Plan. Public outreach meeting will be held in June. The adoption of the plan will be in either
August/September.
B. *ACTION ITEM: Discussion and Potential Action Reeardine House Bill 209. (BKP,
MM)
Mayor Pike introduces the item.
May reviews the statement of purpose for the newly proposed bill. It was disheartening to
read two separate news articles that erroneously stated that Eagle wanted to fire an employee
as nothing could be further from the truth. It was unfortunate that they did not verify the
accuracy of their reporting as it only caused undue stress and heartache for people. Our Library
is a city owned and managed library, with a Library Board that is appointed by the Mayor and
City Council. They are not independently elected Trustees. Our Library Director is a City
employee, but there is currently a loophole within Idaho code that puts control over that
employee into the hands of the non -elected Library Board that is not answerable to the citizens
of Eagle. Title 33 Chapter 26 Public Libraries deals specifically with city -created libraries.
This bill amends the Idaho State Code 33-2608 dealing specifically with Library Directors of
City libraries. The existing language remains in Idaho Code. This legislation just provides an
additional clause that can be opted into by Cities. Recognizing that City libraries are a unique
and a separate model from trustee run library districts. The bill is limited to municipal
libraries and is merely clarifying the organizational structure for those libraries and ensuring
that the final authority rests in the peoples elected representatives and not an unelected board.
It all comes back to local control.
City Attorney, Victor Villegas comments on Eagle City Code and Idaho State Code
discrepancies.
Discussion regarding the City providing a letter of support for this bill. Council unanimously
supports directing the Mayor to send a letter of support for House Bill 209.
Page 1
KACOUNCII\MINUTEAUmpormy Minutes Work Area\CC-02.12-25spmin.docx
May moves we write a letter of support from the City of Eagle, Mayor and Council to
support for House Bill 209. Seconded by Russell. GINDLESPERGER AYE; MAY AYE;
RUSSELL AYE; KVAMME AYE. MOTION CARRIES.
5. ADJOURNMENT: Gindlesperger moves to adjourn. Seconded by Russell. ALL
AYE ... MOTION CARRIES.
Hearing no further business, the Council meeting was adjourned.
Res ctfully submitted:
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BRAD PIKE,
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG.
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2/19/2025
CITY OF EAGLE
FISCAL YEAR 2026-2030
CAPITAL PLAN WORKSHOP
February 12, 2025
Nichoel Baird Spencer MCRP, AICP
Director of Long -Range Planning & Projects
nba ird (ci).citvofeog le.org
1
TO DAY!
Kick-off to the FY26-30 planning process
Goals:
Align the capital planning process with the budget development process
• Create a capital project/maintenance priority list that is fiscally constrained
• Build a 5-year plan that coordinates the expectations of the City Council & Citizens
Today:
Overview of the planning framework
• Public Outreach
• Planning Assumptions/Prioritizations
Review of project requests
2
1
2/19/2025
WHYDO WE PLAN:Key Players 5K or more
To provide the City - citizens, elected official, and sta - a
oad map for major investments and maintenan a within
the City that is collabor Live and fiscally constraine .
Opportunities-7 General Fund:
5-year horizon i
participate___ $1.5M CM
CAPITAL PLAN FRAMEWORK
Sets forth the
strategies, projects
and priorities which
the City of Eagle
will pursue over the
next 5-years.
4
The first year of the Plan align with the City''s
adopted FY25 Budget.
I
Current year projects:
Studies
Design
Construction
Purchasing
Changes/Modifications:
Go the CC for review and
direction.
The remaining years focus on City's priorities Impact Fees
(what do we want) and fundings options General Fund
(what can we afford when & how do we 1111111101110. Grants
sSavings
save).
Federal/State Funding
Allows elected officials, staff, partner
agencies, and the public to work in a Partnerships
coordinated fashion to implement projects 111111111111110. Grants
In -kind
over the duration of the plan. Cost shares
2
2/19/2025
5
THE PUBLIC OUTREACH
Collaborative/Transparent Process:
Project Solicitation:
• Committees, Commissions, & Boards
• Public outreach
Open Public Workshops:
• Today
• March 19th
• April 1611i
• May 21.t
• July 16th
Public Open House:
• June 2025
Public Comment/Adoption:
• August/September 2025
Amendments
• Agendized as "New Business"
PLANNING ASSUMPTIONS
STEP t:
D—
G...lao
Collect data about the facilities andgemices the City
provides: tt6
• Annua1budgetexpenditure7evenue source.
• Annual operation & ce practices
• Major Capital Maint ce end upgrades
• Calculate increase Cepital Liability
City Committees, Commissions &
_ Baards I
Cltt-WIDE
P—Ecr
Project Scoping:
Sconao
Preliminary Scoring by City Departments
• First Review by the City Council
• Staff Prioritization& Scoring
STEP 3:
c—
City Council Review:
Couaal
Review of all projects submitted
Rionaw
Review of staff Scoring
• Review of Public Participation
• City Council Paired Comparison
Drafting of Fiscally Constrolned Plon
STEP 4:
Ao a
City Adoption:
Be— A.—
The Plan is a guide, adopted by resolution
• Plan mirrors the City's FY25-26 Budget
Begin Again:
• Process begins in the Fall of each year
• Prioritize 5-years of projects (FY 27-31)
Refine Pudic Engagement
City of Eagle
Capital Planning Process
1) Capital Project Set -aside
The draft plan is based on a capital set aside as part of the budget process with $1M for Capital Projects &
$1.5M for Maintenance. Council provided direction to return capital Proiect to $2M. is this still the auideline?
2) Project Requests
While the City solicits project requests the Council can remove projects from consideration or bring their own
project requests forward. Are there projects to be added or removed from consideration? Does the Council want
to limit the number of projects in the plan for any given year?
3) Council Prioritization
Council preliminary Prioritization is completed as a paired comparison including existing, unfunded and new
projects being prioritized head -to -head. Is paired comparison still the preferred ranking process?
4) Availability of Funding
Funding is awarded based on city council rank and year requested. Is this the Preferred process?
5) Fiber
Council direction was to place fiber into the capital plan for prioritization. How does fiber integrate back into
the ca ital Ian? Individual construction Droiects ranked aciamst all other oroiects2 Does fiber get a lump sum
annually (i.e.. Regional Athletic Park) and projects are scoped as funding is available?
2/19/2025
NEW PROJECT REQUESTS- PRIORITIZE OR NOT?
Ballfields — In the Plan — Funded
S. Channel Ped/Bike Bridge- In the plan — In the Plan - Unfunded
Ped/Bike Improvements Floating Feather Road (Eagle to SH-1 6)
Rocky Canyon Donation
Eagle Lakes/Charlie Wood Park — In the Plan - Unfunded
Less than $75K
Staff has provided overviews of these requests for use in the next few meetings
7
FUNDED
PROJECTS
Funded Proiects: Are shown in
the 5-Year Plan and have
identified funding levels with the
planned set -aside.
Fully Funded FY 25 & FY 26
Available Proiect Capacity
$500K to $1.65M in out years
Adding a New Year: FY 2030
T
FY 2025 to FY 2029 Funded
Capital Projects at a Glance
Project Name
FY25
FY26
FY27 FY28 FY29
Project No.
P&RCP-2
Regional Sports Park - Phase 1
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Pw CP.13
City Hall Facility Projects
R,rl.4
Project Completed
Based on Need
Project completed
Police Weaponry
Police Level of Service Study
T&P CP-12
Linder Road (SH-44 to FF)
'�
web
Project Completed
Pw CP-17
Fleet Expansion--
LIBCP-1
Library Facilities Master Plan
un
ec
Co to
GEN-CP-1/ T&P CPdO
Three Cities River Crossing (3CRX)
]
Rojectcompleted
T&P CP-1
Olde Park Extension
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zlkk
Project completed
T&P CP-2
Aikens Street Extension
Project Competed
P&RCP-11
Mace Park - Compkred
I#
Project Completed
T&PCP-1
State& Eagle Intersection?
Project Competed
P&R CP-B
Foothills Shooting Sport Park - Completed
P&R CP-9
Parks, Trails & Open Space Master Plan
Project Completed
P&RCP-10
Pamela Baker Park -irrigation Pump only
as
4'
W
4W
W
Pw CP-2
City Owned Shop
4"
W
W
W
4W
P&RCP-10
West Park (Terra View)
M
In
2/19/2025
UNFUNDED PROJECTS -
PRIORITIZE
OR
NOT?
Unfunded Projects:
Projects the City has
prioritized but not
programmed/funded within
the 5-year capital plan.
E
FY 25 to FY 29 Unfunded Projects
Rank Project#
Project Name
Comments/Status
1
P&RCP-8
Shooting Sports Park
Archery Completed- IF&G grant for restrooms
and electronic access ate
2
TRL
Linder Road Underpass of N. Channel
Project to be completed with ACHD Design
3
P&R CP-7
Charlie Woods Park
CAC funding? What is the design?
4
ED CP-6
I Excess ROW Study
COMPASS grant request/EURA Partnership
5
EDCP-5
Idaho Streetsca a Improvements
COMPASS grant re uest/EURA Partnership
6
PW CP-7
City Entry Sign Plan
7
EDCP-7
Downtown Fa ade Improvements
8
EDCP-3
First Street Festival Street
COMPASS ant re uest/EURA Partnership
Channel Ped Bike Bride
Consider COMPASS Project Development Grant
10
EDCP-t
Downtown Parkin
11
LCP-16
N. Channel D Creek Bridge
12
LCP-8
Trail Wayfinding & Branding
Trail projects delayed to complete PT&OS Plan
13
TRL .I -
Trallhead Amenities- Ada Sports Complex
Trail projects delayed to complete PT&OS Plan
14
TRL CP-17
Dry Creek & Dry Creek Canal
Trail projects delayed to complete PT&OS Plan
15
TRL CP-21
Laguna Point Bridge
Trail projects delayed to complete PT&OS Plan
16
T&P CP-8
T&PCP-9
Ped/Bike Studies FF & BL Rds.
Deferred to ACHD in the IFYWP
17
LIB CP-2
Bookmobile
.18
M
Water Trail Stu
Tra0prgiects delayed to complete PT&OS Plan
19
Williamson River Ranch Bride
Trail projects delayed to complete PT&OS Plan
PRIORITIZATION OPTIONS
Concerns have been expressed about the yearly "reshuffling" of
projects and how that impact implementation over time and across
City Councils.
Options:
1) Keep current process and re -rank all projects — funded, unfunded, and
new.
2) Limit Prioritization to the out years — unfunded and new. Projects.
3) Prioritize by Category of Projects- Parks, Trails, Studies, Infrastructure,
Fiber- and prioritize within those categories. Could be combined with either
process above.
10
5
2/19/2025
TOO MANY
PROJECTS?
Concerns have been expressed that the plan
has too many projects.
Number of projects is inflated by saving/planning for future years
35% of the FY 25 projects are savings, 24% are studies
Partnership projects have increase active projects in the past 2-
years. 7 8% of FY 25 are partner project the city does control.
• Should the City cap limit the # of projects in a year?
• Should there be a balance between studies,
design engineering, and construction?
• Should projects be grouped and funded by project type
(parks, infrastructure, partnerships)?
FY2025
Protect No.
Project Name
FY25
FY26
FY27 FY28
FY29
P&R CP-2 iRe&lonal
Sports Park - Phase 1
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vw cP-11
itlty Hall Facility Projects
'-'-
anMa CPmpkted
Police Weaponry
-.
aaud onNeed
Police Level of Service Study
I,-J
I
Propct Completed
i&P CA-12
Linder Road(SH-44to FF)i
C:P
Proioctcompktad
PW CP-17
,Fleet Expansion
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�
t W
�
ua(P-1
JLibrary Facilities Master Plan
'W
♦
4W
e
GEN-CP-1/ T&P cp-10
Three Citi Rive Crossirlt (3Mj
Q
Pro}ct ConplsMd
_.
T&P CP-1
t ... _......
Olde Park Extension
... _ ........_...
*4
� fella
_—�.�____
ft)W C..*W
T&P CP-2
Alkens Street Exter•ion
i!4
Project C-om d
P&R CP-11
Mace Park c-wkted
State & Eagle intersection
--t� IF*R
? =r
_I
Project Competed
P,*d C-Vk"d
UP cP-1
P&RCP$
Foothills Shootirg Sport Park-M-
P&R cP-9
Parks, Trails & Open Space Master Plan ' _„
FYojed ComPkted
P&R CP-10 ._...... -
Parnels Baker Park - irrgotkn Pwm Oidy :"le
40`
Pw cP-z
tlty owned shop
�1
SIP
M, M
40
P&RCP-10
!West Pork (Terre View)
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• Should projects have triggers, if/then statements? ~
11
Requested Actions:
Approve the special meeting schedule
Review new project request memos for next meeting
Next Step:
Wednesday, March 19t" Special Meeting
• Review Project Requests & Scopes
• Staff Scoring of projects
• Staff Project Phasing recommendations
QUESTIONS?
12
EAGLE
n