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Minutes - 2025 - City Council - 02/11/2025 - RegularEAGLE CITY COUNCIL MEETING MINUTES February 11, 2025 1. CALL TO ORDER: Mayor Pike calls the meeting to order at 5:30 p.m. 2. ROLL CALL: Present: GINDLESPERGER, MAY, RUSSELL, KVAMME. A quorum is present. 3. PLEDGE OF ALLEGIANCE: Mayor Pike leads the Pledge of Allegiance. 4. ADDITIONS. DELETIONS OR MODIFICATIONS TO THE AGENDA: None. 5. REPORTS: A. Mayor and Council: Russell states that there is a special meeting tomorrow at 3:00 p.m. on the Capital Plan and has asked Nichoel Baird Spencer to speak on that further during reports tonight. The meeting is to bring forward the Capital Plan and receive public input. Kvamme reports on the Eagle Sewer District. Their portion on the Aikens Street extension is delayed for 2-3 weeks to allow for utility work by Veolia Water. B. Department Supervisor: City Clerk Osborn and City Treasurer Kellie Rekow provides a status update of the Clerk -Treasurer Department activities for the past calendar as well as the current fiscal year. The depth and scope of knowledge possessed by those department employees, as well as their selfless public servant hearts, make each of them an asset to the residents. In this fiscal year, 225 public record requests have been processed, 14,553 cash receipting entries, and over 1,700 invoice entries, 272 water service order requests and 159 assessment requests. These numbers give a brief glimpse of the breadth and scope of service provided by the Clerk -Treasurer Department personnel. Director of Long -Term Planning and Projects, Nichoel Baird Spencer states that there will be a series of five workshops regarding the Capital Plan in preparation for the budgeting process. In addition, she provides handouts on the ACHD Integrated Five Year Work plan and provides an overview of the process. Recreation Coordinator, Josh Herker, seeks Council consent to place the issuance of an open container permit for Eagle Fun Days on the next Council agenda. Eagle Fun Days activities will be held on the City Hall campus and thus require Council authorization to allow the service and consumption of alcohol on premises. Zoning Administrator discusses the Wildland Urban Interface Ordinance that will be placed on the February 251 Council meeting. In addition, he will be meeting with the Public Works Director tomorrow to start working through the request for proposal process for the park and trails master plan to bring that process forward. C. Eagle Police Department: Chief Ruby introduces Deputy Jeff Hazeur and provides a brief review of his law enforcement experience and expertise. Council Members and Mayor Pike expresses their gratitude for Deputy Hauzers service to Eagle. Chief Ruby discusses the various complexities associated with typical calls fielded by Eagle deputies. D. City Attorney: None 6. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS. Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. Pap 1 KACOUNCIL\MINUTES\Temporary Minutaz Work Area\CC-02.31.2Smin.doez B. Reappointment to the Eagle Urban Renewal Agency - Seat 3: In accordance with Resolution 24-05, Mayor Pike is requesting Council confirmation of the reappointment of Mark Butler to the City of Eagle Urban Renewal Agency. Mr. Butler will be continuing to serve as Seat 3 for the Agency for a third, and final, two (2) year term that will expire in February 2027. (BKP) C. Appointment to the Eagle Planning and Zoning Commission: In accordance with Resolution 23-17, Mayor Pike is requesting Council Confirmation of the appointment of Paul Oland to the Planning and Zoning Commission. Mr. Oland will be fulfilling a vacated term that will expire in February 2026. (BKP) D. Appointment to the Eagle Public Library Board: In accordance with Resolution 23-17, Mayor Pike is requesting Council Confirmation of the appointment of Nikki Hyer to the Eagle Public Library Board. Ms. Hyer will be fulfilling a vacated term that will expire in September 2026. (BKP) E. Appointment to the Eagle Public Library Board: In accordance with Resolution 23-17, Mayor Pike is requesting Council Confirmation of the appointment of Joanne Macomber to the Eagle Public Library Board. Ms. Macomber will be serving a five (5) year term that will expire in September 2029, nunc pro tunc. (BKP) F. Call for Artists - Eagle City Athletic Park Loco Design Winner Confirmation: The Eagle Arts Advisory Committee is seeking Council confirmation of their recommendation of Vina Domingo as the winning artist for the Eagle City Athletic Park Logo Design Contest and to award the $500.00 prize for their entry titled "The Eagle Rises". (BLA) G. Addendum to Pricing Agreement Between the City of Eagle and SCORE Sports: An Addendum to Pricing Agreement between the City of Eagle and SCORE Sports for City of Eagle sports uniforms.(LKB) H. Cintas First Aid and Safety Cooperative Acceptance Agreement: Cintas Agreement for Services on First Aid Kits, PPE Cabinets, Body Fluid Cleanup Kits, Trauma Bags, Fleet Replenishment Center, and Eyewash Stations. (ELZ) 1. Property Use Agreement: Property Use Agreement (Temporary License Agreement) with Sunnyridge Construction) for a portion of the City owned property located at 97 West Aikens Street for the construction of the Phase 2 ACHD Downtown Mobility Improvements. (VV/NBS) J. Police Level of Service Study: Professional Services Contract with Center for Public Safety Management, LLC (CPSM) for a Comprehensive Patrol and Staffing Study in the amount not to exceed $78,712.00 ($68,712 plus $10,000.00 for travel expense). (NBS) K. Findings of Fact and Conclusions of Law for the Denial of DR-2024-36 - Creekside Bible Church Buildine - Creekside Bible Church: Creekside Bible Church, represented by Walter Lindgren with Lindgren Labrie Architecture, is requesting a design review application for a 10,740- square foot church building. The 3.26-acre site is located on the north side of East State Street approximately 386-feet east of North 2nd Street at 350 East State Street. (ERF) L. DR-2024-66 - Two Multi -tenant Buildines within Aspen Pointe Plaza - Aspen Pointe Plaza, LLC: Aspen Pointe Plaza, LLC, represented by Justin Schwartz with Regen, PPLC, is requesting design review approval of two, two story multi -tenant commercial buildings (5,841- square feet and 3,329-square feet). The 0.22 and 0.5-acre sites are located on the north side of East State Street approximately 296-feet east of South Academy Avenue at 1332 and 1442 East State Street (Ada County parcels S0516110050 and S0516110040). (BAW) M. DR-2024-67 -Master Sien Plan for Aspen Pointe Plaza -Aspen Pointe Plaza. LLC: Aspen Pointe Plaza, LLC, represented by Justin Schwartz with Regen, PPLC, is requesting design review approval of a master sign plan for the two multi -tenant commercial buildings within Aspen Pointe Plaza. The 0.22 and 0.5-acre sites are located on the north side of East State Street approximately 296-feet east of South Academy Avenue at 1332 and 1442 East State Street (Ada County parcels S0516110050 and S0516110040). (BAW) N. DR-2024-68 - Chick-fil-A Restaurant with Drive-Throueh Buildine - Chick fil-A: Chick- fil-A, represented by Kevin Watson with 4G Development and Consulting Inc., is requesting design review approval to construct a 4,850-square foot restaurant with drive -through building. The 2.27- acre site is located on the north side of State Highway 44 approximately 310-feet east of South Edgewood Lane at 1780 East Highway 44 within East End Marketplace. (ERF) Pap 2 KACOUNCIL\MINUTEATomporery Minutes Work Area\CC-02.11.25min.doa O. DR-2024-69 - Chick-fil-A Restaurant Sienaee - Chick-fil-A: Chick-fil-A, represented by Kevin Watson with 4G Development and Consulting Inc. is requesting design review approval for four building wall signs, two directional signs, one single tenant monument sign, one monument sign tenant panel, two clearance bars, and two menu board signs. The 2.27-acre site is located on the north side of State Highway 44 approximately 310-feet east of South Edgewood Lane at 1780 East Highway 44 within East End Marketplace. (ERF) P. FP-2024-15 — Final Plat for Northern Lights Subdivision — KM Engineering: Kathleen and Scott Hendricks, represented by Nick Bruyn with KM Engineering, are requesting final plat approval for Northern Lights Subdivision, a 2-lot (2-buildable) residential subdivision. The approximately 4.52-acre site is located on the southeast corner of East Beacon Light Road and North Rocket Bar Road at 2636 North Rocket Bar Road. (KRD) Q. FP-2024-18 —Final Plat for Terra View Subdivision No. 3 — Ardurra Group. Inc.: Becky Yzaguirre is requesting final plat approval for Terra View Subdivision No. 3, a 40-lot (34- residential, 6-common) residential development. The 22.04-acre site is located at the northeast corner of State Highway 16 and West Beacon Light Road. (ASG) R. FP-2023-18-EXTI — Final Plat Extension of Time for Beaconwood Subdivision No. 2 (FPUD-10-23 & FP-18-23) — Shawn Brownlee with Trilogy Development, represented by Matt Price with J-U-B Engineers: Shawn Brownlee with Trilogy Development, represented by Matt Price with J-U-B Engineers, is requesting a final plat extension of time for Beaconwood Subdivision No. 2, a 38-lot (34-buildable, 4-common) residential subdivision. The 15.89-acre site is located on the southeast corner of West Beacon Light Road and North Lanewood Road. (HSD) Mayor Pike introduces the item. May requests 6I and 6J be pulled from the Consent Agenda. Gindlesperger requests item 6D. Kvamme requests item 6N. So moved by Russell to approve Consent Agenda items A-R, excluding D, I, J and N. Seconded by May. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. D. Appointment to the Eagle Public Library Board: In accordance with Resolution 23-17, Mayor Pike is requesting Council Confirmation of the appointment of Nikki Hyer to the Eagle Public Library Board. Ms. Hyer will be fulfilling a vacated term that will expire in September 2026. (BKP) Mayor Pike introduces the item. Gindlesperger expresses her appreciation of Ms. Hyer for her willingness to serve again on the Library Board. However, though Hyer is a fantastic candidate and qualified, Gindlesperger would appreciate a different candidate being selected, so that a fresh perspective can be placed Library Board. Gindlesperger moves to deny Consent agenda item 6D the appointment and remand back to the Mayor for another appointment. Seconded by Russell. Discussion. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. 1. Property Use Agreement: Property Use Agreement (Temporary License Agreement) with Sunnyridge Construction) for a portion of the City owned property located at 97 West Aikens Street for the construction of the Phase 2 ACHD Downtown Mobility Improvements. (VV/NBS) J. Police Level of Service Study: Professional Services Contract with Center for Public Safety Management, LLC (CPSM) for a Comprehensive Patrol and Staffing Study in the amount not to exceed $78,712.00 ($68,712 plus $10,000.00 for travel expense). (NBS) Mayor Pike introduces the item. Pap 3 K.\COUNCIL\MINUTES\Temporary Mi.... Work Area\CC-02.1145min.docx May asks how the area will be blocked off for use of the property. Director Baird Spencer states that the area will be marked for use by Sunnyridge Construction and the site will be posted. May moves to approve item 6I. Seconded by Russell. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. J. Police Level of Service Studv: Professional Services Contract with Center for Public Safety Management, LLC (CPSM) for a Comprehensive Patrol and Staffing Study in the amount not to exceed $78,712.00 ($68,712 plus $10,000.00 for travel expense). (NBS) Mayor Pike introduces the item. May seeks clarification regarding the inclusion of impact fees and the percentage of the City's overall budget for use for law enforcement contracts that was called out in the level of service study. Discussion for clarification on the travel reimbursement expenses. Director Baird Spencer provides clarification on requested items. Once the level of service is identified by the LOS, the law enforcement CIP will then be reviewed to determine if changes will be required to the plan. Discussion regarding travel expense reimbursement amounts. General discussion. May moves to approve item 6J. Seconded by Gindlesperger. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. N. DR-2024-68 - Chick-fil-A Restaurant with Drive -Through Building - Chick-fil-A: Chick- fil-A, represented by Kevin Watson with 4G Development and Consulting Inc., is requesting design review approval to construct a 4,850-square foot restaurant with drive -through building. The 2.27- acre site is located on the north side of State Highway 44 approximately 310-feet east of South Edgewood Lane at 1780 East Highway 44 within East End Marketplace. (ERF) Mayor Pike introduces the item. Kvamme states that recently Hardin Sanitation has come before Council to discuss commercial overage issues in Eagle. He would like confirmation that adequate trash facilities are in place for the projected site. Emily Falco, Planning Staff states that application was transmitted to Hardin Sanitation, however no response was received. The applicant is present to speak about the matter in more detail. Kevin Watson, 1055 S. Twin Lakes, Middleton, Idaho. Mr. Watson states that early on in the process they look at the trash needs of their store locations and it is a priority for the business. Discussion. Kvamme moves to approve consent agenda item N. Seconded by May. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. 7. UNFINISHED BUSINESS: A. ACTION ITEM: Ordinance 945 - Separation of City Clerk and Treasurer Position: An Ordinance Of The City Of Eagle Idaho, Amending Title 1 Administration, Chapter 6 City Officers And Employees, Section A City Clerk, Section B City Treasurer And Section D Deputy City Clerk And Deputy Treasurer. Chapter 7 Municipal Finances, Section 2 Claims Against The City; Section pate o K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02.114Smin.docx 4 Adding A Severability Clause; And Providing An Effective Date. This item was continued from the January 28, 2025, meeting. Staff is requesting this item be tabled. (TEO) Mayor Pike introduces the item. City Clerk Osborn requests the Council to table this item to allow more time for the requested edits to be completed. So moved by Russell. Seconded by Gindlesperger. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. B. Heritage Park Renovations: Staff will provide the City Council an update on the design and engineering progress for the Heritage Park Renovation. (NBS) Mayor Pike introduces the item. Director Baird Spencer provides an overview of park history and the current renovation project. The project team is comprised of staff from Planning and Zoning, Public Works, IT, Recreation, the City Engineer, Mayor Pike and Council Member Gindlesperger as well as Director Baird Spencer. The council had directed staff to change the parking spaces to be redesigned programmed park space, the project is currently at 75% design. The City has set aside $3 million dollars to update the park to coincide with construction associated with the Downtown Mobility Improvements. Baird Spencer reviews the design, status to date and the next steps. Gindlesperger and the Mayor will be working on sponsors for various aspects of the project including the splash pad, larger caliber trees, and other elements of the design. Discussion. The council expresses their gratitude for all of the hard work by the entire design team. 8. PUBLIC HEARINGS: ALL PUBLIC HEARING ITEMS ARE CONSIDERED ACTION ITEMS. A. RZDA-2024-03/PP-2024-02 — Riverbend Commons Subdivision — McCauley Investments LLC: McCauley Investments LLC, represented by Dave Yorgason with Tall Timber Consulting, is requesting a rezone from A-R (Agricultural -Residential) to MU-DA (Mixed Use with a development agreement) [in lieu of a PUD and Conditional Use Permit (CUP)]), a development agreement modification, and preliminary plat approval for Riverbend Commons Subdivision, a 23-lot (21-buildable [20-commercial; 1-residential]; 2 common lot) mixed use subdivision. The 14.00-acre site is comprised of six (6) parcels and is generally located 1,500-feet southwest of the intersection of State Highway 44 and South Urban Gate Avenue at 2603, 2611, 2755 and 2785 West State Street. (DLM) Mayor Pike introduces the item and opens the public hearing. Dave Yorgason, representing McCauley Investment LLC. 13965 W. Chinden, Boise, Idaho, reviews the application and items in the staff report they are requesting to alter. Mr. Yorgason reviews conditions within the development agreement including a15% reduction in parking requirements, an alteration in setbacks and lot coverage, and a height exception for the Sports Plex. The applicant is not seeking any changes to the conditions listed in the staff report. It has been an excellent interaction with staff, and they are seeking Council's approval tonight. Kvamme inquires as to the logic behind the 15% reduction in parking rather than the 396 identified spots. Yorgason states that it allows the developer flexibility when phasing construction. Discussion regarding the office building option vs the two sports plex buildings. Page 5 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02-11-25min.docx Deputy Zoning Administrator, Daniel Miller reviews the staff report and items of special interest Mayor opens the public testimony. Percy Chan, 103 Pinedale Way, Eagle, Idaho. Mr. Chin is an Eagle resident and an Eagle High School tennis coach. His initial concern was traffic and appreciates the applicants right in and right -out entrance. He has been coaching in Eagle and at Eagle High School for several years. There is a great need for an indoor facility. When the indoor facility in Eagle opened there was a direct impact on the increase in State Championships for Eagle High School. He is in support of the application. Rod Poison, 70 N. Pinedale Way. HOA President of Timberland Estates which is directly across from the proposed development. The Homeowner's Association is not opposed to the proposal; however, they are concerned with traffic safety. They are seeking a condition of approval added to move the access point to the western side of the property instead of the eastern side. They believe it would increase safety for traffic both those of this development and Timberland Estates. Trina Tadje, 3400 N. Timber Ridge Lane, Eagle, Idaho. Ms. Tadje is a long-time resident of Eagle and a long-time tennis player. They have been able to build an outdoor tennis court on their property, however having an indoor facility is vitally important. It provides recreation in all weather for both physical activity as well as social activities of both youth and adults. They are in support of an indoor facility. Dawn Bryson, 4107 W. Pine Meadows Drive, Eagle, Idaho. Ms. Bryson states that they have been Eagle residents since 2002 and are long-term tennis players. They were members of Eagle Tennis Club and are truly feeling the void of the closure of that facility. They would welcome a new indoor facility. Tracy Garner lives on Ballentyne Road. Ms. Garner has children that are tennis players and are in support of the tennis facility. Ms. Garner discusses the social isolation that is occurring in today's society. The importance of community engagement is vital to today's youth. Mark Prince, 1050 N. Purple Sage Way, Eagle, Idaho. He is in favor of the application and appreciates the McCauley family for bringing this forward for Eagle and the Eagle community. It will be a great legacy for the City. Nancy Merrill, Eagle, Idaho. This is a scenic corridor, and the building has been very thoughtfully placed to not negatively impact the view corridor. The height of the building and the set back from the street will serve to mitigate the impact. The applicant has conducted traffic studies as required by ACHD and ITD to ensure safety. Traffic safety has been addressed by the adherence to conditions placed by the regulatory agencies. Mayor Pike closes the public testimony. Dave Yorgason rebuts testimony. Mr. Yorgason discusses the location of the eastern entrance, and that the location is a condition that was established by ITD and the intent for it address traffic safety. General discussion. Russell thanks the applicant for the thoughtful presentation of the application. The relationship with existing residents has been very well thought out. May expresses her appreciation of the internal circulation, and the traffic plan in general the development will be a great asset to Eagle. Gindlesperger inquires as to the potential for tennis facilities and if they would be open to the public. Kvamme asks questions about the dwelling unit options of the plan. Discussion. Mayor closes the public hearing. Pa `e 6 K:\000NCIL\MINUTEATemporary Mi., Work Area\CC-02.11.25min.docx General discussion. Kvamme is in favor of the project and appreciates the adherence to the traffic studies as well as the offer to attempt to address the concerns discussed tonight. Russell states that the height exception makes sense for the placement in the development. Russell moves to approve item 8A RZ-DA-2024-03 with all approved Planning and Zoning and staff recommendations with the development modifications. And also approve PP-2024- 02 with all staff and standard recommended conditions. Seconded by Kvamme. Discussion. ALL AYE ... MOTION CARRIES. B. PP-2024-04 - Valnova Subdivision No. 3. a re -subdivision of Lot 24, Block 1. Spring Valley Subdivision No.1- Clyde Capital Group: Clyde Capital Group, represented by Kendall Hancey with Horrocks, is requesting preliminary plat approval for Valnova Subdivision No. 3, a re -subdivision of Lot 24, Block 1, of Spring Valley Subdivision No. 1, a 128-lot (117-residential, I I -common) subdivision. The 41.18-acre site is generally located 1/4-mile west of the intersection of Big Gulch Parkway and the future Linder Road extension within PUMP No. 1 of the Valnova development. (HSD) Mayor Pike introduces the item and opens the public hearing. Kendall Hancey, 346 W. Strike Owl Street, Kuna, Idaho with Horrocks, representing Clyde Capital Group. Mr. Hancey reviews the application. Hailey Durham, City Planner, reviews the staff report and items for special consideration. Mayor Pike opens public testimony. No one chooses to speak. Mayor Pike closes the public testimony. Kendall Hancey makes himself available to answer any questions. Mayor Pike closes the public hearing. Gindlesperger moves to approve agenda item 8B PP-2024-04 - Valnova Subdivision No. 3, a re -subdivision of Lot 24, Block 1, Spring Valley Subdivision No.1- Clyde Capital Group with site specific and standard conditions of approval as stated by staff. Seconded by May. ALL AYE ... MOTION CARRIES. C. PP-2024-05 - Valnova Subdivision No. 4. a re -subdivision of Lot 25, Block 1. Spring Valley Subdivision No. 1- Clyde Capital Group: Clyde Capital Group, represented by Kendall Hancey from Horrocks, is requesting preliminary plat approval for Valnova Subdivision No. 4, a re -subdivision of Lot 25, Block 1, of Spring Valley Subdivision No. 1, a 161-lot (15 1 -residential, 10-common) subdivision. The 67.36-acre site is generally located 1/4-mile west of the intersection of Big Gulch Parkway and the future Linder Road extension within PUMP No. 1 of the Valnova development. (KRD) Mayor Pike introduces the item and opens the public hearing. Kendall Hancey, 346 W. Strike Owl Street, Kuna, Idaho with Horrocks, representing Clyde Capital Group. Mr. Hancey reviews the application. Kaitlyn Davison, City Planner, reviews the staff report and items for special consideration. Page 7 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02.11.25min.dm Mayor Pike opens public testimony. No one chooses to speak. Mayor closes public testimony. Nick Weaver, 1045 S. Arbor Island Way, Eagle, Idaho. Mr. Weaver discusses the reduced pathway that is being requested. The HOA would be responsible for the maintenance of the area regardless of the reduction is granted or not. Discusses road A construction options and timeline. Mr. Weaver addresses the WUI that has been previously submitted and approved the developer. Those conditions are evaluated for compliance for landscape materials and home building requirements. Mayor closes the public hearing. Gindlesperger moves to approve agenda item 8C PP-2024-05 - Valnova Subdivision No. 4, a re -subdivision of Lot 25, Block 1, Spring Valley Subdivision No. 1- Clyde Capital Group to include the site specific and standard conditions of approval. And item 14 to strike 10' and change that to 5' wide concrete pathway in Lot 1 Block 1, and also strike the words as shown in the revised preliminary plat. Seconded by May. ALL AYE ... MOTION CARRIES. 9. NEW BUSINESS: A. ACTION ITEM: Fiscal Year 2025-2029 Capital Plan Modification Number 2: A modification to the FY 2025-2029 Capital Plan to move $13,650.00 in unutilized funds from LIB CM-3: Library Concrete Maintenance to PW CM-17: Jackson House Adaptive Reuse Study. (NBS) Mayor Pike introduces the item. Director Baird Spencer reviews modification Number 2 of the Capital Plan and seeks Council's authorization. Discussion. Russell moves to approve Fiscal Year 2025-2029 Capital Plan Modification Number 2 as presented by staff. Seconded by Kvamme. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. B. ACTION ITEM: Orville Jackson House Adaptive Reuse Study: Professional Services Agreement with JUB Engineers for an Adaptive Reuse Study for the Orville Jackson House in the amount not to exceed $33,650.00. (NBS) Mayor Pike introduces the item. Director Baird Spencer reviews the proposed adaptive reuse study and current status of the Jackson House Capital Plan Project item. Gindlesperger moves to approve Orville Jackson House Adaptive Reuse Study not to exceed $33,650.00. Seconded by May. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. C. ACTION ITEM: Ordinance No. 946 - Definitions: An Ordinance Of The City Of Eagle Idaho, Amending Title 1 Administration, Chapter 3 Definitions, Section 1; And Providing An Effective Date. (MM) Mayor Pike introduces the item. Pap 8 KACOUNCIL\MINUTEAUrnporary Minuns Work Ana\CC-02-11-25min.docx Council Member May states that she drafted this ordinance to provide clarification in city code so that there is no confusion as to code interpretation of the term days moving forward. Gindlesperger moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance # 946 be considered after being read once by title only. Seconded by May. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. Gindlesperger moves that Ordinance #946 be adopted. An Ordinance Of The City Of Eagle Idaho, Amending Title 1 Administration, Chapter 3 Definitions, Section 1; And Providing An Effective Date. Seconded by May. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. D. ACTION ITEM: Anuointment of Auxiliary Position: In accordance with Eagle City Code 1- 6-l(D) Mayor Pike is seeking Council confirmation of the appointment of a new position titled Communication/Marketing Specialist in lieu of the two vacant auxiliary positions titled Public Information Officer and Economic Development Specialist, with an effective start date of February 16, 2025. (BKP) Mayor Pike introduces the item. General discussion. May has no objection with combining the two positions as a fiscal savings. She would like the fiscal savings to go into a line item for a future position or contracted project manager position. May moves to approve action item 9D in accordance with Eagle City Code. Seconded by Russell. Discussion. GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. E. ACTION ITEM: Aaaointment of Auxiliary Position: In the event that Council declines to confirm the creation of a new auxiliary position titled Communication/Marketing Specialist, and in accordance with Eagle City Code 1-6-1(D) Mayor Pike is seeking Council confirmation of the appointment of a Public Information Officer, with an effective start date of February 16, 2025. (BKP) Mayor Pike introduces the item. Action item is not required due to action on item D. 10. EXECUTIVE SESSION: 74-206 (1) An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two- thirds (2/3) vote of the governing body. An executive session may be held: (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement Gindlesperger move pursuant to I.C. 74-206(1) that the City of Eagle convene an Executive Session for the purpose of (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Seconded by May. Page 9 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-02.12.2SMin.d0Cx GINDLESPERGER AYE: MAY AYE: RUSSELL AYE: KVAMME AYE. ALL AYE ... MOTION CARRIES. Council enters executive session. Discussion of pending/threatened litigation. Council exits executive session. A. ACTION ITEM: Action Regarding Pending/Threatened Litigation. No motion 11. ADJOURNMENT: May moves to adjourn. Seconded by Gindlesperger. ALL AYE ... MOTION CARRIES. Hearing no further business, the Council-tN'�'° °vyps adjourned. Res tfully subm'tte .1 0 4 TRACY E S ORN, CMC • CITY CL K APPROVED: • `'' BRAD PIKE, MAYOR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT W W W.CITYOFEAGLE.ORG. Vale 10 K:\000NCILWINUTEATemporary Minutes Work Ana\CC-02.11-25min.docx February 11, 2025 PUBLIC HEARING: 8A SUBJECT: RZDA-2024-03/PP-2024-02 — Riverbend Commons Subdivision — McCauley Investments LLC: NAME Pe rc C an ADDRESS 103 N ?-,rudgkl , W 0,1 E No NEUTRAL Pr u X0 oe� �D '70 Al, / �1 p "16 � PlluedAlp k ® El IA P O L.�,'7k' D6t excf 1, W, Vlyle �40doW5 0_ In� c YES F �,fz► I r i n of TotAj `-(o o N Ti w6w to j�l G H El pi-v Dr, -vt 91 v 7 w P= vI c' hC""'d per ® [ pr- u '70n4y OryAo)-7 Lti07 W �1��ws pY YES o 0 ��b TA Oc/ L- 3 -1 � d l /"( CTc YES Eil � �b YES F i% YES � l ' NO A El R NO YES NO YES NO more on back February 11, 2025 PUBLIC HEARING: 8A SUBJECT: RZDA-2024-03/PP-2024-02 — Riverbend Commons Subdivision — McCauley Investments LLC: 1 ADDRESS YES NO NEUTRAL YES NO YES NO YES NO YES NO YES NO YES E YES NO YES NO YES E YES NO YES E YES NO YES NO more on back 2/11/2025 Clerk — Treasurer Department INTEGRITY RESPECT INNOVATION COLLABORATION 1 GENERAL Fiscal Year 24-25 Alcohol licenses Business Licenses Catering Permits Dog licenses Solicitor/Vendor permits Tree Rebates issued Calendar Year 2024 79 777 73 812 �---- 70 157 RECORDS MANAGEMENT Fiscal Year 24-25 Calendar Year 2024 Public Record Requests 225 660 Record repository additions 9,017 documents 20,373 documents 63,552 pages 121,961 pages HUMAN RESOURCES Employment Interviews & coordination Fiscal Year 24-25 Approx. 36+ Employee Onboarding 9 Employee Onboarding 6 Benefit coordination 80+ employees FMLA & ADA coordination - ongoing Employee investigations, coaching, disciplinary action Launch/promotion of positive workplace activities and engagement ............ 2 t Calendar Year 2024 Approx. 90+ 23 20 1 2/11/2025 FINANCE Invoices entries Cash receipting entries Paychecksissued A/R Reimbursement invoices AGENDA/PACKET/BOARD SUPPORT Agenda creation, distribution. minutes generated: Council only Agenda creation, distribution. minutes generated: Arts Committee, CEP, DIFAC Agenda distribution only: Avimor CID, Spring Valley CID, URA*. *URA also requires making paper copies of packet for Agency members Board/Commission Opening - notices thru appointment WATER SYSTEM RELATED Service Orders New meter sets Assessment requests processed ACH Customers E-billing customers 3 Fiscal Year 24-25 1,794 14,553 .. 782 -- 49 - Fiscal Year 24-25 13 5 10 9 Fiscal Year 24-25 272 86 159 987 - 26 % of customers 606 - 16 % of customers Calendar Year 2024 5,235 37,303 2,158 106 Calendar Year 2024 49 9 15 Calendar Year 2024 759 282 339 2 2/27/2025 Heritage Park Renovation Eagle City Council 75% Design Update February 11, 2025 1 Engineer: Mike Davis, HECO Engineers Planning & Zoning: Barb Williams Daniel Miller Public Works: Eric Ziegenfuss IT: Devonte Goodman Recreation: Pr6je.cf Tea Brian Allen Elected Officials: Mayor Pike Councilwoman Gindlesperger I 2 1 2/27/2025 History/Background Constructed in late 1990's Village Common/ Gathering/Events Space Growth & Demand Renovation& Expansion 3 Heritage Park Renovation • Project was originally placed in the City's Capital Plan in 2021 • City has set aside $3M in the Capital Projects Fund • City established a review committee in 2022 to guide park renovation • Retain gazebo • Replace splash pad for toddlers • Increase park usability for community events • Until October of 2024, project was scoped to be a restroom expansion only • October 2, 2024, Council direction to complete with ACHD's DT Mobility Improvements II 2025) • City Council goal is to make an investment in the park that returns events and activitiesl th\\ park and serves as an economic catalyst to DT. 4 N 2/27/2025 /X\ Heritage Park: Park is comprised of 3 parcels (+/-.48-acres) on the SW Corner of State Street & 2nd Street. 2 parcels make up the park and the third is a parking lot providing 17 stalls. Since development of Heritage Park, the City's population has tripled and size of events within the park has outpaced the parks capacity. Aging features in the park -Christmas tree, restrooms & splash pad are showing their age and are becoming a challenge to operate. Opportunity for hange The 2-year ACHD DT mobility improvement project closed the park to events during construction. New public parking lot being developed at 2nd Street & Aikens. City fiber network needed a "tech hut" within Heritage Park to serve the Park and the DT area. Provided the Council the opportunity to look at the park and evaluate opportunities. Convened a working committee to review park and direction of the project. Evaluated potential limitations on the site- parking agreements, drainag ands er. The Project Improves safety and mobility for all users Accommooates current traffic and expected traffic growth d Makes downtown Eagle more walkable and bilk-ble 3 2/27/2025 /11\ FY 25,29 Capital Plan Capital Plan identified the full process but initial direction in the plan was to scale back to just address the restroom/tech hut. Estimated at $250K Capital Project Budget was set at $3M with savings across three fiscal years. October 2, 2024, CC Workshop changed direction and council requested full renovation and expansion of the park. Requiring the project to be completed by November 2025. Council's goal is to return eve is to DT Eagle at the completion of the par �ts. Directive to Expand Existing 8 0 0 2/27/2025 Project Timeline ./ City of Eagle Prsyect City of Eagle 3/4/25M25 Meeting Submit Advertisement et er Meeting [3/23/25 Publik" City of Eagle Council Meeting Tue 2/4125 City of Eagle Protect Meeting Finn Subm"al Tutt/Vi25 Tue 2I18/25 Wed 3/19/25 IFe75, �Feblt 6, 25 1Marr2, 25 IMar iS, �6 IMar 30, 25 13, 25 90%OfatE Detl9ss - Fiaaa ♦ _♦ I°a' ♦ IMr 27, 25 lMay 11, -25 Oaipn t4s11Thu 123/25 -Iue ♦ Wed 3/Sr25 -Wed ♦ Thu 3/20/L% Mon 5/'1925 on 5!1925 90% Draft QC & Resolve Redlines Submit AdwMSewsmt im2 —vpm t3/30125 Pub&h) Time 4/��D Notice to Proceed 90%Oraft CD, Mon 2/2V25 Mon 5/19/25 specific Boris, and Cost I Estimate 90%Draft Subo ittal Final QC & Resolvt Reclines Tlw 123l25 •Wed 2/19/25Wed 2/26/25 Mon V17/25 M'eJ Tonight Staff is updating the City Council on the project at 75% design. • Park layout • Architectural review of restroom & shade structure • Materials & colors • Preliminary signage • Changes from/since Design Review Approval & What we have learned: • Tree Protection • Permeable Pavers • ADA Parking 10 5 2/27/2025 Features of the Renovation Retain ;"e (;nreuc) ua the focal c>o nt of the nark 11 Existing To Remain .4D Gazebo with Guardrails, Concrete Stairs and Ramps ;h ee © Historic Light Fixture Q Bench and Pottery in R.O.W. City Arborist has determined that 1 of the trees will not survive construction and recommends both be removed and replaced. Q New Splash Pad © Restroom and Concessions Building © "Climbing Tree Art Piece 0 Primary Entry Gateway © Secondary Entry Gateway 0 Raised Planter Seatwall 0 Accent Paving 1 - Downtown Paver 0 Paving - Scored Concrete QPaving - Gravel m Grass Area mNew Christmas Tree ® Tree ® Shrub Planting m Picnic Table ® Bench m Bike Rack m Drinking Fountain Digital Sign Board Historic Light Standard m Decorative String Lights © Park Pavilion ® Public Art / Eagle History Plara Ej Flag Pole Location E S T A T E S T R L L i �� m13 p s.a.nr+n c..w o �- t O ©araa rYn r s ILI »�v. a,, 17o < 0. .: .".v aUj z •ra ,e w _'` DESIGN DEVELOPMENT PLAN -FULL BUILD OUT DR 12 0 2/27/2025 13 Hardscape Utilizing the same hardscape that the park has historically used for the plaza. Radial pattern alternating brick and concrete from gazebo. This brick will be permeable- same colors but allow for drainage. Removed blue colored concrete at splash pad Natural concrete will have a scoring pattern 14 I Materials ing gazebo & brick materials within the park: MM SW 7563 Restful White am 41111111P a . 7 2/27/2025 Pavers/Bricks 2-1/4X4X8 PERMEABLE PAVER i � IlnwfVl M/S n1111111110 0 Common Types of Brick Bonds �dIIM�Nm�I i�N� f�M��.od■■■■■■■`i�� t 15 1 t 16 Same pavers utilized in DT streetscape Park will be a mixing of permeable and nonpermeable. Description: This item shall include all costs associated with providing and incorporating clay pavers and associated accessories. Materials: Pedestrian/Light vehicular pavers: Nominal 4-inch x 8-inch brick pavers with wire cut surface texture as manufactured by Endicott Clay Products Co., 57120 707th Rd., Endicott, NE 68350, 402-729-3315. Substitutions not permitted. Actual product size: 4x8x2-1/4 inches. Colors: 50% Copper Canyon, 30% Medium Ironspot No. 77, and 20% Coppertone. Pattern: Running Bond Brick pattern 10' T' spacers/sf, including perimeter spacers. Restroom, Tech Hut, Mechanical & Concessions • Utilize a hipped roof to better match44"azebo & shade structure • Utilize architectural shingle to match gazebo • Corbels along N. roofline. • Add brick wainscoting to match pillars of signs, shade structures, and pavers. M 2/27/2025 niilrin'nwulruillruini°nui n inr111 I I I Inrl 1 1 IIIrI11n III i . nim Zo n�inl/Iin111i1�11inm�liillilnnrnlllrm I i. nilirnlrnlrinunruulrnnlrllnlrnnlrunmumnn, nliilnnrmmml�rlumulmnulrnnmumnulrnmrlun .Inimnrunl 111 nimmllnllrm�rm minumumrnmunnnurm , SW 6054i 1 11 I I I I 1 1 IIIiI 11 1 11 1 1111 ql rI11/1rI1111r0111 Illn II ,.;�Ir;rlrt!,!Irll;!Irir!ri!11 I I I 11 Canyon . .b k 11 Board RestfaiVinite aiil9tt"il m un nimm . .Iiinnunrinnnllnnunrlumnlnrtu. al�mn illrnulrlllnrnl 0 11r1 �I 1�rI � rIInIIlInrIrinI1�1 m nInl ��1n Canyon,'' I0 11rI11m11rIi111r11mI11r9I11mi1111rm 111rlrrlll11rl1�rl1ll1r1l11lri1pl1rll1rrlllrr,lulnlln�l/rl IlriIwr11I�11 I II nmllmn;m�l�mmll/�I�/lr�ll Medium Iron t ..AIIru111r4111 �I,m '' s srr r rs �r = RestfulWhite hss� � . rsrrsr. : --•r-.e u ii:�+.+z :seu ue� G:ei-- se.. -'d.pth— Soffits tighting 17 FA 18 36" inch tall post base/columns will be the same brick material as the pavers with a brick cap. Shade Structure • Structure size: 24-ft x 38-ft • Increase seasonal use of the park • Utilize colors from gazebo • Utilize a hipped roof like restroom and to better match the gazebo • Add brick column bases to match wainscoting of the restroom, sign pillars and pavers. • Utilize architectural shingle to match gazebo • No lighting Cost Estimate: $78K 8-10 week lead time 0 2/27/2025 Signage Changes The current park signage is a large monument within the interior of the park facing state street. • Consumes a large amount of usable area within the park. ! I�': Water Damage from splash pad. 19 I Two 5-ft tall pillars 16"- 24" square with brick cap and decorative bollard top to match ascents on the gazebo Staff working on signage design company bids: Engineer/design: $8K Construction: TBD 20 Goal of the new signage plan: Increase visibility of the signs, Incorporate signs that work for pedestrian ' & vehicular • Decrease impact to usable space within j - the park Western Plaza S ignage With the expansion of the park the area being included is planned to serve as a plaza that increase space for vendors within the park. The focus of the area will be pedestrian scaled signage connecting State Street to the new park shelter. 10 2/27/2025 Main Entry S ignage A new walkway arch will be installed at tl corner of the park near the intersection c State Street & 2, ' Street. Arch theming comes from the Eagle Roa Arch and the pillars are like the western entrance the shelter. Pillars and arch are to be black metal wi gold lettering. With either gold, black of canyon gold accents. 21 1 .A-i-!. : i it V �a» I_ "° 14-20 inches tall (18inch average) • Poured concrete with smooth trowel finish. Chamfer edges & vertical joints to serve as skate stops. Horizontal seat tops will be polished. Seat walls should call out an anti -graffiti treatment 22 Seating Walls Raised planters will allow for increased seating within the park and reduce the demand for the park to utilize heavy/immovable benches. • Creates flexibility for the use of personal chairs during larger events like the gazebo concert series • Provides seating opportunities throughout the park • Provides focused seating near the splash pad 11 2/27/2025 Fencing, Benches & Amenities btifize the existing or similar furnishings within the park including: • Fencing • Benches • Water Fountain • Bike Racks All existing amenities will be painted/powder coated black to match the proposed sign elements. Any new features will match the existing. Fencing will be placed along the alley, between the splash pad & the sidewalk along State Street, & along the western property line to deter parking in Smokey Mountain lot (DRB Recomednation). 23 Events & Reservation Signboard The current park utilizes a three -sided enclosed cork board kiosk to notify the public of reservations and community events. Staff is proposing the use two all-weather enclosed electronic event board like the ones utilized in the City Nall Lobby & the Community Center. Ability to change without going to park, ability to share more information with the public. 50" tall by 30" wide 24 M,w,..4wrm r<RSS%HR Er,TENOEO BASE COVER Allow. Pow..ml au IR M „n „P iryrPVEn noemin s..ne«. IaA»IPncoln'. IP66 RATED DISPLAY Fwly __ aes.yn w....H.s m<Inar<sa oI r«<IEn maten,Ia. u,m» waw.. auH. nwHmre an41mectf, from ent«vK DIe aslHay OPTIONAL IR TOUCH OVERLAY Cnat<aA mt<racnro Miofa M aEhng tM NIRP-%HB4.IHT)•. wnkn can Wtect up to ID «,cn ppnts. wMlner f�n�«, EbreE h— w' slYara. ap N a come«enl deE'+^4'PL+Y 4eagn •INx wa0uct Vses ISI ferhrPbPY. IP55 RATED MEOIA CADINET Rr _•C .W.spa_aeaI- .—n AV <wnw+I.nls, aIW In<-Ift ,HJ /ant ProNO< «tNP c•d�nE LOUVERED SIDE VENTS Allow IPr d s 4y aM cw.vrP^enl vennlaign wlu. ae.PlnE cer+x «.a om« Iae.wa ryi44en RPm New t« a cMan Insl<II 12 2/27/2025 Other Features: Replacement of climbing tree with arts/play structure Future Arts Cornrnittee Project • Place Curb and electrical stubs for lighting, in the interim place existing pea gravel in this area Historical Interpretation along plaza • Future HPC project • Reserve space along west side of plaza for project Splash Pad • Space reserved & budget includes updated splash pad (estimated at S630K) Lighting/Audio • Installing upgraded City historic streetlights & Edison string lights from Gazebo to historic light poles • Audio will be wired frorn the audio room to the historic lights. • Electrical outlets will be provided in each planter area to facilitate market vendors. Dedication Bricks/Memorial Plaques • The new western plaza is the priority area for relocating the dedication brick from the original park construction. • Memorial plaques will be relocated to the south side of the entry pillars at the west entrance. 25 • Co terns bout pinclh p i s betty en th Staff rees and feels e d si n f 9 9 • Viability of Grass: Con ' r retlacing gr • PW was less co th v have e • Lack of ac While ill in at the back ?ntly the area e r activity. ro , and the Staff and two me going t s ructi Process is ui • Staff i e 26 ers to revs eastern entry arch sign. a syn etic grass or hardscape to decrease maintenance. I practic s to maintain and feel it scrns-the park. g zebo. 7-4junder programmed when the art/climbing structure is added the are additional antings or elements will limit use for market booths and ADA. and s On-Goin ;%� ap rove th%f, 11andscaping plan & the final archway sign before to finalize pla and complete review of landscape ,posals for sign cbmpanies for design/engineering 13 2/27/2025 C.-.I-k--4 27 direction on the Next mile, tone: Sponsorship Solicitations: Spl Gazebo Trees \ Chrishmas TA�e and 90% Plan Review - Committ ( arch 4th to the 15th) \ al Plan Set - arch 19th / Bid A ertise ents March 23'd & 30t Bid Ope pril 52h � \ / 28 Not Part of Bidding These projects will have separate contracts or will be completed in the future as separate projects. Questions Nichoel Baird Spencer Nbaird@cityofeagle.org 208-489-8772 14 2/27/2025 Riverbend Commons A Premier Mixed -Use Commercial Development Presentation to Eagle City Council February 11, 2025 , 1 Riverbend Commons • Introduce Team and Site • Application Details • Issues or Concerns • Staff Report, Development Agreement & Conditions of Approval I 1 2/27/2025 Site Introduction: • 14 +/- acres • In City of Eagle • Adjacent to development 3 Site Introduction: • 14 +/- acres • In City of Eagle • Adjacent to development (Stillwater is mixed use) • Comp Plan is Mixed Use and Business Park 4 Current Zoning 2 2/27/2025 H T. ,a REGIONAL OPENSPACE OVERLAY TRANSITION OVERLAY COMMUNITY CENTER SCENIC CORRIDOR FLOODWAY E.fluupFe� kftd_ �� d z, j � 4 In Rd r y 4 •. � z A eo�`,,ce PROFESSIONAL OF/BUSINESS PARK MIXED USE FOOTHILLS RESIDENTIAL DOWNTOWN AGRICULTURE/RURAL VILLAGE/COMMUNITY CENTER ESTATE RESIDENTIAL COMMERCIAL LARGE LOT INDUSTRIAL NEIGHBORHOOD PUBLIC/SEMI-PUBLIC COMPACT BLM PARK INFILL/HIGH DENSITY EAGLE ISLAND SPECIAL USE AREA FUTURE LAND USE 61 5 Application Details: Rezone to MU-DA Justifications stated in Staff Report and Application Narrative ✓ Comply with City Comprehensive Plan & Future Land Use Map ✓ Mixed -Use is allowed zone ✓ One zone for the entire property ✓ Consistent zone to adjacent parcels ✓ Development Agreement restrictions: • uses are compatible and complementary • ensures built as approved 0 3 2/27/2025 Riverbend Commons Preliminary Plat • 23 total lots (21 buildable and 2 common) • Mix of uses = Legacy Development • Primarily Commercial (keep home in southeast corner) • Developed in at least 2 phases • Well thought design: • Primary access (limited) Pinedale aligns to north • Connect to existing collector road (Copper Silo) • Large Sports plex buildings set back • Pathway and landscaping along State 44 frontage 7 Mix of Uses: Use Sq. Feet 1. Office and Office/Flex 32,300 } 2. Retail 16,300 1 3. Drive thru Restaurant 6,300 4. Sports plex 1021100 _ I 5. Community Events 8,650 6. Existing home 5,000 I M 2/27/2025 Concept 1a: one sports plex building ,T :4-q 4� �4,' -- _ i i Concept 2: large office & less sports Use Sq. Feet 1. Office and Office/Flex 92,300 * 2. Retail 161300 V. I . w.. 3. Drive thru Restaurant 6,300- , 4. Sports plex 351000 5. Community Events 8,650 k 6. Existing home 5,000 10 5 2/27/2025 Neighbor feedback • Neighborhood Meeting: • Discussions of Support and Neutral • Listened to their comments and made adjustments where possible • Questions / Concerns: • Timing • Traffic & Noise • Landscape Buffering • Building Designs 11 Sample • s: Retail & Office Flex ate. W. s �y Y 12 n 2/27/2025 Sample Buildings: Sports Plex un 13 *Not requesting taller entrance DA: Parking 15% reduction warranted ✓ Varying peak times wedding events vs. office ✓ Restrictions noted in DA, staff report ✓ Parking exhibit provided shows it works 14 IN 2/27/2025 Weekdav Eve & Weekends LEGEND r — 1 OFFICE PARKING L__J n L —J r M • - �h T6R PARKING E P• k �F -� L I RETAIL PARKING OFFICE FLEK PARKING 1 -- ! I I r 1 LARGE SPORTS coN➢LE%PARKING --� L--J SMALL SPORTS COAV'lEX PARKING r-^ COMAAUNm EVENT BLDG PARKING 15 Weekday Daytime PARKING TABLE WEEKDAYS 8:00 AM 5:00 PM LEGEND REQUIRED PROVIDED r 1 L--J OFFICE PARKING 18 18 r - -1 OSR PARKING 32 32 L--J r 1 RETAIL PARKING 65 65 OFFICE"EK PARKING 56 56 r 1 L_-J LARGE SPORTS COMPLEX PARKING 120 120 m-1 SPORTS COMPLEX PARKING SB 60 L-:J COMMUNITY EVENT BLDG PARKING 50 57 TOTAL PARKIHG: 899 4G8 16 Weekday Eve & Weekends PARKING TABLE WEEKDAYS 5:00 PM - 12:00 AM It WEEKENDS LEGEND REQUIRED PROVIDED r — 1 L--J OFFICE PARKNIG 18 . r--1 OyR PARKING I'- •• L--J RETAIL PARKIKO 6S . OFFICE F2.EX PARKING 9 r 1 LARGE SPORTS COWLEX PARKING 120 L--J SAWl SPORT3 COAVLEK PARKING x 5E COMMUNm LVEN( BLOC PARI(R1G 81 Pt TOTAL PARKING: 383 S 2/27/2025 DA: Lot Dimension Standards ✓ DA# 3.10 (page 11 of 46) ✓ Setbacks & Lot Coverage: Combine C1 and MU ✓Less aggressive than straight C1 ✓Mix Use setbacks don't work for commercial ✓ Targeted to each building ✓ Allows attached units for retail and office flex spaces 17 DA: Height Exception for Sports Alex • DA# 3.8, & 3.10 Lot 2 Block 3, & #3.15, & #3.16 Landscape buffer • Requesting 45 feet for sports plex including parapet walls. Why? • Same height exception as Eagle Tennis Center • Tennis needs 40 feet..... Volleyball benefits too • Don't plan to build above 35 feet if not intended for tennis use. • Approving now allows us to continue discussions with tennis users • Site Design obstructs views: Show 2 perspectives • Cannot see the 45' tall building from State Street. • Increased setbacks and landscape buffering on east and west sides 18 9 2/27/2025 RIVERBEND COMMONS 19 Show 2 perspectives • From east (Stillwater) • From north (State St) DA: Height Exception for Sports plex • Perspective from east or west • Increased setbacks and landscape buffering on east and west sides 205 — STILLWATER SPORTS COMPLEX rM, 7.5.1 SUBDIVISION �•. •}. 104A0 FROM PROPERTY LIK :45' IAAX. HEIGHT) — LOT337REAR ._.... _____.... .._ r Nr44�rr1 r rr�nr.r_yr. SETBACK PARRBMS DOM MAL PA"" 15.00 B1R'iEM II' 10.W MIPSLR 20.00 26.00 20.00. WEWALK y ' j 23.00 1 n ® ®r ��A 5 9' PERSON 6'FENCE 10.00.12.00 "GRCD' TREES SECTION 1 130 EULLY MATURE).: �. • p SJ 10 2/27/2025 DA: Height Exception for Sports Alex • Perspective from east or west • Increased setbacks and landscape buffering on east and west sides STILLWATER SURDIMOM I+ ^ I04.07 FROM PROPERTY UK >FCR'1 CCQP'0 i N.-i T. _ LOH I ^ +. ,v.• ul'., _^�.IUIIM OTT SEFlACK LAW6WE POIIIVE AKLE PARKNG 6UPPER 20, _ 1o.ar RlifiA 20. .ar W 7. �I 35' tall, 15' setback. i S Y PERSON 6 rENCE 10AO-13.00 EVERGREEN TREES 130 FULLY MATURE) SECTION 1 21 DA: Height Exception for Sports plex • Perspective from east or west • Increased setbacks and landscape buffering on east and west sides - 205' STI LWATER SUEOMSION - — 104.00 FROM PROPERTY LINE LOT 33 REAR SETSACK PARgNG DRIVE ARLE PARKING i 6VFER lo.ar M,1FFR 20.ar 26.00 ^`� 20j0: WTWALK M1s.ar 23.00 vie yymmpp 3.07 - sk S W PE0.50N 6 FENCE) 10.ar 12.ar EVERGREEN TREES 130 FULLY MATURE) SECTION 1 uAu 11. 22 ^ $P00.i$COMPLE%IN.T.$.i 11 2/27/2025 DA: Height Exception for Sports plex • Perspective from State Street • Setback away from State Street with buildings in front Y` • Cannot see the taller building from State Street. _ .. APR"• uc*ron i 23 DA: Community Events ✓ Imposing restrictions: • Indoors with occasional outdoor gathering (no loud music) • Restricted capacity during daytime to ensure adequate parking ✓ Avoids competition with existing Wedding Events next door ✓ Meet community needs: • year-round events • smaller corporate gatherings during weekdays 24 12 2/27/2025 Staff Report ✓Agree with staff report and conditions of approval 25 Conclusion • Excited to bring this Commercial development to Eagle • Legacy Development • Agree with the staff report and conditions of approval • Request approval 26 13 2/27/2025 Thank You 27 r1 3 14 2/27/2025 29 .i 1- :., _ter i 15 2/27/2025 jMppr 31 16 2/27/2025 RIVERBEND COMMONS SUBDIVISION RZDA-2024-03 & PP-2024-02 City of Eagle City Council Public Hearing February 11, 2025 1 Project Summary: The applicant, McCauley Investments LLC, represented by Dave Yorgason with Tall Timber Consulting, is requesting: • Rezone from A-R (Agricultural -Residential) to MU-DA (Mixed Use with a development agreement [in lieu of a PUD and CUP]), a development agreement modification, and • Preliminary Plat approval for Riverbend Commons Subdivision. 2 z 1 Vicinity Map: vwen u W Beacon Light Rd " gPr � Y a W i s om ILI WFloating Fea�therRd ' ... t..R -t, .�. ..- � .. 4 _ •s �-..-'_;�'1...r rain- f Tb. SITE `�'/ �s- • Wootl'No,lyS Existing Site:, ;� :: ,z ,; :� r� ANNE Lz�Estates SH-44 VIMy - { I - 1 + '4 W Copper Silo St t i _ Total Acreage: 14.00-acres Total Number of Lots: 23 Commercial — 20 ` ti j,. ; �^ Residential — 1 Y . E• r� Common-2 N , r.- � '_N I e — if -, 3: - Ik. yr ait We to - Existing Zoning: •#,z �.,,r =1 �o �TimberlandArts West Estates Kingfisher yA R-I Cove • - SH-44 t W Copper Silo St Rezone from A-R (Agricultural `'• Residential) to MU-DA (Mixed y4�.•+'°�`�' K Use with a development #� '; * agreement in lieu of a PUD and .� CUP), and a development agreement modification. low Proposed Zoning• aw ..,a.,. '. yr€ 1 i�O' ro `"_'Jw'.� ly "1 ro •' ','r, • Estates Kingfisher Cove SH-44 _. _ w W Copper Silo St NED Rezone from A-R (Agricultural 1. '.,ice ' Residential) to MU-DA (Mixed .vk=. a+y 1 �� L � • a R . Use with a development agreement in lieu of a PUD and CUP), and a development �� ,.. agreement modification. 2/27/2025 Site Plan: BUILDING USES AND SQUARE FOOTAGES: • 23 Lots [21 Buildable (20-Commercial; 1- residential)] • Connection to SH-44 through South Pinedale Way (right in / right out / left out access). • Continuation of West Copper Silo Street (collector) through Stillwater; will stub to the west for future development. • Detached 5'W sidewalks along S. Pinedale Way and W. Copper Silo St. • Continuation of 10'W REGIONAL trail along SH-44. 7 Site Plan I C-1: BUILDING USES AND SQUARE FOOTAGES: • RETAIL - 16,300 SF • QUICK SERVICE RESTAURANT (QSR) — 6,300 SF • OFFICE / FLEX — 28,000 SF • COMMUNITY EVENTS — 8,650 SF • EXISTING HOME — 5,000 SF • SPORTS COMPLEX — 102,100 SF (2 BUILDINGS) • OFFICE — 4,300 SF 0 OFFICE RETAIL QSR i OFFICE/FLEX OFFICE/FLEX SPORTS SPORTS COMPLEX COMPLEX ■ �Ilame 12.1 VIANLA 4 2/27/2025 Site Plan I C-2: BUILDING USES AND SQUARE FOOTAGES: • RETAIL - 16,300 SF • QUICK SERVICE RESTAURANT (QSR) - 6,300 SF • OFFICE / FLEX - 28,000 SF • COMMUNITY EVENTS - 8,650 SF • EXISTING HOME - 5,000 SF • SPORTS COMPLEX - 102,100 SF (1 BUILDING) • OFFICE - 4,300 SF 6 Site Plan I C-3: BUILDING USES AND SQUARE FOOTAGES: RETAIL - 16,300 SF QUICK SERVICE RESTAURANT (QSR) - 6,300 SI OFFICE / FLEX - 28,000 SF COMMUNITY EVENTS - 8,650 SF EXISTING HOME - 5,000 SF SPORTS COMPLEX- 35,000 SF (1 BUILDING) OFFICE - 64,300 SF 10 OFFICE RETAIL QSR OFFICE/FLEX OFFICE/FLEX � FICE r i OFFIC RETAIL QSR OFFICE/ FLEX i OFFICE/FLEX 10 5 2/27/2025 Additional Site Data Proposed Required Dwelling Units Per Gross Acre 0.14 units per acre 0.14-units per acre (as limited within the development agreement) Minimum Lot Size MU: 6,098-square feet MU: 5,000 square feet Minimum Lot Width MU:41.67-feet MU: 50-feet Minimum Street Frontage MU: 0-feet MU: 35-feet Total Acreage of Common Area 4.13-acres 2.81-acres (minimum) Within the Subdivision Percent of Site as Common Area Within the Subdivision 29.4% 20% (minimum) 11 COMP PLAN ZONING LAND USE DESIGNATION DESIGNATION Professional Office / Business Park; A-R (Agricultural -Residential), MU-DA Existing (Mixed Use with a development Single Family Residence; Vacant Parcels Mixed Use agreement) Proposed No Change MU-DA (Mixed Use with a Development Commercial Subdivision; single family residence Agreement) R-1 (Residential) and R-2-DA-P (Residential Single -Family Residential Subdivisions North of site Large Lot with a development agreement; PUD) (Timberland Estates Subdivision and Shingle Creek Subdivision) South of site Neighborhood RUT (Rural -Urban Transition —Ada County Boise River designation) MU-DA (Mixed Use with a Development Commercial Subdivision and Residential Subdivision East of site Mixed Use Agreement) (Stillwater) West of site Professional Office / Business Park MU-DA (Mixed Use with a Development Single family residence; vacant parcels Agreement) 12 12 2/27/2025 Comprehensive Plan Designations Eagle is HOME Comprehensive Plan — Chapter 6 — Land Uses 13 0Fr--I.--3e I - Professional Office / Business Park • Suitable primarily for the development of technical park/research and development facilities, professional office/office complexes, and limited manufacturing goods. • Support activities may be permitted. • Retail may be permitted as ancillary. Comprehensive Plan Designations 7-1 Mixed Use Designation: I,"' • Suitable for a mixture of uses including limited office, limited commercial, and residential. �r A AM. Eagle is HOME Comprehensive Plan — Chapter 6 — Land Uses 14 • Residential densities within the designation is up to 20 units per acre, but density will be determined on a site by site basis. 13 14 7 2/27/2025 Comprehensive Plan Designations DOOOM Mixed Use Designation: • An Overlay designation that is intended to provide significant setbacks from major corridors and natural features through the city. These areas may require berming, enhanced landscaping, detached meandering pathways and ��"""` ap F—M-propriatee signage controls. Eagle is HOME Comprehensive Plan — Chapter 6 — Land Uses 15 Planning Area: ( agle island Eagle is HOME Comprehensive Plan — Chapter 6 — Land Uses 16 SH-44 & Ballantvne PA: Developed as mixed -use node with business/technical park, residential, and commercial. • Provide trails and open space. • Provide sufficient space for corporate headquarters, emerging technical uses, and residential uses. • Commercial uses are intended to be complementary to the business uses. 16 2/27/2025 Comprehensive Plan Designations Eagle Island Planning Area Eagle is HOME Comprehensive Plan — Chapter 6 — Land Uses 17 F7SH-44 & Ballantyne PA: • New internal collector road parallel to SH-44 should be built at the time of development to connect the signal at Ballantyne Lane to the signal at Eagle Island State Park. v Zoning Compatibility: ZONING COMPATABILITY MATRIX C"V WNW, CtASSIF ICAI IONSk ReLdentlal DQ—r "gKbor. Central Apwl-A R—t nw UMed Comma 1 hood Genera Wghw Buklneci U[Pl lndua-t Neaw ExlracUve ",,/Se , MY FUN)pE tANR VSE DESIGFIATION4i AaNwllural R-d—W 11 R64P 011Ke Airport Business llutineu WNrrnt ptNa Industrial Park IrMustnal Ind--1 Publk the AR RE R1 R.j N.) N.e R5 R10 l0 C•A GI C3 G CBD hot) II.LAll (M ZI JW3)P5 NO ullural/IWral FopM{IIs'xa' X % X X X % x n x ♦ % X X X % X % X % % X Estate RealdeMlN e lnt x % % % X Nei porNOWi % % X X x % - Cnlnpact % K X % X % % x X __ X % .... % Infill/N R¢Mityr % Mxed lise Villa(e/Commueury Center' z % z X x .: % X x X % x x X x NeiBlibprltood Cenw" X x COIYMMlva air % rProlestional % K X K % % ..-�..,_. X 011iw/Business Pa.k •:'err Rlannal' x X .._ " x ._. x - -- % % x % z x Floodrr' % _ — Netlof Eagl¢ It1aM z F`ubli45embpubhc % RLAWark x Eagle is HOME Comprehensive Plan — Figure 6.8 Zoning Compatibility Matrix 18 18 01 2/27/2025 Items for Discussion: • Proposed Uses • Proposed Architecture • Lot Area Regulations • Maximum Building Heights • Setbacks and Frontage • Screening / Buffering • SH-44 • Sports Complex 19 Items for Discussion: • Proposed Uses • Proposed Architecture • Lot Area Regulations • Maximum Building Heights • Setbacks and Frontage • Screening / Buffering • SH-44 • Sports Complex 20 19 20 10 2/27/2025 Proposed Uses: Condition of Development #3.6 The applicant is requesting the following uses denoted as "C" (Conditional) in the M-U zone to be approved through this development agreement (in lieu of a PUD and CUP): Arts and Crafts Shows — Within the Sports Complex, Office Flex, Existing Home, and Community Events Buildings in all (3) concepts. EXHIBIT C-1 21 Proposed Uses: Condition of Development #3.6 The applicant is requesting the following uses denoted as "C" (Conditional) in the M-U zone to be approved through this development agreement (in lieu of a PUD and CUP): Bed and Breakfast Facilities — Within the Existing Home and Community Events Buildings in all (3) concepts. EXHIBIT C-1 22 1111 _ 11 2/27/2025 Proposed Uses: Condition of Development #3.6 The applicant is requesting the following uses denoted as y" 7�`' +C` "C" (Conditional) in the M-U zone to be approved through this development agreement (in lieu of a PUD and CUP): 1, Commercial Entertainment Facility (Trade shows or conference type use only) — Within the Sports Complex, T - Office Flex, and Retail buildings in all (3) concepts. L EXHIBIT C-1 23 Proposed Uses: Condition of Development #3.6 The applicant is requesting the following uses denoted as "C" (Conditional) in the M-U zone to be approved through this development agreement (in lieu of a PUD and CUP): Daycare Center — Within the Existing Home, Office Flex, and Office (within buildings 2,300 square feet or less in size) in all (3) concepts. o If a daycare center use is proposed, the applicant should be required to submit a vehicular circulation and parking plan that includes, but is not limited to, proposed drop-off and pick-up routes, parking spaces use, and hours of operation at the time. The vehicular circulation and parking plan shall be submitted at the time of a design review application submittal to be reviewed and approved by City staff. • The Zoning Administrator retains the ability to deny a "Daycare Center" use if it is determined that the proposed vehicular circulation and parking creates vehicular circulation, parking, or stacking issues within the Property or within adjacent rights -of -way. Any denial by the Zoning Administrator can be appealed to the City Council pursuant to Eagle City Code Section 8-7-4-1. C, A conditional use permit is required for a daycare center to occupy any portion of an "Office" building that is greater than 2,300 square feet in size. EXHIBIT C-1 24 711 iaffd�_ 12 2/27/2025 Proposed Uses: Condition of Development #3.6 The applicant is requesting the following uses denoted as "C" (Conditional) in the M-U zone to be approved through this development agreement (in lieu of a PUD and CUP): Live Entertainment Events — Within the Existing Home and Community Events Buildings in all (3) concepts. o All live entertainment events shall be limited to a maximum of 350 attendees. o For "large events," (considered to be 151 or more occupants) there shall be a maximum of 104 events per calendar year. The hours of operation shall be limited to 5:00pm-10:00pm on weekdays (Monday through Friday) and 6:00am- 10:00pm on weekends (Saturday and Sunday). o For "small events" (considered to be 150 or fewer occupants) there shall be no maximum number of events, and the hours of operation shall be limited to be 6:00am-10:00pm every day of the week. EXHIBIT C-1 25 Proposed Uses: Condition of Development #3.6 The applicant is requesting the following uses denoted as "C" (Conditional) in the M-U zone to be approved through this development agreement (in lieu of a PUD and CUP): Restaurant (with drive through) — Within the Quick Service Restaurant (QSR) Buildings in all (3) concepts. EXHIBIT C-1 26 13 2/27/2025 Proposed Uses: Condition of Development #3.6 The applicant is requesting the following uses denoted as F --I "C" (Conditional) in the M-U zone to be approved through I gn i3 this development agreement (in lieu of a PUD and CUP): ° Retail Sales (General) and Retail Sales (Limited) Within the Retail Buildings in all (3) concepts. aFli jr o .. EXHIBIT C-1 M "' 27 Proposed Uses: Condition of Development #3.6 The applicant is requesting the following uses denoted as "C" (Conditional) in the M-U zone to be approved through this development agreement (in lieu of a PUD and CUP): Residential (Single Family Attached, Single Family (existing), and Two -Family dwelling) — Within the Lot 5, Block 3 in all (3) concepts. EXHIBIT C-1 28 0 �. 14 2/27/2025 Items for Discussion: • Proposed Uses • Proposed Architecture • Lot Area Regulations • Maximum Building Heights • Setbacks and Frontage • Screening / Buffering • SH-44 • Sports Complex 29 30 29 15 2/27/2025 31 Items for Discussion: • Proposed Uses • Proposed Architecture • Lot Area Regulations • Maximum Building Heights • Setbacks and Frontage • Screening / Buffering • SH-44 • Sports Complex 32 32 16 2/27/2025 Building Heights: �L�i'17d0 i SPORTS SPORTS COMPLE COMPLEX SF EXHIBIT C-1 it Maximum Minimum i� Zoning Maximum Interior Street Minimum District Height Front Rear Side Side Lot tot Area tot Covered Width MU s 33 3.8 The maximum building height of the Sports Complex facility in Lot 2, Block 3, (Exhibit C-1) shall not exceed 45- feet in height, inclusive of architectural appurtenances, parapet walls, and roof -mounted utilities. 3.8.1 The building height of the Sports Complex facility in Lot 1, Block 3, (Exhibit C-1) shall be limited to 35-feet in height, inclusive of architectural appurtenances, parapet walls, and roof -mounted utilities. Building Heights: 3.8.2 If the two (2) Sports Complex buildings are combined into one O S(CI� 1 Sports Complex building ), the maximum p p g (Exhibit C-2 footprint of the building shall not exceed 102,100 square feet in size and the height shall not exceed 45-feet, inclusive of architectural appurtenances, parapet walls, and roof -mounted utilities. i Uf. -i- n...,..... -•-_tea®, _ Note: If the site is constructed pursuant to Exhibit C-3, neither the I 2-story office or the smaller sports complex facility is approved for a building heigh exception. ME . . EXHIBITC-2 "- 4. 34 17 2/27/2025 Eagle Tennis Club / Lifetime — For Reference .: ilM.t ,rxxRIXM9✓IMxn. d✓<4 - —� I I t 1 1 _� -'4141 .. ,. wa, a,wc riuurr mw : w., ,awo anwa,mnnnaur __ nconro as w,wmir� n.x .an susrx wru own wima,rorraan,xn - - anaeotx;= - - -/- --•-•-._._. IXn„rr_ � w_ _ _ _ L _ AX._BL_DG_ HEI_GH_f:_45_-p_ 026-24: Condition #3.4.1: T hE, building height of the tennis focility shall not exceed 45 feet. •LRW* AW MAX. BLDG HEIGHT: 0 RY' Development Agreement (RZ-2006-24) & MOD 5 / Lifetime Fitness Design Review Approval (DR-2013-199MOD6) 35 Items for Discussion: • Proposed Uses • Proposed Architecture • Lot Area Regulations • Maximum Building Heights • Setbacks and Frontage • Screening / Buffering • SH-44 • Sports Complex 36 36 2/27/2025 Lot Area Regulations - Setbacks: The applicant is requesting a rezone with a development agreement in lieu of a planned unit development (PUD) and Conditional Use Permit (CUP). As part of the planned unit development process, the applicant is requesting lot area regulations that differ from those required pursuant to Eagle City Code Section 8-2-4 "Schedule of Building Height and Lot Area Regulations." The established height and lot area regulations pursuant to ECC Section 8-2-4, at the time of the submittal of this application are, for comparison: Zoning Maximum Interior Lot District Covered ® 35' 15, 0' 0' 10, 50% 2,000 SF 25' ® 35' 15' 0' 0' 10, 50% 2,000 SF 25' 37 37 Setbacks: CONDITION OF DEVELOPMENT #3.10 Lots 2-15, Block 1 (Retail, QSR, Office Flex); Lots 2-3, Block 2 (Office); and Lots 1 & 3-4, Block 3 (Sports Complex and Community Buildings): 38 19 2/27/2025 Lot Area Regulations - Setbacks: The applicant is proposing the following: 3.10 l Lots 2-15, Block 1; Lots 2-3, Block 2; and Lots 1 & 3-4, Block 3: MU 35' 20' 20' 7.5' N/A 10' 50% 5,000 SF 50' Proposed 35'� 7.5' 10' 2,000 SF 25' Minimum Street Frontage Required: 35-feet / Requested: 0-feet 39 Setbacks: CONDITION OF DEVELOPMENT #3.10 Lot 2, Block 3 (If developed as a Sports Complex) 40 39 20 2/27/2025 Lot Area Regulations - Setbacks: The applicant is proposing the following: 3.10 1 Lot 2, Block 3 (if developed as a Sports Complex)• Proposed 41 Setbacks: CONDITION OF DEVELOPMENT #3.10 Lots 2, Block 3 (If developed as a 2-Story Office Building) 42 10, 50% 5,000 SF 10' Mk,000 SF 41 21 2/27/2025 Lot Area Regulations - Setbacks: The applicant is proposing the following: 3.10 1 Lot 2, Block 3 (if developed as a 2-Story Office Building): I District Side Side Area Width 11t " Pr r Mu 35' 20' 20' 7.5' N/A ' 10' 5,000 SF 50' Proposed 35' oil■ 7.5' N/A 10' ==L'. 43 43 Setbacks: CONDITION OF DEVELOPMENT #3.10 Lot 5, Block 3 (Existing Residence) �. 4 o- 44 22 2/27/2025 Lot Area Regulations - Setbacks: The applicant is proposing the following: 3.10 1 Lot 5, Block 3 (Existing Residence): Mu 35' 20' 20' N/A 10' 50% 5,000 SF 50' Proposed 35' 20' 20' 7.5' N/A 10' 50% 5,000 SF 50' Minimum Street Frontage Required: 35-feet / Requested: 0-feet 45 Items for Discussion: • Proposed Uses • Proposed Architecture • Lot Area Regulations • Maximum Building Heights • Setbacks and Frontage • Screening / Buffering • SH-44 • Sports Complex 46 45 46 23 2/27/2025 Screening / Buffering: 3.11 - owner shall install the sidewalk and landscape improvements, including any trees, shrubs, u,oundxovecs,and irrigation, within the common lots (Lot z'Block z'and Lot z. Block o) adjacent u,State Highway 4«intheir entirety with the first phase ofdevelopment and prior tnthe issuance ofthe first � certificate vfoccupancy associated with the property. EXHIBIT C-1 47 Screening / Buffering: 3.14 Owner shall provide a 3-foot (3') high landscaped berm r7 (minimum height) along the entire length of the property where it abuts State Highway 44. The landscaped berm shall be --- -- ----- located between the south side of the 10-foot (10') sidewalk within the northern most portions of Lots 2, 12-15, Block 1, and Lot 2, Block 2. The berm shall be 3-feet (3') in height and landscape improvements (trees, shrubs, groundcovers, etc.) shall be commensurate with the landscaping requirements pursuant to Eagle City Code Section 8-2A-7(K)(2)(a). The landscape plan shall be reviewed and approved by the Design Review Board and City Council prior to submittal of a design review application associated with the first building or submittal of a final plat application, whichever comes first. EXHIBIT C-1 48 24 2/27/2025 49 Items for Discussion: • Proposed Uses • Proposed Architecture • Lot Area Regulations • Maximum Building Heights • Setbacks and Frontage • Screening / Buffering • SH-44 • Sports Complex Screening / Buffering: 3.15 - Owner shall provide a landscape buffer along the entirety of the western facade of the Sports Complex building within Lot 2, Block 3, to match the "additional landscape buffer" shown on Exhibit E (Conceptual Landscape Plan) along the eastern facade of the Sports Complex facility in Lot 1, Block 3. The landscape buffer shall be reflected within the landscape plans submitted with the Design Review application for this phase of the development. The Owner understands that additional screening may be required upon review of the Design Review application associated with the Sports Complex Facility. 3.16 - Owner shall provide a landscape buffer along the entirety of the western property line of Lot 2, Block 3, to match the "enhanced landscape buffer" adjacent to the Stillwater development shown on Exhibit E (Conceptual Landscape Plan). The landscape buffer shall be reflected within the landscape plans submitted with the Design Review application for this phase of the development. The Owner understands that additional screening may be required upon review of the Design Review application associated with the Sports Complex Facility. EXHIBIT C-1 50 EXHIBIT E - 49 so 25 2/27/2025 Planning Commission Recommendation: On January 6, 2025, the Eagle Planning & Zoning Commission voted 3-0 (Smith absent; McCauley abstained) to recommend approval of the requested annexation and rezone from A-R (Agricultural -Residential) and MU-DA (Mixed Use with a Development Agreement) to MU-DA (Mixed Use with a development agreement [in lieu or a PUD and CUP with the Conditions of Development on page 28 of the Planning and Zoning Commission's Findings of Fact and Conclusions of Law to be placed within a development agreement. At that time, the Commission also recommended approval of the preliminary plat application with the site specific Conditions of Approval found on page 36 and the Standard Conditions of Approval on page 39 of their Findings of Fact and Conclusions of Law. 51 51 End of Presentation 52 52 26 2/27/2025 Located within the Valnova Community 2/27/2025 Planned Unit Master Plan #1 (PUMP #1) and Large Lot Plat 1022 Approved PUMP No. 1 included: • 1,005.91 acres of land Fc,4„o Demonstrated how the plan is consistent with the Amended and Restated Development Y• ( "�J=kl h , Agreement (2014) Established where residential and non- residential uses will be located. Organizes the PUMP No. 1 land area into 53 individual parcels that can be further improved -`- or subdivided through the typical subdivision y, " process. The Subdivision No. 1 Large Lot Plat Lot 24 i !.- SPRING VALLEY r�D awC MASTER DEVELOPMENT PLAN ,........ 3 included: • 25 Parcels for future re -subdividing (residential and non-residential uses) 21 Common Lots for HOA owned and maintained parcels for Parks, Community Centers, Drainage Facilities, Regional and Community Open Space Parcels, and Public Facility parcels that will be dedicated to public utility agencies upon completion of improvements. • 7 Parcels for future roadways that will be dedicated to ACHD upon improvements being completed. Valnova Subdivision No 3 - Re -Subdivision of Large Lot 24 1 ` K" ROS T.. Approved PUMP #1 Layout Proposed Subdivision Layout • 129 Units 117 Units • 2.68 UnitslAcre 2.43 UnitslAcre • Goal of at least 20% Open Space (9.62 Acres) Proposed 33% Open Space (15.71 Acres) • Preserved, Native Hillside Landscape Preserved, Native Hillside Landscape • Community and Regional Trails Native Hiking and Biking Trails and Paved Community Pathway System 4 2 2/27/2025 Community Features LEGEND • Preserved Natural Hillside Landscape f 0 • Community Open Space (4.07 Acres)""` " • Regional Open Space (11.64 Acres) • Concrete pathways o " • Native Trails Lot 24 — , ........, `` �•r 'r' � ,v 61 Site Specific Conditions of Approval note #12: The applicant shall provide CC&Rs that the Homeowner's Association shall have the duty to maintain the pressurized irrigation system and all common landscape areas in the subdivision are maintained in a competent and attractive manner, including the watering, mowing, fertilization, and caring for shrubs and trees in perpetuity. Revised to read as follows: The applicant shall provide CC&Rs that the Homeowner's Association shall have the duty to maintain the pressurized irrigation system and landscaping improvements for all common lots within the subdivision in a competent and attractive manner, including the watering, mowing, fertilizing and caring for shrubs and trees in perpetuity. 0 3 2/27/2025 PRELIMINMY FIAT � C VALNOVA SUBDIVISION NO. 3 0 .ncsusa✓•w.a.m.. o•vuxo.. aulwc vu.er no. Icu.eeor*rsw+na ucnw n. �avwnw noR �. �r+ ea�uewur. v _ _.. zm. i } a PP1.0 P. .m 2/27/2025 PRELIM-Y PLAT VALNOVA SUBDIVISION NO. 3 51, 10 9 PPI.1 5 2/27/2025 °" v«LwovASUBDIVISION NO. u ' ---------- -_-- � -- ------- -'----- ----'--`---- ------- '------ ---�__- - .- ---'---- -------''---- ---'-- --- |" ppi 11 12 2/27/2025 13 14 R. N N N O N 2/27/2025 D ^ 18 o ----' -- -----| /�,�. KY�4 ' VALNOVA SUBDIVISION NO.3 Rl 2/27/2025 ZM•OPEN STYLE FENCE THEIGHT 7 OPEN STYLE FENCE 19 H;orrocks, VALNOVA SUBDIVISION NO.3 EX.FH FIRE HYDRANT EXHIBIT 20 10 C A D 1 T A L G R O U P 1t. 2/27/2025 1 VALNOVA SUBDIVISION NO. 3 (A RE -SUBDIVISION OF LOT 24, SPRING VALLEY NO. 1) PP-2024-04 Eagle City Council Public Hearing February 11, 2025 City Staff: Halley S. Durham, CFM I Planner II Phone: 939-0227 E-Mail: hdurhamMWdtvofeagle.org ti, �_.SPRING , 6 _ VALLEY PLANNING UNIT MASTER PLAN #1 BOUNDARY - - r BEACON LIGHT RD. - o _ v 4 ,I,* 2 IF 1 2/27/2025 VALNOVA SUBDIVISION L NO. 3 The applicant, Clyde Capital Group, LLC, represented by Kendall Hancey with Horrocks, is requesting: Approval of the preliminary plat associated with Valnova Subdivision No. 3 (a re -subdivision of Lot 24, Spring Valley No. 1). TOTAL SIZE: 41.18-acres 128 TOTAL LOTS • 117 BUILDABLE • 11 COMMON * 10 COMMUNITY OPEN SPACE * 1 REGIONAL OPEN SPACE 15.71-ACRES OF OPEN SPACE VA L N OVA (38% OF THE SITE) 3 4 2 2/27/2025 SF2 (Single-family detached) E� SF3 (Single-family detached) Community Open Space W Regional Open Space 128 TOTAL LOTS y f �•. / •'. 117- BUILDABLE �- 11- COMMON �o, 10- COS v� V 1- ROS of TOTAL SIZE: 41.18-acres 15.71-ACRES OF OPEN SPACE (38% OF THE SITE) 5 Single-FamilySingle'Family Residential Uses Maximum Minimum Maximum District Minimum Setbacks n.... i_ i ,• .e. F art: _ Front 0e_20_ ' Side �era� 10__ '(SF2) Strg)e- famfy detached' 7 urns pa gross acre 6 W0 sq. it Uw 10' 35 Inrerar aide. 6 street side -is Rear 2a Alley garages s Frart Front gwapi 20' S,de perepe._.10' (SF3) Singh fam>r detached 10 units per gross acre 4 000 sq it Liw 10 75' Intenor side, 5' Sweet side. IV Rear lAlley garage 5' Planning Designation Table Lot Type Total Units Acreage Density (unlAC) SF2 58 13.90 4.17 SF3 se 11.58 5.10 Community open Space 4,07 Regional Open Space 11.64 Rght-Ol-Way 6 93 O SITE DATA I REQUIRED OPEN SPACE I VALNOVA SUBDIVISION NO, 3 600-square feet per lot 128 lots 76,800-sq. ft required 684,328-sq. ft proposed 15% of the total gross acreage of PUMP No. 1 required 38% OS proposed 6 3 2/27/2025 MAXIMUM DENSITY SF2: 7-DUA SF3: 10-DUA EE!OEpWp.QSMUB DIVISION SF2: 58 units No. 4.3.7-DUA 7 S—F2: 58VALNOVA SF3: 59 units SUSE)OVISION NO. 3 PU M P COMPLIANCE 5.10-DUA 7 PUMP COMPLIANCE M. �l� F�W% — PROPOSED - VALNOVA SUBDIVISION ■ Aerie Way PROPOSED — VALNOVA S■ Road A SF A&VISION NO. 3 Road C 8 4 2/27/2025 SITE SPECIFIC CONDITIONS #6 & #7 SITE DATA I CONSTRAINED LANDS AND HABITAT OF SPECIAL CONCERN: Total Exlsdng Acreage of Constrained Land / HASC Area: 1.38 acres Existing CL/HASC Acreage in Big Gulch PA: 0.02 acres Existing CL/HASC Acreage in Northern Residential PA: 1.36 acres Total Existing Acreage of Constrained Land / HASC Area 1.36 acres Preserved: Preserved CL/HASC Acreage in Big Gulch PA: 0.00 acres Preserved CL/HASC Acreage in Northern Residential PA: 1.36 acres Total Acreage of Constrained Land / HASC Area Mitigated: 0.02 acres Mitigated CL/HASC Acreage in Big Gulch PA: 0.02 acres Mitigated CL/HASC Acreage in Northern Residential PA: 0 acres Total Acres of Constraind Land / HASC Area Preserved and Mitigated: 1.38 acres Percentage of HASC Area Preserved or Mitigated (relative to overall acreage of application site): 2.87 % Percentage of HASC Area Preserved or Mitigated (relative to existing CL/HASCanea eof application site): 100.00 9 2 lU 5 2/27/2025 CONSTRUCTION OF ROAD A 0 SITE SPECIFIC CONDITION #9 • THE PROPOSED PRELIMINARY PLAT INCLUDES ROAD A '"°■.�` • DESIGNATED AS A LOCAL RESIDENTIAL Jr%, STREET ��°'° a� • ESSENTIAL CONNECTION BETWEEN 4� VALNOVA SUBDIVISION NO. 3 ANDY�i�_a VALNOVA SUBDIVISION NO. 4 (LOTS 24 AND 25 OF SPRING VALLEY NO. 1) Valnova (Lot 25) ; •Q� ■ Aerie Way' ■ Road A =� _._.... 11 11 Staff Recommendation: If the preliminary plat for Valnova Subdivision No. 3 is approved, staff recommends the Site Specific Conditions of Approval found on page 16 and the Standard Conditions of Approval on page 17 of the Planning and Zoning Commission's Findings of Fact and Conclusions of Law. 12 12 R 2/27/2025 EN,D OdFot Nresentation 13 13 Site Specific Condition #12: The applicant shall provide CC&Rs that the Homeowner's Association shall have the duty to maintain the pressurized irrigation system and a-4 imr,rniocl Cnmmnr, landsc;ape aFeas landscaping improvements for all common lots within the subdivision in a competent and attractive manner, including the watering, mowing, fertilizing, and caring for shrubs and trees in perpetuity. 14 14 7 2/27/2025 !-, Lj I . NORTHERN RESIDENTIAL PA: Acreage: 36.53-acres Number of Units: 88 `--- —' Open Space: 11.50-acres BIG GULCH I NOR AER�i` I1 aiM SOUTHERN AND F____ �— Big Gulch PA: SOUTHWESTERN Acreage: 11.58-acres ---� Number of Units: 29 I ANrt Open Space: 4.21-acres J� SITE DATA (PLANNING AREAS) 15 15 2/27/2025 Regional Open Space - - Community Open Space;, - WWTP -- i ae r"==1_ _I PUMP No. 1: Open Space Plan Total Acreage of Common Area Open Space 15.71-acres 1.76-acres* Percent of Site as Common Area Open Space 38% 4.2% (minimum)* 17 17 I I Valnova Sub. No. 3 Regional Open Space ------ _ _ / / �- -- Open Space Plan 1 Community Open Space f WWTP i Iy� PUMP No.1: aM. Open Space Plan 18 18 E 2/27/2025 Comprehensive and Zoning Map Designations: Comprehensive Plan Designation: Zoning Designation: Existing: Foothills Residential R-1-DA Foothills Residential R-1-DA Proposed: (No Change) (No Change) North of site: Foothills Residential R-1-DA South of site: Foothills Residential R-1-DA East of site: Foothills Residential R-1-DA West of site: Foothills Residential R-1-DA 19 19 10 CAPITAL GROUP 0 Horrocks. t . y ® - ,. GROUP 2/27/2025 Planned Unit Master Plan #1 (PUMP #1) and Large Lot Plat 2022 Approved PUMP No. 1 included: • 1,005.91 acres of land rAnSn �: Demonstrated how the plan is consistent with the Amended and Restated Development Agreement (2014) • Established where residential and non- residential uses will be located. Z . Organizes the PUMP No. 1 land area into 53 individual parcels that can be further improved or subdivided through the typical subdivision process. The Subdivision No. 1 Large Lot Plat (recorded Aug. 2014) includes: • 25 Parcels for future re -subdividing (residential and non-residential uses) i TA, — O 0 SPRING VALLEY GWC MAWRDF. VELOPl,1LNTMAN Y - 3 21 Common Lots for HOA owned and maintained parcels for Parks, Community Centers, Drainage Facilities, Regional and Community Open Space Parcels, and Public Facility parcels that will be dedicated to public utility agencies upon completion of improvements. • 7 Parcels for future roadways that will be dedicated to ACHD upon improvements being completed. Valnova Subdivision No 4 - Re -Subdivision of Large Lot 25 Approved PUMP#1 Layout • 161 Units • 2.39 UnitslAcre • Goal of at least 20516 Open Space (13.47 Acres) • Preserved, Native Hillside Landscape • Community and Regional Trails 4 Proposed Subdivision Layout • 151 Units • 2.24 UnitslAcre • Proposed 40% Open Space (27.03 Acres) • Preserved, Native Hillside Landscape • Native Hiking and Biking Trails and Paved Community Pathway System 2 2/27/2025 Community Features • Preserved Natural Hillside Landscape U • Community Open Space (9.76 Acres) • Regional Open Space (17.27Acres) • Concrete pathways Native Trails j Lot 25 f 5 Valnova Subdivision No 4 0 3 2/27/2025 Appendix A Site Specific Conditions of Approval note #14: The applicant shall provide a revised Pathways and Trails Exhibit to include the proposed 10-foot-wide (10' W) concrete pathway in Lot 1, Block 1, as shown in the revised preliminary plat prior to submittal of the final plat application. Revised to read as follows: The applicant shall provide a revised Pathways and Trails Exhibit to include the proposed five -foot -wide (5' W) concrete pathway in Lot 1, Block 1, as shown in the revised preliminary plat prior to submittal of the final plat application. Appendix 6 Site Specific Conditions of Approval note #9: The applicant shall provide CC&Rs that the Homeowner's Association shall have the duty to maintain the pressurized irrigation system and all improved common landscape areas within the subdivision in a competent and attractive manner, including the watering, mowing, fertilization, and caring for shrubs and trees in perpetuity. Revised to read as follows: The applicant shall provide CC&Rs that the Homeowner's Association shall have the duty to maintain the pressurized irrigation system and landscaping improvements for all common lots within the subdivision in a competent and attractive manner, including the watering, mowing, fertilizing and caring for shrubs and trees in perpetuity. 0 El 2/27/2025 10 2/27/2025 PRELIIAINARV PLAT O LI VALNOVA SUBDIVISION NO. 4 = }' pzi s . I Q PP1.1 11 .�'�'T �� PRELMIINMVPLI.T � VALNOVA SUBDIVISION NO. 4 O l� O yy : PP1.2 12 9 2/27/2025 PRELIMINARY PLAT VALNOVA SUBDIVISION NO. 4 13 VALNOVA SUBDIVISION NO. 4 14 P1.3 7 2/27/2025 PREUMNARY PUT VALNOVA SUBDIVISION NO. 4 OT 6 i PP2.1 15 -EIIMINARY VALNOVA SUBDIVISION NO. 4 = i% A. I - I PP3.0 16 IM 2/27/2025 j PRELiM1NMY PINT b � 1 VALNOVA SUBDIVISION NO. 4 }j I w' — " FPLP 3. 1 17 EX.TR1 18 E 2/27/2025 f O 19 VALNOVA SUBDIVISION NO. 4 SUBDIVISION FENCING PLAN EX.FP 20 10 2/27/2025 OPEN STYLE FENCE HEIGHT T1 77, ------ 21 VALNOVA SUBDIVISION NOA FIRE HYDRANT EXHIBIT 22 EX.FH 11 • ,. \ \ lI C A P I T A L GROUP IL y r- C A P I T A L G R O U P 2/27/2025 s VALNOVA SUBDIVISION NO.4 (A RE -SUBDIVISION OF LOT 25, BLOCK 1, OF SPRING VALLEY SUBDIVISION NO. 1) PP-2024-05 Eagle City Council Public Hearing February 11, 2025 City Staff: Katelyn Davison, Planner I Phone: 208-939-0227 E-Mail: kdavison@cityofeagle.ors 1 Project Summary: The applicant, Clyde Capital Group, represented by Kendall Hancey with Horrocks, is requesting preliminary plat approval for Valnova Subdivision No. 4. 2 z 1 2/27/2025 Vicinity Map: SPRING VALLEY PLANNING UNIT MASTER -411 owe PLAN #1 BOUNDARY r !-I- F-1 IN Jr BEACON LIGHT RD. hm o HWY. 44 At HWY. 16 % 41 wlolml�k Q� -7: FPO 3 3 Valnova Subdivision No. 4 (Lot 25) 4 Planned Unit Master Plan (PUMP) No. 1 I 2 2/27/2025 Valnova Subdivision No. 4 67.36 acres 161-lot subdivision 151 buildable lots 10 common lots (9 community open space, 1 regional open space) Located within the Northern Residential Planning Area Lot 26 is designated as a Neighborhood Park in Spring Valley Subdivision No. 1 and is not part of this preliminary plat application. 5 Proposed Land Use Designations Planning Designation Table Lot Type Total Lots Acreage Density (un/AC) SF2 82 1958 4.1P SF3 xy 69 13.02 5.21 Cnmmunrtv g 9.76 _.. Open SNace ' ORp�Ce 1 1727 R ht-Ot-Way 7.73 Sin k-FaN ResMentkl Uses DiOW MaRimum D.ns4 Minkfenn lot Mee MInMm sob.tk. M-- Height Rrge: 3ba �0 ,S�If &iqM 1yN/ JebcM• tYrK PI V'»f Kra eme ft ��Mv .J!). StM M :5 Rr 20 i Hae: iron :4 Lm� 10 s� OOW q k $,- . M 6 1 d 3 2/27/2025 11 PUMP No. 1 Compliance PUMP No. 1 Approvals 76 SF2 Lots ] 161 total 85 SF3 Lots OWN ., +6 SF2 — -16 SF3 Proposed Valnova Subdivision No. 4 82 SF2 Lots 1 151 total 1 69 SF3 Lots J Proposed Road 1 Cul-de-Sac r Y1 Y2 xa •� — _ u Ys ,tl za 27 I .LOCK , 33 YLOCK 7 ' 1 - 32 ( r 28 53 57 F° ,.12 13 PUMP No. 1 Approvals Proposed Valnova Subdivision No. 4 a 0 2/27/2025 Master Trails and Pathways Plan 10' REGIONAL PATHWAY �...�/ 8' COMMUNITY PATHWAY .+""�-•^'^�- 2' - 4' NATURAL TRAIL ---�� SIDEWALK • WIDTHS VARY DEPENDING ON ROAD ADJACENCIES AND AS REQUIRED BY 4CHD 9 9 Valnova Subdivision No. 4 Proposed Trails and Pathways Plan 8' W concrete community pathway '*^—+ Proposed pathway l 5' W sidewalks 2'-4' W natural trail -d..r.., 10 10 5 2/27/2025 Road A Construction • Road A provides essential access and connectivity between Valnova Subdivision No. 3 and Valnova Subdivision No. 4 • Site specific condition #13: The applicant shall be permitted to construct Road A (as shown on the proposed preliminary plat) with the development of whichever subdivision is constructed first, whether it be Valnova Subdivision No. 3 or Valnovo Subdivision No. 4. 11 Site Specific Condition #16 16. The applicant shall provide a revised preliminary plat which divides Lot 1, Block 4 into two separate lots to distinguish the boundary between the land use designations of Community Open Space and Regional Open Space prior to the submittal of a final plat application. 12 M Road A ll�Community Open Space ®Regional Open Space 11 12 A 2/27/2025 Planning and Zoning Commission Recommendation On January 6, 2025, the Planning and Zoning Commission voted 3 to 0 (Smith and McLaughlin absent) to recommend approval of the preliminary plat for Valnova Subdivision No. 4 with the Site -Specific Conditions of Approval found on page 16 and the Standard Conditions of Approval on page 17 of the Planning and Zoning Commission Findings of Fact and Conclusions of Law. Should Council choose to modify the pathway width as requested, Council would need to amend site specific condition #14 to read as follows: 14. The applicant shall provide a revised Pathways and Trails Exhibit to include the proposed 479 5-foot-wide (4.0 5' W) concrete pathway in Lot 1, Block 1, aS ShaWR Erg the Fevisod „.;m: „' t prior to submittal of a final plat application. 13 End of Presentation 14 13 14 7 2/27/2025 F Open SpareOpen space districts consist of community open space (COS) and regional open space (ROS). 1 Community Open Space. May be allowed inany of the other land use distrcts and is land set aside for recreation, agriculture, habitat, vegetation, scenic, or similar uses and is intended to primarily serve-: the Spring Volley community. Community open space may inciude public, semipublic, and private recreational facilities. amphitheaters, golf courses, pathways and trails, landscape zones in and adjacent to major roadways including areas outside of a dedicated night of way. greenbelts, cultural, community, educational, and quasi-Dublic facilities, equestrian centers and trailheads, as well as parks. playfields and natural open spaces. Agricultural uses, such as vineyards, wineries and plant nurseries. are considered community open space. Facilities and tracts of land owned by the Spring Valley Community Association are also considered community open space. 2. Regional Open Spaces Regional open space is intended to serve the general public and may be adjacent to. or provide connection to, large scale regional open space within the city's North Eagle Foothills planning area. Regional open space may include many of the amenities provided in community open space as well as active regional parks, regional Vail corridors (such as the Big Gulch Regional Park, bail and open space corridor)r and large natural areas Planned for dedication as permanent natural open space as pan of an Eagle Regional Park and Willow Creek Road open space comdor. Regional open space may be owned and maintained by the city, the Spring Valley Community Association, a land trust or other conservation group or entity. (Ord. 710, 1-14-2014) 15 2/27/2025 FY 25-29 CAPITAL PLAN MODIFICATION NO. 2 February 11, 2025 Nichoel Baird Spencer MCRP, AICP Director of Long -Range Planning & Projects nbairclacityofeagle org 1 STAFF REQUEST Staff is requesting the Eagle City Council's review and approval of Modification No. 2 to the FY 2025-2029 Capital Plan adopted on October 22, 2024, to: If needed, to move up to $13,650 from LIB CM-3: Library Concrete Repair to PW CM-17: Jackson House Adaptive Re- useStudv. 2 1 2/27/2025 OVERVIEW: PW CM-17: Jackson House Adaptive Reuse Study it was originally scope it was anticipated that city staff would be utilized to complete the concept development work associated with the 5 alternatives under the contract. Since receipt of the JUB proposal in November of 2024, staffing allocation have shifted, and city staff will not have time or capacity to complete the alternatives concepts in-house. Staff has made a request to the EURA to cover the unanticipated $10,000 increase to the contract, but EURA does not meet until Feb 181h. Staff is requesting council give the tentative approval to move funds, if the EURA is not interested in a partnership, so not to delay the project further. JACKSON HOUSE SPENDING YTD Jackson House Cost Tracking Carry forward $ 84,490.00 Attorney Fees S '542.50 Ada ptive Reuse Study S i33.650.00) Scope of Work approved Roof Estimate $ 45,100.00 Approved 11.12-24, Spring2025 construction ChimneyEng S '6,200.00 Approved 1)(112-17-2— Chimney fabrication $ 2,887.80 Awarded 1/16/25toTim Crawford. Spring 2025Con struction Chimney Materials test S 500.00 balance from FY24testing-closed 12i5,'2= Chimney Masonry repair S f6.833.001 cc approved 9-24-24- complete 12151243 Total Estimate Costs S 95.713.30 Funding Gap: $11.223.30 Completed/Pair! ContractAppro vW 4 2/27/2025 STAFF REQUEST Staff is requesting the Eagle City Council's approval of Modification No. 2 to the FY 2025-2029 Capital Plan adopted on October 22, 2024, If needed, to move up to 13 650 from LIB CM-3: Library Concrete Repair to PW CM-17: Jackson House Adaptive Re -use StudX. FY25-29Modification No.2 Project Description Original Amount Post Mod no.2 LIBCM-3 Library Concrete Maintenance S ?00.000.00 S28G.3_0.00 PWCM-17 I JacksonHOuse Is 490.00 5 "c.1.Q00