Minutes - 2025 - City Council - 01/28/2025 - RegularEAGLE CITY COUNCIL
MEETING MINUTES
January 28, 2025
1. CALL TO ORDER: Mayor Pike calls the meeting to order at 5:30 p.m.
2. ROLL CALL: Present: GINDLESPERGER, MAY, RUSSELL, KVAMME.
A quorum is present.
3. PLEDGE OF ALLEGIANCE: Mayor Pike leads the Pledge of Allegiance.
4. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA: None
5. PRESENTATION:
A. Ada County Victim Services Center: Presentation by Executive Director Trina Allen.
Mayor Pike introduces Executive Director Allen.
Director Allen provides an overview of the services provided by the Ada County Victim Service
Center. General discussion. The mayor and Council thank Ms. Allen for all of their efforts with
those impacted by crime in Ada County.
B. Hardin Sanitation 2024 Year in Review: Mark Fulwiler, District Manager, will review solid
waste statistics and services.
Mayor Pike introduces District Manager Mark Fulwiler.
District Manager Fulwiler provides an overview of the services provided for the City and citizens
of Eagle in 2024. Discusses ways in which they succeed and ways that will be focusing on
improving services. Fulwiler educates the Mayor and Council on challenges that are repeatedly
encountered with overfilling of commercial dumpsters, and requests a fee be considered to offset
the additional costs Hardin incurs when addressing them. He also discusses several illegal haulers
in Eagle that they intend to move forward with enforcement of the exclusivity clause in the contract.
Russell expresses her appreciation of the presentation and the expansion of recycling. She finds the
App quite useful. She is in support of moving forward with the process for the proposed fee. May,
Gindlesperger and Kvamme support moving forward with proposed fee for commercial overages.
Discussion.
6. REPORTS:
A. Mayor and Council: Mayor Pike states he is nominating Joanne Macomber and Nikki Hyer
for vacancies with the Library Board of Trustees. These nominations will be placed on the February
1 I" agenda for Council consideration. He attended a luncheon at the Eagle Senior Center that was
nicely attended. He also attended the AIC Elected Officials Day at the Capital, and H&R Block
ribbon cutting. Gindlesperger reported that the Library Board met and voted to remove their bulletin
board and will be looking at adopting a new policy regarding the same. She also reports on the
Friends of Eagle Public Library 2024 fundraising activities. May reports on the new Executive
Director for COMPASS, and the outgoing directors open house. She also attended the AIC Elected
Officials Day at the capital. May reports on the Parks, Pathways, and Recreation Commission
meeting she attended on behalf of Council liaison Kvamme. She participated in the donation
campaign logo selection for the Eagle City Athletic Park. She also attended the Avimor CID
meeting. Russell reports on the Urban Renewal Agency meeting at which they reviewed their
project priority list. Russell attended the CID meeting last night. Kvamme attended the AIC Elected
Officials Day. He comments on the newly passed legislation regarding water monitoring systems.
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B. Department Supervisor:
1. City Treasurer, Financial Reports for the month of December 2024 and for the Quarter
Ending December 31, 2024. (KR)
Public Works Director, Eric Ziegenfuss compliments the partnership with Hardin Sanitation. They
have been great to work with on various projects. Notes that Public Works Staff attended the Safety
Fest, which is free training put on by the State. In addition, some landscape staff attended
horticulture training. The City is now a licensed nursery, which means that the City can now
purchase items at a reduced cost. Reports on Lakemoor Trail repairs. Tree replacements at City
Hall will take place next week. Provides an update on the City Hall furnishing replacement, and
the Clerk -Treasurer's Office remodel project. Staff has been investigating radio options for staff in
lieu of cell phones.
C. Eagle Police Department Chief Ruby provides an overview of recent law enforcement
activities. He introduces Deputy Claudio Vail who has worked in the City for the last five years in
Code Enforcement. Council thanks Mr. Vail for his service to the Eagle community. Discussion
regarding hunting bird fowl near residential areas and the increased messaging/education of the
public regarding the same. Ruby reviews the December report as well as the recent high -profile
arrest in Eagle for the human trafficking. It was an excellent example of interdepartmental
partnership with various agents with Ada County Sheriff's Office. The diligent actions of dedicated
law enforcement officers made Eagle a safer place. Chief Ruby also notes that today marks the one-
year anniversary as Eagle's Police Chief. The Council thanks him for being such a great leader in
Eagle.
Gindlesperger seeks clarification from the City Attorney on the compliance Eagle City Code 2-4-
3, in regard to the 10-day requirement for an alternate recommendation to be brought forward for
Council consideration. City Attorney, Villegas states that he is familiar with the code referenced
and that it was discussed with the Mayor. May states that it is imperative that code is adhered to
and that the matter needs to be addressed. Villegas state that throughout City Code there are
inconsistencies with text wherein it indicates business days, calendar days as well as simply days.
Discussion regarding state code versus existing language in Idaho State Code and how Villegas
interpreted the code and thus advised the Mayor. May and Gindlesperger would like the process
clarified for consistency. Discussion.
D. City Attorney: No report
Mayor Pike calls for a 10-minute break.
7. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED
ACTION ITEMS. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a Councilmember,
member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for
discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a
sequence determined by the City Council. Any item on the Consent Agenda which contains written
Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or
Design Review Board shall be adopted as part of the City Council's Consent Agenda approval
motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of January 13, 2025. (TEO)
C. Minutes of January 14, 2025. (TEO)
D. Reappointment to the Eagle Planning and Zoning Commission: In accordance with
Resolution 23-17, Mayor Pike is requesting Council Confirmation of the reappointment of Steve
Guerber to the Planning and Zoning Commission. Mr. Guerber will be serving a three (3) year term
that will expire in January 2028. (BKP)
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E. Subscription Service Agreement Between the City of Eagle and Baker & Taylor: A
Subscription Service Agreement between the City of Eagle and Baker & Taylor for the company's
CollectionHQ and ESP collection maintenance services, in an amount not to exceed $10,498
annually for CollectionHQ and $3,499 for ESP. (SJB)
F. Statement of Work Between the City of Eagle and Farmspread, LLC: A Statement of
Work between the City of Eagle and Farmspread, LLC, for vendor management software for City
sponsored special events. An annual amount not to exceed $1,312.50. (SLC)
G. Independent Contract Agreement Between the City of Eagle and DJ Rory P LLC: An
Independent Contract Agreement between the City of Eagle and DJ Rory P LLC, to perform at City
of Eagle events. Compensation shall be at a rate of $3050.00 for specified events. (JDH)
H. Professional Service Agreement Between the City of Eagle and DWZ Technologies : A
Professional Service Agreement between the City of Eagle and DWZ Technologies to provide
surveillance monitoring with response for all City owned facilities and parks, in an annual amount
not to exceed $37,620. (DNG)
I. An Agreement Between the City of Eagle and Avimor Development, LLC: An agreement
between the City of Eagle and Avimor Development, LLC for credit for voluntary maintenance
payments for water system maintenance and operation costs. (VV)
J. Permanent Pathway Easement Agreement Between the City of Eagle and Steven and
Susanne Ricks Family Trust for a Public Pathway within Ambrosia Garden Subdivision:
Steven and Susanne Ricks Family Trust is requesting approval of one (1) permanent pathway
easement agreements for the public pathways located within Ambrosia Garden Subdivision. The
3.45-acre site is located on the northwest corner of State Highway 44 and North Park Lane. (ASG)
K. Resolution 25-01 - Vacation for Lot 1, Block 10 of Lexington Hills Subdivision No. 2: A
Resolution Of The City Of Eagle, Ada County, Idaho, Vacating A Portion Of The Public and
Private Utilities, Drainage, And Irrigation Facilities Easement Located Within Lot 1, Block 10 Of
Lexington Hills Subdivision No. 2. (ASG)
L. DR-2024-70 - Multi -tenant Office (Business and Professional) BuildinE Within Eagle
River Development - Eagle River, LLC: Eagle River, LLC, represented by Joshua Hersel with
Cushing Terrell, is requesting design review approval to construct a 24,250-square foot two-story
office (business and professional) building (1st Floor = 12900-SF and 2nd Floor = 11,350-SF). The
1.42-acre side is located on the north side of East Riverside Drive approximately 865-feet east of
South Palmetto Avenue at 1100 East Riverside Drive within Eagle River Development (Lots 8,
Block 3, Mixed Use Subdivision No. 4). (BAW)
M. DR-2024-71 - Master Sign Plan for a Multi -tenant Office (Business and Professional)
Building within Eagle River Development - Eagle River, LLC: Eagle River, LLC, represented
by Joshua Hersel with Cushing Terrell, is requesting design review approval for a master sign plan
for a multi -tenant office (business and professional) building. The 1.42-acre site is located on the
north side of East Riverside Drive approximately 865-feet east of South Palmetto Avenue at 1100
East Riverside Drive within Eagle River Development (Lot 8, Block 3, Mixed Use Subdivision No.
4). (BAW)
N. DR-2024-58 - Common Area Landscaping within Glencara Recreation Village, Including
a Shade Pavilion Buildine "G" - Clyde Capital Group: Clyde Capital Group, represented by
Walt Lindgren with Lindgren Labrie Architecture, is requesting design review approval of the
common area landscaping within Glencara Recreation Village, including a 635-square foot shade
pavilion. The 13.2-acre site is located on the southwest corner of North Linder Road and West
Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1, PUMP No. 1). (ERF)
O. DR-2024-59 - Fitness Center Building "B" within Glencara Recreation Village - Clyde
Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie
Architecture, is requesting design review approval of a 3,129-square foot fitness center building
within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner of North
Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1,
PUMP No. 1). (ERF)
P. DR-2024-60 - Sales Office Building "C" within Glencara Recreation Village - Clyde
Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie
Architecture, is requesting design review approval of a 1,432-square foot sales office building
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within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner of North
Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1,
PUMP No. 1). (ERF)
Q. DR-2024-61- Pool Barn and Restroom Building "D" within Glencara Recreation Village
- Clyde Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie
Architecture, is requesting design review approval of a 2,739-square foot pool barn and restroom
building within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner
of North Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision
No. 1, PUMP No. 1). (ERF)
R. DR-2024-62 - Pool Equipment Building "E" within Glencara Recreation Village - Clyde
Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie
Architecture, is requesting design review approval of a 1,248-square foot pool equipment building
within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner of North
Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1,
PUMP No. 1). (ERF)
S. DR-2024-63 - Boat House Building "F" within Glencara Recreation Villane - Clyde
Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie
Architecture, is requesting design review approval of a 1,924-square foot boat house building
within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner of North
Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1,
PUMP No. 1). (ERF)
T. DR-2024-64 - Storage and Maintenance Buildine "A" within Glencara Recreation Village
- Clyde Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie
Architecture, is requesting design review approval of a 1,536-square foot storage and maintenance
building within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner
of North Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision
No. 1, PUMP No. 1). (ERF)
U. DR-2024-65 - Well House Building "H" within Glencara Recreation Village - Clyde
Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie
Architecture, is requesting design review approval of a 240-square foot well house building within
Glencara Recreation Village. The 13.2-acre site is located on the southwest corner of North Linder
Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1, PUMP
No. 1). (ERF)
V. *Service Agreement Between the City of Eagle and TAG Historical Research and
Consulting: Service Agreement between the City of Eagle and TAG Historical Research and
Consulting for a historical consultant to conduct an in-depth study of downtown Eagle to identify
historic preservation boundaries and designate structures for future National Historic Register. An
amount not to exceed $8,937.47. (ACD)
Mayor Pike introduces the item.
May moves to approve Consent Agenda items 7A-V. Seconded by Russell.
GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME AYE. ALL AYE.
MOTION CARRIES.
8. UNFINISHED BUSINESS:
A. ACTION ITEM: VAC-2024-03 - Vacation to the Final Plat of Stillwater Subdivision No. 1
-Stillwater Development Partners LLC, Represented by Connor Lindstrom with KM
Engineering, LLP: Stillwater Development Partners LLC, represented by Connor Lindstrom with
KM Engineering, LLP, is requesting to vacate five (5) feet of the twelve (12) foot wide public
utilities easement located along the southern lot lines within Lots 4 and 5, Block 6, in Stillwater
Subdivision No. 1. The 22.8-acre site is located on the south side of State Highway 44 at the
southwest corner of South Urban Gate Avenue and State Highway 44. (KRD) This item was
continued from the January 14, 2025, City Council meeting.
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Mayor Pike introduces the item.
Planner I, Katelyn Davison briefly reviews the item and the additional conditions of approval that
were discussed at the previous meeting. Those added conditions would read: 4) Complete the
sidewalk along State Highway 44 including all common area improvements within the 30-foot-
wide buffer along the entire frontage of the Stillwater development pursuant to the conditions of
approval for DR-2024-02, DR-2024-04, and FP-2024-06.5). The entire Stillwater commercial area
along State Highway 44 (from the eastern property line to the western property line and between
West Copper Silo Street and SH-44) shall be grubbed and made free of all weeds, all mounds of
dirt, construction debris, etc. pursuant to the conditions of approval for DR-2024-02, DR-2024-04,
and FP-2024-06.
Russell moves to approve VAC-2024-03 - Vacation to the Final Plat of Stillwater Subdivision
No. 1-Stillwater Development Partners LLC with the site -specific conditions as presented by
staff. Seconded by Gindlesperger. Discussion. ALL AYE ... MOTION CARRIES.
B. ACTION ITEM: Fiscal Year 2025-2029 Capital Plan Modification No. 1: Modify the
FY2025-FY2029 Capital Plan to return Fiber Projects and associated funding into the FY2025-
FY2029 Capital Plan. (NBS) This item was continued from the January 14, 2025, City Council
meeting.
Mayor Pike introduces the item.
Director of Long -Range Planning and Projects, Nichoel Baird requests this be tabled until further
staff analysis can take place.
Gindlesperger moves to remand back to staff to be brought back at a later date. Seconded
by May. ALL AYE... MOTION CARRIES.
9. NEW BUSINESS:
A. ACTION ITEM: Ordinance 945 - Separation of City Clerk and Treasurer Position: An
Ordinance Of The City Of Eagle Idaho, Amending Title 1 Administration, Chapter 6 City Officers
And Employees, Section A City Clerk, Section B City Treasurer And Section D Deputy City Clerk
And Deputy Treasurer. Chapter 7 Municipal Finances, Section 2 Claims Against The City; Section
4 Adding A Severability Clause; And Providing An Effective Date. (TEO)
Mayor Pike introduces the item.
City Clerk, Tracy Osborn reviews the proposed ordinance and stands for questions.
Council member May would like to ensure that the ordinance is clear and what duties are associated
with each position. Discussion.
May defers Ordinance 945 to the next Council meeting. Seconded by Russell.
GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME AYE. ALL AYE..
MOTION CARRIES.
B. Fiscal Year 2025 1st Quarter Capital Plan Review: Review of the fiscal year 2025 Capital
Plan Projects and Maintenance. (NBS)
Mayor Pike introduces the item.
Director of Long -Range Planning and Projects, Nichoel Baird Spencer reviews ISM quarter capital
plan project statuses.
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Discussion.
10. EXECUTIVE SESSION: 74-206 (1) An executive session at which members of the public
are excluded may be held, but only for the purposes and only in the manner set forth in this
section. The motion to go into executive session shall identify the specific subsections of this
section that authorize the executive session. There shall be a roll call vote on the motion and
the vote shall be recorded in the minutes. An executive session shall be authorized by a two-
thirds (2/3) vote of the governing body. An executive session may be held:
(c) To acquire an interest in real property which is not owned by a public agency; and
(f) To communicate with legal counsel for the public agency to discuss the legal ramifications
of and legal options for pending litigation, or controversies not yet being litigated but
imminently likely to be litigated. The mere presence of legal counsel at an executive session
does not satisfy this requirement
Gindlesperger moves pursuant to I.C. 74-206(1) that the City of Eagle convene an Executive
Session for the purpose of (c) To acquire an interest in real property which is not owned
by a public agency; and (f) To communicate with legal counsel for the public agency to
discuss the legal ramifications of and legal options for pending litigation, or controversies
not yet being litigated but imminently likely to be litigated. Seconded by May. RUSSELL
AYE: MAY AYE; KVAMME AYE. ALL AYE... MOTION CARRIES.
Council enters executive session.
Discussion of acquisition of real property not owned by a public agency and
pending/threatened litigation.
Council exits executive session.
A. ACTIONITEM.• Action Regarding Pending/Threatened Litigation. No motion.
B. ACTIONITEM.• Action Retarding Acquisition of Private Property. No motion.
11. ADJOURNMENT:
Gindlesperger moves to adjourn. Seconded by May. ALL AYE ... MOTION CARRIES.
Hearing no further business, the Council megtin'g'Vv!f9,a4journed.
it
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APPROVED
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BRAD PIKE,
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT W W W.CITYOFEAGLE.ORG.
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Offenses Reported'
Types 2021
Person 137
Property 189
Society 175
501
December 2024 Police Report
Release Date 2025-01-22
2022
2023'
2024*
164
208
162
201
228
181
216
315
303
581
751
646
Crimes Reported by Month and Type
Person Property Society
2
24 26
3
21
17 17
13 11 14
11
�n n
Sep Oct Nov Dec Sep Oct Nov Dec Sep Oct Nov Dec
Police Activity 3
2024 2024
Total Monthly Sep 24 Oct 24 Nov 24 Dec 24
Total Avg',**
Citizen Calls for Service 7 564 630 671 654 538 599
(CPS)
Proactive Policing 18,976 1,581 1,570 1,579 1,586 1,474
TypesSelect Call
2024** 2024
Total Monthly Sep 24 Oct 24 Nov 24 Dec 24
Avg",**
Code 3 CPS 269 22 30 34 15 24
Alarm 542 45 32 38 52 50
Crash Response 835 70 78 81 66 77
School Checks 469 39 55 31 37 34
Traffic Stops 7,843 654 610 629 713 616
Welfare Checks 488 41 42 40 25 45
Case Report Types
-Person Crimes = murder, manslaughter, rape/
sodomy, assault, intimidation and kidnapping
offenses
-Property Crimes = robbery, burglary, larceny/theft,
arson, destruction of property, counterfeiting, fraud,
embezzlement, blackmail and stolen property
offenses
-Society Crimes = drugs/narcotics, gambling,
pornography, prostitution and weapons law
violations
No. of Arrests ❑ Other
DUI
20
18
18 17
10 13
0 � -
Sep 24 Oct 24 Nov 24 Dec 24
No. of Mental Hold Cases
Average:5
Sep 24 Oct 24 Nov 24 Dec 24
All Code 3 Response Time (min:sec)5
AVG 03 18
-2�__�
c ,
AVG 04 17
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m
rs
uJ
O
Sep 24 Oct 24 Nov 24 Dec 24
'Offom_ ports arecompiled fram NIBIRS 111,1S.'Courttupoted t o reflect NIBRS audit upu,t,'; _, t, rc c_>lls;,.thinthe Ct,J Eagle and all calls dispatched with on Eagle
deputy. ''Monthly averages are based on all prior months of thecunent year.'Code 3 Calls reprosent all incidents that are routed at Priority 3, aihere `,D, ity 3 calls require, an immediate
emergency response. 'Total counts may change pending review of year-end totals, to be fin aI zed on the 2024 annual report. *'Novo Includes complete July counts. - mi,w A,kiiv U.n
2/4/2025
1
Hardin
IF[
220
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^ serviced 1zn~»ome,asn+businesses weekly and landn|ledover *ymillion pounds oftrash
` Diverted *amillion pounds vfrecyclable materials from landfill
Donated $40K of services to the City of Eagle departments and events
Hardin Sanitation - 1854 E Lanark Street Meridian, ID 83642
1
2/4/2025
Donated services to many Eagle Events including:
Harvest Fest, Eagle Fun Days, Eagle Country Christmas and the Eagle
Spring Fling.
kloesplint;
Visinid
Crain 1-'Ili[,
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Free Shred Day for Nis R.*Wmbl
Drop off your clocurrients; to Iso shred" at
Eagi. City Mail Nwkig Lot
S.t.rd.y, April 13th
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Recycling your live Christmas tree?
Free Mism I natural) t— pick w Dec 30 - Jan 10
P60 bght. w �,«.E Mtww M tress.
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2/4/2025
Hardin
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After the 151 year serving Eagle, what we did to improve for 2024:
• We added employees to our CSR/Office staff for better service
Total re-route of residential and commercial customers
• Purchased (2) new ASL trucks
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A
3
2/4/2025
• Fall Leaf pickup scheduling -recommended we moved back to
November and think it was successful
• Communication - More frequent and clearer.
• Overages - on both the residential and the commercial side of routes
`]
We would like to add a line to the miscellaneous charges in
Exhibit A (Contractor's Pricing List) for "Commercial Overages'.
The only mechanism we have now in the pricing exhibit is to
charge by time at $16.64 every 5 min extra we have to spend
servicing the customer. We feel that we should charge $8.31 Der
yard and would like to add this to the Exhibit A.
PF
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2/5/2025
PARTIAL VACATION OF A
PUBLIC UTILITIES EASEMENT
STILLWATER SUBDIVISION NO. 1
Eagle City Council
January 28, 2025
Continued from the January 14, 2025 City Council meeting
VAC-2024-03
01
Draft Conditions of Approval
Staff has drafted the following additional conditions of approval
based on the public testimony received:
• Complete the sidewalk along State Highway 44 including all common area
improvements within the 30-foot-wide buffer along the entire frontage of the
Stillwater development pursuant to the conditions of approval for DR-2024-02,
DR-2024-04, and FP-2024-06.
• The entire Stillwater commercial area along State Highway 44 (from the eastern
property line to the western property line and between West Copper Silo Street and
SH-44) shall be grubbed and made free of all weeds, all mounds of dirt, construction
debris, etc. pursuant to the conditions of approval for DR-2024-02, DR-2024-04, and
FP-2024-06.
2
1
2/5/2025
Site Specific Conditions of Approval
1. The applicant shall submit letters of relinquishment from all affected utilities prior to a
resolution of vacation being approved by the City Council.
2. The applicant shall submit payment to the City for all engineering and legal fees
incurred for reviewing this project, prior to a resolution of vacation being approved by
the City Council.
3. Upon recordation of the proposed 10-foot-wide public utilities easement, the
applicant shall submit a copy of the recorded easement to the City prior to the City
issuing a resolution of vacation.
4. Complete the sidewalk alon State HiOway 44 including all common area
im rovements within the oot-toote butter along the entire ronta e o the
ti water development pursuant tot e conditions ot approval or DR 4 DR-
024 4, and FP-2U24-06.
5. The entire Stillwater commercial area along State Highway 44 (from the eastern
roert line tot e western property line and between West Copper Silo Street and
H-44) shall e grubbed and made tree ot all weeds, all mounds ot dirt, construction
debris, etc. pursuant tot e conditions ot approva or DR-1024-02, DR-2024-04. a.
3
End of Presentation
4
a
2
2/5/2025
Project Summary
The applicant, Stillwater Development Partners, represented by
Stephanie Hopkins with KM Engineering, is requesting to vacate 5 feet
of the 12-foot-wide public utilities easement along the southern lot
lines in Lots 4 and 5, Block 6, in Stillwater Subdivision No. 1.
2/5/2025
12' public utilities easement
5' proposed to be vacated
ii
I
'100' 1 b'24-\V
I
I
I
St Blwa[er Subdrvislon No. 1 O I
Block G
12' TO REMAIN-
12' EXISTING PUBLIC UTILITIES,
STREET LIGHTS, IRRIGATION, AND
LOT DRAINAGE EASEMENT PER
STILLWATER SUBDIVISION No. 1
.64
S00'16'24'E, i
Z�--vOO'1 F,'7n'w 7.00' (TIC) S89'43'36-W 333.64' 1
BASIS OF BEARING 7' TO REMAIN -
OF COMMENC17MCv1 W.
Copper" Silo St. FOUND 5/8- REBAR
CLN0 5/8" REBAR SOUTHEAST CORNER LOT 4
;r1UTHWE51 CORNER LO'
Currently no known facilities within easement
7
7
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Additional
Easement '
EXISTING 15' PUBLIC
UTILITY EASEMENT PER
STILLWATER
SUBDIVISION No. 1 i
j POINT OF BEGINNING
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/ N89'41'32'L 166.82'
S89'4I'32 W 306.64'
S00'16'24'E (
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A
STREET UGHTS, IRRIGATION, AND
z
r 7EXISTING PUBUC UTiLR1E5.
LOT DRAINAGE EASEMENT PER
S'REET LIGHTS, IRRIGATION, AND
STILLWATER SUBDIVISION No.
PE
S89'43'.SF,''A of DRAINAGE EASEMENT R
,OOD. STILLWATER SUBDIVISION No 1
I
It
S89'43'36W 333.64'
11
BASIS OF BEARING
W. Copper Silo St.
FOUND 5/8- REBAR /
POINT 01 COMMENCEMENT
SOUTHEAST CORNER J
FOUND 5/8" REBAR
LOT 4, BLOCK 6
SOUTHWLS1 CORNER LOT 5, BLOCK 6
8
I
2/5/2025
Staff Recommendation
If the City Council approves the requested vacation, staff recommends
the following site -specific conditions of approval:
1. The applicant shall submit letters of relinquishment from all affected utilities prior to a
resolution of vacation being approved by the City Council.
2. The applicant shall submit payment to the City for all engineering and legal fees
incurred for reviewing this project, prior to a resolution of vacation being approved by
the City Council.
3. Upon recordation of the proposed 10-foot-wide public utilities easement, the applicant
shall submit a copy of the recorded easement to the City prior to the City issuing a
resolution of vacation.
Fiscal Year 2025 Maintenance (In City's FY24-25 Budget)
First Quarter Project Status
CM #
Description
Details
Amount Requested
Funding Description/Comments
Engineer & Design
Department: LRP&P & PW
Expenses to date:
Staff: Nichoel Baird Spencer & Eric Ziegenfuss
$1.047M in Carry Forward & $1.910
$22,697.50 (engineering work) (0.8%expended)
Heritage Park Renovation Construction
in FY 25. Renovation and expansion
Recent Milestones:
Heritage Park
Year Requested: 2024
$ 3,000,000
of Heritage Park including new
January 9, 2025: Design Review Approval
dPriority:
Planned Replacement
restroom facility, splashpad, and
January 20, 2025: 50% Engineering/Design
Amount Requested: $3M
new park layout.
Next Milestones:
FY 25-29 PLAN YEAR: 2025
February 11, 2025: City Council (Review of 90% Plan)
March 1, 2025: Bidding Process
Under Construction/Contract
Department: Public Works
Expenses to date:
Staff: Alana Dunn, Nichoel Baird Spencer &
$14,863.20 (engineering work) (18%expended) (70%Committed)
Eric Ziegenfuss
$84,490 in Carry Forward.
Recent Milestones:
Jackson House
Jackson House
$ 84,490
Restoration of roof & Chimney,
Awarded Roof Contract ($45,100 to Madison Roofing)
aPriority:
Year Requested: 2023
completion of an adaptive reuse
Awarded the Chimney Support Fabrication ($2,887.80)
Planned FY 2023
study.
Next Milestones:
Amount Requested: $100K
Roof & Chimney Bracing Repairto be completed March/April 2025
PLAN YEAR: Multiple
Adaptive Reuse Study-$23,650 needs CC approval
Will require an increase o $1,000 to complete all pro ects.
Department: Public Works
ti
Staff: Eric Ziegenfuss
$SOK Carry Forward & $SOK new
Vehicle
2024 Vehicle Replacements
general fund. Replacement of City
Savings Only
Year Requested: 2024
$ 100,000
Replacement
Priority: Annual Replacement
Vehicles. Kept in capital plan due
No Purchases Planned
u
Amount Requested: $50K
to need to save across FYs
PLAN YEAR: 2025
Under Construction
Department: Public Works
Staff: Eric Ziegenfuss
$38K Carry Forward & $20K new
Expended to date:
2024 & 2025
2023 Trail Maintenance
General Fund. Trail upkeep and
$0 (0%expended) (14%Committed)
�
Trail
Year Requested: 2024
$ 58,000
maintenance. Last year in Capital
Next Milestones:
3
Priority: Annual Planned Replacement
Maintenance,
All construction Spring/summer 2025
a
Maintenance
will move to
Lakemore Trail convert from asphalt to natural surface ($8000)
Amount Requested: $40K
department budget in FY 26
FY 25-29 PLAN YEAR: 2025
Adding Natural surface to trails at Bike Park (TBD)
Cost Estimate for trail at Friendship Park (TBD)
Department: Public Works
Completing Bidding Process
v
Staff: Eric Ziegenfuss
Expended to date:
i
Friendship
Friendship Park Playground Replacement
Replace play equipment in
$0 (0%expended)
v
Year Requested: 2024
$ 130,000
dPlayground
Priority: Planned Replacement
Friendship Park
Next Milestones:
Amount Requested: $130K
Waiting on Bid/Concepts
Construction in Spring 2025
FY 25-29 PLAN YEAR: 2025
Completing Bidding Process
New project added by CC at 10-24.
Library
Department: Library & Public Works
added due to significant issues with
Expended to date:
$0 (0%expended)
m
Concrete
Staff: Steve Baumgartner & Eric Ziegenfuss,
liability and tripping hazards. As
proposed this action will Remove
Recent Milestone:
�
$300K
$ 300,000
Change/clarification of scope to replace and repair damaged sections
m
Maintenance-
Floodway Protect ion (TP CM-1) in FY
New
Immediate Priority
PLAN YEAR: Multiple
25, Remove Lakemoor Trail (TRL CM
Next Milestones:
City Staff to complete Demo (Feb. 10, 2025)
6) until after PT&OS Plan, Reduce
Capital Reserves by $99,500,
Waiting on Concrete Bids
Completion mid -March (weather dependent)
FY 25 Capital
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