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Agenda - 2025 - City Council - 01/28/2025 - Regular - AmendedTHE CITY OF EAGLE CITY COUNCIL AMENDED AGENDA Eagle City Hall, 660 E. Civic Lane, Idaho January 28, 2025 5:30 PM *Indicates Added Item. 1. CALL TO ORDER 2. ROLL CALL: GINDLESPERGER, KVAMME, MAY, RUSSELL. 3. PLEDGE OF ALLEGIANCE 4. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA 5. PRESENTATION: A. Ada County Victim Services Center: Presentation by Executive Director Trina Allen. B. Hardin Sanitation 2024 Year in Review: Mark Fulwiler, District Manager will review solid waste statistics and services. 6. REPORTS: A. Mayor and Council B. Department Supervisor: 1. City Treasurer, Financial Reports for the month of December 2024 and for the Quarter Ending December 31, 2024. (KR) December 2024 Monthly Financial Statements December 31, 2024, Quarterly Financial Statements C. Eagle Police Department D. City Attorney 7. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS. Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. Minutes of January 13, 2025. (TEO) C. Minutes of January 14, 2025. (TEO) D. Reppointment to the Eagle Planning and Zoning Commission: In accordance with Resolution 23-17. Mayor Pike is requesting Council Confirmation of the reappointment of Steve Guerber to the Planning and Zoning Commission. Mr. Guerber will be serving a three (3) year term that will expire in January 2028. (BKP) E. Subscription Service Agreement Between the City of Eagle and Baker & Taylor: A Subscription Service Agreement between the City of Eagle and Baker & Taylor for the company's CollectionHQ and ESP collection maintenance services, in an amount not to exceed $10,498 annually for CollectionHQ and $3,499 for ESP. (SJB) F. Statement of Work Between the City of Eagle and Farmspread, LLC: A Statement of Work between the City of Eagle and Farmspread, LLC, for vendor management software for City sponsored special events. An annual amount not to exceed $1,312.50. (SLC) G. Independent Contract Agreement Between the City of Eagle and DJ Rory P LLC: An Independent Contract Agreement between the City of Eagle and DJ Rory P LLC, to perform at City of Eagle events. Compensation shall be at a rate of $3050.00 for specified events. (JDH) H. Professional Service Agreement Between the City of Eagle and DWZ Technologies : A Professional Service Agreement between the City of Eagle and DWZ Technologies to provide surveillance monitoring with response for all City owned facilities and parks, in an annual amount not to exceed $37,620. (DNG) I. An Agreement Between the City of Eagle and Avimor Development, LLC: An agreement between the City of Eagle and Avimor Development, LLC for credit for voluntary maintenance payments for water system maintenance and operation costs. (VV) J. Permanent Pathway Easement Agreement Between the City of Eagle and Steven and Susanne Ricks Family Trust for a Public Pathway within Ambrosia Garden Subdivision: Steven and Susanne Ricks Family Trust is requesting approval of one (1) permanent pathway easement agreements for the public pathways located within Ambrosia Garden Subdivision. The 3.45-acre site is located on the northwest corner of State Highway 44 and North Park Lane. (ASG) K. Resolution 25-01 - Vacation for Lot 1, Block 10 of Lexington Hills Subdivision No. 2: A Resolution Of The City Of Eagle, Ada County, Idaho, Vacating A Portion Of The Public and Private Utilities, Drainage, And Irrigation Facilities Easement Located Within Lot 1, Block 10 Of Lexington Hills Subdivision No. 2. (ASG) VAC-2024-01 Resolution L. DR-2024-70 - Multi -tenant Office (Business and Professional) Building Within Eagle River Development - Eagle River, LLC: Eagle River, LLC, represented by Joshua Hersel with Cushing Terrell, is requesting design review approval to construct a 24,250-square foot two-story office (business and professional) building (1st Floor = 12900-SF and 2nd Floor = 11,350-SF). The 1.42-acre side is located on the north side of East Riverside Drive approximately 865-feet east of South Palmetto Avenue at 1100 East Riverside Drive within Eagle River Development (Lots 8, Block 3, Mixed Use Subdivision No. 4). (BAW) Eagle River Building 7 M. DR-2024-71 - Master Sign Plan for a Multi -tenant Office (Business and Professional) Building within Eagle River Development - Eagle River, LLC: Eagle River, LLC, represented by Joshua Hersel with Cushing Terrell, is requesting design review approval for a master sign plan for a multi - tenant office (business and professional) building. The 1.42-acre site is located on the north side of East Riverside Drive approximately 865-feet east of South Palmetto Avenue at 1100 East Riverside Drive within Eagle River Development (Lot 8, Block 3, Mixed Use Subdivision No. 4). (BAW) Eagle River Building 7 Master Sign Plan N. DR-2024-58 - Common Area Landscaping within Glencara Recreation Village, Including a Shade Pavilion Building "G" - Clyde Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie Architecture, is requesting design review approval of the common area landscaping within Glencara Recreation Village, including a 635-square foot shade pavilion. The 13.2- acre site is located on the southwest corner of North Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1, PUMP No. 1). (ERF) Glencara Recreation Village Landscaping and Building G O. DR-2024-59 - Fitness Center Building "B" within Glencara Recreation Village - Clyde Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie Architecture, is requesting design review approval of a 3,129-square foot fitness center building within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner of North Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1, PUMP No. 1). (ERF) Glencara Recreation Village Building B P. DR-2024-60 - Sales Office Building "C" within Glencara Recreation Village - Clyde Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie Architecture, is requesting design review approval of a 1,432-square foot sales office building within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner of North Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1, PUMP No. 1). (ERF) Glencara Recreation Village Building C Q. DR-2024-61 - Pool Barn and Restroom Building "D" within Glencara Recreation Village - Clyde Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie Architecture, is requesting design review approval of a 2,739-square foot pool barn and restroom building within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner of North Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1, PUMP No. 1). (ERF) Glencara Recreation Village Building D R. DR-2024-62 - Pool Equipment Building "E" within Glencara Recreation Village - Clyde Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie Architecture, is requesting design review approval of a 1,248-square foot pool equipment building within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner ofNorth Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1, PUMP No. 1). (ERF) Glencara Recreation Village Building E S. DR-2024-63 - Boat House Building "F" within Glencara Recreation Village - Clyde Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie Architecture, is requesting design review approval of a 1,924-square foot boat house building within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner ofNorth Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1, PUMP No. 1). (ERF) Glencara Recreation Village Building F T. DR-2024-64 - Storage and Maintenance Building "A" within Glencara Recreation Village - Clyde Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie Architecture, is requesting design review approval of a 1,536-square foot storage and maintenance building within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner of North Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1, PUMP No. 1). (ERF) Glencara Recreation Village Building A U. DR-2024-65 - Well House Building "H" within Glencara Recreation Village - Clyde Capital Group: Clyde Capital Group, represented by Walt Lindgren with Lindgren Labrie Architecture, is requesting design review approval of a 240-square foot well house building within Glencara Recreation Village. The 13.2-acre site is located on the southwest corner of North Linder Road and West Aerie Drive (Lot 23, Block 1, Valnova Spring Valley Subdivision No. 1, PUMP No. 1). (ERF) Glencara Recreation Village Building H V. *Service Agreement Between the City of Eagle and TAG Historical Research and Consulting: Service Agreement between the City of Eagle and TAG Historical Research and Consulting for a historical consultant to conduct an in-depth study of downtown Eagle to identify historic preservation boundaries and designate structures for future National Historic Register. An amount not to exceed $8,937.47. (ACD) 8. UNFINISHED BUSINESS: A. ACTION ITEM: VAC-2024-03 - Vacation to the Final Plat of Stillwater Subdivision No. 1 - Stillwater Development Partners LLC, Represented by Connor Lindstrom with KM Engineering, LLP: Stillwater Development Partners LLC, represented by Connor Lindstrom with KM Engineering, LLP, is requesting to vacate five (5) feet of the twelve (12) foot wide public utilities easement located along the southern lot lines within Lots 4 and 5, Block 6, in Stillwater Subdivision No. 1. The 22.8-acre site is located on the south side of State Highway 44 at the southwest corner of South Urban Gate Avenue and State Highway 44. (KRD) This item was continued from the January 14, 2025, City Council meeting. Stillwater Sub No. 1 Vacation Staff Packet B. ACTION ITEM: Fiscal Year 2025-2029 Capital Plan Modification No. 1: Modify the FY2025- FY2029 Capital Plan to return Fiber Projects and associated funding into the FY2025-FY2029 Capital Plan. (NBS) This item was continued from the January 14, 2025, City Council meeting. FY 25 Modification No 1 9. NEW BUSINESS: A. ACTION ITEM: Ordinance 945 - Separation of City Clerk and Treasurer Position: An Ordinance Of The City Of Eagle Idaho, Amending Title 1 Administration, Chapter 6 City Officers And Employees, Section A City Clerk, Section B City Treasurer And Section D Deputy City Clerk And Deputy Treasurer. Chapter 7 Municipal Finances, Section 2 Claims Against The City; Section 4 Adding A Severability Clause; And Providing An Effective Date. (TEO) Ordinance 945 - Title 1 Chapter 6 - Separating City Clerk and Treasurer Positions B. Fiscal Year 2025 1st Quarter Capital Plan Review: Review of the fiscal year 2025 Capital Plan Projects and Maintenance. (NBS) FY 25 Q1 Updates 10. EXECUTIVE SESSION: 74-206 (1) An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two-thirds (2/3) vote of the governing body. An executive session may be held: (c) To acquire an interest in real property which is not owned by a public agency; and (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement; A. ACTION ITEM: Action Regarding Pending/Threatened Litigation. B. ACTION ITEM: Action Regarding Acquisition of Private Property. 11. ADJOURNMENT The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk's Office at (208) 939-6813 at least 24 hours in advance of the meeting date and time.