Service Solicited - 2024 - ESI-Express - Clerk/Treasurer Office RemodelCITY OF EAGLE
CONSTRUCTION CONTRACT FOR
CLERK/TREASURER DEPARTMENT REMODEL
This Construction Contract for Clerk -Treasurer remodel ("Agreement") is entered into this
12th day of November 2024, by and between the City of Eagle, an Idaho municipal corporation
("City") and Engineered Structures Inc. dba: ESI-Express ("Contractor"). The City and Contractor
are sometimes collectively referred to herein as the "Parties."
RECITALS
WHEREAS, the City desires to contract for provision of construction services including
labor and materials associated with an interior remodel of the Eagle City Hall building located at
660 E. Civic Ln. Eagle, Idaho
WHEREAS, Contractor is in the business of construction and possesses an Idaho Public
Works License, as well as the requisite qualifications, skills and the experience necessary to
provide the construction services contemplated in this Agreement;
WHEREAS, City desires to hire and compensate Contractor for labor and material costs
for the work to provide and install the components necessary of the interior remodel of the
Clerk/Treasurer's Department at Eagle City Hall.
WHEREAS, the Idaho Legislature during its 2023 legislative session passed an act,
codified at Idaho Code § 67-2359, requiring public entities of the State of Idaho to include in
certain contracts for services (including any renewals of such contracts) a written certification that
the Vendor/Contractor is not currently owned or operated by the government of China and will not
for the duration of the contract be owned or operated by the government of China; and
WHEREAS, the Idaho Legislature during its 2021 legislative session passed an act,
codified at Idaho Code § 67-2346, requiring public entities of the State of Idaho to include in
certain contracts for services (including any renewals of such contracts) a written certification that
the Vendor/Contractor is not currently engaged in and will not for the duration of the contract
engage in a boycott of goods or services from Israel or territories under its control.
NOW THEREFORE, and in consideration of the mutual promises contained herein, the
Parties agree to the following:
1. Incorporation of Recitals: The above Recitals are a material part of this
Agreement and are incorporated into the Services of this Agreement by reference as though they
were fully set forth herein.
2. Scope of Work: The Scope of Work to be performed by Contractor and/or its
subcontractors is identified in Exhibit A attached hereto and more generally described in Exhibit
B and incorporated herein.
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3. Compensation & Change Order Provision:
A) Compensation: The Contractor shall be paid for its services in an amount not to exceed
one hundred thirty-seven thousand eight hundred dollars ($137,800.00) as identified in Exhibit A,
for the work performed.
B) Change Order Provision: The City retains the right to have authority to order minor
changes in the scope of work (exhibit A) that are not inconsistent with the intent of the contract. If
either the City or the Contractor request a Change Order to Exhibit A, that will increase the agreed
upon compensation amount of $137,800.00, the request must be made in writing. No work will
be approved prior to approval by the City Council and the authorization of an addendum to this
agreement.
4. Starting and Completion Dates: Construction to be performed under this
Agreement shall commence no later than sixty (60) days from agreement date and shall be
completed within ninety days (90) from start, unless mutually agreed upon in writing.
5. Relationship with Subcontractors and Suppliers: The contractual relationships
with any supplier or subcontractor shall be directly with the Contractor. Contractor shall provide
City a list of all subcontractors and suppliers providing labor and/or materials in relation to this
Agreement at the time Contractor submits its invoice for payment.
6. Insurance: The Contractor shall provide general liability insurance, and other
insurance as required by statute, in statutory minimums.
7. Lien Release: At City's request, Contractor shall obtain Lien Waivers from any
subcontractor or supplier providing services or materials to the Contractor in relation to this
Agreement.
8. Equipment, Tools, Machinery: Contractor shall supply, at Contractor's sole
expense, all equipment, tools, and/or machinery to accomplish the services to be provided under
this Agreement.
9. Payment: The Contractor shall submit an invoice for payment to Eagle City Hall,
P.O Box 1520, Eagle, Idaho 83616. Payment of Contractor's invoice cannot be made until a copy
of Contractor's W-9 is provided to the City. Payment shall be made within thirty (30) days of
receipt invoice. Should the 30th day fall on a weekend, the payment shall be due the following
Monday.
10. Taxes: The Contractor assumes full and sole responsibility for payment of state
and federal income tax, withholdings, social security, and other payroll taxes on any income
attributable to the Contractor arising from compensation provided under this Agreement. As such
the contractor shall be required to submit a completed W-9 prior to payment of its invoice.
11. Independent Contractor: At all times during the term of this Agreement,
Contractor shall be an independent contractor and shall not be an employee of the City. City shall
have the right to control Contractor only insofar as the results of Contractor's services rendered
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pursuant to this Agreement. Contractor shall supervise and direct all the work to the best of its
ability and is solely responsible for all construction including the techniques, sequences,
procedures and coordination of all work needed to accomplish the construction services to be
rendered under this Agreement. Contractor shall indemnify the City against any liability arising
out of an allegation or finding that Contractor is not an independent contractor.
12. Contractor not Agent: Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, pursuant to this Agreement, to bind
City to any obligation whatsoever.
13. Nondiscrimination: Contractor agrees not to discriminate against any person
because of race, color, religion, sex, national origin, age, disability or marital status in any activity
for which Contractor is providing services under this Agreement.
14. Indemnification: Contractor agrees to indemnify and save and hold harmless City
from and for any and all losses, claims, actions, judgment for damages, or injury to persons or
property and losses and expenses and other costs including litigation costs and attorney's fees,
arising out of, resulting from, or in connection with the performance of this Agreement.
15. Notice: Communication between the Parties regarding day-to-day matters shall
occur via e-mail or telephone. For Clarification on or direction regarding day-to-day matters. All
other notices required to be given by either of the Parties shall be in writing and be deemed
communicated when personally served, or mailed in the United States mail, addressed as follows:
CITY OF EAGLE
CONTRACTOR:
Engineered Structures, Inc. dba: ESI-
Express
Attn:
Eric Ziegenfuss, Public Works Director
Attn: Dalton Gates
660 E Civic Ln / PO Box 1520
3300 E. Louise Dr. Ste. 300
Eagle, ID 83616
Meridian, ID 83642
208-939-6813
Business :208-362-3040
Email (general):
eziegenfuss(cityofeagle.org
Email: DaltonGates@esi-express.com
Phone: 208-489-8795 (direct)
Phone: 208-880-2608 (cell)
Email (financial): finance@cityofeagle.org
16. Compliance with Laws: Each party shall comply with all applicable Federal, State
and local laws and regulations related to the performance of the Scope of Work pursuant to this
Agreement. If any provisions of this Agreement or the Scope of Work are at variance witch such
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laws, ordinances, rules, regulations or orders, Contractor shall notify City promptly on discovery
of such variance.
17. Assignment: This Agreement may not be assigned or delegated by either party
without prior written consent of the other party.
18. Attornev's Fees: The prevailing party in any claims or disputes arising out of this
Agreement shall be entitled to recover reasonable attorney's fees in addition to other relief which
a court of competent jurisdiction may award.
19. Entire Agreement: This Agreement and the attached Exhibit A constitutes the
entire agreement between the Parties relative to the subject matter hereof. However, if there is a
conflict between any term in this Agreement and a term contained in Exhibit A the terms of this
Agreement shall govern. Statements or representations of any kind not embodied herein shall be
of no force or effect. This Agreement may only be modified in writing.
20. Governing Law: This Agreement will be construed in accordance with the laws
of the State of Idaho.
21. Heirs and Assigns: This Agreement and the terms and conditions hereof shall
apply to and are binding upon the heirs, executors, administrators and assigns of the parties hereto.
22. Statutory Certifications: In accordance with Idaho Code Section 67-2359
Engineered Structures Inc. hereby certifies that it is not owned or operated by the Government of
China, as defined in said code section, and that during the Term of this Agreement it will not be
owned or operated by the Government of China.
In accordance with Idaho Code Section 67-2346 Engineered Structures Inc. hereby certifies that
it is not currently engaged in, and during the Term of this Agreement will not engage in, a
boycott of goods and services from Israel or territories under its control as defined in said code
section.
23. Severability: If any part of this Agreement is held to be invalid or unenforceable,
such holding will not affect the validity or enforceability of any other part of this Agreement so
long as the remainder of the Agreement is reasonably capable of completion.
24. Approval: The City and Contractor each acknowledge that this Agreement, even
though agreed upon by the City's representatives, is not binding upon the City until such time as
the Eagle City Council approves this Agreement and authorizes the Mayor to execute this
Agreement on behalf of the City.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
first above written.
CITY OF EAGLE:
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CONTRACTOR:
Dalton Gates , Service Manager
Engineered Structures, Inc.
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EXHIBIT A
CLERK -TREASURER DEPARTMENT REMODEL
Electrical:
• Demolition of electrical devices in remodel area
• Removal of light fixtures in remodel area
• Reinstallation of existing fixtures in new locations
• 35 receptacles installed in new office walls
• 19 data drop locations
o Re -use existing data lines
o 10 additional data ports
• Relocating existing card reader
o Programming by others if needed
• Relocate momentary lighting switches
• Wall mount occupancy sensors in offices
• Fire alarm modifications approved by AHJ
ELECTRICAL TOTAL: $38,095.00
Painting:
• Prepare, prime and paint interior walls and door frames
• Walls: Sherwin Williams Pro Mar 200 (egg shell)
• Door Frames: Sherwin Williams pro industrial water based alkyd urethane (semi -gloss)
PAINTING TOTAL: $11,265.00
Carpentry:
• Demo $6,156.00
o Demo walls as needed to facilitate new offices
o Demo ceiling grid as needed to prep for new walls
o Remove existing countertop and built in desk near front reception area
• Framing $9.958.00
o Frame up wall and tie into existing wall per plan set in mayors office
o Frame up city treasurer room per plans
o Frame up HR room per plans
o Frame up closet next to cubbies per plan set
o Frame wall next to reception area entrance
o Frame new wall next to 2 8x8 cubicles per plans
o Frame new wall separating file room from main office
• Insulation $3,147.00
o Install R-21 interior batt insulation in wall cavities for sound barrier
• Drywall $9,677.00
o Insta11 5/8" drywall on all new walls per plan set
o Tape, mud, and texture new walls to match existing
• Doors _ $10,537.00
o Insta11 2 new doors in mayors office per plan set (36"x7' Timely Trim)
o Relocate 1 door in mayors office that opens into the common area
o Install 1 new door in HR office per plan set
o Install 1 new door in City Clerk office per plan set
o Relocate door from existing room to closet room
o Install new door at entrance of new remodeled design
• Acoustic Ceiling Tile $4.760.00
o Install new ceiling grid in new rooms
o Install new acoustic ceiling tiles in new rooms
o Fill in acoustical tiles as needed per remodel
• Carpet and Cove Base $5,674.00
o Prep areas for carpet install
o Lace in as needed (approx. 400sf)
o Install new carpet shield tiles in new rooms
• General Labor $9.927.00
o Daily job site cleanup
o Removal of cabinets, doors, hardware from existing layout
o Patch walls as needed from demolition
o Setup containment for debris during demo
o Setup zip walls from existing rooms and containment
CARPENTRY TOTAL: $59,836.00
Fire Suppression:
• Alter fire suppression system so each new room has the required sprinkler coverage
• Install new piping to new sections as needed (schedule 10 or 40 black iron with grooved
connections or threaded fittings)
• Access to the fire riser room must be provided on arrival
FIRE SUPPRESSION TOTAL: $10,750.00
HVAC:
• Branch off of current HVAC system to install vents and returns in each new office
• Balance system based off new layout
HVAC TOTAL: $11,354.00
PROJECT SUPERVISION: $6,500.00
Superintendent/PM presence to ensure project timelines are met, and teams are adhering to both the safety
and quality standards required by ESI
PROJECT TOTAL: $137,800.00
GENERAL CONTRACTORS / CONSTRUCTION MANAGERS
2200 S. Cobalt Point Way, Meridian, Idaho 83642 1 208.362.3040
SERVICE DIVISION
CHANGE ORDER REQUEST #1
Owner :
CITY OF EAGLE
660E CIVIC LN
EAGLE, ID 83616
Project: Eagle City Hall Clerk/Treasurer Department Remodel
660 E. Civic Lane
Eagle, ID 83616
Date: 3/27/2025
ESI Project No.: 24002-
Reference : DOOR FRAMES, DOOR SLABS, CEILING
GRID REPLACEMENT
DOOR FRAMES, DOOR SLABS, CEILING GRID REPLACEMENT
1 DOOR FRAMES, DOOR SLABS, CEILING GRID REPLACEMENT 21,640.60
2 ESI SUPERVISION
Total Estimated Cost of Included Items:
Total CHANGE ORDER REQUEST 1 :
Following approval of this CHANGE ORDER REQUEST, a Change Order will be submitted to amend the Contract Sum and/or Contract Time as approved.
Schedule Impact (0) Days
* For breakdown on subcontract items, see attached proposals.
Additional Building Permit Fees are not included.
Acknowledged By:
CONTRACTOR
By:
Title:
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Date:: 3
LOW( c,1 W1 ,row i°-‘5
ESI Express, a division of Engineered Structures, Inc.
(877) 374-4697 Office I (208) 362-31 13 Fax 1
OWNER
4,025.00
25,665.60
25,665.60
By: bet,Giv . GJ'
Title: Service Manager
Date:: 3/27/2025
3330 E Louise Dr Ste 300 I Meridian, ID 83642
www.esi-express.com <http://www.esi-express.com>