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Minutes - 2024 - City Council - 10/22/2024 - Regular EAGLE CITY COUNCIL MEETING MINUTES October 22,2024 1. CALL TO ORDER: Mayor Pike calls the meeting to order at 5:30 p.m. 2. ROLL CALL: Present: GINDLESPERGER, MAY,RUSSELL,KVAMME. Absent: A quorum is present. 3. PLEDGE OF ALLEGIANCE: Mayor Pierce leads the Pledge of Allegiance. 4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA: None 5. RECOGNITION: A. Presentation of the "JustServe" Volunteer Medallion and Certificate of Achievement to Evelyn Whiting and Bryn Beardall Evelyn and Bryn started the JustServe Club. They discuss the different activities that they have coordinated with the Salvation Army, park cleaning and other community activities. They have found the experience very rewarding and fulfilling. Mayor Pike presents the JustServe medallion and certificate to Evelyn Whiting and Bryn Beardall. 6. REPORTS: A. Mayor and Council:Gindlesperger states that numerous emails were received today regarding the recent sale of the Eagle Tennis Club to another party. Gindlesperger notes that the City does not possess the regulatory authority to intercede on the sale to businesses from one private party to another.May states that the Harvest Fest was a huge success this last weekend and staff did a great job.COMPASS held an executive meeting this week.There has been an update to the Communities in Motion 2050 and the Regional Transit improvement program and this will include the widening of Highway 16 from Highway 44 up to Beacon Light Road, 2 lanes each direction with a median and an overpass at Floating Feather to help with access from Star. This has been moved into a high priority and funded category.A trolley tour was conducted with some visitors from Oklahoma,and it was great to show off the Eagle community. In addition,Chief Ruby facilitated a tour of the Ada County Courthouse.CWI has expanded the Riverside campus in Boise,the need and reach of CWI has been a huge success. Mayor Pike held his first State of the City last week, it was an excellent partnership with the Chamber of Commerce and Eagle Nazarene Church. He has conducted several tours recently with homeschool groups, as well as the Oklahoma visitors that Council May mentioned.The Mayor specifically thanks Public Works Director,Ziegenfuss for driving the trolley for the tour. In addition, the Mayor thanks Chief Ruby for conducting the tour of the courthouse. He picked out the Mayor's Choice Award for the Plein Air Event. It was a great event and it was a pleasure to be a part of it. B. Department Supervisor:City Clerk Osborn,reminds Council of the Arts that Small Reception that is being held tomorrow at 5:30 p.m. This year's event is being held in memory and honor of a previous Arts Commissioner who brought the Art is Small event to fruition to the City, Bernard Echanow. The event is open to the public and all are welcome to attend. Council consensus is to cancel the Dec. 24th meeting, and leaving the option of Dec. 17th available should City business necessitate it. C. Eagle Police Department: Chief Ruby reviews the month report for September. Chief Ruby speaks to Domestic Violence Awareness month and the importance of protecting those that cannot or will not protect themselves. In addition,the Sheriff has authorized another"no shave November &December"for Sheriff's Office personnel as a fundraiser for the victim's fund. D. City Attorney:No report. Page 1 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-22-24min.docx 7. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS. Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council.Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. Minutes of September 24,2024.(TEO) C. Minutes of September 30,2024. (TEO) D. Minutes of October 8,2024.(TEO) E. National Nurse Practitioner Week Proclamation: A proclamation for the City of Eagle declaring November 10-16,2024 as National Nurse Practitioner Week in the City of Eagle,Idaho. (BKP) F. Independent Contract Agreement Between the City of Eagle and Ed Bellante: An Independent Contract Agreement between the City of Eagle and Ed Bellante to provide Santa performances during Country Christmas. Compensation shall be at a rate of $1,650.00 for the performances. (JDH) G. Independent Contractor Agreement Between the City of Eagle and Kristina Schmid: An Independent Contractor Agreement between the City of Eagle and Kristina Schmid to provide educational opportunities. Compensation shall be at a rate of 70% of the total revenue generated by registration fees. (AMM) H. Annual Subscription Agreement Between the City of Eagle and Springshare: Annual Subscription Agreement between the City of Eagle and Springshare to provide digital marketing tools for the Eagle Public Library in an amount not to exceed$8,245.00. (SJB) I. Master Services Agreement Between the City of Eagle and Darktrace: Master Services Agreement between the City of Eagle and Darktrace to provide Cyber Security.An annual amount not to exceed$38,881. (DNG) J. Cooperative Agreement Between the City of Eagle and Valley Regional Transit: A Cooperative Agreement between Valley Regional Transit and the City of Eagle for Public Transportation. A contribution in an amount not to exceed $37,999.00 for Fiscal Year 2024-2025. (NB S) K. Eagle Arts Advisory Committee Grant Funding Approval: The Eagle Arts Advisory Committee is seeking Council approval to award the Idaho Concerts in Care a grant not to exceed $3,267.00. This is a budgeted amount. (BLA) L. Eagle Arts Advisory Committee Grant Funding Approval: The Eagle Arts Advisory Committee is seeking Council approval to award the Eagle Jazz& Blues Fest 2025 a grant not to exceed$5,000.00. This is a budgeted amount. (BLA) M. Eagle Arts Advisory Committee Grant Funding Approval: The Eagle Arts Advisory Committee is seeking Council approval to award the Eagle Plein Air Festival a grant not to exceed $5,000.00. This is a budgeted amount. (BLA) N. DR-2023-11 MODI — Modification to the Common Area Landscaping and Amenities within Kingswood Estates Subdivision—TBC Land Holdings LLC: TBC Land Holdings LLC is requesting design review approval to modify the common area landscaping and amenities within Kingswood Estates Subdivision. The 38.81-acre site is located on the west side of North Linder Road approximately 1,430-feet north of the intersection of North Linder Road and West Floating Feather Road. (ERF) O. DR-2024-38 — Two Subdivision Entry Monument Signs for Kingswood Estates Subdivision—TBC Land Holdings LLC: TBC Land Holdings LLC represented by Terry Brown with Lytle Signs, is requesting design review approval for two halo illuminated subdivision entry monument signs for Kingswood Estates Subdivision.The 38.81-acre site is located on the west side of North Linder Road approximately 1,430-feet north of the intersection of North Linder Road and West Floating Feather Road. (ERF) Page 2 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-22-24min.docx P. DR-2024-36 — Creekside Bible Church Building — Creekside Bible Church: Creekside Bible Church, represented by Walter Lindgren with Lindgren Labrie Architecture, is requesting design review approval for a 10,740-square foot church building. The 3.26-acre site is located on the north side of East State Street approximately 386-feet east of North 2nd Street at 350 East State Street.(ERF) Q. DR-2020-52 MOD4—Addition of Three Enclosed Storage Buildings—Rob Martin: Rob Martin, represented by Jeff Hatch with Hatch Design Architecture, is requesting design review approval for three new enclosed storage buildings totaling 30,371-square feet. The 6.4-acre site is located on the south side of West State Street approximately 670-feet west of the intersection of South Payette Way and West State Street at 1653 West State Street. (BAW) R. DR-2024-44—Multi-tenant Building within East End Riverside—Rennison Companies: Rennison Companies, represented by Zach Turner, is requesting design review approval for a 6,400-square foot multi-tenant retail/restaurant/personal improvement/personal services building. The 1.2-acre site is generally located on the southeast corner of State Highway 44 and South Edgewood Lane at 1632 East Riverside Drive within East End Riverside(portion of Lot 2, Block 1,Tennis Club Plaza Subdivision No. 1). (BAW) S. DR-2024-45—Master Sign Plan for a Multi-tenant Building within East End Riverside— Rennison Companies: Rennison Companies, represented by Zach Turner, is requesting design review approval for a master sign plan for a multi-tenant retail/restaurant/personal improvement/personal services building. The 1.2-acre site is generally located on the southeast corner of State Highway 44 and South Edgewood Lane at 1632 East Riverside Drive within East End Riverside(portion of Lot 2, Block 1,Tennis Club Plaza Subdivision No. 1).(BAW) T. FP-2024-13 — Final Plat for Amberly Ranch Subdivision — Fred Alexander with Core Building Company:Fred Alexander with Core Building Company is requesting fmal plat approval for Amberly Ranch Subdivision, a 4-lot (3-buildable, 1-common) residential subdivision. The 7- acre site is located on the southwest corner of West Beacon Light Road and North Ballantyne Lane at 2141 West Beacon Light Road. (KD) U. DR-2024-21 — Linder Senior Living Facility — Intermountain Pacific: Intermountain Pacific, represented by Mike Chidester with Elton Development, is requesting design review approval of a 139-unit senior living facility and 18-units for independent living for the Linder Senior Living facility. The 10.44-acre site is located on the east side of North Linder Road approximately 90-feet south of the intersection of West Temple Drive and North Linder Road at 6910 and 6940 North Linder Road.(BAW) V. DR-2024-22 — Monument Sign for the Linder Senior Living Facility — Intermountain Pacific: Intermountain Pacific, represented by Mike Chidester with Elton Development, is requesting design review approval of a monument sign for the Linder Senior Living facility. The 10.44-acre site is located on the east side of North Linder Road approximately 90-feet south of the intersection of West Temple Drive and North Linder Road at 6910 and 6940 North Linder Road. (BAW) W. FP-2024-19 — Final Plat for Avimor Howell Vineyards Subdivision — Avimor Development,LLC: Avimor Development LLC, represented by Brad Pfannmuller, is requesting final plat approval for the Avimor Howell Vineyards Subdivision, a 28-lot (26-buildable and 2- common)residential subdivision. The 8.06-acre site is located in Boise County on the east side of State Highway 55 at North McLeod Way, approximately 1.60-miles north of the intersection of State Highway 55 and West Avimor Drive. (DLM) X. Permanent Pathway Easement Agreement Between the City of Eagle and Scott and Kathleen Hendricks for a Public Pathway within Northern Lights Subdivision: Scott and Kathleen Hendricks are requesting approval of a permanent pathway easement agreement for the public pathway located within Northern Lights Subdivision. The approximately 4.52-acre site is located on the southeast corner of East Beacon Light Road and North Rocket Bar Road at 2636 North Rocket Bar Road. (KD) Y. Permanent Pathway Easement Agreement Between City of Eagle and Toll Southwest LLC for a Public Pathway within Carrara Estates Subdivision No. 1: Toll Southwest LLC is requesting approval of a permanent pathway easement agreement for the public pathway located Page 3 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-22-24min.docx witin Carrara Estates No. 1 subdivision. The 24.93-acre site is located on the north side of West Floating Feather Road approximately 2,280-feet west of North Eagle Road. (DLM) Z. Heritage Park Engineer Scope: Scope of work with HECO Engineers for the Engineering, Design and Bidding Services in the amount not to exceed$100,250.00. (NBS) AA. Professional Services Agreement Between the City of Eagle and Integra Reality Resources: Letter of Agreement for professional services between the City of Eagle and Integra Reality Resources for appraisal services in an amount not to exceed$5,500.00. (NBS) Mayor Pike asks if any items from the Consent Agenda need to be pulled. May requests 7P and Kvamme requests 7N, 7U, 7Z. A member of the audience requests item 7E. Russell moves to approve consent agenda items A-AA excluding 7E,N,U,P and Z. Seconded by Gindlesperger.GINDLESPERGER AYE:RUSSELL AYE:MAY AYE:KVAMME AYE. ALL AYE...MOTION CARRIES. E. National Nurse Practitioner Week Proclamation: A proclamation for the City of Eagle declaring November 10-16,2024 as National Nurse Practitioner Week in the City of Eagle,Idaho. (BKP) Mayor Pike introduces the item. Mayor Pike reads the proclamation into the record and presents a commemorative copy of the Nurse Practitioner Week Proclamation to agency representative. Beth Haney speaks of the contribution of nurse practitioners to those in need and the enhanced level of service they provide to the health care industry. In attendance with Ms. Haney are other nurse practitioners who work in the community. Gindlesperger moves to approve the 7E National Nurses Practitioner Week Proclamation. Seconded by May.GINDLESPERGER AYE:RUSSELL AYE:MAY AYE;KVAMME AYE. ALL AYE...MOTION CARRIES. N. DR-2023-11 MOD1 — Modification to the Common Area Landscaping and Amenities within Kingswood Estates Subdivision—TBC Land Holdings LLC: TBC Land Holdings LLC is requesting design review approval to modify the common area landscaping and amenities within Kingswood Estates Subdivision. The 38.81-acre site is located on the west side of North Linder Road approximately 1,430-feet north of the intersection of North Linder Road and West Floating Feather Road. (ERF) Kvamme states that the original modification spoke to landscaping and the alteration of the recreation amenities. This modification removes the initially approved pickleball courts and adding in a swimming pool. He would like the developer to bring back a modification to add the pickleball courts back into the plan. Planner II, Emily Falco, reviews the requested Design Review modification as well as the plans originally approved. Ms. Falco states that the applicant and representative are in attendance if Council would like to dialogue with them. Todd Campbell,2140 S.Mallard Wing,Eagle,Idaho.Mr.Campbell is the applicant. He states that in his 30 years' experience pools are very desirable. While pickleball is currently desirable the amount of noise and disruption associated with them is the reason for the requested removal of them from the initial plan. Pools are easier to monitor and control when it comes to hours of use and noise impact to surrounding residents. Page 4 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-22-24min.docx Russell moves to approve consent agenda item 7N. Seconded by Gindlesberger. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE: KVAMME NAY. MOTION CARRIES. P. DR-2024-36 — Creekside Bible Church Building — Creekside Bible Church: Creekside Bible Church, represented by Walter Lindgren with Lindgren Labrie Architecture, is requesting design review approval for a 10,740-square foot church building. The 3.26-acre site is located on the north side of East State Street approximately 386-feet east of North 2nd Street at 350 East State Street.(ERF) Mayor Pike introduces the item. May would like this item continued to the next meeting as several modifications to the site specific conditions of approval have been requested. She would like to give Council additional time to review the requests. May requests this item be continued to the November 12th meeting. Seconded by Russell. G1NDLESPERGER AYE: RUSSELL AYE: MAY AYE; KVAMME AYE. ALL AYE...MOTION CARRIES. U. DR-2024-21 — Linder Senior Living Facility — Intermountain Pacific: Intermountain Pacific, represented by Mike Chidester with Elton Development, is requesting design review approval of a 139-unit senior living facility and 18-units for independent living for the Linder Senior Living facility. The 10.44-acre site is located on the east side of North Linder Road approximately 90-feet south of the intersection of West Temple Drive and North Linder Road at 6910 and 6940 North Linder Road.(BAW) Mayor Pike introduces the item. Kvamme wanted to go on the record to state that if this were to be brought forward as a new application,he would not be in support of the height waiver. Russell moves to approve action item 7U DR-2024-21 — Linder Senior Living Facility — Intermountain Pacific. Seconded by Gindlesperger. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE; KVAMME AYE. ALL AYE...MOTION CARRIES. Z. Heritage Park Engineer Scope: Scope of work with HECO Engineers for the Engineering, Design and Bidding Services in the amount not to exceed$100,250.00. (NBS) Mayor Pike presents the item. Kvamme has concerns that the scope of work does not cover the entire breath of the services that should be required for this type of project. He would like a more comprehensive scope that speaks to meeting attendance,as well as contract management services. Director of Long-Range Planning and Projects, Nichoel Baird Spencer states that the meeting attendance would be addressed as part of the existing City Engineering services provided by HECO. Staff made a conscience decision to not include construction services in this scope due to the very tight timeline on the project. Staff does intent that another scope of work for construction services will be brought forward for Council consideration. Russell moves to approve action item 7Z as presented. Seconded by Gindlesperger. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE; KVAMME AYE. ALL AYE...MOTION CARRIES. Page 5 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-22-24min.docx 8. UNFINISHED BUSINESS: A. ACTION ITEM: Resolution 24-16 for Fiscal Year 2025-2029 Capital Plan: Adoption of the City of Eagle Fiscal Year 2025-2029 Capital Plan. (NBS) Mayor Pike introduces the item. Baird Spencer notes that the Council approved the content of the document at the last meeting,and the approval of the resolution is the formal adoption procedure for that action. Russell moves to approve Resolution 24-16 for Fiscal Year 2025-2029 Capital Plan. Seconded by Kvamme. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE; KVAMME AYE. ALL AYE...MOTION CARRIES. B. ACTION ITEMS Eagle Senior Center,Eagle Community Hall and Eagle City Hall Meeting Room Policies:Public Comment will be taken. (MM) Mayor Pike introduces the item. Diane a resident of Eagle and a member of Women in Fellowship. They have been meeting at the Eagle Senior Center for the past 14 years and have paid a token monthly fee of$25. They are a community service group assisting those that struggle with alcohol. Many lives have changed and been saved through attendance to this program. She asks that the City reconsider the newly adopted fee and instead keep them unchained. Jennifer, a citizen for the City of Eagle. Ms. Monroe has 16 years of sobriety largely due to attendance to Women in Fellowship. She serves as the Treasurer for the group, and relays information on the financial status of the group. Pete Dover.Mr.Dover is against the schedule for service organizations and discusses the difference between a non-profit and a service organization and the fund raising associated with each. Service organizations are made up 100% of volunteers. Mr. Dover discusses fundraising and service activities performed by Eagle Kiwanis. Having to pay for reservations will reduce the magnitude activities and service they are able to provide in Eagle. Kenny Pittman, 5252 W. Braveheart Eagle, Idaho. Non-profit organizations strengthen the fabric of the Eagle community. Eagle Kiwanis,Eagle Chamber of Commerce and Eagle Post 127 are all integral to Eagle's community. To charge fees would negatively impact the services they provide. The non-profits are an extension of the community. Gary Heath, is the president elect of the Eagle-Garden City Rotary Club. He would like to request that the City Council or Mayor have the authority to waive the fees for non-profits and service clubs. Service groups are active givers and are funded 100% by volunteer efforts. Mr. Heath discusses the service contributions and activities held in the City of Eagle. Should the fees remain, it would reduce the positive impact on the Eagle Community. Suzanne Fuentes,Eagle resident. Ms.Fuentes invites Council to attend a Rotary Club meeting. Nancy Marshall,740 N.Palmetto Drive,Eagle,Idaho.Ms.Marshall and her husband were involved in the fundraising for the original construction of the building but does note that it really was a group effort. When the City took over the building from the non-profit,she was assured that senior groups would not be charged. Isolation is a real problem for senior citizens and would like Council's assurance that fees would not be charged for any senior individual or senior group that would like to use the building. Page 6 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-22-24min.docx The City Clerk provides information on the current fee schedule, the programs that the City is providing for seniors will continue to be provided for free. The fees would only be charged if a private individual wanted to reserve the building for non-programming activities. Debbie Hertzog is seeking information on why the changes were made at this time. She is in support of the requests presented tonight regarding the fee waivers for the non-profits. Ms.Hertzog states that they have been paying for the use of the Veteran's Room and Community Hall. Stephen Kersh is speaking on behalf of the American Legion Post 127. They are in opposition of the fee schedule and would like it reversed. The American Legion is a 501 (c)(19) group. Surrounding communities provide building and meeting spaces at no charge and hopes Eagle step up and do the same, and as such would reverse this policy decision. Our veterans bled for this country and believe that they deserve the support of this community. Cathlene Bristol,states that for the past 14 years the Women in Fellowship has paid$25 per month. Mayor Pike reviews the list of reoccurring groups currently utilizing city facilities. May thanks those in attendance and for all of the contributions they make for the Eagle Community. May feels the fees should be waived for non-profits. There could be a process to request a fee waiver established. Perhaps waiving the damage deposit is an option and including language requiring damages or clean-up if left unkept. Gindlesperger concurs that service organization fees should be waived,and that veterans related entities should be waived as well. Russell thanks those in attendance. She would be in favor of reverting to the fees previously charged, however also waiving the fee for the Women in Fellowship group She would also like to discuss a waiver process. Kvamme thanks those in attendance for being here and appreciates their input. He feels that non- profit organizations that are service organizations should be waived,those non-profits that are not service oriented a waiver process be implemented. Mayor Pike challenges people to provide sponsorships for groups to assist these groups with funding. General discussion. Kvamme moves to revise the use policy for the three buildings; senior center, community building and city hall meeting rooms that waives the use fee for recognized non-profit service organizations by name including AA Women in Fellowship, Kiwanis American Legion Orville Jackson Post 127,Lions Club,Rotary Club that those fees be waived. 2)Remove the deposit fee of$200 for damages but organizations recognize that they are responsible for correcting damage that occur while using these buildings. And that other non-profits have the ability to come to the City and apply for waiver of the fees with justification.This would be decided by City Staff and the Mayor. Other non-profits would go back to the original use fee that Helen had mentioned (50% discount of reservation fee). Seconded by May. Discussion. Kvamme Modify to waive the use fee for those service organization currently not having to pay, the rest of the motion stays as is. Second concurs. Discussion. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE; KVAMME AYE. ALL AYE...MOTION CARRIES. City Attorney, suggested thoughts service non-profits and 501(c)(19) as well as a process that if fee waiver is declined that there is an appeal process to Council. 9. NEW BUSINESS: A. ACTION ITEM: Three Cities River Crossing (3CRX) Scope of Work: Staff is seeking Council review and approval of the scope of work between the City of Eagle, COMPASS, and Page 7 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-22-24min.docx Idaho Transportation Department District 3 for the Phase 1 reviews of the existing documentation for the Three Cities River Crossing Study. (NBS) Mayor Pike introduces the item. Director of Long-Range Planning and Projects reviews the scope of work and seeks Council direction on the same. May moves to approve the Three Cities River Crossing (3CRX) Scope of Work to move the project forward. Seconded by Russell. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE; KVAMME AYE. ALL AYE...MOTION CARRIES. B. ACTION ITEM:Jackson House Adaptive Re-Use Study: Staff is seeking Council review and approval of the scope of work for the Jackson House Adaptive Re-use study and approve staff to begin professional services contracting process. (NBS/AD/ELZ) Mayor Pike introduces the item. Director of Long-Range Planning and Projects reviews the scope of work and seeks Council direction on the same. May moves to approve the Jackson House Adaptive Re-Use Study. Seconded by Gindlesperger. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE: KVAMME AYE. ALL AYE...MOTION CARRIES. C. ACTION ITEM: Ordinance 938 - Rezone Ordinance - Capella Estates Subdivision: An ordinance changing the zoning classification of the real property described herein from A (Agricultural)to R-3-DA (Residential with a development agreement); amending the zoning map of the City of Eagle to reflect said change; providing a severability clause; and providing an effective date. The 54.24-acre site is located on the north side of West State Street across from the intersection of North Riverview Street and West State Street.(WEV) Mayor Pike introduces the item. Gindlesperger moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance#938 be considered after being read once by title only.Seconded by May. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE: KVAMME AYE. ALL AYE...MOTION CARRIES. Gindlesperger moves that Ordinance #938 be adopted. An ordinance changing the zoning classification of the real property described herein from A (Agricultural) to R-3-DA (Residential with a development agreement); amending the zoning map of the City of Eagle to reflect said change; providing a severability clause; and providing an effective date. The 54.24-acre site is located on the north side of West State Street across from the intersection of North Riverview Street and West State Street. Seconded by May. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE: KVAMME AYE.ALL AYE...MOTION CARRIES. D. ACTION ITEM: Ordinance 939 -Rezone Ordinance-Bruneel Subdivision: An ordinance changing the zoning classification of the real property described herein from R-E-DA(Residential Estates with a development agreement)to A-R-DA (Agricultural-Residential with a development agreement); amending the zoning map of the City of Eagle to reflect said change; providing a severability clause, and providing an effective date. The 39-acre site is located on the northeast corner of West Homer Road and North Gooder John Lane. (WEV) Page 8 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-22-24min.docx Mayor Pike introduces the item. Gindlesperger moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance #939 be considered after being read once by title only. Seconded by Kvamme. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE: KVAMME AYE. ALL AYE...MOTION CARRIES. Gindlesperger moves to approve ordinance #939 an ordinance changing the zoning classification of the real property described herein from R-E-DA (Residential Estates with a development agreement) to A-R-DA (Agricultural-Residential with a development agreement); amending the zoning map of the City of Eagle to reflect said change; providing a severability clause, and providing an effective date. The 39-acre site is located on the northeast corner of West Homer Road and North Gooder John Lane. Seconded by Kvamme. GINDLESPERGER AYE: RUSSELL AYE: MAY AYE: KVAMME AYE. ALL AYE...MOTION CARRIES. 10. EXECUTIVE SESSION: 74-206(1)An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two- thirds (2/3) vote of the governing body. An executive session may be held: (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement Kvamme moves pursuant to I.C. 74-206(1) that the City of Eagle convene an Executive Session for the purpose of An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two-thirds (2/3)vote of the governing body. An executive session may be held: To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. Seconded by Russell . GINDLESPERGER AYE: RUSSELL AYE: MAY AYE: KVAMME AYE. ALL AYE...MOTION CARRIES. Council enters executive session. Discussion of pending/threatened litigation. Council exits executive session. A. ACTION ITEM: Action Regarding Pending/Threatened Litigation. No motion. 11. ADJOURNMENT: May moves to adjourn. Seconded by Gindlesperger.ALL AYE...MOTION CARRIES. Page 9 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-22-24min.dock Hearing no further business,the Council meeting was adjourned. Res p-ctfully submitted: a°p°°°,,,,,,,,,, !`.� F Eq �l` •.••..ee••C� • pOR '• TRACY E. �i : : , CMC C.• O� •'� ct%. CITY CLE * : ®•— : * e SEAL . • APPROVED: ?,:or.y�poRA •O 97 OF IV PIKE, MAYOR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG. Page 10 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-22-24min.docx of a EAGLE CITY COUNCIL �✓ C •r [[�� October 22, 2024 �'BL.IC COMMENT` GN=SUP * * AGENDA ITEM: 8B Eagle Senior Center, Eagle Community Hall and t'� �� 4 Eagle City Hall Meeting Room Policies: CIftE IT) Time is limited to three (3) minutes per individual. PLEASE PRINT LEGIBLY NAME ADDRESS kokv\v\€__ Lim c 5 14,), s 60 ---/- Ln nkv\Q r" 1&oA-e_ 18a co'S,N 1> v,rv\-t C'a/- w NO g-3 4 I`-I 1--, o ("r- Afi.), _,,,, ,a-, /c,,,,'„ /0/, A--,;_s-4 Jame-3 6 -Esi, _ r-,,,,,,,,,e,t, ?%inY F3c. i e ,., 4-1-AiLt ii2_15 ft, L 03-5 Altewi ofiler) --iteit., ce-6_ai Lzeg ( �✓ ,,xii;24 1ti� cieja.04.0),A. /1110 01 61464,e, # ok (s)- -L,A_ G . 1 t‘LA k .-\ . cosJ r tio•c v..)c_i_,) (-Th-zfsc4c4e-iiC‘F\--P-C(k7PAr c-) (i --S-liz ( 6)--A-7eie__, L� • 1- - 140 / cK 11)Gt 774- E. (t vfrch�Se (Uj (N,oY �^nN Ja h-e fl oo j-c Ea 9 le ID - ecorY seen t" `3p -� !i it Fees Ktoi- sp e2�n( �J ► I' ) bobcr reA rre► . YR2 Fee a.A,L 6crdv y 4'644,1 cROiCurry 262_1 N . Forty\Vf 1 ea,.le a,(n _9 Le.e bS ,o (utot 5 cU4_3 _ o TF,j, EAGLE CITY COUNCIL r z �� October 22, 2024 H 4 PUBUC"CC MME1 3TGN-UP * 1 * AGENDA ITEM: 8B Eagle Senior Center, Eagle Community Hall and O Eagle City Hall Meeting Room Policies: GLE, IVY- Time is limited to three (3) minutes per individual. PLEASE PRINT LEGIBLY NAME ADDRESS 0/1-KoL J 14 U5Y0to CcCQTA-(2 r s «d) i,e, q/ Att,( 0)(qcve,fr-, A PJAA14 601/c . iWIReAkiiti 13O N ,c c)cile-uru oa8-Cc _ (2%1\6d f-yi&-eff , tocpc -- ( ._;v&sc -rn- 2e,g(e 5-i-_ .e4ft ', k 5G yo- felivs4A b 4 P/ 66:1,14) (c29/7 Qom' as i `i s...(8 • a) au LL a) -. }, 7 N U E o o O a) a) a) Q "O -a "O O tap '00 Up 0 C C C L C C 'C or co co co ai a) a) a) T..) o o o o o o O 0 O = O O O •E N O O bbo b4 4A {ig ca V -o V C E O o 0 0 R C V alp (1J O O O > L C .� - - - t - _C a) U '' `g ` U 7 L o 7 1_ o 3 V) �q a.) 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C a) cw a) coo m a)U C bA c a) . c c co o C6 a) a) 4,1 c) 4] C C N0 N O O U EA ic C C .0 O bCA -0 U Lt) c 0 CO N O (1) j U C O ." U 0 CO N �C �G_ pCU CO O '6 L.) U L() '''E'C• O O O N N t10 � (73O EAC a- O C a) O L _c c `—, O E E O co C C EA O -p a-=• '+. O C -0 0 0 Cl) L!) N > O a) c C N E O O (o N_ O co N CO O .69' C .0 i C N N a) 9- �4-., co -6 O Q , " O '- O Q U O O O O - O O O O O O O O C E p O c-1 O Cl) a)Lf) Lf) Ili co a > O V? O 7 c▪o N N N N a a) co co •" LID 0 Cl.)CC Ef} Ef} -Eft En- CO O- 'O Ef4 -C -EC" C c) O ha O N .. U a.. O a) U Vc) cu E 2 O O O O O a) bA .i E O a mIP a) _ a)0 a) co 4 - c f a) c 0 c is v) E 2 a) O a) _ O +� c C_)V > Y U) v` a) ) U CO• =O `O CO to L L O O J 0 O N O O O L 22 L = L N G _N N CON O w L CO `o `o S E o o 0 0 u o IL Z Z Z so Z Z so so Z so so C U} al DO CO O N to C N J. Z Z Z Z Z z , 1. - , Z Z zz C N E N IL I a c a a a a a a e a T T T T T U T T O T U3 3 CO CO CO CO 3 CO a a 2 CO d Oct T T CO m N L o T 'O L CO CO L L L T T L L v7 L L C C C C C C CO 0 C C C 0 0 2 F F N ,2X T f F o 5 Z Z W o F F 7 m co > H co L co co Z N co CO > = co co Q cu U a) as Z' a) a) d a, a. aJ N �, '— U U ui i— O w w 0 z O O w w O i- L.1..10 O O N m N N cv N co N ~ m 7 N N N la N ots 3 2, , 0 d O "c C GC JE ,T LY Y LU . 00 0 aa Ead - , °' aw m0 2 Nwo ? c " o f 2 F O d Qc N . T N d _c .— cn 0- o a3 NCO . C Nm3 N `° m ~ o L C NLLLG oYc 1 , C? U p — n .,E. 6 O G 2 0 ` nCC E w ao = a o e x vi Z, T N d Q I O . (S. . # al 3 ti U a, E `°E U c co J f E LL LL V co a, E a) m Z 0 c.) N E T Q U d no CO w 4. Meeting frequency and opportunity for annual renewal: a) Beginning January Pt of each year, reservations may be made up to twelve (12)months in advance.No organization may book the facility for more than one event per week. The City does allow recurring bookings (i.e., on the same day and time). b) "Grandfathered Users" Booking organizations that have had monthly reoccurring meetings for consecutive twelve (12)months,that wish to reserve the facility for a subsequent twelve (12)months, must indicate in writing their desire to do so by November 1st. Upon receipt, City Staff will verify the organization is in good standing (i.e. compliance with use policy and payment of fees). Should no conflicts with City meetings or programming exist at that time for desired dates, City Staff will notify the organization and facilitate the reservation for the following year by December 31 st • The organization will be required to complete the reservation application and remit payment to secure the booking for the upcoming calendar year. • Grandfathered Users will receive a 25%room reservation fee discount if reservation fees are paid in advance for the entire calendar year. Payments must be received no later than January 15tn • Grandfathered Users who pay quarterly (for re-occurring monthly meetings), will receive a 6%per quarter discount if paid in advance. Payments must be received no later than January 15tn • There is no discount if paid on a monthly basis. Eagle City Hall 660 E. Civic Ln./P.O. Box 1520 Eagle, ID 83616 (208) 939-6813 (ext.201) fax (208) 939-6827 From the desk of Tracy E. Osborn, CMC—City Clerk Date: September 24,2024 Re: Meeting Room Policies City Hall Meeting Room Policy 06/27/2006 Adopted Resolution 06-32 10/11/2022 Revised Resolution 22-05 Senior Center&Community Hall 07/09/2024 Adopted Resolution 24-08 07/09/2024 Adopted Resolution 24-09 08/21/2024 Staff sought and received direction regarding reservation fee structure,providing Council information on surrounding agencies,and current fee structure. Staff was directed to amend the policies to allow for reservations 12 months in advance. 09/24/2024 City Council Meeting PUBLIC HEARING: 8A: Before Council are the reservation fees for consideration. Upon the conclusion of the public hearing, and after Council deliberation, a motion regarding Resolution 24-11 is requested. Item 8A.1—Resolution 24-11 Resolution 24-11,Amending the Fee Schedule for Meeting Room Reservations and Water Department Fees: NEW BUSINESS: Item A—Resolution 24-12 City Hall Meeting Room Policy The City Hall meeting room policy has been re-written to expand hours of availability, as well as make language consistent with the Community Hall and Senior Center Policies Item B—Resolution 24-13 Community Hall Use Policy Amendment Policy amended to allow for reservations to be made up 12 months in advance and providing the ability for incumbent users to reserve prior to calendar year. Item —Resolution 24-14 Eagle Senior Center Use Policy Amendment Policy amended to allow for reservations to be made up 12 months in advance and providing the ability for incumbent users to reserve prior to calendar year. October 22, 2024 TALKING POINTS: 10/08/24 City Council Meeting • Damage Clause currently reads: (for all policies) "Pay for all damages to any property of the City of Eagle resulting directly or indirectly from the conduct of any member, officer, employee, agent,or guest of the group; Should facility not be returned to pre-event status, User agrees to pay all direct costs including staff compensation. Failure to pay will result in legal action for money damages and may include forfeiture of future use for a specified period of time." o Does Council wish to remove the$200 deposit requirement, and simply bill should damages occur? • Refunds are addressed the policies. With 5 business day notice a full refund,minus a$5.00 processing fee will be granted. • "Grandfathered"Users/Reservations: (ability to reserve for the upcoming year and payment requirements for those meetings.) Current language- The organization will be required to complete the reservation application and remit payment for the entire year at the time of booking for the upcoming calendar year. Discussion starters: 1) Advance payment:At the previous meeting there was discussion change policy language pertaining to `payment for the entire year" o Does Council wish to reduce the one-year pre-payment requirement for"grandfathered" reservation rights? Paying a quarter(3 months)in advance was discussed. 2) Discounts: 1-year : If pre-paid a year in advance-25%discount Quarterly -If pre-paid quarterly—6%discount- 3)Fee Waiver Option: Does Council wish to allow for a process for users to request a fee waiver? For discussion purposes: o Council action: Requests would need to be submitted 45 days prior to the reservation,to allow time to be placed on Council agenda. Reservations would not be held pending Council action, however would be refunded should Council waive fees. Requests received less that 45 days prior to reservation would not be considered. o Authorize Mayor,a Council Member and/or Department Supervisor the authority to grant waivers. o Automatically grant one fee waiver per facility,per calendar year for verified Non-profits, o Council generate a preapproved list of entities for which fees are waived. 4)Alcohol service allowance. o Updated City Hall meeting room for language consistency. o Community Hall currently allows for alcohol to be served/consumed with permits. Is it the Council's desire for this to remain. As each of the policies are written now,there is no fee waiver nor fee reduction in place. Motion will need to address: Any changes to : 1. Damage Clause(or deposit)requirement 2. How far in advance the Grandfathered reservation fees have to be paid(if less than one year) 3. Reduction in reservation costs if paid in advance? 4. Fee Waiver options 5. Any changes to current alcohol allowance for Community Hall or Sr. Center. October 22, 2024 Fee Schedule—Adopted 10/8/2024 City Hall Fees Council Chambers, Freedom, Patriot,Valor and $75.00 (2 hour block) $200.00 cleaning deposit Liberty $25.00 for each additional hour Community Hall Community Hall $75.00 (2 hour block) $200.00 cleaning deposit $25.00 for each additional hour Senior Center Main Hall $75.00(2 hour block) $200.00 cleaning deposit $25.00 for each additional hour Meeting Room Reservation Miscellaneous Fees Meeting Room Configuration Set Up $50.00 _ Loss Security Card Fee $25.00 Full Refund for requests made five business days prior to reservation date, minus a $5.00 Administrative Fee —Unfinished Business with public comment 10/11/2024 "Grandfathered"users were notified of Council's decision of 10/8/2024 via e-mail. The following have already reached out to secure their"Grandfathered" Status: • Lexington Hills HOA—City Hall meeting Rooms—monthly use—fees paid • Eagle Theatre Company—Eagle Community Hall—fees paid once a month use • Family Season's Mommy& Me—Eagle Community Hall—fees paid Reservation policy and fee meetings: July 9, 2024- New Business August 21, 2024—Unfinished Business September 24, 2024—Public Hearing October 8, 2024—Unfinished Business 7L Eagle City Hall 660 E. Civic Lane Eagle, Idaho 83616 (208) 939-6813 To: Accounts Payable CC: N/A From: Laura Williams, Administrative Specialist II Date: October 16, 2024 Re: Eagle Arts Advisory Committee Grant Awards The Eagle Arts Advisory Committee met on October 15, 2024 to provide their recommendation to Council for FY24-25 EAAC grant recipients. The below amounts are 80% of the total grant funds for each group,the final 20%will be awarded after the Final Grant Report is received once their projects are completed. Please process the following awards: Eagle Jazz&Blues Fest Attn: Stan Eisele 1009 W. Watersford Dr. Eagle, Idaho 83616 Amount of Grant Award: $4000.00 Eagle Plein Air Festival Attn: Meg Glasgow 132 E. State Street Eagle, Idaho 83616 Amount of Grant Award: $4000.00 Idaho Concerts in Care Attn: Karen Mang Kennedy 2872 S. Ozark Pl. Boise, ID 83709 Amount of Grant Award: $2614.00 FY 25- 29 projects by year FY25 c c City Managed Projects Project completely constructed and N O Y N 8 managed by City Staff > 2 Regional Sports Park- E 5 tc Phase 1 $12,000,000 a o 4,3 a Carry Forward from FY 24 Project completely constructed and a u 4 managed by City Staff but not completed v vrn 16 Studies/Plans N Consultant Contracts&Studies E L° u City Hall Facility Projects $ 425,000 2 o z ii c u a Multi-year Project Project funded and constructed over 2 multiple FY a W N -C > 0 Ew " Police Weaponry $ 900 Limited Funding/Partnership City is a funding/planning partner with a E a. 4 other agencies c Total FY 25 Capital Projects °i N 13 A E d 17 atPolice Level of Service Study $ 80,000 �o O a a 2 8 `ti 'IT c a a State&Eagle Intersection $ 2,026,000 I 43 u F- T. 2 2 o u Parks,Trails&Open Space $ 100,000 o "- 06 Master Plan m a c u r` V .-I - r a. Fleet Expansion (changed from $ 50,000 c N 3 PW vehicles) a a ai .-1 .o o u a. Three Cities River Crossing $ 100,000 O. 1- W Z a (3CRX) 06 v m ' a c y E •o ua Olde Park Extension $ 1,900,000 a` I06 — v tN a a a Aikens Street Extension $ 968,000 G p6 I u ~ Q W I; m so N a £ ° c Foothills Shooting Sport Park $ 100,000 Substantial Completeness O i LL di10/25/24 c `m a. u a o a Pamela Baker Park-Irrigation $ 220,000 i`o c U C. C4 Pump Install Only Z.'u a -e i v c E ° `� u Mace Park $ 500,000 Substantial Completeness o a. ti 06 10/25/24 m a u FY 26 0 o N City Managed Projects Project completely constructed and 2 2 2 2 $ Regional Sports Park- 2 managed by City Staff a $1z,000,000 0,3 Phase 1 cc g as a- Carry Forward from FY 25 Project completely constructed and .4 0 managed by City Staff but not completed W w a Studies/Plans -o >- Consultant Contracts&Studies 2 g o Police Weaponry TBD 0 a. Q E Multi-year Project Project funded and constructed over w N 1 multiple FY .1 d a u Linder Road (SH-44 to FF) $ 2,000,000 Limited Funding/Partnership City is a funding/planning partner with o a u 2 other agencies Total FY 26 Capital Projects v n Fleet Expansion 5 c (changed from PW vehicles) $ 50,000 Q o. c o .1 ;; :4 u Olde Park Extension " c (if not completed in FY25) $ 1,900,000 o F- u FY 27 0 o N City Managed Projects Project $ Regional Sports Park- 1 r a 2 $12,000,000 4 o6a Phase 1 Carry Forward O from FY26 Project vLL Studies/Contracts Consultant Contracts&Studies a o Police Weaponry TBD 0 Q E Multi-year Project Project -0 n 1 m .1 Fleet Expansion (changed from C PW vehicles) $ 50,000 Funding/Partnership City is a Q a 1 Total FY 27 Capital Projects 3 FY 28 0 o N City Managed Projects Project completely constructed and Regional Sports Park- $12,000,000 2 managed by City Staff cc 2 a o a.ces Phase 1 Carry Forward from FY 27 Project completely constructed and CL a v 0 managed by City Staff but not completed 0 i Studies/Contracts w Consultant Contracts&Studies a o Police Weaponry TBD 1 E Multi-year Project Project funded and constructed over 1 multiple FY -0 n v d. Fleet Expansion (changed from PW vehicles) $ 50,000 Funding/Partnership City is o funding/planning partner with Q o 1 other agencies E. Total FY 28 Capital Projects E d 4 o g m Library Facilities Master Plan $ 150,000 u m 2 FY 29 c c City Managed Projects Project completely constructed and o o N 1 managed by City Staff Regional Sports Park- :� a $12,000,000 2 o co Phase 1 Carry Forward from FY 28 Project completely constructed and cc 0 managed by City Staff but not completed N v a N Studies/Contracts v 2 a Consultant Contracts&Studies o " Police Weaponry Tim) o Q £ a Mufti-year Project Project funded and constructed over 1 multiple FY a n a, .-1 a Fleet Expansion (changed from w v $ 50,000 Funding/Partnership City is a funding/planning partner with c PW vehicles) a a 1 other agencies Total FY 29 Capital Projects 3