Minutes - 2024 - City Council - 10/08/2024 - Regular EAGLE CITY COUNCIL
MEETING MINUTES
October 8,2024
1. CALL TO ORDER: Mayor Pike calls the meeting to order at 5:30 p.m.
2. ROLL CALL: Present: GINDLESPERGER, MAY, RUSSELL, KVAMME. Absent: A
quorum is present.
3. PLEDGE OF ALLEGIANCE: Mayor Pike leads the Pledge of Allegiance.
4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA:None
5. REPORTS:
A. Mayor and Council: Gindlesperger reports on fire prevention week activities. May attended
the RPAC meeting and reports on the same. Russell attended the VRT meeting, little relevant to
Eagle was acted on. Pike also attended the fire prevention week event.He attended a meeting with
Idaho Power and learned about alternative power resources.He finished the Blue Cross Community
Grant activities,and the city will be receiving$20,000 to be used to promote community health. A
town hall meeting was held and approximately 25 people attended and brought comment, and
concerns forward to the Council.
B. Department Supervisor: Director of Long-Range Planning and Projects discusses the need
for a special meeting to vet consulting teams for the level of service. City Clerk announces that a
new deputy treasurer has been hired and brings a wealth of accounting experience from a
neighboring municipality as well as private sector. In addition,she discusses meeting dates for the
months of November and December. Public Works Director Eric Ziegenfuss provides a status
update on the fiber project and the bidding process.
C. Eagle Police Department: Sgt. Elliot provides updates on recent law enforcement activities.
D. City Attorney:No report
6. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED
ACTION ITEMS. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a Councilmember,
member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for
discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a
sequence determined by the City Council.Any item on the Consent Agenda which contains written
Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or
Design Review Board shall be adopted as part of the City Council's Consent Agenda approval
motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of September 10,2024. (TEO)
C. Fire Prevention Week Proclamation:A proclamation for the City of Eagle declaring October
6-12, 2024, as Fire Prevention Week in the City of Eagle,Idaho. (BKP)
D. Temporary Noise Ordinance Waiver Request: Paul Hilbig is requesting a noise waiver for
a Halloween party at his residence on Palmer Lane in Eagle, Idaho on October 26, 2024, at the
hours of 8:00 p.m. - 11:00 p.m.(TEO)
E. Donation Agreement Between Clyde Capital Group and the City of Eagle: Clyde Capital
Group is donating marketing services for the Capital Campaign for the construction of the Eagle
Regional Sports Complex in an amount not to exceed$10,000. (TEO/MM)
F. Professional Services Agreement Between Amproductionsl.com and the City of Eagle: A
professional Services Agreement for video production services for an amount not to exceed
$12,000. (BKP)
Page 1
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-08-24min.docx
G. Agreement Between the City of Eagle and Personnel Plus,Inc.: An agreement between the
City of Eagle and Personnel Plus Inc to provide staffing services on an as needed basis for the City.
(TEO)
H. Direct Placement Agreement Between the City of Eagle and Personnel Plus Inc.: An
agreement between the City of Eagle and Personnel Plus Inc for services related to the recruitment
of candidates for vacant City positions. The placement fee shall not exceed$5,000 per placement.
(TEO)
I. Cintas Workplace Solutions Cooperative Acceptance Agreement: Cintas Agreement for
Services on Commercial Mats,Uniforms, and Sanitation Supplies. (ELZ)
J. Minutes of September 24,2024.(TEO)
Mayor Pike introduces the item.
Gindlesperger requests item 6F be removed.
Gindlesperger moves to approve Consent Agenda item A-I excluding F. Seconded by May.
GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME AYE. AL
AYE...MOTION CARRIES.
F. Professional Services Agreement Between Amproductionsl.com and the City of Eagle: A
professional Services Agreement for video production services for an amount not to exceed
$12,000. (BKP)
Gindlesperger states that this is a newly budgeted item. She feels that perhaps the Mayor's minute
is relatively low in views,she feels that by promoting them on Facebook may result in more views.
In addition, she questions where the budgetary line item falls. Mayor Pike states that it lies within
the Executive Department budget that our PIO utilizes for these type of promos.Discussion.
Gindlesperger moves to approve item 6F. Seconded by May. GINDLESPERGER AYE;
MAY AYE; RUSSELL AYE; KVAMME AYE.AL AYE...MOTION CARRIES.
7. UNFINISHED BUSINESS:
A. ACTION ITEM: Resolution 24-12 - City Hall Meeting Room Use Policy : A Resolution Of
The City Of Eagle, Ada County, Idaho, rescinding Resolution 22-05 in its Entirety and Adopting
A New City Hall Meeting Room Use Policy; And Providing An Effective Date. (TEO) This item
was continued from the September 24,2024 Council Meeting.
Mayor Pike introduces the item.
Russell moves to approve 7A Resolution 24-12 with the following changes: the $200 deposit
remains,no fee waivers shall be granted, grandfathered users will receive a 25% discount if
paid a year in advance and a 6% if paid by quarter. No alcohol service allowed. Seconded
by Kvamme. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME AYE.AL
AYE...MOTION CARRIES.
B. ACTION ITEM:Resolution 24-13-Community Hall Use Policy Amendment:A Resolution
Of The City Of Eagle, Ada County, Idaho, Amending The Eagle Community Hall Facility Use
Policy;And Providing An Effective Date.(TEO)This item was continued from the September 24,
2024 Council Meeting.
Mayor Pike introduces the item.
Page 2
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-08-24min.docx
Russell moves to approve Resolution 24-13 with the changes as identified in Resolution 24-
12,and striking the allowance of alcohol. Seconded by Kvamme. GINDLESPERGER AYE;
MAY AYE;RUSSELL AYE; KVAMME AYE.AL AYE...MOTION CARRIES.
C. ACTION ITEM: Resolution 24-14 - Eagle Senior Center Use Policy Amendment: A
Resolution Of The City Of Eagle,Ada County,Idaho,Amending The Eagle Senior Center Facility
Use Policy;And Providing An Effective Date.(TEO)This item was continued from the September
24,2024 Council Meeting.
Mayor Pike introduces the item.
Russell moves to approve Resolution 24-14 with the following changes $200 deposit, no fee
waivers and the same grandfathered users discount of 25% if paid a year in advance and a
6% discount if they pay a quarter in advance with the allowance of alcohol. Seconded by
Gindlesperger. Russell amends to clarify that alcohol will be allowed with appropriate
permits. Second concurs. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE;
KVAMME AYE.AL AYE...MOTION CARRIES.
8. NEW BUSINESS:
A. ACTION ITEM Fiscal Year 2025-2029 City of Eagle Capital Plan: Adoption of the City of
Eagle Fiscal Year 2024-Fiscal Year 2025 Capital Plan.(NBS)
Mayor Pike introduces the item.
Director of Long-Range Planning and Projects, Nichoel Baird Spencer reviews history of the
Capital Plan,the draft plan before Council tonight and the process associated with the creation and
ongoing maintenance of the plan.
General discussion regarding funding,project priorities and funding options.
Russell moves to approve action item 8A using option 1 as the funding option for the funding
option of the concrete. Seconded by Kvamme. GINDLESPERGER AYE; MAY AYE;
RUSSELL AYE; KVAMME AYE.AL AYE...MOTION CARRIES.
A.1 ACTION ITEM:Resolution 24-16 for Fiscal Year 2025-2029 Capital Plan.FY 25-29 Draft
Plan.
Mayor Pike introduces the item.
Baird Spencer requests the item be continued to the next City Council meeting so that the changes
discussed tonight can be fully incorporated.
So moved by Russell. Seconded by May. GINDLESPERGER AYE; MAY AYE; RUSSELL
AYE; KVAMME AYE.AL AYE...MOTION CARRIES.
11. EXECUTIVE SESSION:74-206(1)An executive session at which members of the public
are excluded may be held, but only for the purposes and only in the manner set forth in this
section. The motion to go into executive session shall identify the specific subsections of this
section that authorize the executive session. There shall be a roll call vote on the motion and
the vote shall be recorded in the minutes. An executive session shall be authorized by a two-
thirds (2/3)vote of the governing body. An executive session may be held:
(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges
brought against,a public officer,employee, staff member or individual agent,or public school
student; and
Page 3
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-08-24min.docx
(f) To communicate with legal counsel for the public agency to discuss the legal ramifications
of and legal options for pending litigation, or controversies not yet being litigated but
imminently likely to be litigated. The mere presence of legal counsel at an executive session
does not satisfy this requirement;
Gindlesperger move pursuant to I.C. 74-206(1) that the City of Eagle convene an Executive
Session for the purpose of(b) To consider the evaluation, dismissal or disciplining of, or
to hear complaints or charges brought against, a public officer, employee, staff member
or individual agent, or public school student; and (f) To communicate with legal counsel
for the public agency to discuss the legal ramifications of and legal options for pending
litigation, or controversies not yet being litigated but imminently likely to be litigated.
Seconded by May. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME
AYE.AL AYE...MOTION CARRIES.
Council enters executive session.
Discussion of pending/threatened litigation and personnel matters.
Council exits executive session.
A. ACTION ITEM: Action Regarding Personnel Matters.
Kvamme moves pursuant 33-2605 that Library Trustees Hayes and Taylor be removed
from Eagle Library Board as Trustees, and that the City will immediately pursue
replacements as soon as possible in accordance with City policies. Seconded MAY.
GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME AYE. AL
AYE...MOTION CARRIES.
B. ACTION ITEM: Action Regarding Pending/Threatened Litigation. No action.
12. ADJOURNMENT:
Russell moves to adjourn. Seconded by May.ALL AYE...MOTION CARRIES.
Hearing no further business,the Council meeting was adjourned.
Respe tfully submitted: �.,`� ,.l OF,F °°
•
TRACY E. WI• , CMC _ * ; F;
CITY CLE' •
• SEAL
•
APPROVED: •▪ up "°:r'''''"R TI": • O
�� OF 1D '',0'`
°.dl/1lr Ot l..9,t
B D PIKE,
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG.
Page 4
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-10-08-24min.dock