Minutes - 2024 - City Council - 09/24/2024 - Regular EAGLE CITY COUNCIL
MEETING MINUTES
September 24,2024
1. CALL TO ORDER: Mayor Pike calls the meeting to order at 5:30 p.m.
2. ROLL CALL: Present: MAY,RUSSELL, KVAMME. Absent: GINDLESPERGER. A
quorum is present.
3. PLEDGE OF ALLEGIANCE: Mayor Pike leads the Pledge of Allegiance.
4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA:None
5. RECOGNITION:
A. Recognition of Kirsten Lewis for her five years of service on the Eagle Public Library
Board.
Mayor Pike presents a certificate of appreciation to Kirsten Lewis for her service on the Library
Board.
B. Recognizing the West Valley Little League Softball Team for Their Historic World Series
Appearance and the West Valley Little League Baseball Team for Taking 1st Place in the
State of Idaho Championship.
Mayor Pike reads the Proclamation recognizing to West Valley Little League Softball Team.
6. REPORTS:
A. Mayor and Council: May reports on ACHD road closures on Old State and 2nd Avenue.
Regional Sports Park donation campaign is gaining traction. She stopped by the Eagle Senior
Center, there are several new programs that have been launched and more on the horizon. She
suggests an Open House to highlight all of the great things happening. Russell agrees that an Open
House is a great idea. Russell says she has been working with Valley Regional Transit with the
intent of have a couple information presentations given down at the Senior Center to discuss the
Beyond Access Transportation Program. This program provides transportation services for those
60 years or older,as well as those with disabilities. The program transports people to both Ada and
Canyon County at no charge. It's important to get accurate information out to those who may
benefit from the program. Kvamme reports on the Parks Pathways and Recreation meeting. They
made a recommendation on a proposed annexation application, however there were concerns
voiced by the Commission. In addition, PPRC made a recommendation regarding an application
by Avimor. Mayor Pike conducted field trip tours of City Hall for elementary school students last
week, they were all very well behaved and seemed to enjoy the tour. The Eagle Saturday Market
continues,and he encourages people to attend. The Jazz Festival took place last week,and it was a
great event throughout the downtown.May mentioned that ACHD will be attending the Town Hall
Meeting on September 30th to answer any questions that may arise regarding the downtown
construction.
B. Department Supervisor:
1. City Treasurer,Financial Reports for August 2024. (KR)
C. Eagle Police Department: Sgt Cox and Sgt Hessing are introduced, and a brief biography is
reviewed for both deputies.
D. City Attorney:None
7. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED
ACTION ITEMS. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a Councilmember,
member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for
Page 1
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09-24-24min.docx
discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a
sequence determined by the City Council.Any item on the Consent Agenda which contains written
Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or
Design Review Board shall be adopted as part of the City Council's Consent Agenda approval
motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of August 27,2024.(TEO)
C. *Animal Welfare and Enforcement Agreement Between the City of Eagle and The Idaho
Humane Society for Fiscal Year 2024-2025: Council approval and authorization of the Mayor to
execute an agreement between the City of Eagle and The Idaho Humane Society to provide animal
control services for fiscal year 2024-2025 in an amount not to exceed$180,298.00. (TEO)
D. Ada County Prosecution Services Agreement Fiscal Year 2024-2025:Council approval and
authorization of the Mayor to execute an agreement between Ada County, the Ada County
Prosecuting Attorney's Office and the City of Eagle relating to prosecution services for fiscal year
2024-2025 in an amount not to exceed $132,590.43. (VV)
E. Joint Powers Agreement Between the City of Eagle and Ada County Sheriffs Office
Relating to Law Enforcement Services for Fiscal Year 2024-2025: Council approval and
authorization for the Mayor to execute an agreement between the City of Eagle and the Ada County
Sheriffs Office in an amount not to exceed $5,341,995.00 for fiscal year 2024-2025 for law
enforcement services. (BKP)
F. Prosecution Services Agreement- Boise County: An agreement between the City of Eagle
and the Gem County Prosecuting Attorney for prosecution services in those portions of the City of
Eagle located within Boise County. The agreement will not exceed$750.00 per month and will be
in effect October 1,2024 through September 30,2025.(VV)
G. Prosecution Services Agreement - Gem County: An agreement between the City of Eagle
and the Gem County Prosecuting Attorney for prosecution services in those portions of the City of
Eagle located in Gem County. The agreement will not exceed $250.00 per month and will be in
effect October 1, 2024 through September 30, 2025. (VV)
H. Resolution 24-06 - Declaration of Surplus Property: A Resolution Of The City Of Eagle,
Idaho Declaring Personal Property Surplus, Authorizing The Disposal Of Surplus Property; And
Providing An Effective Date. (TEO)
I. Resolution No. 24-15-Avimor Design Guideline Book: A Resolution of the City of Eagle,
Idaho adopting the Avimor Design Guideline Book.(BAW)
J. Development Agreement for RZ-04-17 MOD2 — Amended and Restated Development
Agreement for Bronco Acres Subdivision: Council authorization for Mayor to execute the
development agreement associated with Bronco Acres Subdivision. The approximately 11.22-acre
site is located on the northeast corner of Park Lane and State Highway 44.(ASG)
K. DR-2024-02 — Multi-tenant Office/Retail/Restaurant Building within Stillwater
Subdivision—Stillwater Development Partners,LLC: Stillwater Development Partners, LLC,
represented by Corey Elitharp,is requesting design review approval of an 8,466-square foot multi-
tenant office/retail/restaurant building. The 1.06-acre site is located on the north side of West
Copper Silo Street approximately 250-feet south of the intersection of State Highway 44 and South
Urban Gate Drive at 2300 and 2340 West Copper Silo Street (Lots 4 and 5, Block 6, Stillwater
Subdivision No. 1). (ERF)
L. DR-2024-03 — Master Sign Plan for a Multi-tenant Office/Retail/Restaurant Building
within Stillwater Subdivision — Stillwater Development Partners, LLC: Stillwater
Development Partners,LLC, represented by Corey Elitharp, is requesting design review approval
for a master sign plan for a multi-tenant office/retail/restaurant building within Stillwater
Subdivision. The 1.06-acre site is located on the north side of West Copper Silo Street
approximately 250-feet south of the intersection of State Highway 44 and South Urban Gate Drive
at 2300 and 2340 West Copper Silo Street (Lots 4 and 5, Block 6, Stillwater Subdivision No. 1).
(ERF)
M. Findings of Fact and Conclusions of Law for the Approval of DR-2023-70—Multi-Tenant
Restaurant with a Drive-Through and Retail Building — Rennison Companies: Rennison
Companies,represented by Walt Lindgren with Lindgren Labrie Architecture, is requesting design
Page 2
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09-24-24min.docx
review approval of a 6,304-square foot, multi-tenant restaurant with a drive-through and retail
building. The 1.46-acre site is located on the northeast corner of State Highway 44 and South
Edgewood Lane at 650 South Edgewood Lane within East End Marketplace. (ERF)
N. Agreement for Senior Nutrition Meals Between Metro Community Services dba: Metro
Meals on Wheels and the City of Eagle: An agreement between Metro Meals on Wheels(MOW)
and the City of Eagle to facilitate the use of the kitchen and dining room located at 312 East State
Street(city owned property)by MOW to provide senior meal services for the senior citizens of the
Eagle area under the Older Americans Act Federal Senior Meals Program(Senior Meals). (BA)
O. Live Performance Agreement Between the City of Eagle and Adele Rose dba Highway
45:A Live Performance Agreement between the City of Eagle and Adele Rose dba Highway 45 to
perform at Eagle Harvest Fest and Eagle Country Christmas.Compensation shall be in the amount
not to exceed$1,800.00 for each performance.(JDH)
P. Live Performance Agreement Between the City of Eagle and Sam Henry: A Live
Performance Agreement between the City of Eagle and Sam Henry to perform at Eagle Harvest
Fest. Compensation shall be at a rate of$800.00 for event services. (JDH)
Q. Live Performance Agreement Between the City of Eagle and Emma Beck: A Live
Performance Agreement between the City of Eagle and Emma Beck to perform at Eagle Harvest
Fest. Compensation shall be at a rate of$200.00 for event services. (JDH)
R. Live Performance Agreement Between the City of Eagle and Sean Luster dba Red Light
Challenge: A Live Performance Agreement between the City of Eagle and Sean Luster dba Red
Light Challenge to perform at Eagle Country Christmas.Compensation shall be at a rate of$800.00
for event services. (JDH)
S. Live Performance Agreement Between the City of Eagle and James Tyler dba Smooth
Avenue Band: A Live Performance Agreement between the City of Eagle and James Tyler dba
Smooth Avenue Band to perform at Eagle Country Christmas. Compensation shall be at a rate of
$700.00 for event services. (JDH)
T. Construction Service Agreement Between the City of Eagle and Rose Masonry
Construction : An agreement for masonry services to repair the chimney at City owned property
located at 127 South Eagle Road,commonly referred to as the Jackson House, in an amount not to
exceed$6,833.20.(ACD)
U. Professional Services Agreement between the City of Eagle and Lochsa Engineering
LLC: An agreement between the City of Eagle and Lochsa Engineering LLC for structural
engineering services to design a steel sleeve for a chimney on the city owned structure located at
127 South Eagle Road, commonly referred to as the Jackson House, in an amount not to exceed
$6,900.00.(ACD)
V. Agreement for Mechanical Inspector Services and Back-Up Residential Plans Review
Between the City of Eagle and RIMI, INC.: An Agreement for Mechanical Inspector Services
between the City of Eagle and RIMI, Inc. to provide mechanical inspection services and back-up
residential plans review for the City of Eagle Building Department. The Contractor shall receive
60%of the permit fees collected and 40%of the plan review fees collected. (SJN)
W. Agreement for Electrical Inspector Services Between the City of Eagle and Electrical
Controls and Instrumentation, LLC.: An Agreement for Electrical Inspector Services between
the City of Eagle and Electrical Controls and Instrumentation,LLC to provide electrical inspection
services for the City of Eagle Building Department.The Contractor shall receive 60%of the permit
fees collected. (SJN)
X. Agreement for Plumbing Inspector Services Between the City of Eagle and John Stocke,
Inspect LLC:An Agreement for Plumbing Inspector Services between the City of Eagle and John
Stocke, Inspect LLC to provide plumbing inspection services for the Building Department. The
Contractor shall receive 60%of the permit fees collected. (SJN)
Y. Certifications and Assurances for Highway Safety Grants-City of Eagle Selective Traffic
Enforcement Program (STEP) Grant Award: Staff is requesting Council approval and
authorization for the Mayor to execute the Certification and Assurances for the Office of Highway
Safety(OHS)STEP Grant.Once executed,the City will receive a Notice to Proceed. (TEO)
Kvamme item I,City Clerk Osborn requests item Y be removed.
Page 3
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09-24-24min.docx
Mayor Pike asks for a motion regarding the consent agenda.
So moved by Russell. Seconded by May. MAY AYE; RUSSELL AYE; KVAMME AYE.
ALL AYE...MOTION CARRIES.
I. Resolution No. 24-15-Avimor Design Guideline Book: A Resolution of the City of Eagle,
Idaho adopting the Avimor Design Guideline Book. (BAW)
Kvamme has questions regarding the traditional section of the guidelines,as well as the fencing.
Brad Phanmueller, representing Avimor, 5962 West Avimor Drive, Eagle, Idaho. Provides
clarification on page 8 of the guidelines.The images shown are representative of a design that may
actually be constructed, if approved via the City's Design Review process. Kvamme states that in
his experience that vinyl fence does not weather well. Phanmeuller states that the HOA would be
maintaining the majority of the vinyl fencing, and that they currently have approximately a few
hundred thousand dollars in reserves,it is the intent for the HOA to maintain the fence in perpetuity.
Discussion.
Russell moves to approve 7I Resolution 24-15. Seconded by May. MAY AYE; RUSSELL
AYE; KVAMME NAY.MOTION CARRIES.
Y. Certifications and Assurances for Highway Safety Grants-City of Eagle Selective Traffic
Enforcement Program (STEP) Grant Award: Staff is requesting Council approval and
authorization for the Mayor to execute the Certification and Assurances for the Office of Highway
Safety(OHS)STEP Grant.Once executed,the City will receive a Notice to Proceed. (TEO)
City Clerk,Tracy Osborn ensures Council that the correct documentation for the City of Eagle will
be executed. A document had been erroneously provided by the Office of Highway Safety.
Russell moves to approve 7Y. Seconded by Kvamme. MAY AYE; RUSSELL AYE;
KVAMME AYE...ALL AYE...MOTION CARRIES.
8. PUBLIC HEARINGS:
A. A Public Hearing to Consider Fee Updates for Meeting Room Reservations Fees in Excess
of 5%.(KR)
Mayor Pike introduces the item and opens the public hearing.
City Clerk, Tracy Osborn reviews the meeting room reservation fees. Meetings have been held in
July regarding the newly established facility use policies for the Senior Center and Community
Hall, as well as on August 21' when staff sought direction regarding what fees Council wanted
published for consideration tonight.
Mayor Pike opens public testimony.
No one choses to speak.
Mayor closes public testimony.
General discussion regarding reservation fees for neighboring jurisdictions, reduction of fees for
non-profit entities,reduction in fees for entities paying one year in advance,reducing the one year
in advance payment requirement to possibly quarterly and discussion of options for fee waiver
opportunities.
Page 4
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09-24-24min.docx
Discussion regarding removing the additional fee, if food/drink is consumed. Remove any
additional fee for kitchen use.Either keep the existing deposit fee or charge a clean-up fee for direct
costs.
A.1. Resolution 24 -11, Amending the Fee Schedule for Meeting Room Reservations and
Water Department Fees:A Resolution amending the fee schedule for meeting room reservations
in excess of 5%and Water Department fees in accordance with Eagle City Code Section 1-7-4; to
update and establish new fees charged for services; and providing an effective date. (KR)
Russell moves to approve item 8 A.1 Resolution 24-11 Amending the Fee Schedule for
Meeting Room Reservations and Water Department Fees removing the additional fee if food
or drink is to be consumed,and removing the kitchen use fee,the remaining fees shall remain.
Seconded by Kvamme. Discussion. MAY AYE; RUSSELL AYE; KVAMIVIE AYE. ALL
AYE...MOTION CARRIES.
9. NEW BUSINESS:
A. ACTION ITEM: Resolution 24-12 - City Hall Meeting Room Use Policy : A Resolution Of
The City Of Eagle, Ada County, Idaho, rescinding Resolution 22-05 in its Entirety and Adopting
A New City Hall Meeting Room Use Policy;And Providing An Effective Date. (TEO)
Mayor Pike introduces the item.
City Clerk, Tracy Osborn states that the policy has been updated to reflect expanded hours of use
as well as to make the language consistent with the Senior Center and Community Hall policies.
Discussion regarding fee waiver options,pre-payment discounts,fee reduction for non-profits.
Russell moves to table new business item 9A ACTION ITEM: Resolution 24-12 to the next
City Council meeting. Seconded by May. MAY AYE; RUSSELL AYE; KVAMME AYE.
ALL AYE...MOTION CARRIES.
B. ACTION ITEM:Resolution 24-13-Community Hall Use Policy Amendment:A Resolution
Of The City Of Eagle, Ada County, Idaho, Amending The Eagle Community Hall Facility Use
Policy;And Providing An Effective Date.(TEO)
Mayor Pike introduces the item.
Russell moves to table this item.Seconded by May. MAY AYE;RUSSELL AYE;KVAMME
AYE.ALLAYE...MOTION CARRIES.
C. ACTION ITEM: Resolution 24-14 - Eagle Senior Center Use Policy Amendment: A
Resolution Of The City Of Eagle,Ada County,Idaho,Amending The Eagle Senior Center Facility
Use Policy;And Providing An Effective Date.(TEO)
Mayor Pike introduces the item.
Mayor Pike introduces the item.
Russell moves to table action item Resolution 24-14 to the next City Council meeting.
Seconded by May. MAY AYE; RUSSELL AYE; KVAMME AYE. ALL AYE...MOTION
CARRIES.
10. EXECUTIVE SESSION:74-206(1)An executive session at which members of the public
are excluded may be held, but only for the purposes and only in the manner set forth in this
section. The motion to go into executive session shall identify the specific subsections of this
Page S
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09-24-24min.docx
section that authorize the executive session. There shall be a roll call vote on the motion and
the vote shall be recorded in the minutes. An executive session shall be authorized by a two-
thirds (2/3) vote of the governing body. An executive session may be held:
(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges
brought against,a public officer, employee, staff member or individual agent,or public school
student;
(f) To communicate with legal counsel for the public agency to discuss the legal ramifications
of and legal options for pending litigation, or controversies not yet being litigated but
imminently likely to be litigated. The mere presence of legal counsel at an executive session
does not satisfy this requirement
Mayor Pike introduces the item.
Russell move pursuant to LC. 74-206(1) that the City of Eagle convene an Executive Session
for the purpose of(b) To consider the evaluation, dismissal or disciplining of, or to hear
complaints or charges brought against, a public officer, employee, staff member or
individual agent, or public school student; (f) To communicate with legal counsel for the
public agency to discuss the legal ramifications of and legal options for pending
litigation, or controversies not yet being litigated but imminently likely to be litigated.
Seconded by Kvamme.MAY AYE;KVAMME AYE,RUSSELL AYE. MOTION CARRIES.
Council enters executive session.
Discussion of pending/threatened litigation.
Council exits executive session.
A. ACTION ITEM: Action Regarding Personnel Matters. No action taken.
B.ACTION ITEM: Action Regarding Pending/Threatened Litigation.No action taken.
11. ADJOURNMENT:
May moves to adjourn. Seconded by Kvamme. ALL AYE...MOTION CARRIES.
Hearing no further business,the Council nmetingas adjourned.
OF F_,�
Res ectfully submitte : • •.•••°°°•••;Gl
•�0RPORq •;.'
osar • -
T CY E. , CMC SEAL
*
CITY CLE •
'• . •.......• V..
APPROVED: 'r 4 Of' t7�
is
B I� PIKE,
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG.
Page 6
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-09-24-24min.docx
SA
RECEIVEDf_asa. `
CITY OF EAGLE
I'a
SEP 2 16«
±= fi SWIM
�•aa`� Southwest Idaho Mountain Biking Association
September 20, 2024
Eagle City Council
660 E. Civic Ln.
Eagle, Idaho 83616
Dear Mayor Pike and Honorable City Council Members,
I'm writing in regard to the proposed changes to the City Hall Public Meeting Room Reservation Policy,
requesting your consideration to extend SWIMBA's waiver of the meeting room reservation fee, allowing
SWIMBA to conduct a 2 hour board meeting once per month.
SWIMBA is a non-profit organization dedicated to promoting and preserving the sport of mountain biking in
the Southwest Idaho region. Our mission is to create, protect, and sustain a world-class multiuse trail network
that embodies inclusivity and enhances the outdoor experience for all in our breathtaking region. In alignment
with our mission and values, SWIMBA actively supports annual trail maintenance activities at the Eagle Bike
Park and throughout the Avimor trail system, skills clinics at the Eagle Bike Park and NICA High School
Mountain Biking throughout the valley, including the NICA Team at Eagle High School.
We are proud to be a 501(c)(3) non-profit organization that is run entirely by volunteers. The monthly Board
Meetings are a crucial aspect of our organization's operations.They provide a platform for us to discuss and
plan activities,trail maintenance, and advocacy efforts that benefit the broader community. By granting us
access to a meeting space within the City of Eagle,you will be supporting our mission, and in turn, contributing
to the well-being of outdoor recreation and trail stewardship in Eagle and the broader community.
We greatly appreciate your consideration of our request. If you have any questions or would like to discuss this
matter further, please do not hesitate to contact me at sblaine@swimba.org or 208-870-5200. We would be
happy to provide any additional information or meet with you to discuss this request in person.
Thank you for your time and support. We are excited about the continued collaboration between SWIMBA and
the City of Eagle to enhance the outdoor recreational opportunities in our area. We look forward to your
response.
Sincerely,
Samuel BLame
Samuel Blaine
Southwest Idaho Mountain Biking Association, Board Member
ov Ti,,. EAGLE CITY COUNCIL
r
111
w 4 �, September 24, 2024
Ex., O if
PUBLIC HEARING: Item 8A
* * SUBJECT: A Public Hearing to Consider Fee Updates for Meeting
--yGI •�.,\ Room Reservations Fees in Excess of 5%
F., I
NAME ADDRESS TESTIFY NEUTRPRO/CAL
NEUTRAL
MI
NO
1:11
NO
CI
NO
MI
NO
I:I
NO
MI
NO
el
NO
III
NO
II
NO
1:1
NO
11/1
NO
MI
NO
Ell
NO
MI
NO
of Tit, CITY COUNCIL
wAirSeptember 24, 2024
O PUBLIC HEARING: Item 8A
* * SUBJECT: A Public Hearing to Consider Fee Updates for Meeting
��G 0 Room Reservations Fees in Excess of 5%
t E, Ip
NAME ADDRESS TESTIFY PRO/CON
NEUTRAL
MI NO
al NO
E:1 NO
I:1 NO
1:1 NO
11:1 NO
1:1 NO
MI NO
MI NO
MI NO
I:I NO
1:1 NO
I:I NO
1:1 NO