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Minutes - 2018 - Historic Preservation Commission - 11/28/2018 - RegularORIGINAL THE CITY OF EAGLE HISTORIC PRESERVATION COMMISSION Meeting Minutes Eagle City Hall, 660 E. Civic Lane November 28, 2018 5:30 P.M. 1. CALL TO ORDER: 2. ROLL CALL: NICKEL, STAFFORD, PENCE, DAVINA Present: Nickel, Stafford, Pence, Davina. A quorum is present. 3.. PUBLIC COMMENT: This time is reserved for the public to address the Historic Preservation Commission regarding concerns or comments they would like to provide to the Commission regarding any matter, up to and including any subject on the agenda. Out of courtesy for all who wish to speak, the Commission requests each speaker limit their comments to three (3) minutes Museum Curator, Adana Dunn provides the Commission information from SHIPO and gives a brief summary of the information that may be helpful in the future. Specifically updating the municipal historic properties with the State. Stafford expresses that she is working on the registry, however there are roughly 70 historical sites. 4. CITY ATTORNEY: A. The City Attorney will review Eagle City Code as it pertains to the Historic Preservation Commission and the duties and responsibilities associated with the same. City Attorney, Cherese Mclain, introduces herself and provides the Commission an overview of the duties and responsibilities of the HPC and stands for questions. General discussion amongst the Commission and City Attorney regarding: -Reducing the size of the Commission and the term length. -Collaboration with P&Z and Council. Perhaps in the building and land use process, the HPC could be notified to provide comments on applications that pertain to a historical site. -Open meeting laws. 4. UNFINISHED BUSINESS: None 5. NEW BUSINESS: A. ACTION ITEM: Minutes of October 10, 2018 B. ACTION ITEM: Minutes of October 24, 2018 Nickle moves to approve the minutes of October 10 and October 24, 2018. Seconded by Stafford. ALL AYES... MOTION CARRIES. 6. REPORTS: A. Commissioner Reports: Nickle provides an update on his presentation to City Council that happened on November 13, 2018. Davina inquires if the Commission is going to discuss the plaques. Pence states that they will discuss it at the next meeting. Clerk Csencsits asks the Commission if they would like to keep their scheduled meeting on December 26th. The Commission agrees to cancel the meeting. Page 1 of 2 7. ADJOURNMENT: Nickle moves to adjourn. Seconded by Stafford. All Ayes._ MOTION CARRIES. The meeting adjourned at 6:37 p.m. Respectfully submitted: CLERIJOF THE MEETING APPROVED: 7/ cu kI t / /- AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE I:01Z DOWNLOAD AT WWW.CITYOFEAGLE.ORG Page 2 of 2 Idaho Certif!ed Loyal Government Program Ir. (4) Commission members shall serve terms not to exceed three (3) years and will be eligible for reappointment as specified by the governing body. (5) A representative of the commission shall attend at least one meeting each year for informational purposes sponsored by the State Historic Preservation Office (SHPO) or other source. The SHPO shall provide all local commissions with orientation materials and training designed to provide a working knowledge of the roles and operations of federal, state, and local preservation programs. In addition, the SHPO will provide technical information through training manuals, publications, newsletter articles, and other appropriate means to distribute information useful to CLGs. SHPO staff may be contacted also for direct assistance. B. Commission duties Commission duties and responsibilities will be complemented by arid coordinated with those of the State Historic Preservation Office. Under federal regulations, SHPO duties include directing and conducting statewide surveys, identifying and nominating properties to the National Register of Historic Places, preparing and implementing comprehensive statewide historic preservation planning, administering grants programs, providing public information and training, and assisting local, state and federal government agencies in carrying out various historic preservation responsibilities. Therefore, in order to meet federal and state regulations, the local review commission are required to perform the following duties that coordinate with SHPO activities: (1) Participate in the nomination of properties within its jurisdiction to the National Register of Historic Places (See SLCTION I. C. below). (2) Act as a liaison on behalf of the local government to individuals and organizations within its jurisdiction for historic preservation and related matters. (3) Act in an advisory role to other officials and departments of local government regarding the protection of local cultural resources, and when appropriate, participate in local planning and decision-making. Idaho Code 67-4601 allows commissions to perform a wide range of additional similar activities, duties, and responsibilities if they so choose (and are authorized by their local ordinance); however, these additional duties are not required for certification itself. These addition powers and activities include (1) Conduct a survey of local historic properties. (2) Acquire fee and lesser- interests in historic properties. (3) Preserve, restore, maintain, and operate historic properties under the ownership or control of the local government. Idaho State Historical Society • Idaho State Historic Preservation Office 210 Main Street, Boise, ID • (208) 488-7471 • www,history.ich ho_dc ov Idaho Cr,?trh.ttl 1 oc.al Governrrrent Program 1i (4) Lease, sell and otherwise transfer or dispose of historic properties subject to rights of public access and other covenants in a way that will preserve the property. (5) With the approval of the local governing body, contract with the state or federal government or with any other organization. (6) Cooperate with the federal, state and local governments in the pursuance of the objectives of historic preservation. (7) Participate in the conduct of land use, urban renewal and other planning processes undertaken by the county or city. (8) Recommend ordinances and otherwise provide information for the purposes of historic preservation to the county or city governing body. (9) Promote and conduct an educational zinc) interpretive program on historic properties within its jurisdiction. (10) Enter on private land, with the owner's permission, for the purposes of survey activities and examination. Idaho Code 67-4608 allows communities to adopt a local ordinance requiring that buildings in designated historic districts obtain a Certificate of Appropriateness frorT the Historic Preservation Commission before any exterior modifications can be made. Again, this is not required for a community to become a CLG; however, the State Historic Preservation Office stronaiv encourages communities to adopt such a "Design Review" provision as it is one of the best way to help ensure that these historic resources as properly maintained. The exact requirements and procedures for conducting the above activities can be found in the State legislation. Assistance is also available from the SHPO office. A model ordinance meeting the minimum CLG requirements is provided in ATTACHMENT C. 2. Maintain a system for the survey and inventory of historic properties. The local government shall establish and maintain a system to survey and identify cultural or historic resources (see definition in ATTACHMENT A within its area of jurisdiction. It shall also maintain a local inventory of identified sites. Survey and inventory efforts shall meet SHPO standards. It is important that local historic preservation efforts are complementary to and properly coordinated with those of the SHPO. In order to make certain that local survey and inventory efforts are consistent with the State's comprehensive historic preservation plan, the State Historic Preservation Office ,provides local governments with guidelines for conducting surveys and inventorying potential historic resources. Following the State's guidelines will help ensure that local information is formatted so that it can be easily and accurately integrated into the State's historic preservation and •1.1rr•••=1.1..a.rsw • Idaho State Historical Society • Idaho State Historic Preservation Office 210 Main Street, Bois., ID • 208) 48�-7471 • yi,.vN.history.idatio.gov other planning efforts. Inventory information will be: idahri .-il (;(Nt•rn il,zrlr Pine ar' A. Compatible with the Idaho Historic Sites Inventory and the Archaeolon ca l Survey of Idaho. B. Entered into the State's Inventory by the SHPO. C. Available to the public (except if the release of information would cause a significant invasion of privacy, risk harm to the historic resource, or impede the use of a traditional religious site by practitioners as provided for under the Archaeological Resource Projection Act (ARPA), Section 30: Confidentiality of the location of sensitive historic resources (16 USC 4/0) and Idaho Code Section 9, Chapter 340: Records exempt from disclosure. D. Updated periodically. E. Readily retrievable and, therefore, readily integrated into statewidp comprehensive historic preservation planning and other appropriate planning processes. Physically, the information must be in a safe and secure location. Workshops for groups initiating or expanding a historic survey and inventory system are available, free of charge, through the State Historic Preservation Office. 3. Provide for adequate public participation in the historic preservation program, including the process of recommending properties to the National Register of Historic Places. A. There shall be a public announcement of all meetings of the historic preservation commission, they shall be open to the public and follow the requirements of Idaho Open Public Meeting law (Idaho Code 67-2340-2347). B. Written minutes shall be kept of all meetings and he available for public inspection. A copy of all minutes shall be forwarded to the State Historic. Preservation Office. C. All decisions by the commission shall be made in a public forum except for those associated with sensitive historic resources as identified by APPA Section 304 and Idaho Code. Owners of properties nominated to the National Register shall be given written notification of the commission's decisions. D. Commission procedures and bylaws shall be available tor public Inspection. E. Each National Register nomination report submitted by the Certified Local Government to the State Historic Preservation Office shall include assurances of public participation. See SECTION I. C. below for more details. Idaho State Historical Society • Idaho State Historic Preservation Office 210 Main Street, Boise. ID • (2081 488-7471 • www.history,idcho.gov 911 4. Encourage local historic preservation planning. I he general policy of ttie State Historic Preservation Office states that long -ter m ulannrng for historic preservation issues is essential for the most efficient use of limited esou rces, This requirement may be met in a variety of ways. For example, a survey and inventory of existing historic and prehistoric resources (see Minimum Requirement 2) serves as a critical base of information on which to decide future options for the community at large. Counties and larger cities may find it advantageous to develop and implement an overall preservation plan that outlines goals and objectives for identifying, evaluating, and protecting resources deemed important to the locale. Such an approach can help integrate local history issues with general community planning policies. SHPO can work vvith a local government to design a system that meets federal statutory definitions of designation and protection. At a minirnjrn, local crovernments will want to develop methods for considering cultural ,-esources in local decision-making. For example, the local preservation commission may be given a formal advisory role in planning and zoning issues, designate and provide protection for historic properties, participate in building permit processing, and consult with other local governmental agencies in economic development and tourism issi The Idaho Local Planning Act of 1975 (Idaho Code 67-6501) requires that local governments' comprehensive planning must include a component for "Special Areas of Sites." Specifically, there must be an analysis of areas, sites, or structures of historical, archaeological, or architectural significance within the jurisdiction of the governing board, 5. Enforce appropriate state or local legislation for the designation and protection of historic properties. Federal regulations allow each state to define what constitutes "appropriate lenislation." The Idaho program identifies three (3) primary state laws which local governments must enforce as applicable. Brief summaries of these and other state laws are found in ATTACHMENT B. A. Local Planning Act of 1975 (IC 67-6501) Local governments must consider "special areas or sites," to include historic, architectural, and archaeological properties, in their overall comprehensive planning process. By this means, cultural resources will be formally brought into the planning and decision-making process, and afforded some protection through this process. B. Preservation of Historic Sites (IC 67-4601) Tliis state law authorizes city and county governments to establish a local historic preservation commission and other ordinances for the designation and protection of historic properties within its jurisdiction through a design review process. (See Minimum Requirement 1 above). Such a specific protective ordinance is not necessary to meet certification requirements. Idaho State Historical Society • Idaho State Historic Preservation Office 210 Main Street, Boise, ID • (208) 488-7471 • www.history.idaho gov Id.ahn C.'rtih:.d Local Government PrO(.11,)111 14 C. Antiquities Act of 1984 (IC 18-7027, IC 27-501) This State law prohibits the disturbance of prehistoric human bur ials, or the possession of human remains or artifacts removed from a burial, unless the excavation is conducted by a qualified archaeologist with the prioi approval of the State Historical Society and the appropriate Indian tribe. D. Other relevant laws Under Idaho Code (67-4601 to 4619), communities in Idaho may enact a historic preservation ordinance that formally designates and protects historic properties through a local design review approval process. Although such a specific protective ordinance is not necessary to meet certification requirements, governments are permitted this more direct alternative. Should such an ordinance be enacted, it must meet all the requirements of Idaho Code with regard to designation procedures, commission membership requirements, and so forth. Federal regulations recommend local orcliriances also meet the federal statutory definitions of designation and protect ion. ATTACHMENT B to this document provides a summary of current State laws affecting historic preservation and related issues. Assistance and technical advice for incorporating these or other provisions in the local ordinance may be obtained from the State Historic Preservation Office. 6. Satisfactorily perform the responsibilities delegated to it under federal statute. The State Historic Preservation Office will monitor and evaluate the performance of Certified Local Governments. Performance standards and criteria used for evaluating local programs will he provided to participating governments during SHPO tiainrnci sessions and directly to CLGs as they establish and develop their individual programs. These standards and criteria will be reviewed periodically to ensure they accommodate changing state and local needs and priorities, as well as federal requirements. The SHPO shall ensure that CLG performance of its responsibilities is consistent and coordinated with the identification, evaluation, and preservation priorities of the State comprehensive historic preservation planning process. A. Monitoring The State Historic Preservation Office conducts on-going monitoring of Certified Local Governments in order to help then improve their programs, develop potential grant projects, and identify any issues before they become major problems. To that end, CLGs must submit the following to SHPO for review • Historic Preservation Commission meeting minutes • Subgrant reports (if applicable) • Survey and inventory information • National Register nomination comments • An annual report in a format provided by SHPO • Any other appropriate documents as needed B. Program Evaluations At least once every four (4) years, the Idaho State Historic Preservation Office will conduct an evaluation of the CLG. The SHPO will maintain written Idaho State Historical Society • Idaho State Historic Preservation Office 210 Main Street, Boise. ID • (208) 488-7471 • www.historv.idE•Iio.gov Idaho Certified Local Government Program 15 records of each CLG evaluation so that results are available to the National Park Service (Department of the Interior). Copies of all evaluations will be sent to the appropriate local government official. CLG program evaluations will include general program operations and administration; qualifications of commission members and staff if applicable; and administration and financial management of CLG pass-through subgrants, if applicable. Other performance evaluation factors are outlined in the evaluation document distributed by this office. Substandard performance may be reflected by failure to enforce local or appropriate State legislation, failure to maintain an adequate and qualified commission, failure to submit reports on National Register nominations within a CLG's jurisdiction, improper use of pass-through subgrant funding, failure to complete subgrant projects, or failure of the project to produce measurable results, or failure to otherwise meet the requirements specified in the Certification Agreement. If a CLG's performance is determined to be inadequate, the SHPO will provide advice and assistance and will suggest ways to meet the performance standards. A stipulated period of time, generally not to exceed one (1) year, will be allowed to improve that performance. If the State determines that there has not been sufficient improvement or that the local government does not have an adequate plan in place to meet the minimum requirements to participate in the CLG program, the State may begin decertification procedures as outlined below. C. Decertification If the SHPO determines that decertification is warranted, such a recommendation will be sent to the Secretary of the Interior, through the National Park Service. This recommendation shall cite the specific reasons why decertification is proposed under federal regulations. If the Secretary does not object within thirty (30) working days of receipt, the decertification shall be considered approved by the Secretary. The SHPO may also recommend decertification if a CLG requests to be decertified in writing. The SHPO must forward a copy of the CLG's letter with the SHPO's request to the National Park Service. When a local government is decertified, the State will conduct financial closeout procedures if that government is a current recipient or a pass-through subgrant. At the option of the SHPO and in consultation with the local government, the subgrant may be terminated immediately or the local government may complete the project although it no longer is certified. The decertified government will not be eligible for future funding under the CLG program unless it is reinstated in the program. Idaho State Historical Society • Idaho State Historic Preservation Office 210 Main Street, Boise, ID • (20 8) 48;--7471. • t'iw v.historv.idaho.aov Preservation Briefs - Technical Preservation Services, National Park Service Page 1 of 2 re.' National Park Service U.S. Department of the Interior Home > How to Preserve > Preservation Briefs Preservation Briefs provide guidance on preserving, rehabilitating, and restoring historic buildings. These NPS Publications help historic building owners recognize and resolve common problems prior to work. The briefs are especially useful to Historic Preservation Tax Incentives Program applicants because they recommend methods and approaches for rehabilitating historic buildings that are consistent with their historic character. Some of the web versions of the Preservation Briefs differ somewhat from the printed versions. Many illustrations are new and in color rather than black and white; Captions are simplified and some complex charts are omitted. To order hard copies of the Briefs, see Printed Publications. 1 Cleaning and Water -Repellent Treatments for Historic Masonry Buildings 2 Repointinq Mortar Joints in Historic Masonry Buildings 3 Improving Energy Efficiency in Historic Buildings 4 Roofing for Historic Buildings 5 The Preservation of Historic Adobe Buildings 6 Dangers of Abrasive Cleaning to Historic Buildings 7 The Preservation of Historic Glazed Architectural Terra -Cotta 8 Aluminum and Vinyl Siding on Historic Buildings: The Appropriateness of Substitute Materials for Resurfacing Historic Wood Frame Buildings 9 The Repair of Historic Wooden Windows 10 Exterior Paint Problems on Historic Woodwork 11 Rehabilitating Historic Storefronts 12 The Preservation of Historic Pigmented Structural Glass (Vitrolite and CarraraGlassi 13 The Repair and Thermal Upgrading of_Historic Steel Windows 14 New Exterior Additions to Historic Buildings: Preservation Concerns 15 Preservation of Historic Concrete 16 The Use of Substitute Materials on Historic Building Exteriors 17 Architectural Character—Identifying the Visual Aspects of Historic Buildings as an Aid to Preservingtheir Character 18 Rehabilitating Interiors in Historic Building s—Identifvina Character -Defining Elements 19 The Repair and Replacement of Historic Wooden Shingle Roofs 20 The Preservation of Historic Barns 21 Repairing Historic Flat Plaster—Walls and Ceilings 25 The Preservation_ of Historic Signs 26 The Preservation and Repair of Historic Log Buildings 27 The Maintenance and Repair of Architectural Cast Iron 28 Painting Historic Interiors 29 The Repair. Reolacement. and Maintenance of Historic Slate Roofs 30 The Preservation and Repair of Historic Clay Tile Roofs 31 Moth-balling_Historic Buildings 32 Making Historic Properties Accessible 33 The Preservation and Repair of Historic Stained and Leaded Glass 34 Applied Decoration for Historic Interiors: Preserving Historic Cpm_position Ornament 35 Understanding Old Buildings: The Process of Architectural _Investigation 36 Protecting Cultural Landscapes: Planning, Treatment and Management of Historic Landscapes 37 Appropriate_ Methods of Reducing Lead -Paint Hazards inHistoric Housing 38 Removing Graffiti from Historic Masonry 39 Holding the Line: Controlling Unwanted Moisture in Historic Buildings 40 41 42 Preserving Historic Ceramic Tile Floors The Seismic Rehabilitation of Historic Buildings The Maintenance, Repair and Replacement of Historic Cast Stone 43 The Preparation and Use of Historic Structure Reports 44 The Use of Awnings on Historic Buildings: Repair, Replacement and New Design 45 Preserving Historic Wooden Porches https://www.nps.gov/tps/how-to-preserve/briefs.htm 12/5/2018 Preservation Briefs - Technical Preservation Services, National Park Service Page 2 of 2 22 The Prservation and Repair of Historic Stucco 23 Preserving HEstoric Ornamental Plaster 24 Heating, Ventilatina. and Coolina Historic Buildinas: Problems and Recommended Approaches nps.gov 46 The Preservation and Reuse of Historic Gas Stations 47 Maintaining the Exterior of Small and Medium Size Historic Building 48 Preserxjpa Grave Markers in Historic Cemeterie 49 Historic Decorative Metal Ceilings and Walls: Use. Repair. and Replacement 50 Lightning_Protection for Histpric Buildings EXPERIENCE YOUR AMERICA.° https://www.nps.gov/tps/how-to-preserve/briefs.htm 12/5/2018