Minutes - 2024 - City Council - 08/27/2024 - Regular EAGLE CITY COUNCIL
MEETING MINUTES
August 27, 2024
1. CALL TO ORDER: Mayor Pike calls the meeting to order at 5:30 p.m.
2. ROLL CALL: Present: MAY,RUSSELL,KVAMME.Absent: GINDLESPERGER. A quorum
is present.
3. PLEDGE OF ALLEGIANCE:
4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA
5. RECOGNITION:
A. Recognizing the West Valley Little League Softball Team for Their Historic World Series
Appearance.
The recognition will be presented at a later date so that more players may be in attendance.
6. REPORTS:
A. Mayor and Council:No reports
B. Department Supervisor:Director of Long-Range Planning and Projects,states that on September
18th a public open house will be held at the Eagle Senior Center. City Treasurer,Financial Reports
for July 2024.(KR)
C. Eagle Police Department: Chief Travis Ruby introduces Deputy Gail and gives a brief overview
of her work history. Chief Ruby reviews the July month report.
D. City Attorney:
7. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION
ITEMS. Consent Agenda items are considered to be routine and are acted on with one motion. There
will be no separate discussion on these items unless the Mayor, a Councilmember, member of City
Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items
removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by
the City Council. Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning& Zoning Commission, or Design Review Board shall be
adopted as part of the City Council's Consent Agenda approval motion unless specifically stated
otherwise.
A. Claims Against the City.
B. Minutes of July 23,2024.(TEO)
C. Reappointment to the Eagle Urban Renewal Agency- Seat 2: In accordance with Resolution
24-05, Mayor Pike is requesting Council Confirmation of the reappointment of Jerry Brakebill to
the City of Eagle Urban Renewal Agency. Mr. Brakebill will be continuing to serve as Seat 2 for
the Agency for a second two(2)year term that will expire in August 2026. (BKP)
D. Service Maintenance Agreement Between the City of Eagle and DataWorks Plus: Staff is
requesting Council to authorize the Mayor to execute the maintenance agreement between the City
and DataWorks plus.The term of the agreement is 12-months and shall not exceed$780.00.(DNG)
E. Service Agreement Between FRSecure LLC and the City of Eagle: A Service Agreement
between FRSecure LLC and the City of Eagle to provide security assessment services in an amount
not to exceed$19,050. (DKG)
F. Resolution 24-06 - Donation Policy: A Resolution of the City of Eagle, Ada County, Idaho,
adopting a Donation Policy and providing an effective date. (TEO)
G. Temporary Noise Ordinance Waiver Request:The Eagle Jazz Festival,Inc.is requesting a noise
waiver for the Eagle Jazz & Blues Fest event happening on September 20, 2024, at the hours of
8:00 p.m. - 11:00 p.m. The event is being held at 132 E State Street,Eagle,Idaho.(TEO)
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H. Lease Agreement Amendment No. 1 between the City of Eagle and the Eagle Community
Food Bank Inc.: A Lease Agreement Amendment between the City of Eagle and the Eagle
Community Food Bank,Inc.to lease space at 310-312 East State Street,Eagle,extending the lease
for 12 months. The Lease Agreement Amendment term shall begin October 1, 2024, and shall
expire September 30,2025. (BKP)
I. DR-2016-34-MOD2—Modification to the Master Sign Plan for East End Marketplace—TPC
Commercial,LLC: TPC Commercial, LLC, represented by Zach Turner with Rennison Design,
is requesting design review approval to modify the master sign plan for East End Marketplace.The
15.5-acre site is generally located on the east side of South Edgewood Lane between State Highway
44 and East State Street inclusive of 650 and 750 South Edgewood Lane, 1801 East State Street,
and 1780 and 1800 East State Highway 44. (BAW)
J. FP-2022-04-EXT2 —Final Plat Extension of Time for Snoqualmie Basin Subdivision —Red
Butte LLC, Represented by Becky Yzaguirre with Ardurra: Red Butte LLC, represented by
Becky Yzaguirre with Ardurra, is requesting a final plat extension of time for Snoqualmie Basin
Subdivision, a 35-lot (26-residential, 4-commercial, 5-common) mixed-use planned unit
development.The 12.84-acre site is located on the southwest corner of West Floating Feather Road
and North Palmer Lane at 1833 North Palmer Lane.(KRD)
K. FPUD-2024-06/FP-2024-09 — Final Planned Unit Development and Final Plat for Carrara
Estates Subdivision No.3—Toll Southwest,LLC: Toll Southwest, LLC, represented by Becky
McKay with Engineering Solutions, LLP, is requesting final planned unit development and final
plat approvals for Carrara Estates Subdivision No.3,a 32-lot(25-buildable,7-common)residential
planned unit development.The 29.22-acre site is located on the north side of West Floating Feather
Road approximately 2,280-feet west of North Eagle Road. (ASG)
L. FP-2024-11 — Final Plat for Cadenza Court Subdivision — MJV Properties, LLC: MJV
Properties, LLC, represented by Amanda Wiemiller and Darin Taylor with David Evans and
Associates, Inc., is requesting final plat approval for Cadenza Court Subdivision, a 14-lot (8-
buildable and 5-common, 1-private street)residential subdivision. The 1.38-acre site is located on
the east side of South Parkinson Street approximately 35-feet south of the intersection of South
Parkinson Street and East Syringa Street at 540 South Parkinson Street. (ASG)
M. DR-2024-35 — One Building Wall Sign for Old State Saloon — Old State Saloon: Old State
Saloon,represented by Devan Hardwick with Pro Trade Construction, is requesting design review
approval for one non-illuminated building wall sign.The 0.32-acre site is located on the north side
of East State Street approximately 155-feet east of North Eagle Road at 50 East State Street.(ERF)
N. DR-2023-70 — Multi-Tenant Restaurant with a Drive-Through and Retail Building —
Rennison Companies:Rennison Companies,represented by Walt Lindgren with Lindgren Labrie
Architecture, is requesting design review approval of a 6,304-square foot, multi-tenant restaurant
with a drive-through and retail building. The 1.46-acre site is located on the northeast corner of
State Highway 44 and South Edgewood Lane at 650 South Edgewood Lane within East End
Marketplace. (ERF)
O. DR-2023-71 — Master Sign Plan for a Multi-Tenant Restaurant with a Drive-Through and
Retail Building — Rennison Companies: Rennison Companies, represented by Zach Turner, is
requesting design review approval for a master sign plan for a multi-tenant restaurant with a drive-
through and retail building. The 1.46-acre site is located on the northeast corner of State Highway
44 and South Edgewood Lane at 650 South Edgewood Lane within East End Marketplace. (ERF)
P. Findings of Fact and Conclusions of Law for the Approval of FPUD-2024-02/FP-2024-04—
Final Development Plan and Final Plat for Route 44 Crossing Subdivision— Ken Firmage,
Represented by Nicolette Womack with Kimley-Horn: Ken Firmage, represented by Nicolette
Womack with Kimley-Horn,is requesting final development plan and final plat approvals for Route
44 Crossing Subdivision,a 71-lot(41-single family [inclusive of 9-live/work lots], 10-commercial
[inclusive of 2 storage unit lots], 20-common) residential/commercial planned unit development.
The 15.68-acre site is located at the northeast corner of State Highway 44 and North Linder Road
at 410 North Linder Road and 4400 West State Street. (HSD)
Q. Idaho Power Service Request for Eagle Shooting Sports Park Located at 7650 N. Willow
Creek Road:Approval of a Service Request to Idaho Power for the extension of electrical service
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for single phase power from Chantry Lane to the park entrance for the installation of lighting and
security cameras in an amount not to exceed $100,000. (NBS)
R. Development Agreement for RZ-13-18-MOD/RZ-10-23 — Rezone Modification for Terra
View South Subdivision — Becky Yzaguirre: Council authorization for Mayor to execute the
development agreement associated with Terra View South Subdivision.The approximately 170.4-
acre site is located on the northeast corner of West Floating Feather Road and State Highway 16
between West Floating Feather Road and West Beacon Light Road. (WEV) *This item was
continued from the August 13,2024, City Council meeting.
S. Development Agreement for RZ-10-23 — Rezone Modification for Wildernest River
Subdivision — Toby and Linda Williamson: Council authorization for Mayor to execute the
development agreement associated with Wildernest River Subdivision. The approximately 88.0-
acre site is located at the terminus of South Isla Del Rio Way, South Lago Way,and South Riparian
Way at 850 and 856 East Williamson Lane. (DLM)
T. *Service Agreement Between the City of Eagle and Syman Erosion Control: An agreement
between the City of Eagle and Syman Erosion Control for services to be performed at the Eagle
Shooting Sports Park, and authorizing the Mayor to execute the same. Staff is requesting Council
approval of a professional services agreement for restoration seeding and erosion control at the
Eagle Shooting Sports Park in an amount not to exceed$23,420.The quote was received consistent
with the City of Eagle Purchasing Policy. (NBS)
U. *Service Agreement Between the City of Eagle and Anvil Fence Company: A service
agreement between the City of Eagle and Anvil Fence Company for the purchase and installation
of fencing at the Eagle Shooting Sports Park,and authorization for the Mayor to execute the same.
Staff is requesting Council approval of a professional services contract for installation of fencing
at the Eagle Shooting Sports Park in an amount not to exceed $49,985. The quote was received
consistent with the City of Eagle Purchasing Policy. (NBS)
V. *Appointment to Eagle Urban Renewal Agency Board Seat 5: In accordance with Resolution
24-05, Mayor Pike is requesting Council confirmation of the appointment of Michael Hope to the
Board. Seat 5 is a three-year adjusted term that has been filled by a holdover Board Member,
therefore Mr.Hope's term will be effective from confirmation and expire in August of 2026.(BKP)
W. *Appointment to Eagle Urban Renewal Agency Board Seat 6: In accordance with Resolution
24-05 Mayor Pike is requesting Council confirmation of the appointment of Thomas Dietrich to
the Board. Seat 6 is a three-year term,Mr.Dietrich's term will begin in November 2024 and expire
in November of 2027. (BKP)
Mayor Pike introduces the item.
May requests item 7M be removed.
Russell requests item 7F be removed.
Director of Long-Range Planning and Projects, Nichoel Baird-Spencer requests items 7T and 7U be
removed.
Kvamme would also like to discuss item 7N.
Janet Buchert, 235 W. Floating Feather Rd., Eagle, Idaho. Buschert requests items 7Q and 7U be
removed. She inquires about the reason and timing of changes to the Capital Plan and would like
clarification if the amounts are in the estimates for those capital projects.
Russell moves to approve Consent Agenda items 7A-W,excluding F,M,N,Q,T and U.Seconded
by May. MAY AYE; RUSSELL AYE; KVAMME AYE.MOTION CARRIES.
F. Resolution 24-06 - Donation Policy: A Resolution of the City of Eagle, Ada County, Idaho,
adopting A Donation Policy and providing an effective date. (TEO)
Mayor Pike introduces the item.
Russell would like a clarifying sentence added to section 1, bullet point 5. Adding a sentence at
the end of the bullet point. It would read:"This would not apply to any item identified in the Capital
Plan that is not fully funded." Discussion.
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Russell moves to approve item F with the stated addition. Second by Kvamme. MAY AYE;
RUSSELL AYE; KVAMME AYE.MOTION CARRIES.
M. DR-2024-35 — One Building Wall Sign for Old State Saloon — Old State Saloon: Old State
Saloon,represented by Devan Hardwick with Pro Trade Construction, is requesting design review
approval for one non-illuminated building wall sign. The 0.32-acre site is located on the north side
of East State Street approximately 155-feet east of North Eagle Road at 50 East State Street.(ERF)
Mayor Pike introduces the item.
May has questions regarding the placement of the sign.
Planner II,Emily Falco displays the sign exhibits.
Dana Sheeri, 50 E. State Street, Eagle, Idaho, representing Old State Saloon, makes herself
available for questions.
May seeks clarification on the sign placement, and questions if the Eagle Drug Store sign will be
permanently removed.
Discussion about the Drug Store Sign removal and perhaps donation to the City due to the historical
nature of the sign and significance to Eagle history.
Falco states that the Museum Director was consulted and would be thrilled to receive the sign as
part of the City's collection. Those conversations have not been had to date with the owners of
State Street Saloon.
May moves that consent agenda item 7M be approved. Seconded by Russell. MAY AYE;
RUSSELL AYE; KVAMME AYE.MOTION CARRIES.
N. DR-2023-70 — Multi-Tenant Restaurant with a Drive-Through and Retail Building —
Rennison Companies: Rennison Companies,represented by Walt Lindgren with Lindgren Labrie
Architecture, is requesting design review approval of a 6,304-square foot, multi-tenant restaurant
with a drive-through and retail building. The 1.46-acre site is located on the northeast corner of
State Highway 44 and South Edgewood Lane at 650 South Edgewood Lane within East End
Marketplace. (ERF)
Mayor Pike introduces the item.
Russell would like an additional condition to address flooding around the pathway. She has met
with Planning Staff and asked they further present the concerns and proposed language to address
her concern.
Planner II, Emily Falco reviews site images that display the drainage concern and provides
language for consideration for inclusion to address the flooding on the pathway. Potential language
could read: "The applicant shall address/fix the site drainage so that the sidewalk/pathway located
near the southwest corner of the site (along SH44) is never covered with water. The drainage
solution(up to and including elevating the sidewalk/pathway) shall be reviewed and approved by
staff and the city engineer prior to construction. The drainage problem shall be resolved prior to
the issuance of a building permit."
Russell moves to approve consent agenda item 7N as stated by staff. Seconded by May. MAY
AYE; RUSSELL AYE; KVAMME AYE.MOTION CARRIES.
Kvamme would like the architectural items to be addressed as he does not believe they have been
sufficiently addressed. The applicant has indicated that the architectural category is Craftsman and
Mediterranean; however, Kvamme disagrees with their statement. He would like the applicant to
come back with an alternative.
Zoning Administrator Vaughan states that procedurally,due to the nature of the two separate items,
it would be best if the original motion was rescinded, then both Russell and Kvamme's concerns
may be discussed and then potentially acted upon.
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Russell moves to rescind her motion. Seconded by May. MAY AYE; RUSSELL AYE;
KVAMME AYE.MOTION CARRIES.
Russell discusses the architecture of the project in relation to other developments in the vicinity
and does not believe it needs to be changed. Kvamme does not believe the architecture of one
development needs to dictate the architecture of another. He does not want this building to set the
style for the entire development.He addresses his concerns with the proposed architecture style of
this application. The applicant identified the style as Craftsman and Mediterranean; however,
Kvamme does not feel that the proposed design falls into those categories. Items he would like the
applicant to address include the amount of battleship grey stucco showing and would prefer brick
be included. Kvamme would also like to discuss requiring slanted parking into the development.
Discussion.
Kvamme moves asks the applicant to come back in 2 weeks to modify the siding materials on
the building and incorporate some angled parking into the design,and present that at a future
meeting. Seconded by May. MAY AYE; RUSSELL NAY; KVAMME AYE. MOTION
CARRIES.
Q. Idaho Power Service Request for Eagle Shooting Sports Park Located at 7650 N. Willow
Creek Road: Approval of a Service Request to Idaho Power for the extension of electrical service
for single phase power from Chantry Lane to the park entrance for the installation of lighting and
security cameras in an amount not to exceed$100,000.(NBS)
Mayor Pike introduces the item.
Director of Long-Range Planning and Projects, Nichoel Baird Spencer reviews the request. The
item is included in the Capital Plan. The existing site is encountering vandalism; power is not
currently accessible on site,thus the request to enable the installation of lighting and cameras hoped
to mitigate the issue. The item is in the current year Capital Plan.
Russell moves to approve item 7Q. Seconded by May. MAY AYE; RUSSELL AYE;
KVAMME AYE.MOTION CARRIES.
T. *Service Agreement Between the City of Eagle and Syman Erosion Control: An agreement
between the City of Eagle and Syman Erosion Control for services to be performed at the Eagle
Shooting Sports Park, and authorizing the Mayor to execute the same. Staff is requesting Council
approval of a professional services agreement for restoration seeding and erosion control at the
Eagle Shooting Sports Park in an amount not to exceed$23,420.The quote was received consistent
with the City of Eagle Purchasing Policy. (NBS)
Mayor Pike introduces the item.
Director of Long-Range Planning and Projects, Nichoel Baird Spencer states that there are
scriveners' errors in the document that was provided to Council and reviews the corrections that
are required prior to Council's action tonight. This expenditure is in the current year Capital Plan.
May states that she discussed these items with Staff prior to the meeting and appreciates them being
addressed prior to action. Discussion.
May moves to approve item 7T as presented by staff with the added explanation. Seconded
by Russell.MAY AYE; RUSSELL AYE; KVAMME AYE.MOTION CARRIES.
U. *Service Agreement Between the City of Eagle and Anvil Fence Company: A service
agreement between the City of Eagle and Anvil Fence Company for the purchase and installation
of fencing at the Eagle Shooting Sports Park,and authorization for the Mayor to execute the same.
Staff is requesting Council approval of a professional services contract for installation of fencing
at the Eagle Shooting Sports Park in an amount not to exceed $49,985. The quote was received
consistent with the City of Eagle Purchasing Policy. (NBS)
Mayor Pike introduces the item.
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Director of Long-Range Planning and Projects, Nichoel Baird Spencer states that there are
scriveners' errors in the document that was provided to Council and reviews the corrections that
are required prior to Council's action tonight. This expenditure is in the current year Capital Plan.
Russell approves item 7U. Second by May. MAY AYE; RUSSELL AYE; KVAMME AYE.
MOTION CARRIES
8. UNFINISHED BUSINESS: None
9. PUBLIC HEARINGS: None
10. NEW BUSINESS:
A. ACTION ITEM: Ordinance 924-Title 11A Zoning Ordinance Amendment- Spring Valley
Planned Development: An ordinance to the City of Eagle, Ada County Idaho, amending Title
11A, Chapter 1, Section 5, "Definitions"; Chapter 2, Section 3, "Land Use Standards", Chapter 2,
Section 4, Table 2.5, "Open Space District Development Standards"; Chapter 3 Section 6,
Subsection B, Item 6, "Fences", " Chapter 4, Section 2, Item E, "Supplemental General
Provisions";Chapter 4,Section 4,"Specific Land Use Standards";Chapter 7,Section 1,Subsection
1, "Purpose, Goals, And Objectives"; Chapter 8, Section 13, "Notice Requirements"; Chapter 13,
Article A, Section 6,"Rules And Definitions";Chapter 13,Article B,Section 4,Item E,"Approval
Time"; Chapter 13,Article C, Section 2, Subsection 1,Item C, "Stub Streets"; Chapter 13,Article
D, Section 2, Subsection 2, "Guarantee Of Improvements"; Providing A Severability Clause; And
Providing An Effective Date. (DLM)
Mayor introduces the item.
Russell moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances
to be read on three different days with one reading to be in full be dispensed with,and that
Ordinance#924 be considered after being read once by title only. Seconded by May. MAY
AYE;RUSSELL AYE; KVAMME AYE.MOTION CARRIES
Russell moves that Ordinance #924 be adopted. An ordinance to the City of Eagle, Ada
County Idaho, amending Title 11A, Chapter 1, Section 5, "Definitions"; Chapter 2, Section
3,"Land Use Standards",Chapter 2,Section 4,Table 2.5,"Open Space District Development
Standards";Chapter 3 Section 6,Subsection B,Item 6,"Fences","Chapter 4,Section 2,Item
E,"Supplemental General Provisions";Chapter 4,Section 4,"Specific Land Use Standards";
Chapter 7,Section 1,Subsection 1,"Purpose,Goals,And Objectives"; Chapter 8,Section 13,
"Notice Requirements"; Chapter 13,Article A,Section 6,"Rules And Definitions"; Chapter
13, Article B, Section 4, Item E, "Approval Time"; Chapter 13, Article C, Section 2,
Subsection 1, Item C, "Stub Streets"; Chapter 13, Article D, Section 2, Subsection 2,
"Guarantee Of Improvements"; Providing A Severability Clause; And Providing An
Effective Date.Seconded by May. MAY AYE;RUSSELL AYE;KVAMME AYE.MOTION
CARRIES.
B. ACTION ITEM: Discussion and Council Recommendation Regarding Fiber Optic Phases 2
through 4.(ELZ)
Mayor Pike introduces the item.
Public Works Director,Eric Ziegenfuss discusses phasing options for the fiber network installation
as new information has come to light regarding the expressed needs of the Valnova Developer.
Staff is seeking Council direction as to whether they wish to move forward with phases 1-4
immediately to facilitate potential fiber offerings to the Valnova development in a more expediate
timeline.
General discussion. Funding is currently available. These phases discussed tonight would be for
new developments and address backbone infrastructure.This is not addressing any funding options.
Funding options,be it an LID or other resources,would be addressed at a future time.
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Russell directs staff to initiate the bid process to complete the fiber project and to engage
HECO for the formal bid process. Seconded by May. MAY AYE; RUSSELL AYE;
KVAMME AYE.MOTION CARRIES.
11. EXECUTIVE SESSION: 74-206 (1) An executive session at which members of the public are
excluded may be held, but only for the purposes and only in the manner set forth in this section.
The motion to go into executive session shall identify the specific subsections of this section that
authorize the executive session. There shall be a roll call vote on the motion and the vote shall be
recorded in the minutes. An executive session shall be authorized by a two-thirds(2/3)vote of the
governing body. An executive session may be held:
(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of
and legal options for pending litigation,or controversies not yet being litigated but imminently
likely to be litigated. The mere presence of legal counsel at an executive session does not
satisfy this requirement
A. ACTION ITEM: Action Regarding Pending/Threatened Litigation.
Executive session is not needed.
12. ADJOURNMENT:
Russell moves to adjourn. Seconded by Kvamme. ALL AYE...MOTION CARRIES.
Hearing no further business,the Council meeting was adjourned.
°°°°°
Respectfully submitted: Q-: E •••0 %
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APPROVED:
BRAD PIKE,
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG.
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9/16/2024
Fiber Optic
ERIC ZIEGENFUSS
DIRECTOR OF PUBLIC WORKS
08-27-2024
1
Recent History
• The Council has directed staff to transition from a comprehensive
citywide build to a phased approach for the fiber project, with city
staff overseeing contracted construction efforts.
• The initial large-scale project has been divided into four separate
construction phases to ensure budget feasibility and align with staff
capacity.
• Staff has already completed an informal bid process for Phase One
(State Street to Guerber Park) and is currently reviewing the
submitted bids. In light of new information, staff is considering
potential adjustments to the project.
2
1
9/16/2024
Staff Suggestion for Future Planning
The staff recommends that we
initiate a bid for the complete
construction from State Street
to the Sports Complex.
x
AGLE
3
Benefits of Bidding as a Complete Project
• Cost Efficiency
• Streamlined Project Management
• Consistent Quality
• Faster Completion
• Reduced Risk of Contractor Turnover
• Improved Resource Allocation
• Comprehensive Planning and Design
• Increased ContractorAccountability
4
2
9/16/2024
City Parks Connectivity
Adding a crossing at
Floating Feather and HWY
55 to connect the Ada
Eagle Sports Complex.
ass:
5
New Developments in Progress
Commercial Development
Crossing at Highway 44
Eagle River
r vnwes Deoukte
A
6
3
9/16/2024
Valnova
Phase 1=25o Homes/ May 2025
Sports Park
Communication Issues
•
excio
7
East End Market Place
Commercial Development
Crossing at Highway 44
Eagle River
8
4
9/16/2024
Action Needed from Council
The staff is requesting:
• Council approval to proceed with
bidding the complete project for
phases 1-4(City Hall to Sports
Complex) in order to implement the
recommendations provided.
• Council authorization to engage HECO
Engineering for the formal bidding
process.
9
5