Agenda - 2024 - City Council - 09/24/2024 - Regular THE CITY OF EAGLE
CITY COUNCIL
AGENDA
Eagle City Hall, 660 E. Civic Lane, Idaho
September 24, 2024 5:30 PM
INVOCATION
1. CALL TO ORDER
2. ROLL CALL: GINDLESPERGER,KVAMME,MAY,RUSSELL.
3. PLEDGE OF ALLEGIANCE
4. ADDITIONS.DELETIONS OR MODIFICATIONS TO THE AGENDA
5. RECOGNITION:
A. Recognition of Kirsten Lewis for her five years of service on the Eagle Public Library Board.
B. Recognizing the West Valley Little League Softball Team for Their Historic World Series
Appearance and the West Valley Little League Baseball Team for Taking 1st Place in the State of
Idaho Champions hi .
Proclamation-West Valley Little League-World Series Appearance
6. REPORTS:
A. Mayor and Council
B. Department Supervisor:
1. City Treasurer,Financial Reports for August 2024. (KR)
08-31-24 Monthly Financial Statements
C. Eagle Police Department
D. City Attorney
7. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS. Consent
Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an
item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be
placed on the Regular Agenda in a sequence determined by the City Council. Any item on the Consent
Agenda which contains written Conditions of Approval from the City of Eagle City Staff,Planning&Zoning
Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval
motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of August 27,2024. (TEO)
C. Animal Welfare and Enforcement Agreement Between the Cijy of Eagle and The Idaho Humane
Society for Fiscal Year 2024-2025: Council approval and authorization of the Mayor to execute an
agreement between the City of Eagle and The Idaho Humane Society to provide animal control services
for fiscal year 2024-2025 in an amount not to exceed$171,710.00 (TEO)
D. Ada County Prosecution Services Agreement Fiscal Year 2024-2025: Council approval and
authorization of the Mayor to execute an agreement between Ada County,the Ada County Prosecuting
Attorney's Office and the City of Eagle relating to prosecution services for fiscal year 2024-2025 in an
amount not to exceed$132,590.43. (VV)
E. Joint Powers Agreement Between the Cie of Eagle and Ada County Sheriffs Office Relating to
Law Enforcement Services for Fiscal Year 2024-2025: Council approval and authorization for the
Mayor to execute an agreement between the City of Eagle and the Ada County Sheriffs Office in an
amount not to exceed$5,341,995.00 for fiscal year 2024-2025 for law enforcement services. (BKP)
F. Prosecution Services Agreement-Boise County: An agreement between the City of Eagle and the
Gem County Prosecuting Attorney for prosecution services in those portions of the City of Eagle located
within Boise County. The agreement will not exceed$750.00 per month and will be in effect October 1,
2024 through September 30, 2025. (W)
G. Prosecution Services Agreement-Gem County: An agreement between the City of Eagle and the
Gem County Prosecuting Attorney for prosecution services in those portions of the City of Eagle located
in Gem County. The agreement will not exceed$250.00 per month and will be in effect October 1,2024
through September 30,2025. (W)
H. Resolution 24-06-Declaration of Surplus Property: A Resolution Of The City Of Eagle, Idaho
Declaring Personal Property Surplus,Authorizing The Disposal Of Surplus Property;And Providing An
Effective Date. (TEO)
23-18 Purchasing Policy excerpt page 20
Resolution 24-06 Declaration of Surplus Property
EXHIBIT A-Resolution 24-06
I. Resolution No. 24-15-Avimor Design Guideline Book: A Resolution of the City of Eagle, Idaho
adopting the Avimor Design Guideline Book. (BAW)
Avimor Design Guidelines Memo
J. Development Agreement for RZ-04-17 MOD2—Amended and Restated Development Agreement
for Bronco Acres Subdivision: Council authorization for Mayor to execute the development agreement
associated with Bronco Acres Subdivision. The approximately 11.22-acre site is located on the northeast
corner of Park Lane and State Highway 44. (ASG)
K. DR-2024-02 —Multi-tenant Office/RetaiURestaurant Building within Stillwater Subdivision —
Stillwater Development Partners,LLC: Stillwater Development Partners,LLC,represented by Corey
Elitharp,is requesting design review approval of an 8,466-square foot multi-tenant
office/retail/restaurant building. The 1.06-acre site is located on the north side of West Copper Silo
Street approximately 250-feet south of the intersection of State Highway 44 and South Urban Gate
Drive at 2300 and 2340 West Copper Silo Street(Lots 4 and 5,Block 6, Stillwater Subdivision No. 1).
(ERF)
Stillwater C 1 Multi-tenant Building
L. DR-2024-03 —Master Sign Plan for a Multi-tenant Office/RetaiURestaurant Building within
Stillwater Subdivision—Stillwater Development Partners,LLC: Stillwater Development Partners,
LLC,represented by Corey Elitharp, is requesting design review approval for a master sign plan for a
multi-tenant office/retail/restaurant building within Stillwater Subdivision. The 1.06-acre site is located
on the north side of West Copper Silo Street approximately 250-feet south of the intersection of State
Highway 44 and South Urban Gate Drive at 2300 and 2340 West Copper Silo Street(Lots 4 and 5,
Block 6, Stillwater Subdivision No. 1). (ERF)
Stillwater C 1 Building Master Sign Plan
M. Findings of Fact and Conclusions of Law for the Approval of DR-2023-70—Multi-Tenant
Restaurant with a Drive-Through and Retail Building—Rennison Companies: Rennison
Companies,represented by Walt Lindgren with Lindgren Labrie Architecture, is requesting design
review approval of a 6,304-square foot, multi-tenant restaurant with a drive-through and retail building.
The 1.46-acre site is located on the northeast corner of State Highway 44 and South Edgewood Lane at
650 South Edgewood Lane within East End Marketplace. (ERF)
East End Marketplace Building No. 3 Findings
N. Agreement for Senior Nutrition Meals Between Metro Community Services dba: Metro Meals on
Wheels and the Ci , of Eagle: An agreement between Metro Meals on Wheels (MOW) and the City
of Eagle to facilitate the use of the kitchen and dining room located at 312 East State Street(city owned
property)by MOW to provide senior meal services for the senior citizens of the Eagle area under the
Older Americans Act Federal Senior Meals Program(Senior Meals). (BA)
O. Live Performance Agreement Between the Ci , of Eagle and Adele Rose dba Highway A Live
Performance Agreement between the City of Eagle and Adele Rose dba Highway 45 to perform at Eagle
Harvest Fest and Eagle Country Christmas. Compensation shall be in the amount not to exceed
$1,800.00 for each performance. (JDH)
P. Live Performance Agreement Between the Ci , of Eagle and Sam Henry: A Live Performance
Agreement between the City of Eagle and Sam Henry to perform at Eagle Harvest Fest. Compensation
shall be at a rate of$800.00 for event services. (JDH)
Q. Live Performance Agreement Between the Ciy of Eagle and Emma Beck: A Live Performance
Agreement between the City of Eagle and Emma Beck to perform at Eagle Harvest Fest. Compensation
shall be at a rate of$200.00 for event services. (JDH)
R. Live Performance Agreement Between the Ci , of Eagle and Sean Luster dba Red Light
Challenge: A Live Performance Agreement between the City of Eagle and Sean Luster dba Red Light
Challenge to perform at Eagle Country Christmas. Compensation shall be at a rate of$800.00 for event
services. (JDH)
S. Live Performance Agreement Between the Ci , of Eagle and James Tyler dba Smooth Avenue
Band: A Live Performance Agreement between the City of Eagle and James Tyler dba Smooth Avenue
Band to perform at Eagle Country Christmas. Compensation shall be at a rate of$700.00 for event
services. (JDH)
T. Construction Service Agreement Between the Ci , of Eagle and Rose Masonry Construction :An
agreement for masonry services to repair the chimney at City owned property located at 127 South
Eagle Road, commonly referred to as the Jackson House, in an amount not to exceed$6,833.20. (ACD)
U. Professional Services Agreement between the Cie of Eagle and Lochsa Engineering LLC: An
agreement between the City of Eagle and Lochsa Engineering LLC for structural engineering services to
design a steel sleeve for a chimney on the city owned structure located at 127 South Eagle Road,
commonly referred to as the Jackson House, in an amount not to exceed$6,900.00. (ACD)
V. Agreement for Mechanical Inspector Services and Back-Up Residential Plans Review Between the
Ci , of Eagle and RIML INC.:An Agreement for Mechanical Inspector Services between the City of
Eagle and RIMI,Inc. to provide mechanical inspection services and back-up residential plans review for
the City of Eagle Building Department. The Contractor shall receive 60% of the permit fees collected
and 40% of the plan review fees collected. (SJN)
W. Agreement for Electrical Inspector Services Between the Ci , of Eagle and Electrical Controls and
Instrumentation,LLC.:An Agreement for Electrical Inspector Services between the City of Eagle and
Electrical Controls and Instrumentation,LLC to provide electrical inspection services for the City of
Eagle Building Department. The Contractor shall receive 60% of the permit fees collected. (SJN)
X. Agreement for Plumbing Inspector Services Between the Ci , of Eagle and John Stocke,Inspect
LLC: An Agreement for Plumbing Inspector Services between the City of Eagle and John Stocke,
Inspect LLC to provide plumbing inspection services for the Building Department. The Contractor shall
receive 60% of the permit fees collected. (SJN)
Y. Certifications and Assurances for Highway Safe1y Grants-Ci , of Eagle Selective Traffic
Enforcement Program (STEP) Grant Award: Staff is requesting Council approval and authorization
for the Mayor to execute the Certification and Assurances for the Office of Highway Safety(OHS)
STEP Grant. Once executed, the City will receive a Notice to Proceed. (TEO)
8. PUBLIC HEARINGS: ALL PUBLIC HEARING ITEMS ARE CONSIDERED ACTION ITEMS. Public
hearings will not begin prior to 6:00 p.m.
• Public Hearings are legally noticed hearings required by state law.The public may provide formal testimony regarding the
application or issue before the City Council.This testimony will become part of the hearing record for that application or
matter.
• Public hearing testimony time limits:Individuals testifying are allotted three(3)minutes for non-repetitive testimony
• Disclosure of ex parte and/or conflict of interest.
A. A Public Hearing to Consider Fee Updates for Meeting Room Reservations Fees in Excess of 5%.
(KR)
A.1. Resolution 24-11,Amending the Fee Schedule for Meeting Room Reservations and Water
Department Fees:-A Resolution amending the fee schedule for meeting room reservations in excess of
5%and Water Department fees in accordance with Eagle City Code Section 1-7-4; to update and
establish new fees charged for services; and providing an effective date. (KR)
Resolution 24-11 Fee Update for,Room Reservation Fees and Water Fees
9. NEW BUSINESS:
A. ACTIONITEM- Resolution 24-12- City Hall Meeting Room Use PojjK3L_L A Resolution Of The City
Of Eagle,Ada County, Idaho,rescinding Resolution 22-05 in its Entirety and Adopting A New City
Hall Meeting Room Use Policy;And Providing An Effective Date. (TEO)
Resolution 24-12- City Hall Meeting Room Use Policy
B. ACTION ITEM. Resolution24-13 -Community Hall Use Policy Amendment: A Resolution Of The
City Of Eagle,Ada County,Idaho,Amending The Eagle Community Hall Facility Use Policy;And
Providing An Effective Date. (TEO)
Resolution 24-13 Community Hall Use Policy-Amendment
C. ACTIONITEM- Resolution 24-14-Eagle Senior Center Use Policy Amendment:-A Resolution Of
The City Of Eagle,Ada County, Idaho,Amending The Eagle Senior Center Facility Use Policy;And
Providing An Effective Date. (TEO)
Resolution 24-14 Senior Center Use Policy-Amendment
10. EXECUTIVE SESSION: 74-206(1)An executive session at which members of the public are excluded may
be held,but only for the purposes and only in the manner set forth in this section. The motion to go into
executive session shall identify the specific subsections of this section that authorize the executive session.
There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive
session shall be authorized by a two-thirds(2/3)vote of the governing body. An executive session may be
held:
(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against,
a public officer, employee, staff member or individual agent, or public school student;
(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal
options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.
The mere presence of legal counsel at an executive session does not satisfy this requirement.
A. ACTIONITEM- Action Regarding Personnel Matters.
B. ACTIONITEM- Action Regarding Pending/Threatened Litigation.
11. ADJOURNMENT
The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing,physical or other impairments.
Please contact the City Clerk's Office at(208)939-6813 at least 24 hours in advance of the meeting date and time.