Minutes - 2024 - City Council - 08/21/2024 - Special EAGLE CITY COUNCIL
SPECIAL MEETING MINUTES
August 21, 2024
1. CALL TO ORDER: Mayor Pike calls the meeting to order at 5:30 p.m.
2. ROLL CALL: Present: GINDLESPERGER,MAY,RUSSELL,KVAMME.A quorum is
present.
3. PLEDGE OF ALLEGIANCE: Mayor Pike leads the Pledge of Allegiance.
4. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED
ACTION ITEMS. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a Councilmember,
member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for
discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a
sequence determined by the City Council.Any item on the Consent Agenda which contains written
Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or
Design Review Board shall be adopted as part of the City Council's Consent Agenda approval
motion unless specifically stated otherwise.
A. Authorization of Freeform Quote No. 20759-54161: Staff is requesting Council
authorization for the purchase of office panels and furniture for City Hall (excluding the
Clerk/Treasurer area) for an amount not to exceed $203,520.63. Funding is available via Capital
Plan project number PW-CP-13. The quote was received as part of a Cooperative Purchasing
Agreement with OMNIA as allowed in Idaho State Code and the City of Eagle Purchasing Policy.
(TEO&ELZ)
B. Authorization of Freeform Quote No.21542-54251: Staff is requesting Council to authorize
the Mayor to sign the quote for the purchase of office panels and furniture for City Hall,
Clerk/Treasurer's area, for an amount not to exceed $55,919.04. Funding is available via Capital
Plan project number PW-CP-13. The quote was received as part of a Cooperative Purchasing
Agreement with OMNIA as allowed in Idaho State Code and the City of Eagle Purchasing Policy.
(TEO&ELZ)
C. Mace Park Change Order No.!: Change order No.1 between the City of Eagle and Western
Refinery Services for Mace Park to address changes in pavement standards from ITD in an amount
not to exceed$4,508.(NBS)
Russell requests the removal of items 4A and 4B.
Russell moves to approve action item 4C Mace Park Change Order No. 1. Seconded by
Gindlesperger. GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME AYE.
ALL AYE...MOTION CARRIES.
A. Authorization of Freeform Quote No. 20759-54161: Staff is requesting Council
authorization for the purchase of office panels and furniture for City Hall (excluding the
Clerk/Treasurer area) for an amount not to exceed $203,520.63. Funding is available via Capital
Plan project number PW-CP-13. The quote was received as part of a Cooperative Purchasing
Agreement with OMNIA as allowed in Idaho State Code and the City of Eagle Purchasing Policy.
(TEO&ELZ)
Mayor Pike introduces the item.
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Russell reviews the Capital Plan project that combined three projects into the one. She wishes to
ensure the integrity of the Capital Plan planning process and therefore would like to see a
modification request be brought forward on Project PW-CP-13 for Council consideration as the
original did not include office furnishings city-wide. General discussion.
Public Works Director, Eric Ziegenfuss and City Clerk, Tracy Osborn offer insight into request
before Council today. The intent was not to negatively financially impact the original project scope
nor to avoid transparency. Department Supervisors and the Mayor held meetings on six or seven
occasions to review and discuss staff workspace needs, as space and storage were both identified
in the work session as high priority.Preliminary numbers for the remodel for the Clerk-Treasurer's
area, along with the security measures were anticipated to allow for this request for new furniture
and office panels, rather than to continue to purchase items from auctions and Facebook
Marketplace. Staff will bring back a more detailed accounting of the changes,along with a request
to modify the Capital Project for Council consideration.
Russell moves to continue this item to 4A to the next available meeting and come forward
with a memo to potentially modify the capital project. Seconded by Gindlesperger.
GINDLESPERGER AYE; MAY AYE; RUSSELL AYE; KVAMME AYE. ALL
AYE...MOTION CARRIES.
4B.Authorization of Freeform Quote No.21542-54251: Staff is requesting Council to authorize
the Mayor to sign the quote for the purchase of office panels and furniture for City Hall,
Clerk/Treasurer's area, for an amount not to exceed $55,919.04. Funding is available via Capital
Plan project number PW-CP-13. The quote was received as part of a Cooperative Purchasing
Agreement with OMNIA as allowed in Idaho State Code and the City of Eagle Purchasing Policy.
(TEO&ELZ)
Mayor Pike introduces the time
Russell notes that this quote was part of the original Capital Plan project that was approved.
Russell moves to approve item 4B. Seconded by Gindlesperger. GINDLESPERGER AYE;
MAY AYE; RUSSELL AYE; KVAMME AYE.ALL AYE...MOTION CARRIES.
5. NEW BUSINESS:
A. Project Prioritization for the Capital Plan for FY 27-FY 29.(NBS)
Mayor Pike introduces the item.
Director of Long-Range Planning and Projects,Nichoel Baird Spencer reviews the Capital Planning
process and projects.
General discussion. Staff is directed to bringing the public outreach process via an open house.
6. UNFINISHED BUSINESS:
A. ACTION ITEM: Discussion on Facility Reservation Fees and Policy: Staff is seeking
Council direction on current room reservation fees and policy in order to determine next steps for
fee and policy implementation. (TEO,BA,ELZ)
Mayor Pike introduces the item.
City Clerk, Tracy Osborn reviews the existing fee schedules, and reviews fees of neighboring
entities. Staff is seeking direction regarding Council's desire to either keep or change the
existing fees schedule, as well as if any existing fee waivers are to remain in place or not.
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General discussion. Council discusses expanding the allowance for entities to reserve 12
months in advance vs. the 3 months that is currently stated in the policies.
Staff is directed to proceed with the public hearing process for fees as discussed: $75.00 for
the first 2 hours and$25 for each additional hour; if food and drink are to be served/consumed
an additional $50 dollar fee; and a $50 fee if city staff is to set up/break down the room set
up. There will be no discount for non-profit entities. The policies are to be amended to allow
for 12 months in advance reservations and to allow City Hall meeting room use from 8:00
a.m. to 10:00 p.m.
7. ADJOURNMENT:
Russell moves to adjourn. Seconded by Kvamme. ALL AYE...MOTION CARRIES.
Hearing no further business,the Council meeting was adjourned.
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AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG.
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Offenses Reported'
Types
Person
Property
Society
2021
137
189
175
501
July 2024 Police Report
2022
164
201
216
581
2023
208
228
315
751
Release Date 2024-08-13
2024 YTD
83
116
182
381
Crimes Reported by Month and Type
Person
21
2
Apr May Jun
Jul
18
Apr
Property
7
May
18
Jun
25
Jul
41
Society
38
14
Police Activity'
2024
Total
Citizen Calls for Service
(CFS)
Apr24 May 24
4,288 613 678 741
Proactive Policing 11,180 1,597 1,577 1,612
2024
Monthly
Avg3
Jun24 Jul24
664 581
1,384 1,316
Select Call Types
Code 3 CFS
Alarm
Crash Response
School Checks
Traffic Stops
Welfare Checks
2024
Total
2024
Monthly Apr 24 May 24 Jun 24 Jul 24
Avg3
143 20 29 18 29 20
320 46 29 49 53 52
453 65 71 85 68 51
278 40 39 50 20 8
4,582 655 645 730 508 534
289 41 46 44 39 39
Case Report Types
•Person Crimes = murder, manslaughter,
rape/sodomy, assault, intimidation and kidnapping
offenses
• Property Crimes = robbery, burglary, larceny/theft,
arson, destruction of property, counterfeiting, fraud,
embezzlement, blackmail and stolen property
offenses
• Society Crimes = drugs/narcotics, gambling,
pornography, prostitution and weapons law
violations
30
20
10
0
28
8
No. of Arrests ❑ Other
■ DUI
15
9
13
15
10
Apr 24 May 24 Jun 24 Jul 24
All Code 3 Response Time (min:sec)4
its
u
w
C
04:51
03:43
03:47
9
AVG 03 5
pow—
ar.A
Apr 24 May 24 Jun 24 Jul 24
'Offense Reports are compiled from NIBRS RMS.'Police Activity reflects calls within the City of Eagle and all calls dispatched with an Eagle deputy. 'Monthly
averages are based on all prior months of the current year. 'Code 3 Calls represent all incidents that are routed at Priority 3, where Priority 3 calls require an
immediate emergency response. *Cm* Anunas Urn
**Note: Call data for July 14th - 19th is not complete due to a network outage.**