Minutes - 2024 - City Council - 06/19/2024 - Special EAGLE CITY COUNCIL
SPECIAL MEETING MINUTES
June 19,2024
1. CALL TO ORDER: Mayor Pike calls the meeting to order at 3:00 p.m.
2. ROLL CALL: Present: GINDLESPERGER,MAY,RUSSELL,KVAMME .A quorum is
present.
3. PLEDGE OF ALLEGIANCE
4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA
5. BUDGET CONSIDERATIONS:
A. Idaho Humane Society, Chief Executive Officer Dr. Rosenthal
Mayor Pike introduces the item.
LeeAnn Gilberg, Chief Financial Officer, Craig Nixon Director of Animal Control Services and
Jeff Rosenthal the Chie Executive Officer representing the Idaho Humane Society are in
attendance.
Ms. Gilberg reviews statistics in relation to Idaho Humane Society as a whole,as well as for Eagle
specifically. The Humane Society is proud to note the statistics relating to the save rate for dogs is
94%and 95%for cats. These statistics allow the Idaho Humane Society to be designated as a no-
kill shelter. Ms. Gilber reviews the various services offered by the Humane Society and the costs
with providing the same.
General discussion.
6. FY 24/25 BUDGET PRESENTATION:
A. Fiber Fund,Kellie Rekow
Mayor Pike introduces the item.
City Treasurer,Kellie Rekow reviews the proposed fiber budget.
General discussion.
B. Park Impact Fees, Pathway Impact Fees, and Law Enforcement Impact Fees, Nichoel
Baird-Spencer
Mayor Pike introduces the item.
Director of Long-Range Planning and Projects,Nichoel Baird Spencer reviews the draft impact fee
budgets and the capital plans associated with each.
C. Capital Projects,Nichoel Baird-Spencer Capital Projects Memo
Mayor Pike introduces the item.
Director of Long-Range Planning and Projects,Nichoel Baird Spencer reviews the capital projects
associated with each.
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General discussion.
7. ADJOURNMENT
Gindlesperger moves to adjourn. Seconded by Russell. ALL AYE...MOTION CARRIES.
Hearing no further business,the Council meeting was adjourned.
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Res ctfully submi ed ti
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APPROVED: �'. ,,,,,`r,coo_C�
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B PIKE, \1
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
W W W.C ITYOFEAGLE.ORG.
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7/1/2024
IDAHO HUMANE SOCIETY
HUMANE
e' f` SOCIETY
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J U N E 19, 2024
CITY OF EAGLE
ANIMAL CARE AND CONTROL UPDATE
AND FY25 BUDGET PRESENTATION
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1
7/1/2024
JEFF ROSENTHAL, DVM
CEO
LEANN GILBERG
CFO
CRAIG NIXON
DIRECTOR OF ANIMAL CONTROL SERVICES
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IN FY 2023
Total Number of Pets Saved-9,636
Save Rate for Dogs-94%
Save Rate for Cats-95%
Reunited 1,464 lost pets with their owners
Spayed or neutered 9,833 pets
Provided veterinary care to 10,418 privately owned pets from predominantly low-income owners
Supplied over 68,000 lbs of pet food to economically challenged families and Meals on Wheels recipients
a
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7/1/2024
EAGLE 2023 STATS
Total Calls(Incident Responses) 253
Number of Citations Issued for Animal Code Violations 11
Number of Letters and Warnings Issued for Barking Dogs 33
Number of Letters issued for Dog at Large Notices 12
Number of Warnings Issued for other Animal Code Violations 31
Number of times officers educated vs.citing 76
Number of animals handled 277
Number of animals impounded 185
Number of animals returned to owner 28
5
Sweetie (2) and Gunner (6 months)
Strays brought in by Animal Care&Control
9 days of care
Treated for lice infection
E134
ApOP
6
3
7/1/2024
Phoenix - 3 years old
Stray brought in by good Samaritan
1 days of care
uN►TE
RE NER
W
1TH
t3�
7
FLUFFY - 17 days old
Brought in by good Samaritan,found at Eagle
primissammi
Island State Park
6 weeks care
GRANT FUNDED MEDICAL CARE
• Received foster care until healthy for
adoption
• Received neuter surgery,current
vaccinations,and microchip
AD 0p TEC°
8
4
7/1/2024
Honeybee - 3 years old
Stray brought in by Animal Care&Control
, 6 weeks of care
GRANT FUNDED MEDICAL CARE
• Received medical evaluation for skin
t infection,swelling,and hair loss
11111 • Received treatment for ears and skin
kit allergies.
y • Received spay surgery,current vaccines and
411 microchip.
..„ /.', ) AD4 OPTED
9
CITY OF EAGLE:ANIMAL CONTROL COSTS/SHARE OF TOTAL COSTS
FY20 FY21 FY22 FY23 FY24 FY25
Budget Budget
Animal Control Contract Amount $2,468,489 $2,427,533 $2,571,972 $2,815,432 $3,012,462 $3,284,117
Eagle Contract $140,000 $137,684 $144,575 $160,480 $171,710 $180,298
Eagle as%Total Contract Amount 5.7% 5.7% 5.6% 5.7% 5.7% 5.5%
Total Population Served 471,544 492,340 504,720 514,410 514,410* 531,600*
*FY24 and FY25
before population
Eagle Population 30,346 34,470 33,960 35,360 35,360* 35,360* growth
Eagle Population as%of Population Served 6.4% 7.0% 6.7% 6.9% 6.9% 6.7%
Total Calls by Calendar Year 7,578 7,627 7,376 5,934
Eagle Calls by Calendar Year 372 355 349 253
Eagle Calls as%of Total Calls 4.9% 4.7% 4.7% 4.3%
*FY24 and FY25 before
Cost per Capita $4.61 $3.99 $4.26 $4.54 $4.86* $5.10* population growdE
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7/1/2024
ANIMAL CONTROL PERSONNEL PAYROLL HISTORY
FY24 FY25 Budgeted FY25 5 Year Wage Inflation
AVERAGE RATE/HOUR FY20 FY21 FY22 FY23 FY24 Current Budget Increase Budget (FY20-FY25)
New Animal Control Officer(ACO) $13.00 $14.00 $15.00 $18.00 $19.00 $19.00 5.3% $20.00 54%
Mid Level Animal Control Officer(ACO) $14.00 $15.00 $17.00 $20.00 $21.00 $21.50 7.0% $23.00 64%
Animal Control Supervisor $17.00 $18.00 $20.67 $23.00 $27.00 $26.00 7.7% $28.00 65%
Dispatcher $14.50 $12.50 $15.00 $17.00 $19.00 $17.50 14.3% $20.00 38%
Front Desk Staff $10.45 $11.00 $12.00 $13.50 $15.64 $14.89 12.2% $16.70 60%
Average Animal Care Attendant Rate $10.00 $11.00 $12.00 $13.00 $14.55 $14.65 5.5% $15.45 55%
Average Veterinary Assistant Rate $11.00 $13.00 $15.00 $17.00 $18.63 $18.38 6.4% $19.56 78%
Director+86%(still below
$100K)
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FY25 ANIMAL CONTROL BUDGET
Change
FY 23 FY 24 FY 25 FY24 to
Actual Budget Budget FY25 Assumptions/Variance Notes
Contract Income 2,815,432 3,012,462 3,284,117 9.02% ContractRevenue-Increase needed to cover higher payroll and operating costs.
Redemptions,Impound and License Fees
Renamed by IHS 40,573 36,741 46,511 26.6% Redemption,Impound and License Fees retained by Ills.Majority fees go back to municipalities now.
Total Contract Revenue plus Redemption,Impound and License Fees retained by IHS.Includes fees
Animal Control Contract Income 2,856,005 3,049,203 3,330,628 9.23% based on current arrangements and remainder from contracts.
Includes direct Animal Control costs plus portion of Dorman facility expenses allocated to Animal
Animal Control Allocated Expenses 2,992,590 3,049,203 3,330,628 9.23% Control contracts.
Difference to IHS (136,585) 0 0 12
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7/1/2024
BUDGETED PAYROLL COSTS
DETAIL OF ALLOCATED EXPENSES
FY 24 FY 25 Change
PAYROLL FY 23 Actual Budget Budget FY24 to FY25
FY25 Includes 8 officers(4/day),1 dispatcher/day,1 Assistant Supervisor,l Director,and 3 front desk
staff/day to handle intake and redemptions.Staffing Includes addition of one officer.Increasing
wages for all employees to be competitive plus benefit costs continue to increase.Hiring new Director
Animal Control Personnel 831,977 968,808 1,097,408 13.3% required higher rate,officer and other staff wage increases as well of 8-15%.
FY25 includes Shelter Manager plus 17 shelter staff allocated 60%to Animal Control contracts and
40%to IHS.Also includes 7 FTE for shelter animal medical and general care,60%of Foster Program
FTEs,1/3 of Volunteer Coordinator and Operation Manager,and allocation of facilities staff.Increasing
wages for all employees to be competitive plus benefit costs continue to increase.Veterinarian salaries
have increased over 20%and vet tech salaries have increased 15%in the last year and are still trailing
Shelter Payroll 1,191,479 1,125,785 1,201,222 6.7% market.
Animal Control assigned and allocated FTEs account for more than 1/3 of total IHS FTEs.Admin FTE
allocation based on time required to administer Animal Control program.Allocating 33%of 4 FTEs-HR,
Payroll/AP,Accounting Assistant,and Communications and Outreach Manager.Also 20%of CEO and
CFO.Executive level allocation was decreased due to higher level director and expectation of less time
Administration 235,956 236,062 211,469 -10.4% required for oversight
TOTAL PAYROLL EXPENSES 2,259,412 2,330,655 2,510,099 7.7% Payroll Expenses=75%of total Allocated Expenses.Prior year 76%.
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BUDGETED OPERATING COSTS
Change
ALLOCATED OPERATING EXPENSES FY 24 FY 25 FY24 to
FY 23 Actual Budget Budget FY25
Supplies-Medical and Other 242,271 244,129 293,579 20.3% 60%of estimated Dorman facility costs.
60%of estimated Dorman facility costs.Cost broken out separately for PP&E repairs for
anticipated costs.Fluctuates depending on building and equipment repairs needed-laundry
equipment,HVAC,boilers,etc.Also includes purchase of new Animal Control vans paid over 3
Facilities and Equipment Related 361,054 327,381 379,653 16.0% years.
Includes allocation for foster care costs,volunteer program,education program,community
cats program,continuing education,uniforms and other misc.costs.Consistent with other
contracting municipalities surveyed.Also 60%of allocated insurance expenses.Plus 33%of
Other 129,853 147,038 147,297 0.0% IHS outside services costs for benefits,audit,etc.
TOTAL ALLOCATED OPERATING EXPENSES 733,178 718,548 820,529 14.2%
TOTAL EXPENSES ALLOCATED TO CONTRACTS 2,992,590 3,049,203 3,330,628 9.2% 14
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7/1/2024
ANIMAL CONTROL TRAINING
Field Training with an experienced Animal Control Officer(FTO)-8- 10 weeks
Officers are certified through NACA(National Animal Control Association)- Level 1 and Level 2 ACO Certification
Assigned online continuous education classes
In-Service training with Ada County Prosecutors(monthly)
Bi-weekly team meetings that include training- report writing,policy/procedures
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THANK YOU
QUESTIONS?
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Fiber Versus Capital Projects Prioritization - Capitla Projects Budget Request (6-19-24)
Council Member._ _ MIMI
Melissa Helen Russell- Mary May- Brad Plke- Combined %of Total Points
Gindlesperger- Craig Kvamme Project No.
Capital Plan } updated updated no change Score Available
Project Name Project No.
updated
6 Phasel c Regional Sports Park- 6 6 6 6 6 30 100%
oCarry Forward$616Ka$2506 New Genial Fund
7.
10 City Hall Facility Projects 5 6 6 6 6 6 30 100% n $465K Carry forward
€ !
14 Weaponry 6 6 6 6 6 30 100% o In Police Impact Fee Account
°s
A
11 Linder Road(SH-44 to FF) d 5 6 6 6 6 29 97% Carry Forward$387K♦$685K New General Fund.Sating
F f« m cohu<tian in FY26 estimates D$2M
Fleet Expansion(changed a a 50K car Forward new OF W
O 32 from PW vehicles( a 6 6 5 6 6 29 97% Carry O
.F S
4
3 2
U 7. 0
Library Facilities Master $50K i current year budget.Will require additional$75K
= 27 Plan 6 5 5 6 6 28 93% J =
for programming
Three Cities River Crossing 3 u si C
1 i V 2 6 6 6 6 26 87% $100K in General City Prlects-Carry forward/Seed Money
u. (3CR%( w'- u g U.
Eagle Road Ped-Bike 5r1 4,•L 2 Bdd 6 6 6 6 0 24 80% y COMPLETEDIII II L
O ge FFFy O
•L T.
d• 5 Olde Park Extension 6 0 6 6 6 24 80% u I«reasee Cost Estimate$575K Carry Onward,1050K d
FORA Request&$375K New General Fund
e Aikens Street Extension 0 6 6 6 6 24 80% 9 Grty forward Fully Funned in rt za Waage[
20 6 6 6 6 0 24 80% ■� Conditional-as opening in Fuly.
•
u
3 State&Eagle Intersection g 4 6 1 6 6 23 77% wily Funded in FY z4 dodge[
13 Police Substation 6 0 5 6 5 22 73% 'u Impact fee only.Also buagming azgormpaetfees for
6 -I l0s stodyane new impact fee study
Foothills Shooting Sport a 2
6 6 0 6 0 18 60% o contract completion and extra$100K to secure and sign
Park
23 Merrill Park Storage o .11
6 6 6 0 o 18 60%
Building Moves to PW Dept.Budget
A
12 Parks,Trails&Open Space o 0 4 • Funded based on strte bnan ksho
6 6 0 16 53% 8ic p 8 w« p results.Carry
Master Plan forward$llSKbetween impact fees and GF
17 Pamela Baker Park B 6 0 6 2 0 14 47% Need Money to install pump purchased with impact fees
1 1 to remove city from HOA water.
25 City Entry Sign Plan t 6 2 0 0 6 14 4796 $IOK In FY 26 to ewlauate the relocation of large entry
cogs for me city and identify property.
Linder Road Underpass @ w $15KIn FY 25 to complete design work with ACHDf«the
4 N.Channel ° 6 0 6 1 13 43% 0▪ Perl/blke crossing of tinder along the greenbelt.
4 City Owned Shop 0 0 6 0 6 12 40% Removed due to rand but mold be funded through
et $1066 in FY 26 for design and$500K for construction in FY
Is 1st Street Festival Street 0 0 6 0 6 12 40% U 27.Tocreate a urban teseival street to support DT
w u programing and events.
S.Channel @ Eagle Road .n
26 Ped/Bike Crossing(Bridge $100K In FY 28 to begin feasibility study fwns.Channel
ti 6 0 0 6 0 12 40% PedNlke bddgeover the Base Myer.
&Underpass)
7.
29 Downtown Parking 0 0 4 0 6 10 33% it unfinded in current plan
15
520K in FY 24 for a prospectus study.Staff capacity has
IS Charlie Wood Park 0 0 6 2 0 8 27% M resulted in no work being completed.
2 V $3nKin FY 25 for a study on how to utlixe the old they
16 Excess ROW-State Street 0 0 0 0 6 6 20% • ROW In DT Eagle.
• $100K in FY 26 to complete a design for the extension of
1e Idaho Street Streetsca pe 0 Idaho Street from des Park%ace to Eagle Road and from
Improvements w o 6 0 0 6 20% u 2ndstreet tooerman.mis,p;,o tisln<onflist with
M eaucsslon sabwtavarkian garagemtnl:area.
Downtown Facade $25K annually starting In FY 27 to support business
24 Improvement E 0 0 6 0 0 6 20% C improvmentes in DT Eagle.
N.Channel Dry Creek unfinded Incorrect[plan
3o Bridge 0 0 6 0 0 6 20%
Trails Wayfinding& a 2
31 0 0 6 0 0 6 20% o uotnded Incurrent plan
Branding E
F
Trailhead Amenities-Ada
36 0 0 0 3 0 1 4 13% unfinded In current plan
Sports Complex
Dry Creek&Dry Creek
28 Canal 0 0 3 0 0 3 10% u unfinded in current plan
r-
34 Laguna Point Bridge 0 0 3 0 0 3 10% - 8 unfindee in current plan
IT
Ped/Bike Studies-FF&BL ad $200K in FY 24 for studes,staff caper On has limited
.Z
21 Rds. F F 0 0 1 0 0 1 3% V V implimenabon.CouMll request ACHD complete work as
F�e vartderWP
32 Bookmobile 5 0 0 0 0 0 0 0% a unfindedin current plan
13
33 Water Trail Study 6 o 0 0 0 0 0 0% u unfindedln current plan
0
Williamson River Ranch &
35 0 0 0 0 0 0 0% u unfinded in current plan
Bridge
Not originally funded,changes were to be donations and
[' 3};„n:...C^P•eNie^aadel 0 0 4 0 6 30 r 1 from ARM,exterior paint remaun8 move to CM O
20 0 0 4 0 4 8 e Removed by Council in FY 24-28 plan
CO N N
a4B Bogle-Read Aeee pap6ieq 0 0 0 0 4 4 3}� 1.. Moved to CM in FY 2428%an 1
N N
o $ $ IL
dQ ILRemoved,redundant to Mace Park
C 42 Assess c 0 0 } 0 3 4 il+s C
U. 63 pests-PaFWe k-;C� a 0 0 3 0 } 4 4,3rfi Completed with donations 113
E _. _ -..:__-_ E
0
,In an e'a ryB 1 n'�-'tr 0 0 0 0 3 a 40% Laken installed In FY 23 OS.
d - N
E44 F 0 0 3 0 0 a To be completed through donation E
4! 88
,*Fy�}E Removed In FY 2428%act,work with land owners in in
V 4L�ip 0 0 0 0 3 4 i foothills to identify a future locaton V
V•• Faeihdk aJ
C
a45 MB b tecroco ody- i 0 0 0 0 0 0 G% ! Removed by Coon,in FY 24-28 plan a
Conditional
Rankin
High Rank
(67%+)
Medium Rank
(33 to 66%)
Low Rank
(lass than
33%)
Conditional
Ranking
High Rank
(67a/o+)
Medium Rank
(33 to 66o/u)
Low Rank
(Ws than
33%)
Conditional
Ranking
High Rank
(67%+)
Medium Rank
(33 to 66%)
tow Rank
(leas than
33%)