Minutes - 2024 - City Council - 05/22/2024 - Special EAGLE CITY COUNCIL
SPECIAL MEETING MINUTES
May 22,2024
1. CALL TO ORDER: Mayor Pike calls the meeting to order at 3:00 p.m.
2. ROLL CALL: Present: GINDLESPERGER,MAY,RUSSELL,KVAMME, .A quorum
is present.
3. PLEDGE OF ALLEGIANCE:
4. NEW BUSINESS:
A. ACTION ITEM: First Amendment to Eagle Rodeo Lease Parking Agreement: Approval
of the first amendment to the parking agreement for the Eagle Rodeo Inc., for the 2024 Eagle
Rodeo. (VV)
Mayor Pike introduces the item.
City Attorney, Victor Villegas reviews the amendments made to the lease parking agreement
including reducing the bonding requirement, allowing the use of electricity in the house as well as
the garage, the obligation of Eagle Rode to restore areas outside of the marked parking areas that
may be disturbed and compensating the city for staff time required for staff onsite.
May moves to approve the first amendment to the first amendment to the Eagle Rodeo lease
parking agreement. Seconded by Russell. GINDLESPERGER AYE,MAY AYE,RUSSELL
AYE,KVAMME AYE.MOTION CARRIES.
B. ACTION ITEM: Strategic Planning Work Session: Mayor and Council will review and
discuss Department responsibilities, staffing and project lists.their goals and project priorities.
Mayor Pike introduces the item.
Director of Long Range Planning and Projects,Nichoel Baird Spencer provides an overview of the
goals of this exercise.
General discussion.
5. ADJOURNMENT:
May moves to adjourn. Seconded by Russell. ALL AYE...MOTION CARRIES.
Hearing no further business,the Council n}@atitM Misi45hjourned.
o .ti
� GL�
Respec lly submitted: -� ••. oR A T •
�
.
TRACY E. OS , AMC :U Pti ;
CITY CLERK �` • 5
APPROVED: .,$,,,,SP,A osS"L,OF` .
BRAD PI ,
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
W W W.CITYOFEAGLE.ORG.
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, Strategic
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Session
PTHE CITY OF
EAGL E May 22, 2024
IDAHO
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This is a place for collaboration...
• Here to share information&educate.
• Tackle problems, not people.
• Success is measured by your level of
participation.
• Be present not elsewhere.
• Focus on the high level &shared goals.
• Defer judgment.
• Be crew not passengers.
• Today,we are filling the parking lot.
• This is a start, not the finish.
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5/29/2024
Today
• How We got here
• Goal
• Information& Meeting Flow
• Step 1: Department Questions&Clarifications
• Step 2: Council Projects&Goals
• Step 3: Protect Identification-goals,concerns,
commonalities
• Step 4: Reflection& Follow Up THE CITY OF
EAGLE
IDAHO
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How we got here...
April 23rd Councilwoman Russell requested, and the Council
agreed to conducts a strategic planning work session:
• Council Project identification
• Review of staff capacity & resources
• Understanding of department duties, projects, and
tasks. (required, elected, and directed)
• Department identification of what are crucial needs for
on-going future and success.
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5/29/2024
THE CITY OF
EAGLE
IDAHO
Today's goal....UNDERSTAND
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• Who's doing what?
o What do the departments do?
o Where are partnerships/gaps/redundancies?
o Where does work need to be refocused?
• What should the City be doing,but we aren't?
o Are these statutory or elective?
o What are the obstacles-staff, resources,time?
o What is the consequence if we don't refocus?
• What does the City Council want to get done?
o What were your campaign platforms?
o Why did you run for office?
o If this is your last 2 or 4 years, how will you measure success?
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Workshop Structure&Deliverables for May 22nd Special Meeting
Goal of Workshoot:Understandin What do we do?What should we do?What do we want to do?Why aren't we?
CAPITA DEPARTMENTS DEPARTMENTS CNCIL ,
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Prioritize projects B
investments of the Ci ,
Completed annually& What are the daily What are At the end of your time t
..
mirrored in the budget. responsibilities of each responsibilities or in office,what do you
What are the department and needs of the want to say you
challenges to getting current staffing? department that aren't accomplished?
protect completed? getting done&why?
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Putalc Safety
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Snao'rn}aeons Cara •over altordan Pt Ma •Update plan and lack at >P
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Nbrk _ 1 Council to briny their list et pruiectste
shed Detwernele Workshop Detieerahle' 'the May 22•0 workshop.
Stan will provide a current projecti I
status&draft 5-year projects list Due Maya will provide job descriptions tot each Capon.Head and
by May 16^to the CC. Direct..tome CC.Due by May Wale smog. Worxshstp_2;
Department Heads MI provide a summary of their current dept Identity shared goats,Heeds for scopes rp,
(duties&staffing)end slist of projects,needs,or responsibilitieresponsibilitiesof work.funding,slatting and tinge for
that aren't genets...and why.Due May 2e^to the cc. completion?
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5/29/2024
Meeting Flow
Based on info provided-does the Council have
Step 1:Questions&Clarification 1111111.11110 questions or clarifications for the Departments?
Step 2:Council Projects What does the Council hope to accomplish in the
next 2 or 4 years?
Step 3: Project Identification-goals, Identify and list common goals,concerns,or
concerns,commonalities ~ projects.
Final concerns,thoughts,or directions as we
Step 4: Reflection&Follow-up move forward into the next phase?
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Notes 8 Wartl Cloutl Terms
Document ; ,Wang
common or
repeating issues,
concerns & Clerk/Treasurer
opportunities.
Document
common themes.
Document
commonly used
terms or phrases.
i.e. "staff capacity" Miley
-terms like this will
'-.-.useful in Step 3
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5/29/2024
5/29/2024
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"``'' Step1■�r I ■
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_ � Questions &
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�g { Clarifications
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Guiding Questions:
THE CITYO , • What does the Council want to know about the
Departments after reviewing the materials
AG L E �` ,, „
provided?
• Clarification on duties,assignments,or
IDAHO staffing?
• Clarification of needs or changes recommended
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Step2:
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Council/Legacy
�' � �iwilmiol'il
tf3 Projects
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AGLE
Guiding Questions:
THE CIT ` • • What were your campaign platforms?
• Why did you run for office?
• If this is your last 2 or 4 years,how will you
IDAHO measure success?
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5/29/2024
Step 3•
•/..., .•.., ■
Project
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� Identification
t to goals, concerns, & commonalities
Guiding Questions:
• What are shared concerns?
• What hasn't been worked on but needs it?
. L E
• What projects(administrative or capital)are
most important?
IDAHO • What needs Council direction/participation to
move forward?
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Scan the QR Code
L -E-;'
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Based on today's discussions,what are the top needs or projects within the
Interactive tool to share your projects, goals, City of Eagle?
concerns and find commonalities.
The more people that use the same term the Friday-Fry Day!
larger the term gets. Staff sleep overs
Therapy Dogs
Anonymous, total count but no names
Word Cloud
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5/29/2024
Thank you
..............
•
THE CITY OF
EAGL
IDAHO
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