Minutes - 2023 - Eagle Public Library - 12/20/2023 - Regular ,,
Agor THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
MINUTES
Eagle City Hall, 660 Civic Lane
December 20, 2023 6:00 P.M.
1. CALL TO ORDER:
a. Called to order at 6:00pm
2. ROLL CALL: HOPKINS,TAYLOR,ALMON, LEWIS,HAYES
a. All present
3. ACTION ITEM. ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA
a. No changes
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member,City Staff,or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated
otherwise.
a. Minutes of November 15,2023
b. Approval of Bills
a. Almon moved to approve consent agenda,Lewis seconded Approved unanimously.
5. PUBLIC COMMENT:This time is reserved for the public to address the Eagle Public Library Board of Trustees
regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is
not the time slot to give formal testimony on a new business item or pending application or proposal.Out of courtesy
for all who wish to speak,the Board requests each speaker limit their comments to three(3)minutes.
a. No public comment
6. REPORTS
a. Staff
i. Steve Bumgarner updated the board on circulation,which has continued to rise despite the new
Meridian library. He noted the upcoming construction in downtown next year will move city
events to the library campus which will require closing the library on those days.
ii. Taylor asked about a music time cancellation due to lack of access to the community hall.
Bumgarner reported that the council chambers might be open for certain times,and he is still
working on that.
b. City Attorney
i. Joe Borton from the law firm Borton Lakey shared the status of ICRMP regarding insurance for
the library.Due to potential legislation regarding potential inappropriate materials in libraries,
ICRMP has withdrawn coverage of civil actions related to such.Liability for any potential civil
violation would fall on the board as a whole,and therefore the City of Eagle.
c. Friends of the Eagle Public Library
i. Betty Miller presented the Friends report. The everyday sale has been doing well,which means
it takes more time and energy to keep it stocked. The next Friends meeting will be%at 9:30am
at the Veterans Room at City Hall;board member Hayes will attend as liaison.
d. Board Members
i. Lewis shared an update from the Foundation. They are working on a website now to prepare for
fundraising efforts.
7. UNFINISHED BUSINESS:
a. ACTION ITEM:Collection Development Policy,Work Session scheduling
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i. The Board decided to meet in an open work session on Thursday,January 25,2024,at 6:00pm.
Director Bumgarner reported that the Freedom Room at City Hall was already reserved Almon
moved to schedule the meeting as such,inviting a representative from the city attorney's office to
participate.
ii. Hopkins said she would send out an email to schedule an additional meeting in early March for
potential follow-up.
8. NEW BUSINESS:
a. ACTION ITEM:Programming Policy. Staff request for adoption of Programming Policy.
a. Director Bumgarner presented the proposed Programming Policy to give staff the ability to better
control access to programs,such as those created for specific age groups. The Board discussed
various clauses and whether adults should be restricted from teen programs.Almon moved to
table the item to the next meeting where Bumgarner will return with several minor changes.
Lewis seconded Passed unanimously,item tabled until the January meeting.
b. ACTION ITEM:Guest Code of Conduct.Staff request for adoption of modified Guest Code of Conduct
Policy.
a. Director Bumgarner presented a revised Code of Conduct that clarifies how staff can handle
disputes between patrons and the enforcement restrictions for disruptive patrons.Lewis
motioned to approve the Guest Code of Conduct, Taylor seconded Passed unanimously.
9. ADJOURNMENT
a. Lewis moved to adjourn.Passed unanimously.Meeting adjourned at 7:02pm.
Respectfully submitted,
Brian Almon,Secretary
yidice Hopkins,Ch7 /t14ptLJL1L3
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