Minutes - 2023 - City Council - 12/19/2023 - Special EAGLE CITY COUNCIL
SPECIAL MEETING MINUTES
December 19,2023.
1. CALL TO ORDER: Mayor Pierce calls the meeting to order at 5:30 p.m.
2. ROLL CALL: Present: GINDLESPERGER, PIKE, BAUN, RUSSELL. A quorum is
present.
3. PLEDGE OF ALLEGIANCE: Mayor Pierce leads the Pledge of Allegiance.
4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA:None
5. REPORTS:
A. Mayor and Council: Gindlesperger reports on the Historic Preservation Commission
meeting. A historic building report is being prepared by the consultant for the Jackson House.The
Commission is working on updating the historic building registry. Russell reports on a new
transportation service being launched by Valley Regional Transit beginning January 2nd. Free rides
will be offered for ages 60+throughout Ada and Canyon County. Riders can book up to 7 days in
advance,it is a first come first serve booking process.The hours of operation will be M-F 7:00 a.m.
to 6:00 p.m. Assistance will be provided at the Senior Center to help those needing assistance.
B. Department Supervisor:
1. City Treasurer,Financial Reports for November 2023.(KR)
Director of Long-Range Planning and Projects, Nichoel Baird Spencer states that COMPASS
awarded the City of Eagle an award for Leadership in Motion for 2023. It is for the leadership in
Government for Ada County for the Eagle Road Bike/Pedestrian bridge project. Mayor Pierce
thanks Director Spencer for her dedication to this project and for seeing it through to fruition.
C. Eagle Police Department: Sergeant Elliot presents the monthly statistic for November.
Highlights examples of proactive police work in the Eagle community. Excellent police work
wherein cocaine and methamphetamine in separate traffic stops were discovered.
D. City Attorney:No report.
6. ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS: CONSENT
AGENDA
• Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless the Mayor,a Councilmember,member of City Staff,or a citizen requests an
item to be removed from the Consent Agenda for discussion.Items removed from the Consent Agenda will be
placed on the Regular Agenda in a sequence determined by the City Council.
• Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City
Staff,Planning&Zoning Commission,or Design Review Board shall be adopted as part of the City Council's
Consent Agenda approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of December 12,2023.(TEO)
C. Co-Energy Fuel Tank System: Staff is requesting Council authorization of the use of ARPA
funds for a fuel tank system located at the Shop Space located at 4490 HWY 16.An amount not to
exceed$25,765. (ELZ)
D. Flex Ground Playground Fall Protection Sealant: Staff is requesting Council authorization
of the use of ARPA funds for the purchase of Flex Ground playground fall protection sealant for
City owned playgrounds.An amount not to exceed$6,037.38.(ELZ)
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E. Superior Fence an Rail of Treasure Valley: Staff is requesting Council authorization of the
use of ARPA funds for the installation of fencing adjacent to the pathway located at 5337 West
State Street.An amount not to exceed$5,545.20. (ELZ)
F. Service Quote for the Orval Krasen Park Playground Remodel: A Service Quote provided
by LuckyDog Recreation for the playground remodel at Orval Krasen Park in an amount not to
exceed$210,915.28. (ELZ)
G. Independent Contractor Agreement between the City of Eagle and Fred Fritchman: The
Museum director is requesting approval for an Independent Contract Agreement between the City
of Eagle and Fred Fritchman to construct Founding Families case exhibit.The cost shall not exceed
$4,251.50. (ACD)
H. EXT-12-23—Final Plat Extension of Time Associated with Carrara Estates Subdivision
No. 1 — Toll Southwest, LLC: Toll Southwest LLC, represented by Becky McKay with
Engineering Solutions,LLP,is requesting an extension of time for the final plat approval of Carrara
Estates Subdivision No.'1,a 50-lot(40-buildable, 10-common)residential subdivision. The 24.93-
acre site is located on the north side of West Floating Feather Road approximately 2,280-feet west
of North Eagle Road. (L LM)
I. EXT-10-23—Preliminary Plat Extension of Time Associated with Route 44 Subdivision—
Ken Firmage: Ken Firmage, represented by Nicolette Womack with Kimley-Horn, is requesting
a one(1)year extension of time for the preliminary plat for Route 44 Crossing Subdivision, a 71-
lot (41-single-family [inclusive of 9-live/work lots], 10-commercial [inclusive of 2-storage unit
lots],20-common)residential/commercial planned unit development.The 15.68-acre site is located
at the northeast corner of State Highway 44 and North Linder Road at 410 North Linder Road and
4400 West State Street.(HSD)
J. Resolution 23-35 —Vacation to Final Plat for Bellemeade Subdivision — Tom Ricks: A
resolution o the Eagle City Council to vacate five feet (5') of the ten foot (10') side yard public
utilities, Bellemeade Subdivision Homeowners' Association pressure irrigation and lot drainage
easements, within lots 12 and 24, block 1, (Bellemeade Subdivision) as shown on the attachment
hereto; and providing an effective date. (MJW)
K. Water Easement Agreement Between 801 BTH, LLC and the City of Eagle for an
Easement within Pescara Estates Subdivision: Request for approval of a Water Easement
Agreement between 801 BTH, LLC and the City of Eagle within the Pescara Estates Subdivision.
(DLM)
L. Reappointment to the Design Review Board: In accordance with Resolution 23-17, Mayor
Pierce is requesting Council Confirmation of the reappointment of Walter Lindgren to the City of
Eagle Design Review Board. Mr.Lindgren will be serving a three(3)year term that will expire in
January 2027. (JWP)
Mayor Pierce introduce the item.
Baun removes items H and I.
Gindlesperger moves to approve consent agenda items A-L,excluding H and I. Seconded by
Russell. GINDLESPERGER AYE; PIKE AYE; BAUN AYE; RUSSELL AYE. ALL
AYE...MOTION CARRIES.
H. EXT-12-23—Final Plat Extension of Time Associated with Carrara Estates Subdivision
No. 1 — Toll Southwest, LLC: Toll Southwest LLC, represented by Becky McKay with
Engineering Solutions, LLP,is requesting an extension of time for the final plat approval of Carrara
Estates Subdivision No. 1,a 50-lot(40-buildable, 10-common)residential subdivision. The 24.93-
acre site is located on the north side of West Floating Feather Road approximately 2,280-feet west
of North Eagle Road. (DLM)
Mayor Pierce introduces the item.
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Baun seeks additional information on the basis of the one year request for extension of time.
Planner III, Daniel Miller, states that since the initial approval the development has changed
ownership. The new owners have been working through the approval process with various
agencies. City Staff has met with Toll Southwest LLC,and they are working diligently to meet the
newly requested timeline.
Baun moves to approve consent item 6H EXT-12-23 — Final Plat Extension of Time
Associated with Carrara Estates Subdivision No. 1 — Toll Southwest, LLC. Seconded by
Russell.ALL AYE...MOTION CARRIES.
I. EXT-10-23—Preliminary Plat Extension of Time Associated with Route 44 Subdivision—
Ken Firmage: Ken Firmage, represented by Nicolette Womack with Kimley-Horn, is requesting
a one(1)year extension of time for the preliminary plat for Route 44 Crossing Subdivision, a 71-
lot (41-single-family [inclusive of 9-live/work lots], 10-commercial [inclusive of 2-storage unit
lots],20-common)residential/commercial planned unit development.The 15.68-acre site is located
at the northeast corner of State Highway 44 and North Linder Road at 410 North Linder Road and
4400 West State Street. (HSD)
Mayor Pierce introduces the item.
Planner I, Hailey Durham, notes that the developer experienced challenges getting approval from
Ada County Highway District which wasn't obtained until March of this year. Planner Durham
confirms that this is the second extension requested and reviews the circumstances leading to the
second request. Discussion.
Baun moves to approve consent item 6I EXT-10-23 Preliminary Plat Extension of Time
Associated with Route 44 Subdivision Ken Firmage. Seconded by Pike. ALL
AYE...MOTION CARRIES.
7. UNFINISHED BUSINESS:
A. ACTION ITEM Water System Capitalization Fee Study Acceptance: HECO Engineers has
completed a study of the City of Eagle Water System to determine new Capitalization Fees which
will replace the current Storage and Trunk Line (STL) Fees and the Water Construction
Equivalency(WCE)Fees. Staff requests City Council acceptance of the study.(KR)This item was
continued from the December 12,2023,City Council meeting.
Mayor Pierce introduces the item.
City Engineer, Mike Davis, addresses questions received regarding the calculation methodology.
General discussion.
Baun moves to place this item to be heard with public hearings. Seconded by Gindlesperger.
ALL AYE...MOTION CARRIES.
Mayor calls a 10-minute recess.
8. ALL PUBLIC HEARING ITEMS ARE CONSIDERED ACTION ITEMS PUBLIC
HEARINGS:Public hearings will not begin prior to 6:00 p.m.
• Public Hearings are legally noticed hearings required by state law. The public may provide formal testimony
regarding the application or issue before the City Council.This testimony will become part of the hearing record
for that application or matter.
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• Public hearing testimony time limits: Individuals testifying are allotted three (3) minutes for non-repetitive
testimony.
• Disclosure of ex parte And/or conflict of interest
8A. A Public Hearing,to Consider a New Capitalization Fee for the City of Eagle Water
Department. (HECO and KR)
A.1. Resolution No. 23-33, New Capitalization Fee to Replace Storage and Trunk Line
Fees and Water Construction Equivalency Fees in Accordance with a City of Eagle
Water System Capitalization Fee Study: A resolution replacing the Storage and Trunk Line
(STL) Fees and Water Construction Equivalency (WCE) Fees with a new Capitalization Fee
for the City of Eagle Water Department in accordance with Eagle City Code Section 1-7-4
and providing an effective date. (KR) This item was continued from the December 12, 2023,
meeting. The public hearing remains open.
Mayor Pierce introduces the item,and notes that items 8B and C public hearing items will be heard
at the same time and that the hearing remains open from the meeting of December 12,2023.
Mayor opens the public hearing.
Ken Burgess, 7200 W. McMullin Street, Boise, Idaho, representing the BCA of Southwest
Idaho. Mr. Burgess expresses his appreciation for the additional time to review the Water
System Capitalization fee study. The attorney engaged by the BCA concurs with how the fees
were calculated. The BCA also had questions regarding the valuation of the water rights, as
well as the combining of the east and west zones to arrive the recommended fee. The BCA
would like a third-party review of the fee calculation.
Dave Yorgason, 14254 W. Battenburg, Boise, Idaho. Mr. Yorgason has concerns regarding
the implementation of the study and requests clarification for those projects currently in
progress. He questions if"grandfathered"rates would be applicable.
Baun poses engineering questions to Mr. Yorgason. He questions if Eagle's water standards
are higher than those elsewhere in the valley. Yorgason states that every city has different
standards, and that he is not an engineer. Baun is concerned that new development is bearing
the cost of maintenance of the existing system. Discussion.
Jeff Bower, 601 W. Bannock, Boise, Idaho, representing Avimor LLC. Mr. Bower requests
the resolution be tabled so that exclusions regarding Avimor and Valnova can be carved out.
They are not challenging the validness of the study, but the applicability to the planned
developments of Avimor and Valnova.
General discussion.
City Engineer, Mike Davis, HECO rebuts testimony. Discusses the study and provides
clarification regarding the mathematical methodology for the calculation and the compliance
of the study with the court ruling.
Baun would like staff to bring back projects currently in process that would be impacted by
this. Pike believes there are a lot of questions to be answered from both the BCA and those
posed by Jeff Bower. He does not want to increase fees just based on reports, expressing
respect to the City Engineer, but he would like the questions answered and more time for the
public and the developers to understand the process. Gindlesperger is in favor of tabling this
as well. Pike would like clarification on the location of the east and west zones,infrastructure,
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concurs that the item should be tabled,with the City
and standards of other agencies. Russell
Attorney looking to add language to address Valnova and Avimor. Discussion.
City Attorney, Victor Villegas states that the east and west zone do not include Valnova nor
Avimor,they are two completely separate water systems therefore the study does not apply to
them, however additional clarification could be carved out in the resolution to provide
additional comfort to Valnova and Avimor. Discussion.
Baun moves to table 8A and 8A1 until January 9th. Seconded by Gindlesperger.
Discussion. Baun clarifies that the public hearing remains open. ALL AYE...MOTION
CARRIES.
B. A Public Hearing to Consider New and/or Increased Fees for the Building and Water
Departments. (KR)
B.1. Resolution No. 23-34, Amending the Fee Schedules for the Building and Water
Departments: A resolution amending the fee schedules for the City of Eagle Building and
Water Departments to establish new fees and to increase existing fees in excess of five percent
(5%) and remove inactive fees from the fee schedule in accordance with Eagle City Code
Section 1-7-4 and providing an effective date. (KR) This item was continued from the
December 12, 2023 meeting. The public hearing remains open.
Mayor Pierce introduces the item.
City Treasurer, Kellie Rekow discusses the fees associated with proposed Resolution 23-34
Mayor closes the public hearing.
Baun moves to approve public hearing item 8 B.1. to approve Resolution 23-34
Amending the Fee Schedules for the Building and Water Departments. Seconded by
Gindlesperger. GINDLESPERGER AYE;PIKE AYE;BAUN AYE;RUSSELL AYE.ALL
AYE...MOTION CARRIES.
9. NEW BUSINESS:
A. ACTION ITEM: Fiscal Year 2024-2028 Capital Plan Modification No. 3: Staff is
requesting a modification to the Fiscal Year 2024-2028 Capital Plan to increase funding for
project PW CM-17: Orville Jackson House in the amount of$4,310.00 to a total not to exceed
$104,310.00. (NBS)
Mayor Pierce introduces the item.
Director of Long-Range Planning and Projects, Nichoel Baird Spencer reviews the Capital
Plan Modification No. 3 request.
Russell moves to approve agenda item 9A Fiscal Year 2024-2028 Capital Plan
Modification No.3 to increase funding of PW CM-17 Orville Jackson House through the
transfer of $4,310 from TRL CM-11 FEMA Trail Repair 4A. Seconded by Pike.
Discussion. GINDLESPERGER AYE; PIKE AYE; BAUN AYE; RUSSELL AYE. ALL
AYE...MOTION CARRIES
B. ACTION ITEM: Ordinance 911 —Rezone Ordinance—G20, LLC and C4 Land,LLC:
An ordinance changing the zoning classification of the real property described herein from A
(agricultural)to R-3-DA-P (residential with a development agreement - PUD); amending the
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zoning map of the City of Eagle to reflect said change; providing a severability clause; and
providing an effective date. (MJW)
Mayor Pierce introduces the item.
Baun moves,pursuant to Idaho Code,Section 50-902,that the rule requiring Ordinances to
be read on three different days with one reading to be in full be dispensed with,and that
Ordinance#911 be considered after being read once by title only. Seconded by
Gindlesperger. GINDLESPERGER AYE;PIKE AYE; BAUN AYE;RUSSELL AYE.ALL
AYE..MOTION CARRIES.
Baun moves that Ordinance #911 An ordinance changing the zoning classification of the
real property described herein from A (agricultural) to R-3-DA-P (residential with a
development agreement-PUD); amending the zoning map of the City of Eagle to reflect
said change; providing a severability clause; and providing an effective date be adopted.
Seconded by Pike. GINDLESPERGER AYE; PIKE AYE; BAUN AYE; RUSSELL AYE.
ALL AYE...MOTION CARRIES.
C. ACTION ITEM: City of Ea2le Citizens Academy: Council direction regarding the
development of a City of Eagle Citizens Academy. The Citizens Academy would be an
opportunity for residents to learn about City government through an informational course
offering.
Mayor Pierce introduces the item.
Director of Long-Range Planning and Projects, Baird Spencer reviews the proposed Citizen
Academy.
Council Member Pike commends Council member Russell for her work on this proposal and
is fully in support of it
Gindlesperger moves to approve action item 9C City of Eagle Citizens Academy and to
move forward with the draft as identified by Nichoel. Seconded by Baun. ALL
AYE...MOTION CARRIES.
10. EXECUTIVE SESSION: 74-206 (1) An executive session at which members of the
public are excluded may be held, but only for the purposes and only in the manner set forth
in this section. The motion to go into executive session shall identify the specific subsections
of this section that authCrize the executive session.There shall be a roll call vote on the motion
and the vote shall be recorded in the minutes. An executive session shall be authorized by a
two-thirds (2/3) vote of the governing body. An executive session may be held:
Bann move pursuant to I.C.74-206(1)that the City of Eagle convene an Executive Session
for the purpose of(f) To communicate with legal counsel for the public agency to discuss
the legal ramifications of and legal options for pending litigation, or controversies not
yet being litigated but imminently likely to be litigated. Seconded by Gindlesperger.
GINDLESPERGER AYE;PIKE AYE; BAUN AYE;RUSSELL AYE.ALL AYE...
MOTION CARRIES.
Council enters executi+e session.
Discussion of pending/threatened litigation.
Council exits executivC session.
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No action taken.
13. ADJOURNMENT:
Baun moves to adjourn. Seconded by Gindlesperger. ALL AYE...MOTION CARRIES.
Hearing no further business,the Council meeting was adjourned.
Res ectfully submitted: °
CY E DRN, CMC ���:•.sty0 R A T�
CITY CLERK : 0
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APPROVED: = S E p'L :•O
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P1h;KC",
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AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
W W W.C ITYOFEAGLE.ORG.
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November 2023 Police Report
<! t1L ICE Release Date 2023-12-08
L �ciTvdEAGLE
Offenses Reported' Case Report Types
•Person Crimes=murder,manslaughter,
Types 2020 2021 2022 2023 YTD rape/sodomy,assault,intimidation and kidnapping
Person 102 137 164 179 offenses
•Property Crimes=robbery,burglary,larceny/theft,
Property 229 189 201 200 arson,destruction of property,counterfeiting,fraud,
Society 239 17S 216 278 embezzlement,blackmail and stolen property
offenses
570 501 581 657 •Society Crimes=drugs/narcotics,gambling,
pornography,prostitution and weapons law
Crimes Reported by Month and Type violations
Person Property Society
No.of Arrests ❑other
■ DUI
39
35 36 40
i 24 32
22 21 _� 22 18
17 17
12 12 14
11 10
7 9 11 10
0
Aug Sep Oct Nov
Aug Sep Oct Nov Aug Sep Oct Nov Aug Sep Oct Nov
No.of Mental Hold Cases
Police Activity' 8
2023 2023 6 1111
Monthly Aug Sep Oct Nov
Total Average:5
Avg'
Citizen Calls for Service 7,172 652 669 686 600 573 4 7 7
(CFS)
2
Proactive Policing 17,210 1,565 1,908 1,598 1,810 1J747 2 2
0
Select Call Types Aug Sep Oct Nov
2023 All Code 3 Response Time(min:sec)4
2023 Total Monthly Aug Sep Oct Nov
Avg3 AVG 04:40
Code 3 CFS 250 23 24 24 27 22
Alarm 500 45 50 50 39 50
Crash Response 656 60 47 70 65 70 0501
O.:i.;7
0 1 1 '
School Checks 364 33 47 56 51 58
Traffic Stops 6,874 625 627 625 664 779
Welfare Checks 543 49 42 45 52 51
Aug Sep Oct Nov
'Offense Reports are compiled from NI ERS RMS.'Police Activity reflects calls within the City of Eagle and all calls dispatched with an Eagle deputy.'Monthly
averages are based on all prior months of the current year.°Code 3 Calls represent all incidents that are routed at Priority 3,where Priority 3 calls require an
immediate emergency response. Last Updated:9/14/23ve *Cow Awa %Umi
EAGLE CITY COUNCIL MEETING
December 19, 2023
PUBLIC HEARING: Item 8A
SUBJECT A Public Hearing to Consider a New Capitalization Fee for the City of
Eagle Water Department.
TESTIFY PRO/ CON
NAME (please print) ADDRESS YES/NO NEUTRAL
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More on back
EAGLE CITY COUNCIL MEETING
December 19, 2023
PUBLIC HEARING: Item 8A
SUBJECT A Public Hearing to Consider a New Capitalization Fee for the City of
Eagle Water Department.
TESTIFY PRO/ CON
NAME (please print) ADDRESS YES/NO NEUTRAL
More on back
EAGLE CITY COUNCIL MEETING
December 19, 2023
PUBLIC HEARING: Item 8B
SUBJECT: A Public Hearing to Consider New and/or Increased Fees for the Building
and Water Departments
TESTIFY PRO/CON
NAME (please print) ADDRESS YES/NO NEUTRAL
More on back
EAGLE CITY COUNCIL MEETING
December 19, 2023
PUBLIC HEARING: Item 8B
SUBJECT: A Public Hearing to Consider New and/or Increased Fees for the Building
and Water Departments
TESTIFY PRO/ CON
NAME (please print) ADDRESS YES/NO NEUTRAL
More on back
3c1
6206 N.Discovery Way,Suite A
9 lit
Boise,Idaho 83713 BUILDING CONTRACTORS ASSOCIATION (2081377-3550 g
! OF SOUTHWESTERN IDAHO, INC. (2081377-3553 fax 11Flowss w �� s
`�wam�° Websire mww.bcaswi.org
"�Tradition of Building Excellence for Over 60 Years" Email bca@heritagevofi.com
The third question relates to the actual numbers put to the detailed elements of the calculation
-- elements that could only truly be confirmed or argued by a third-party review. While we
recognize HECO Engineers utilized industry standard modeling for their assumptions, such
assumptions may still be disputed. Ideally, we would have had time to review and get third-
party confirmation and/or negotiated agreement of those numbers for:
1. Actual replacement costs of valves, pipe, hydrants and wells, for example.
2. Was the depreciation properly determined?
3. Was asset life expectancy of the current system accurately determined, etc.
More generally, our members are concerned that it appears all future
replacement/maintenance costs of the Eagle Water System are being borne on the backs of new
development without regard for the responsibility to existing users. This very concerning to us
and worry that it sets a bad precedent.
Finally, assuming the council adopts this proposal, we are concerned about how it will be
implemented and how this new fee will be applied to previously approved projects in the
pipeline. Would those projects be grandfathered under the current hookup, STL, and WCE fee
schedule? Would there be any kind of date-certain transition period for the change in those
fees? The City of Eagle proposed Resolution 23-33 does not address this.
In closing, we again extend the invitation to the City of Eagle to participate in the BCASWI's
monthly Builder/Developer Committee meetings, in which we provide opportunity for
jurisdictions to provide early notice, explanation, and justification of proposed policy changes
and provides the opportunity for early feedback from our members. The Builder/Developer
committee meets the second Tuesday of each month in 2024. The next meeting of the
committee is scheduled for January 9, 2024 beginning at 3:00 p.m.
Thank you for your consideration and we look forward to working with you on this matter. If
you have further questions or clarifications, you can contact the BCASWI's government affairs
representative, Ken Burgess at 208-861-2052 or e-mail: ken@veritasadvisor.com
Sincerely,
(-----"2,------,j-_,.... ....)
Cody Weight, President
Building Contractors Association of Southwest Idaho
`o�,�4ncroRs�
arA
6206 N.Discovery Way,Suite A
9 ; 5 Boise,Idaho 83713
BCA Z BUILDING CONTRACTORS ASSOCIATION 1208)377-3550 41c%\ NAHB
� OF SOUTHWESTERN IDAHO, INC. i208)377-3553 fax
44' esties0 Website vwvwbcass org
"A Tradition of Building Excellence for Over 60 Years" E-rnaiI bca@hentagewifi corn
December 19, 2023
Honorable Jason Pierce, Mayor
Honorable Brad Pike, Council President
City of Eagle
PO Box 1520
Eagle, Idaho 83616
RE: Proposed Water Capitalization Fee changes
Dear Mayor Pierce, Councilman Pike, and members of the Eagle City Council,
On behalf of the nearly 400 member companies of the Building Contractors Association of
Southwestern Idaho (BCASWI) we thank you for giving us additional time to review and provide
comments regarding Eagle's Water Capitalization Fee changes. We also apologize for the late
submission of these comments as we had consulted outside counsel on the issue. We asked our
attorney to review with a few questions in mind, some of which were answered, and others
which would require more detailed analysis.
The first question was to determine whether the formula calculations used by the City of Eagle
are proper and legal based on the cited Supreme Court case NIBCA vs. City of Hayden.
According to the attorney, he agrees that at the fifty-thousand-foot level, it appears the formula
used for city of Eagle Water Capitalization Fees is conceptually correct. He notes that there
have been a number of Supreme Court decisions related to this matter that have
defined/refined the approach for cities. AND that while determining these through Supreme
Court case law is not ideal, it appears Eagle is doing it correctly.
The next question was to evaluate the broader elements included and justification for those
elements. Two issues rose to the level of concern:
1. Inclusion of value of the water rights: The attorney claims he has not seen this before,
and is not convinced it belongs in the mix. This is a $2,005,080 value according to the
HECO Engineers report (2.2.1 Replacement Value, pages 4 and 5, and Table 1 of page 5).
2. Two separate systems, one fee. The calculated value of the Eastern Zone is $11 million
less than the Western zone. The attorney is concerned that one could argue those
building in the Eastern zone are paying an inordinate, inappropriate fee compared to
those in the Western Zone.
12/27/2023
FY 24 -28 CAPITAL PLAN
MODIFICATION NO. 3
• ter" •', •
litiFa
December 19, 2023 r
ip
Nichoel Baird Spencer MCRP,AICP
Director of Long-R nge Planning&Prolects EAGLE
nbaird•cit ofea•I-.or.
1
STAFF REQUEST
Staff is requesting the Eagle City Council's review and
approval of Modification No. 3 to the FY 2024-2028
Capital Plan adopted on September 26, 2023, to increase
the funding of PW CM-17: Orville Jackson House through
the transfer of $4,130.00 from TRL CM-1 1 : FEMA Trail
Repair 4A.
2
1
12/27/2023
OVERVIEW
The Or ille Jackson House was originally funded in the amount of
$100,000 ($10K in capital maintenance with a $90K grant from the
SHPO) n FY 23but due to issues with the tenant was not able to move
forwar•. The City began work on the historical structure evaluation in
October of 2023. .
The current configuration of the park and equipment selected is in
compliance with the recommendation of the PPRC & the Council in 2022.
3
OVERVIEW
The istoric Structure Report would make recommendations as to
addi ional work that was needed to ensure the historical and
struc ural integrity of the home.
On ovember 8 2023 the Cit was contacted b our consultant
with • recommendation to com.lete testin. for radon lead-based
•ain and asbestos. Staff received 2 estimates and recommends the
a••r•val of the lowest bid from Industrial H .iene Resouces in the
amo nt if
4
2
12/27/2023
CURRENT FUNDING
2024-2028 Capital Plan:
Department:Public Works
Staff:Eric Ziegenfuss
Jackson House
4 PP/CM-17 Jackson House Year Re Incomplete In FY23 Carry forward
Requested:2023 $ 100,000 $ $ 90,000 $ $ 10,000
Priority:Planned FY 2023 $100K from FY23
Amount Requested:$100K
FY 23-27 PLAN YEAR:2023
Department.Planning&Zoning
Staff:Bill Vaughan
FEMA Trail Repair iMA
TRL CM-11 FEMA Repair 9A Year Requested:2023, $ 104,000 $ 104,000 $ - $ - $ - TRL CM-11 Incomplete in FY 21,22,&
Incomplete In FY 21,22,&23
Priority:FEMA Repair 23.Funding requested for FY26 for
Amount Requested:$272.9K TRL CM-11.Per CC wrksp S/18 CF$
FY 23-27 PLAN YEAR:2029 maybe leveraged for the completion
Department:Public Works of TRL CM-4,if partnership can be
Staff:Eric 2legenfLiss ured.
Greenbek Merrill Park Staff..to$100K[a PW CM-8:
26 TRL CM-4 Greanbek Merrip Year Re ested:2023amyl's/untied R••to cover current stimate
qu $ 104,00(1 To be derermMed wtth Sfrom lilt
Priority:Planned Replacement
Amount Requested:$180K
FY 23-27 PLAN YEAR:202$
5
THIS REQUEST . . .
FY 2024-2028 Capital Plan Modification No.2
9-26-23 12-18-23 Balance
Rank CM# Project Name Approved Adjustment Forward
4 PW CM-17 Jackson House $100,000.00 $ 4,310.00 $104,310.00
21/26 TRL CM-11 FEMA Trail Repair#4/Merrill Greenbelt* $ 59,804.72 $ (4,310.00) $ 55,494.72
*Previously reduced by 380,195.28 in Modification No.2 approved 12/12/23
Policy Implication: FEMA Trail Repair#4 will require additional funding and re-prioritization in
the FY 25-29 Capital Planning process.
6
3
12/27/2023
STAFF REQUEST
Staff is requesting the Eagle City Council's approval of
Modification No. 3 to the FY 2024-2028 Capital Plan
adopted on September 26, 2023:
To increase the funding of PW CM-17: Orville Jackson
House through the transfer of $4,310.00 from TRL CM-1 1 :
FEMA Trail Repair 4A.
7
Cityof Eagle
Drys �►
I$ a efi Citizens Academy
IDAHO
Purpose:The Citizens Academy is a chance for residents to learn more about their city government and
become more connected to their community. This seven to nine-week program is an excellent way to
educate residents, build positive relationships, increase communication between government officials
and citizens, and inspire future municipal leaders and volunteers.
Structure:The classes are typically held on Wednesday evenings for from 6:30-
9:00 p.m. beginning in September. Each night focuses on a different facet of local government ranging
from finance/budget, public safety, parks and recreation, and planning. Citizens will be asked to commit
to attending a minimum of 7 sessions.
Development: Each department will work with the Council lead and LRPP to draft a presentation and
materials that explain the essential duties and functions of their department and the uniquely Eagle or
Idaho facets of their job.
Tentative Session Topics:
Session 1 (XX/XX) Introduction, History, &Administration (Clerk/Mayor/Council)
Session 2 (XX/XX) Finance &Capital Projects(Treasurer/LRPP)
Session 3 (XX/XX) Committee, Commissions& Boards and Communications (Clerks, PIO, IT)
Session 4 (XX/XX) Recreation, Historic Preservation, and Arts(HP/Recreation)
Session 5 (XX/XX) Public Works& Parks (Public Works)
Session 6(XX/XX) Police & Fire (ACSO/EFD)
Session 7(XX/XX) Planning,Zoning, Comprehensive Plan &Code Compliance (Planning/LRPP)
Session 8 (XX/XX) Design Review& Building Department (Planning& Building)
Session 9 (XX/XX) Economic Development& Public Hearings (Economic Development/City
Attorney)
TBD City Council Recognition at the completion of the academy.
Academy members win:
o Have the opportunity to meet City Council members,department heads, and staff.
o Learn about the structure of municipal government in Idaho.
o Learn how decisions are made, how city funds are allocated, and how departments operate.
o Enjoy comprehensive overviews of departments, programs, and services.
o Discover the current status and plans for development and programming in Eagle.
o Expand their knowledge and become more informed on current issues and proposed projects
within the City.
o Participate in lively discussions, role-playing, and other fun interactive activities.
o Tour city facilities.
o Become informed, involved citizens
Registration: Sign ups can be accommodated through laser fiche forms. For the first year it is
recommended that the program be capped at 20-porticeponts. Registration should close a month-ahead
°w*.--�..ml
► ` ._A City of Eagle
,,_ Ca 4. Citizens Academy
of the academy and a wait list will be used to fill spaces on an as needed basis. If requested the program
could be opened to High School age students and/or Eagle business owners.
Requirements
• City of Eagle resident
• Registered Voter
• 21 or Older
Citizens will be asked to commit to attending a minimum of 7 sessions.
It is recommended that the Citizens Academy be given annually to a Council member as a
Council assignment. The assigned Council member will review the materials for each year and make
recommendations for changes to the Council and City staff.
Council Approval of draft format
Meetings to scope departmental presentations and participation.