Minutes - 2003 - City Council - 06/10/2003 - Regular
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Minutes
June 10,2003
ORIGINAL
PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m.
1. Mayor welcomes the Library Board. Ronald Baker the new Library Director is introduced.
Ronald Baker, Library Director, This is my ninth day on the job. There are a lot of assets the
library has; the facility, library staff, collections, community involvement and the lynx
consortium. Some of the challenges ahead for us; standard library services including reference
service and home bound service. We need training of the current staff or hire staff that is already
trained. The Library needs a strategic plan. We don't need to reinvent the Library each budget
year. Without a Strategic Plan the Library is ineligible for grants. We should urge the Friends to
become a membership organization. We should make more use of regular volunteers. We need
volunteer recruitment and training. The collections are quite small and shallow in coverage,
particular in adult non-fiction. We need to build our collection of classics and optional
viewpoints. My job is to build solid service and collection.
Bastian: at the meeting last night we did discuss having a meeting with myself, the City Clerk,
Chairman of the Library Board, Mr. Baker and Terry Loftus. This meeting is scheduled for 7:00
p.m. on June 25, 2003 at City Hall. General discussion.
2. Ada County Sheriffs Office: Sgt. Pat Schneider will present the monthly report for May.
Monthly report is distributed in written form to the Council.
3. Ada County Assessor's Office: Marilee Fuller will discuss tax assessments. We have been
busy the last two weeks since the assessment notices went out. Distributes Primary Roll
Assessment Notice Summary to the Council and discusses the same. Market value is up 26.19%
to $1,463,617,100; Residential market value is up 29.92% to $1,273,459,900; Commercial
market value is up 29.50% to $190,157,200 and New construction is up 21.41 % to $143,635,264.
General discussion. Discussion Circuit Breaker Program. General discussion.
4. Larry Sales, ACHD Liaison, Discussion on cities setting speed limits within the City Limits.
ACHD would not oppose it. Several signs are being prepared and will be installed the next day
or two. There are at least 8 locations to be posted.
Discussion on the 4th of July celebration at Merrill Park. Discussion about on street parking on
Riverside Drive and putting up No Parking Signs, particularly the two entrances to the park.
Larry will meet with Dan Friend and Sgt. Schneider.
Discussion on "Slow Down Children Playing" signs around OK Park and Friendship Park. We
have a problem with those specialty signs, but I will look into this.
Larry Sales, the City needs to get with Ada County in regards to the property adjacent to the Hill
Road Park. General discussion. Vern and Susan will work with Larry on the property transfer.
Mayor calls a recess at 7:30 p.m.
Mayor reconvenes at 7:35 p.m.
5. Mayor and Council's Report: Moved to the end of the Agenda
6. City Clerkffreasurer Report: Moved to the end of the Agenda
7. Zoning Administrator's Report: Moved to the end of the Agenda
8. City Attorney Report: Moved to the end of the Agenda
1. CALL TO ORDER: Mayor Merrill calls the meeting to order at 7:35 p.m.
2. ROLL CALL: BASTIAN, SEDLACEK, GUERBER, NORDSTROM. Nordstrom is absent.
A quorum is present.
3. PLEDGE OF ALLEGIANCE:
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Bastian moves to amend the agenda by hearing the City Engineers Report first. Seconded
by Guerber. ALL AYE: MOTION CARRIES........................
City Engineer Report. Vem Brewer, Holladay Engineer. The sidewalk at the parking lot is
completed and it looks very good. We are going to do a walk through tomorrow. We have a
couple of minor items on the punch list and by the next Council meeting we should be able to
finalize that project. General discussion.
Council would like to have a letter of appreciation written.
There will be an increase in Holladay's bill in relation to the project.
4. CONSENT AGENDA:
. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the Rules of
Order.
. Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
. All design review applications will be appealed by the Zoning Administrator to the
City Council for their review and approval.
A. Claims Against the City.
B. Minutes of May 15, 2003.
C. Minutes of May 28, 2003.
D. Minutes of June 3, 2003.
E. DR-I6-03 - Multi-tenant Professional Office Buildin2 within AQuila Villa2e
Subdivision - Oppenheimer Development Corporation: Oppenheimer
Development Corporation, represented by Scott Wendell with Lombard Conrad
Architects, is requesting design review approval to construct a 6,021-square foot
multi-tenant professional office building within Aquila Village Subdivision. The
site is located on the west side of North Palmetto A venue approximately 1O0-feet
north of East State Street at 49 North Palmetto Avenue.
F. DR-IS-OJ - Common Area Landscapin2 within Brookwood Subdivision
Phase S - Aries Development LLC: Aries Development LLC, represented by
Phil Hull with The Land Group, is requesting design review approval of the
common area landscaping within Brookwood Subdivision Phase 8. The site is
located on the north side of Floating Feather Road approximately V2-mile east of
Eagle Road.
G. DR-I9-03 - Buildin2 Wall Si2n and Monument Si2ns for the Hilton Garden
Inn - Ea2le River Hospitality LLC: Eagle River Hospitality LLC, represented
by Phil Hull with The Land Group, is requesting design review approval to
construct one building wall sign, one monument sign located on Eagle Road, and
one monument sign on Riverside Drive. The site is located south of Riverside
Drive adjacent to Eagle Road within Eagle River Development (Lot 6, Block 4,
of Mixed Use Subdivision No.2.
H. Findin2s of Fact and Conclusions of Law for CU-2-03 - Credit Union
Facility with drive-up service - Westmark Credit Union: Westmark Credit
Union, represented by Newell Goldsberry with Sundberg & Associates, is
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requesting conditional use approval to construct a credit union facility with four
drive up service lanes. The .82-acre site is generally located on the northeast
comer of Eagle Road and Eagle River Street. (WEV)
1. Findines of Fact and Conclusions of Law FPUD-2-03 & FP-3-03 - Final
Development Plan and Final Plat for Two Rivers Subdivision No.6 - T. R.
Company LLC: T. R. Company LLC, represented by Dan Torfin, is requesting
final development plan and final plat approval for Two Rivers Subdivision No.
6, a 50-lot (38-buildable, 12-common) residential subdivision. This 12.50-acre
phase of Quarter Circle Ranch PUD is located on the west side of Eagle Road
approximately 16oo-feet south of State Highway 44.(WEV)
J. Request for Funds ICDBG Proeram: Approval of request #005 of ICDBG
funds in the amount of $1062.00 to reimburse Mercy Housing for project
administration costs, and to authorize the Mayor to sign the Request for Funds
documents. (SKM)
Sedlacek moves to remove Item #4C and #4G from the Consent Agenda. Seconded by
Bastian. ALL AYE: MOTION CARRIES..........................
Guerber Moves to approve the Consent Agenda as amended. Seconded by Sedlacek.
ALL AYE: MOTION CARRIES..................
4C Minutes of May 28. 2003.
Mayor: On Page 6 of the minutes, Item H. it states that this item will come back before Council
for approval at the June 10,2003 meeting. Do we need to add this to the agenda?
City Attorney Buxton: The Code states publication for 10 working days so this matter will come
back to the Council at the June 24, 2003 meeting. Because of the publication guidelines this
matter could not be on the agenda tonight.
Guerber moves to approve the minutes of May 28, 2003 upon correcting the reference to
June 10,2003 on Page 6, Item H, to say: "Come before the Council for approval on June
24, 2003. Seconded by Sedlacek. ALL AYE: MOTION CARRIES........................
4G. DR-19-03 - Buildine Wall Sien and Monument Siens for the Hilton Garden Inn-
Eaele River Hospitality LLC: Eagle River Hospitality LLC, represented by Phil Hull with The
Land Group, is requesting design review approval to construct one building wall sign, one
monument sign located on Eagle Road, and one monument sign on Riverside Drive. The site is
located south of Riverside Drive adjacent to Eagle Road within Eagle River Development (Lot 6,
Block 4, of Mixed Use Subdivision No.2.
Sedlacek: I had this item pulled from the Consent Agenda because we had a letter from the
Hilton Garden Inn requesting that this item be removed from the Consent Agenda.
Bill: I believe the issue is the color of the sign. Hilton Garden is requesting a bright white
color. General discussion.
John Swartz, Eagle River, I'm representing Hilton Garden. It is Hilton's policy that on dark
colored buildings they go with a light color. Their trade mark colors are red and white.
General discussion on white and off-white.
Bastian moves to approve DR-19-03 - Building Wall Sign and Monument Signs for the
Hilton Garden Inn - Eagle River Hospitality LLC as approved and recommended by the
Design Review Board. Seconded by Guerber. ALL AYE: MOTION CARRIES..................
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Bastian moves to amend the Agenda as follows: add under #5. Proclamations &
Resolutions as A. Resolution No. 03-08 and B. Proclamation: A Day to Playball; and adding
to Executive Session discussion on Acquisition of Property. Seconded by Sedlacek. ALL
AYE: MOTION CARRIES.......................
5. PROCLAMATIONS & RESOLUTIONS:
A. Resolution No. 03-08
Mayor introduces the issue and reads the title of the Resolution.
Bastian moves to adopt Resolution No. 03-08. Seconded by Sedlacek. Discussion. Bastian
amends the motion at Section 1 to add: "Upon the motion and approval of the Eagle City
Council after the Council is made aware of an incident of vandalism on public property,
the Council at its discretion hereby........." Second concurs. ALL AYE: MOTION
CARRIES...............
B. Proclamation: A Dav to Plavball.
Mayor reads the Proclamation into the record.
Guerber moves to approve the Proclamation as read. Seconded by Bastian. ALL AYE:
M OTI 0 N CARRIES.........................
6. FINAL PLATS:
A. FPUD-4-03 & FP-6-03 - Final Development Plan and Final Plat for Brookwood
Subdivision No.8 - Aries Development LLC: Aries Development, LLC, represented by Mike
Hormaechea, is requesting final development plan and final plat approval for Brookwood
Subdivision Phase 8, a 33-10t (3D-buildable, 3-common) residential subdivision. This 7. Il-acre
phase of Brookwood PUD is located on the north side of Floating Feather Road and west of
Feather Nest Estates Subdivision. The site is within the Eagle City Limits. (WEV)
Mayor introduces the issue.
Mike Hormaechea, displays a site plan and provides the Council an overview of the project.
Zoning Administrator Vaughan: Displays overheads and discusses the lot density and the street
configuration. The overall count is 33 lots less than approved for the subdivision. General
discussion.
Mike Hormaechea: Discusses patio homes, townhouse, cluster homes. When we look at our
local sales these types of homes have not been a big seller. You are still targeting the same type
person. We are looking for someone who does not want a lot of yard and maintenance.
Bastian moves to approve FPUD-4-03 & FP-6-03 - Final Development Plan and Final Plat
for Brookwood Subdivision No.8 - Aries Development LLC with one Site Specific
Condition be added: the berm shall be a minimum of 5' higher elevation than the center
line of Floating Feather. Seconded by Sedlacek. ALL AYE: MOTION CARRIES................
General discussion on the sales in Brookwood.
7. NEW BUSINESS:
A. Discussion re2ardin2 hirin2 a consultant to conduct a public opinion poll for a
new city hall facility. (NM)
Mayor introduces the issue.
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Mayor discusses her conversation with Dr. Weatherby. The students are out of school for the
summer so the survey could not be conducted until the fall and there would be a charge for
survey. The survey would be conducted in another department and not under Dr. Weatherby.
Greg Smith, provides Council an overview of his credentials and his firm, Greg Smith &
Associates. Discussion on how the survey is conducted and how the questions are established.
General discussion.
John Watts, provides Council an overview of his credentials and his firm, Veritas. This is about
voter targeting and delivering the vote and this is what we do. I have an outline of a type of
questions that you would ask. We test for voting behavior. You have to identify what the issue
is and the compelling election. You have to drive a line between what you can do with public
money and private funding. General discussion.
General Council discussion.
City Attorney Buxton: You have a fine line with the public finance issue on what you can use
public funds for. You have to be very careful on how that is worded. Given the state of people's
thoughts on the use of public funds you have to be even more careful even if you are proceeding
correctly it is how people perceive what you are doing.
General discussion on what can be done using public funds and what needs to be funded by a
citizen's committee.
Guerber moves to continue this item to the June 24, 2003 Council meeting for further
discussion on how to proceed. Seconded by Bastian. ALL AYE: MOTION CARRIES.........
B. Discussion of the recommendations forwarded to the Council by the Park and Pathway
Committee reeardine land use.
Mayor introduces the issue.
Guerber: This comes from Park and Pathway Committee's concern for what is happening at
Eagle Island and the public perception. It was intended as being an information piece, I don't
think any action needs to be taken. General discussion.
8. PUBLIC HEARINGS:
A. ZOA-4-03 - Proposed chanees to Title 8. "Zonine". "Home Occupation" - Shawn Nord:
Ordinance Of The City Of Eagle, Ada County Idaho Amending Eagle City Code Title 8
"Zoning", Chapter 2 "Zoning Districts And Maps", Section 3 "Schedule Of District Use
Regulations"; Amending Eagle City Code Title 8 "Zoning", Chapter 3 'Performance Standards",
Section 5 "Unique Land Uses", Subsection L "Home Occupation"; Providing A Severability
Clause; And Providing An Effective Date. (WEV) The applicant is requesting this item be
continued to the June 24, 2003 meeting.
Mayor introduces the issue.
Zoning Administrator Vaughn: The applicant has requested that this item be continued to the
June 24, 2003 meeting. General discussion.
Council concurs that if the application is withdrawn the fees will be reimbursed.
Guerber moves to continue ZOA-4-03 - Proposed changes to Title 8, "Zoning", "Home
Occupation" - Shawn Nord to the June 24, 2003 City Council meeting. Seconded by
Sedlacek. ALL AYE: MOTION CARRIES.....................
9. UNFINISHED BUSINESS:
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A. Proposed Ordinance No. 448 reeardine burn bans.
Mayor introduces the issue.
General Council discussion on the proposed ordinance.
Guerber moves, pursuant to Idaho Code, Section 50-902, that the rule requiring
Ordinances to be read on three different days with one reading to be in full be dispensed
with, and that Ordinance #448 be considered after being read once by title only. Guerber
reads Ordinance #448 by title only. Seconded by Sedlacek. ALL AYE: MOTION
CARRIES.... .............
Guerber moves that Ordinance #448 be adopted. Seconded by Sedlacek. Bastian: AYE;
Sedlacek: AYE; Guerber: ALL AYE: MOTION CARRIES.........................
10. EXECUTIVE SESSION:
A. Pendinelitieation and Acquisition of Property: I.C. § 67-2345(0 - (SEB)
Sedlacek moves to go into Executive Session for the discussion of pending litigation and
property acquisition. Seconded by Bastian. Bastian: A YE; Sedlacek: AYE; Guerber:
AYE: MOTION CARRIES.......................
Council discusses pending litigation and property acquisition.
Council leaves Executive Session at 9:55 p.m.
PRE-COUNCIL REPORTS CON'T:
Mayor and Council's Report:
Sedlacek: Seniors need a small desk and a computer. I brought this up at the Chamber and may
have some donations. Council concurs that if the Seniors are interested in our extra computer
stand and computer it will be on the Consent Agenda on June 24, 2003 as surplus property.
Bastian: Reports on the Library Board meeting. Circulation continues to grow. Library Director
is talking about ways to save money and improve the operations of the Library. General
discussion.
Reports on meeting with Sgt. Schneider. The bikes are a really good asset and the Deputies feel
it has been very beneficial for contact downtown and community policing. Discussion on
whether or not the current office space meets their needs. If a smaller substation could be at a
new city hall the space could be smaller and showers would not be needed.
Guerber: Next week is AIC. Discussion on whether or not the City submitted any projects for
awards. There are 9 more Heritage Cities coming on line.
Discussion on the survey in regards to the new city hall.
Discussion on signs for the parks. No swearing and etc and don't sit on the tennis nets.
Discussion on Eagle Fun Days.
Mayor: Stan and I are meeting with Stan Hosac tomorrow to see if he is interested in Design
Review.
I have received a resignation letter from Larry Cadwell effective immediately from Planning &
Zoning. I think we should go to the other resumes that we received.
Discussion on the Arts Commission and filling the positions.
Discussion on the US Capital Building Christmas Tree coming through Eagle.
Discussion on organizing people to display flags along the interstate or along the by-pass on a
Friday.
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Reports on the Treasurer Valley Partnership meeting. The State reported on Eagle Island. They
made a vote to open the Master Plan and look at it. The response from the Mayors in the valley
was very good.
Discussion on the replacement sign on the East End.
Discussion on the upcoming Compass meeting.
Budget workshop will start at 5:00 p.m. on the June 24, 2003 meeting and no pre-council.
Discussion on how to cut down the city hall.
City Clerkffreasurer Report: Joint meeting with P&Z and DR is scheduled for June 30, 2003.
Council concurs that they want to only meet with P&Z. General discussion.
Discussion on an amendment to the Code regarding weeds. Council would like to see the
proposed amendment to the Code.
Discussion on placing more bollards at Merrill along the handicap parking area. Council would
like to see additional bollards.
Zoning Administrator Report: Reports on the Eagle Center and the new sidewalk and the signs.
They want to make some changes to the building.
Discussion on changes to the Comp Plan.
Discussion on the Trolley Square property. The property is being sold and Ron Bath will be the
local representative and we can work to get the property cleaned up. It is going to be developed
as proposed.
Is it important to you to have the City logo on the tree grates. Council likes the logo.
City Attorney Report: No further report.
11. ADJOURNMENT:
Sedlacek moves to adjourn. Seconded by Bastian. ALL AYE: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 11: 15 p.m.
Respectfully submitted:
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SHARoÑ K. MOORE
CITY CLERKffREASURER
APPROVED:
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