Minutes - 2003 - City Council - 06/03/2003 - Special
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EAGLE CITY COUNCIL
Special Meeting Minutes
June 3, 2003
ORIGINAL
PRE-COUNCIL AGENDA: 6:00 p.m. - 7:00 p.m.
A. Discussion of Citv Hall
Mayor introduces the issue.
Ron Bath, distributes a conceptual proposal for a new city hall to the Council and discusses the
same. I think we need to go back to the voters for a bond election with a theme "respect to the
will of the citizens". We need to tell them that we have respect for them and present a new plan
as they requested with a reduced size of the building. You need to plan for the present and not
for the future. Eliminate the Sheriffs Department Substation. To eliminate confusion the soft
costs and hard costs need to be separated and leave the land cost out because the land will be
paid for. We only need to concentrate on the cost of building a 12,000 sq.ft. building which
could cost in the range of 1.8 M.
Utilize existing assets to reduce the new city hall costs. Sell excess property such as the building
housing the museum. I have six potential scenarios for the use/sell of the existing city hall
building. General discussion.
Bill Ditz, I have been in the real estate business for 26 years. Displays the presentation board
with the Needs Assessment from the City Facilities Assessment Committee. Provides some
background information on the creation of the Needs Assessment. General discussion.
Tom Zabala, ZGA Architects, discussion on the Needs Assessment prepared in 2000 and
updating the study. There are some opportunities to reduce the cost. Discussion on reducing the
size of the building.
General Council discussion.
Mayor calls a recess at 7: 15 p.m.
Mayor reconvenes the meeting at 7:20 p.m.
REGULAR COUNCIL AGENDA: 7:20 p.m.
1. CALL TO ORDER: Mayor Merrill calls the meeting to order at 7:20 p.m.
2. ROLL CALL: BASTIAN, SEDLACEK, GUERBER, NORDSTROM. All present. A
quorum is present.
3. PLEDGE OF ALLEGIANCE:
Bastian moves to amend the agenda by adding #4. New Business A and B; A. City Hall
discussion and B. Citizen Survey discussion and #5. Council Reports and #6. Executive
Session for the discussion of pending litigation. Seconded by Guerber. ALL AYE:
M OTI 0 N CARRIES......................
4. PUBLIC HEARINGS:
A. CPA-4-02/A-3-02/RZ-5-02 - Comprehensive Plan Amendment from Residential Two to
Mixed Use/Annexation and Rezone from RUT to MU-DA (Mixed Use with Development
A2:reement and Rezone from R-2 to MU-DA (Mixed Use with Development A2:reement):
B.W. Eagle, Inc., represented by Dan Torfin, is requesting a Comprehensive Plan Amendment to
change the land use designation on the Comprehensive Plan Land Use Map from Residential
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Two (up to two dwelling units per acre) to Mixed Use, an annexation and rezone from RUT
(Rural Urban Transitional) to MU-DA (Mixed Use with Development Agreement) and a rezone
from R-2 (Residential-up to two dwelling units per acre) to MU-DA (Mixed Use with
Development Agreement). The site is located on the east side of Eagle Road approximately
WOO-feet north of Chinden Boulevard. (WEV)
Mayor introduces the issue.
Mayor swears in Dan Torfin.
Dan Torfin, representing B.W. Eagle, Inc., displays a site plan and provides an overview of the
request for the Comprehensive Plan Amendment, annexation and rezone. General discussion.
Discussion on the 30 acres donated for a park area. This is a land donation with a value of 1.5M
to 2M.
Discussion on the irrigation.
Zoning Administrator Vaughan: Discusses the 6.2 acres proposed pond site that Boise City is
proposing to annex. General discussion.
Dan Torfin: Further discussion the 6.2 acres.
Mayor opens the Public Hearing.
Mayor swears in Bob VanArnem.
Bob VanArnem, 3049 S. Whitepost Way, Discusses the possibility of Eagle Road and Chinden
Blvd. being increased to seven lanes of traffic will have an impact on my property. I have
concern about the noise being generated by these two roads. I would like to get the speed
reduced. Discusses the Lakemoor Traffic analysis. General discussion.
Mayor swears in Beth Hildebrand.
Beth Hildebrand, 2620 E. Greenbrook Drive, Eagle, I am representing West Valley Little League
and we are interested in the potential of ball fields. We have 4 fields that we lease and we
heavily rely on the Meridian School District. We are open to multi-use fields. We need to center
our league in Eagle. Weare excited about this and it could be a great site for ball fields. We are
not above a public/private partnership for developing the ball fields. General discussion on the
noise and parking. (Approximately 20 people from West Valley Little League are present at the
meeting).
Mayor swears in Jeff Israel.
Jeff Israel, 2220 N. Aldercrest, discusses the need for ball fields. We can really use some fields.
Baseball is very big in the community. Ball Fields can be used for multi-purpose. We have
games all of the time and then there is no place to practice. General discussion.
Mayor swears in Randy Dodd.
Randy Dodd, 2765 W. Timber Drive, everybody's looking for money and trying to make things
work. We are a nonprofit organization and a lot of our money comes from the registration fees
that parents pay. We have not raised our registrations fees, we are trying to keep the costs down
so all kids can play. Meridian School District is going to start charging us for using the schools
in Eagle, $35 a team. We already pay for the porta-potties. General discussion.
Dan Torfin, I think we are seeing support for the project along with some concerns. There will
be benefits to the transportation issue. This is a long term project. We are in the appeal process
to get access from Chinden Road. We do support lowering the speed limits. The City of Boise
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has some adjacent property and they have been approached to the soccer league. There is 50%
open space with this project. General discussion. We don't have to have the Chinden access to
provide a roadway to the park. I do have an old concept plan that shows a soccer field. I am
going on record saying that ball fields are acceptable to the applicant. We do want to have some
review as to how the park is going to be developed. General discussion.
Discussion on leasing the park property. The reason for the lease was to benefit the City in
counting the park space at the current time and it could be added to the park's inventory. General
discussion.
I am estimating that we are a year out before we could possibly be able to start construction.
Phasing would start in the NE comer of the project. Office retail would be first. Timing is based
on market conditions, we have a 5 year period from the time the road access is in that the park
needs to be developed. If we did a phase a year, it could be 3-5 years before the road access
would be to the park.
Discussion on the noise level along Eagle Road.
Mayor swears in Dennis Baker.
Dennis Baker, applicant, I've been involved in Eagle for the past 12-15 years. I have been
involved where two traffic signals have been involved. I'm prepared to go back to all residential
if that is what Eagle wants. I think this project has potential for traffic calming. We very much
want to help bring a traffic light there as soon as possible. This is probably a 12 year project as a
mixed use development. We would like to do this project and work with the City and the other
entities that want ball fields. If it is necessary and we can get the cooperative help then I'm
willing to stamp the plan and get the access faster.
City Attorney Buxton: the Development Agreement will be brought back to you at the meeting
on June 24, 2003. I would like you to leave the public hearing open for written comments only.
General Council discussion.
Mayor closes the Public Hearing except for written testimony.
General Council discussion.
Bastian moves to continue this matter to the June 24, 2003 City Council meeting. Seconded
by Sedlacek. ALL AYE: MOTION CARRIES................
Mayor calls a recess at 9:25 p.m.
Mayor reconvenes at 9:35 p.m.
Nordstrom: The Mayor's Cup Golf Tournament is going to be on August 15th so talk it up for
teams and hole sponsors. General discussion.
4. NEW BUSINESS:
A. New City Hall discussion:
Mayor introduces the issue.
General Council discussion on the size and how to proceed on the new city hall.
City Attorney Buxton: Discussion on the final lease payment due June 21, 2003. If you would
like to extend the lease we would need to renegotiate that with the bank. General discussion.
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Nordstrom moves to make the final payment on the land in the amount of $204,711.56.
Seconded by Guerber. Bastian: AYE; Sedlacek: AYE; Guerber: AYE; Nordstrom: AYE:
MOTION CARRIES................
Mayor: Do you want to see the proposals from the developers that want to put together lease
proposals? General discussion.
Council would like to get the lease proposals in writing.
B. Citizens Survev:
Mayor introduces the issue. I have left a message for Dr. Weatherby. Greg Smith charges
$3,000-$4,000 per survey. Anything beyond that it is $150 per hour. He is going to come before
us at our next Council meeting.
City attorney will check to see if the City can fund the survey.
6. Executive Session: pending litigation
Sedlacek moves to go into Executive Session for the discussion of pending litigation.
Seconded by Nordstrom. Bastian: AYE; Sedlacek: AYE; Guerber: AYE; Nordstrom:
AYE: MOTION CARRIES.....................
Council discusses pending litigation.
Council leaves Executive Session at 10:20 p.m.
5. Council Reports:
Mayor: discussion on the AlC letter regarding Qwest deregulation. General discussion.
I meet with BPI and you have a copy of the letter that they are sending out to the citizens. BPI
would like to keep the fees the same and not charge the citizens in the pilot program. Council
concurs.
Discussion on the letter from Barry McCahill commending Officer Matt Buie.
Discussion on the new city hall and proceeding to another bond issue in February.
Discussion on Ron Bath's proposals that were presented tonight.
Guerber: Distributes information on Roger Brooks. I've given this information to Teri Bath to
take to the Chamber. General discussion.
Discussion on vandalism and a $500 reward. There was a resolution adopted about 10 years ago.
General discussion.
Nordstrom: We are working on the Mayor's Cup Golf Tournament and it is scheduled on August
15th. General discussion
Discussion on Black & Veatch report on the Idaho Power lines.
Bastian: Discussion on Stan Ray, Oakley Estates, landscaping problems. We still have issue in
regards to maintenance of the green space. A letter is going to be sent to Mr. Ray in regards to
regular maintenance on the property. General discussion.
Next Monday the Library and Meridian School District meet at the same time. I'm going to go to
the Library meeting if someone else would like to go to the Meridian School District.
Tomorrow at 4:30 I have a meeting with Sgt. Schneider.
Sedlacek: The Chamber has out grown meeting at the Library so they are going to meet at the
Nazarene Church.
The Chamber is taking the business license to the general membership on June 10th.
The Chamber is going to run the promote Eagle jingle again.
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City Clerk Moore: Discussion on the letter inquiring about a shaved ice concession in Merrill
Park. General discussion. Merrill Park is not a retail area and Council does not want vendors in
Merrill Park.
Discussion on the flagpole at Merrill Park. Council concurs on the 24' concrete embedded base.
The Mayor will identify a location.
Zoning Administrator Vaughan: Discussion on moving the East Entry Sign.
Discussion on meeting with Ron Waggoner. I talked to him today. The meeting was very
positive. General discussion. Council concurs, no helicopter rides. Council has a concern about
the beer/wine concession. Further discussion
I met with Tom Wilson to get him started with code enforcement. There is a question about
whether nor not he should have City business cards. General discussion. Council concurs to
have City business cards for Tom Wilson.
Discussion on a Trolley Car vendor for coffee that is proposed for Heritage Park. Council
concurs not on City Property.
We will be dealing with DeShazo in July. General discussion.
General discussion on the river access in Eagle River Development.
Mayor: We have one application for Design Review. General discussion.
Discussion on new members for the Arts Commission.
Mayor reports on the 4th of July Celebration agenda. General discussion.
7. ADJOURNMENT:
Nordstrom moves to adjourn. Seconded by Guerber. ALL AYE: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 11:20 p.m.
Respectfully submitted:
li ~ ~CØ-<*,--
SHARON K. MOORE
CITY CLERKfTREAS URER
APPROVED:
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