Agenda - 2023 - City Council - 12/12/2023 - Regular - Amended (2) THE CITY OF EAGLE
CITY COUNCIL
AMENDED
AGENDA
Eagle City Hall, 660 E. Civic Lane, Idaho
December 12, 2023 5:30 PM
*Indicates Added Item
INVOCATION:
1. CALL TO ORDER:
2. ROLL CALL: GINDLESPERGER,PIKE,BAUN,RUSSELL.
3. PLEDGE OF ALLEGIANCE:
4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA:
5. REPORTS:
A. Mayor and Council:
B. Department Supervisor:
C. Eagle Police Department:
D. City Attorney:
6. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTIONITEMS. Consent
Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an
item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be
placed on the Regular Agenda in a sequence determined by the City Council. Any item on the Consent
Agenda which contains written Conditions of Approval from the City of Eagle City Staff,Planning&Zoning
Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval
motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of November 14,2023. (TEO)
C. Minutes of November 28,2023. (TEO)
D. Service Agreement Between the Cijy of Eagle and Western Records : A Service Agreement between
the City of Eagle and Western Records to provide shredding and destruction services in an amount not
to exceed$87.00 a month. The service agreement is a year long contract that will expire December 14,
2024. (TEO)
E. Lease Agreement Between the Cijy of Eagle and the Eagle Community Food Bank Inc. : A Lease
Agreement between the City of Eagle and the Eagle Community Food Bank, Inc. to lease space at 310-
312 East State Street, Eagle. The lease agreement shall expire September 30, 2024. (JP)
F. Reappointment to the Eagle Arts Advisory Committee: In accordance with Resolution 23-17,Mayor
Pierce is requesting Council Confirmation of the reappointment of Christina Hamlett to the City of
Eagle Arts Advisory Committee. Ms. Hamlett will be serving a three(3)year term that will expire in
December 2026. (JWP)
G. Findings of Fact and Conclusion of Law for the of A-01-23/RZ-02-23/CU-03-23/PPUD-02-23/PP-
02-23 -Annexation,Rezone, Conditional Use Permit,Preliminary Development Plan,and
Preliminary Plat for Everton Subdivision- TH Lost River,LLC : TH Lost River,LLC,represented
by Stephanie Hopkins,with KM Engineering,LLP, is requesting an annexation,rezone from RUT
(Rural-Urban Transition-Ada County designation)to R-1-DA-P (Residential with a development
agreement-PUD),R-4-DA-P (Residential with a development agreement-PUD),R-6-DA-P
(Residential with a development agreement-PUD), and C-2-DA-P (General Business District with a
development agreement-PUD), conditional use permit,preliminary development plan, and preliminary
plat approvals for Everton Subdivision, a 241-lot(212-residential [138-single family, 74-single-family
attached], 11-commercial, 18-common) mixed use planned unit development. The 76.85-acre site is
located at the northeast corner of State Highway 44 and North Palmer Lane. (MJW)
Findings of Fact for Everton
H. Resolution No. 23-23 -Designating Records Custodians: A resolution of the City of Eagle,Idaho,
rescinding Resolution Nos. 18-20 and 18-44 in their entirety and designating records custodians and
alternates; and providing an effective date. (TEO)
Resolution No. 23-23 Designating Records Custodians
L Resolution No. 23-24-Adopting the Cie of Eagle's Records Retention Policy : A resolution of the
City of Eagle,Idaho,rescinding Resolution No. 19-08 in its entirety and adopting a records retention
policy; and providing an effective date. (TEO)
Resolution No. 23-24- Records Retention Policy
J. Water System Capitalization Fee Study Acceptance: HECO Engineers has completed a study of the
City of Eagle Water System to determine new Capitalization Fees which will replace the current Storage
and Trunk Line(STL)Fees and the Water Construction Equivalency(WCE)Fees. Staff requests City
Council acceptance of the study. (KR)
Eagle Water System Capitalization Fee Draft Report
K. Case Construction for Museum: The Museum director is requesting approval for an independent
contract agreement with Fred Fritchman to construct Founding Families case exhibit not to exceed
$4251.50 (ACD).
Museum-Fred Fritchman Founders Exhibit Quote
L. *Caselle Year End Payroll Reporting Services: Staff is requesting Council authorization of the use of
ARPA funds and approval of services for the provision of year end payroll reporting services by Caselle,
in an amount not to exceed$2,050. (TEO)
M. *Caselle Affordable Care Act Reporting Service: Staff is requesting Council authorization of the use
of ARPA funds and approval of services for the provision of Affordable Care Act(ACA)reporting
services by Caselle,in an amount not to exceed$1,800. (TEO).
7. UNFINISHED BUSINESS: NONE
8. PUBLIC HEARINGS: ALL PUBLIC HEARING ITEMS ARE CONSIDERED ACTION ITEMS.Public
hearings will not begin prior to 6:00 p.m.
• Public Hearings are legally noticed hearings required by state law.The public may provide formal testimony regarding the
application or issue before the City Council.This testimony will become part of the hearing record for that application or
matter.
• Public hearing testimony time limits:Individuals testifying are allotted three(3)minutes for non-repetitive testimony
• Disclosure of ex parte and/or conflict of interest.
A. A Public Hearing to Consider a New Capitalization Fee for the Cie of Eagle Water Department.
(HECO and KR)
A.I. Resolution No. 23-33,New Capitalization Fee to Replace Storage and Trunk Line Fees and
Water Construction Equivalency Fees in Accordance with a CijY of Eagle Water System
Capitalization Fee Study: A resolution replacing the Storage and Trunk Line(STL)Fees and Water
Construction Equivalency(WCE)Fees with a new Capitalization Fee for the City of Eagle Water
Department in accordance with Eagle City Code Section 1-7-4 and providing an effective date. (KR)
Resolution 23-33,Establishing New Capitalization Fees
Eagle Water Cap Fee delay request final.pdf
B. A Public Hearing to Consider New and/or Increased Fees for the Building and Water
Departments.(KR)
B.I. Resolution No.23-34,Amending the Fee Schedules for the Building and Water
Departments:A resolution amending the fee schedules for the City of Eagle Building and Water
Departments m establish new fees and W increase existing fees in excess of five percent(5%) and
remove inactive fees from the fee schedule io accordance with Eagle City Code Section l'7'4and
providing au effective date. (K[I)
Resolution 23-34 Fee Update,Building and Water Fees and Exhibit,t
C. Robert West ie requesting a rezone from A-
R bAgriculkno]'Ilceidco1ioD to Il'B'D/\(Ilceidcu1io]'Be1o1cewith a development ag/cccncu1). The 4.95'
acre site is located on the cae1 side of North Beverly Drive opp/oxicno1clv 860'±ec1 south of the
intersection of West Floating Feather Road and North Beverly Drive at 950 North Beverly Drive.
(MJW)
West Rezone Action
9. NEW BUSINESS:
A. ACTION ITEM- Canvas Election: Acceptance o{the December
5,2023,runoff election results as canvased by the Ada County Commissioners. [I.C. §50'412] (TBO)
Q. ACTION ITEM-Mace Park: Public Comment oo the Mace Park Project Dceigo, City Council direction
and approval 10 begin the public bidding process for construction. (NQS)
Baole-MacePuzkiog Lot Revised Plans
Bagle-MacePuzkiog Lot Planting Plans
C. ACTION ITEM-Parks, : Staff is seeking City Council
direction and approval to begin the Request for Proposal process for the Parks, Trails & Open Space
Master Plan. (NQS)
Request for Proposals for Parks, Trails 8c Open Space Master Plan
D. .1C77(}N/7ZM- : Staff ie requesting a
modification 10 the Fiscal Year 2024'2028 Capital Plan 10 increase funding for project PVVCM'l5:
Orval Kiaecu Park Playground Replacement io the amount of$82,l96.001oa total not 1oexceed
$210,195.00. (NQS)
Capital Plan Modification No. 2 Fiscal Year 2024-2020
B. *AC7ION/7EM- Request for Reconsideration for RZ-11-22/CU-13-22/PPUD-07-22/PP-17-22 -
: IloLhRvczowekj,LLC,represented byRyan
Wallace, is requesting City Council reconsideration of the decision to deny the following: A rezone froni
/\'Il(Ao/iculburo]' Residential)1oIl'l'ZA'P (Residential with a development agreement—PO|]),
conditional use permit,[vcliznioozy development plan, and preliminary plat op[vovo]e for(]oraEstates
Subdivision(re- subdivision of Lot 2, Block l, SulikSubdivieiou), a6'lo1(4'buildublc, 2-common)
residential planned unit development. The 4.7'ac/c site ie located oo the north side of West Beacon
Light Road approximately 1,285-feet east of the intersection of North Hartley Road and West Beacon
Light Road o16390 West Beacon Light Road. (VVB\/
(]oraBata1ea Sub Reconsideration
F. *AC77(}N/7ZM.- Ao Ordinance Of
The City Of Eagle,Ada County Idaho Amending Eagle City Code Title l Chapter° Sections l and �
Providing Scvccubili1y Clause;And Providing Ao Effective Date. (JP)
0rdioance9I3 -AoueodiogIitle I-6-I 8c2 .docr
O. *ACTION ITEM- lo accordance with Ordinance 9l3, Mayor
Pierce is seeking Council confirmation of the appointment of a Public Information Officer, a Director of
Long-Range Planning and Projects audaBc000znicDcvclopznco1Spccio]ie1. (IP)
Appointment o{Auxiliary Positions oueouo.pd{
H. *.1C77(}N/7ZM.- Ordinance OfThe
City Of Eagle,Ada County Idaho Amending Eagle City Code Title l, Chapter 5, Section 4 and 5;
Providing aScvccubili1yClause;And Providing/\o Effective Date. (JP)
Ordinance 9I4-AoueodiogTitle I-5-5 docr
10. 74-206(1)An executive session at which members of the public are excluded may
bc held,but only for the purposes and only io the manner set forth in this section. The motion 10 go into
executive session shall identify the specific subsections of this section that authorize the executive eceeiou
There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive
session shall be authorized by a two-thirds(2/3)vote of the governing body. An executive session may be
held:
(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal
options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.
The mere presence of legal counsel at an executive session does not satisfy this requirement;
A. ACTIONITEM.• Action Regarding Pending/Threatened Litigation.
11. ADJOURNMENT:
The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing,physical or other impairments.
Please contact the City Clerk's Office at(208)939-6813 at least 24 hours in advance of the meeting date and time.