Minutes - 2023 - Eagle Public Library - 09/20/2023 - Regular THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
MINUTES
Eagle City Hall, 660 Civic Lane
September 20, 2023 6:00 P.M.
1. CALL TO ORDER: at 6:01pm.
2. ROLL CALL: LEWIS,HOPKINS,BRACKNEY,TAYLOR,ALMON: all present.
3. ACTION ITEM:ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member,City Staff,or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated
otherwise.
a. Minutes of August 16,2023.
b. Approval of Bills
c. Hours of Operation Policy. This policy was approved on September 16,2020 and was reaffirmed September 15,
2022. There are no recommended changes to this policy.
d. Technology Plan,2024-2028. Approval of Technology Plan annual update.
e. Blackstone+Unlimited Agreement.Approval for recommendation to City Council for approval of annual
subscription agreement to Blackstone+Unlimited,a digital audiobook service.
Motion to approve the consent agenda:Almon
Second:Hopkins
Unanimously approved
5. PUBLIC COMMENT:This time is reserved for the public to address the Eagle Public Library Board of Trustees
regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is
not the time slot to give formal testimony on a new business item or pending application or proposal.Out of courtesy
for all who wish to speak,the Board requests each speaker limit their comments to three(3)minutes.
None
6. REPORTS
a. Staff-Steve Bumgarner
i. Circulation for the month of August was down 3-6%for physical items corresponding to the
number of items being checked out at the new Meridian Orchard Park branch.Steve spent time
meeting regarding the Avimor branch;Avimor representatives will follow-up with their architects
and get back to us on the issue of accessibility raised by the board.The library is happy to report
they received a grant for new chrome books to provide internet access to residents as an option
to checkout and take home for 2-4 weeks at a time.The Foundation plans to update once per
quarter with the Board.The Friends of the Eagle Public Library will consider reporting at a similar
cadence.
b. Friends of the Eagle Public Library—Hal Chapman
i. The Friends distributed a handout detailing the operations of the book sale as requested by the
Board at last month's meeting.On average,the volunteers move approximately 140 pounds of
books per week across the parking lot from City Hall to restock the shelves in the library lobby.
The upcoming book sale is October 13-14.
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ili..,.- - '. •, .I INCOME/EXPENS6 SUMMARY 2023
JAN FEB MAR APR MAY Am All AUG SEX OCT NOV DEC TOTALS
'..-'.. _-7.-.. ....- 827.40
63.e. _ 587.50
. 350.00
. _
443.00
214.75
. „ 88.00, 0.00 0.00 0.00 2,422.65 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,510.65
.-.,ORE 90.59 73.16 148.62A 139.49 129.664 106.59 90.55 161.48
112.93 173.81 98.19 137.54 93.00 126.25 236.19 117.94
110.56 99.80 61.64 176.06 116.78 171.40 117.61 161.34
101.50 67.90 137.45 207.62 106.23 157.36' 158.74 142.55
147.36 112.57 139.64
--- I
562.94 414.67 445.90 7-._13 445.67 561.60 603.09 723.45 0.00 0.00 0.00 0.00 4,530.60
B00K5COLITER 500.00 500.00 .- -.1 500.03 500.00 500.00
6- 6 I' 17.50
-0'741
.3305 .
500.00 0.00 500.00 5-',4 517.50 500 50 5D,C.00 0.00, C.CD 0.00 0.00 0.00 3.08144
AMAZON 20.97 . 31.33 52.30
134.0 .2 ROOM 0.00
BANK iNTEREST 0.00
DONATIONS . 100.00
FRIO METER :6 4.1 25.44
- '
INDEPENDENT 3, 0.00
'<MAE TOTAL :.....:3-, ...1.s 5.35 6.,. ... .61 3.417.15... 1,061.60 1,103.09 723.45 0.0: 0.00 0.00 10,300.43
xPENSCS ' ' . .
STATE TAx :70.52 . :.:,, 218.31 479.52
GENERAL REF A,-5 0.00
. .
TOTAL. UBFARY 5UPP C
B.,ARv SUMME!2E,'.'-
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 D OC 0.00 0.00
BOOK S. .... 159.00_ 136.41 295.41
_
3.- - 350.00
' 13136313; 95.05 125.20 56.22 32-53... 82.74 189.34 647.77
0.00
ROWE,. - _102.80 10180
YOu.N-- _ _ 0.00
.,
MISC 0.00
7.z'D',SE5 TOTAL 237.21 95.05' 125.20' 655.91' 168.94 102.80 301,05- 185-_-.. 0.00. 0.00, ',C 0.00 1,875.50
i 1 1 I
NcomE-ExPENSES 1,013.73 366 03 570.70 681.31 3,248.21 958.80 802.04 534.11 0.00 0.00 -,Z 0.00 8,424.93
CHECKING ACCOUNT BALANCE 0019 22,663.74 23.029 77 23,850.47_ 4,531.78 7,779.99 8,738.79 9,540.83 10,074.94
MONEY MARKET BALANCE 7269 92,914.23 92.985.18, 93.063.79 93,139.93 93,218.67 93,294.44 93,373.81.43,410.48
3-MONTH CO I 20,000.00 20,000.00 20,174.55 20,244.80 70,244.80
Au Amoutill TOM 115,377.97 116,014.91 116,914.26 131,671.72 3.20,998.66 122,208,28 223,159.44 123.730.22 moo 1.00 0.00 CABO 0.00
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RUNNING TOTALS THROUGH AUGUST 2023
VENDOR AMOUNT QUOTED AMOUNT RECEIVED DIFFERENCE #OF BOOKS
BOOKBYTE 0.00 0.00 0.00 0
BOOKSRUN 1,131.53 1,064.99 -66.54 456
POWELL'S 781.23 765.21 -16.02 657
SELLBACK 1,365.94 1,354.24 -11.70 542
TEXTBOOKRUSH 317.26 296.63 -20.63 25
TEXTBOOK MANIAC 5.40 5.40 0.00 1
TOPDOLLAR4BOOKS 16.00 16.00 0.00 1
ZIFFIT 0.00 0.00 0.00 0
TOTALS 3,617.36 3,502.47 -114.89 1,682
c. Board Members
i. Eagle Public Library Foundation—Kirsten Lewis:There are no major updates on the Foundation's
work,but there is planning underway to sell tiles to raise money.
7. UNFINISHED BUSINESS: NONE
8. NEW BUSINESS:
a. ACTION ITEM:Friends of the Eagle Public Library request.
Board decision regarding request from Friends of the Eagle Public Library.Melissa Gindlesperger reported
that this item will be moved to next month's agenda for reporting out a resolution.
b. ACTION ITEM: Board of Trustees Office Nominations for FY 2023/24.
The nominations will be voted on at next month's meeting.The nominations are as follows:Hopkins for
President,Taylor for Vice President,Almon for Secretary,Lewis for former Chair and Brackney for Member
at large.
Motion to approve nominations:Hopkins
Second:Brackney
Unanimously approved
9. ADJOURNMENT
Motion to adjourn:Hopkins
Second:Almon
Unanimously approved
Respectfully submitted:
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6 ,LL:J__
Kelsey Taylor
Clerk of the Meeting
APPROVED:
irsten Lewis
Chair
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