Minutes - 2019 - Parks Pathways & Recreation Commission - 01/17/2019 - Regularf THE CITY OF EAGLE
o PARKS, PATHWAYS AND RECREATION COMMISSION
* * MINUTES
t� Eagle City Hall, 660 E. Civic Lane
0
January 17, 2019 5:30 p.m.
1. CALL TO ORDER: The meeting was called to order at 5:31 P.M.
2. ROLL CALL: BAUN, CROCKETT, FRIEND, MARSHALL, STIRRAT
Absent — BAUN
Commissioner Stirrat makes a motion that 10.A on the agenda be moved up between 4 and 5. Seconded
by Commissioner Friend. ALL AYES ... MOTION CARRIES.
3. APPROVAL OF MINUTES:
A. Minutes of November 15, 2018
Commissioner Friend moved to approve the minutes of November 15, 2018, as written.
Seconded by Commissioner Stirrat. ALL AYES... MOTION CARRIES.
Commissioner Stirrat makes a motion to elect Scott Marshall as Chairman. Seconded by
Commissioner Friend. All AYES ... MOTION CARRIES.
Commissioner Friend makes a motion to elect Shelly Stirrat as Vice -Chairman. Seconded by
Commissioner Crockett. ALL AYES ... MOTION CARRIES.
4. NEW BUSINESS:
Jael Prin stated that the Community Event Application is being updated and simplified with a restructured fee
schedule. Commissioner Friend asked if before the fee structure can begin, does it require a public notice and
public hearing to give the community an opportunity to comment. Jael Prin stated yes. Commissioner Friend
asked what was needed from the commission this evening. Jael Prin said a recommendation to the council.
Council Member Pittman stated his appreciation for Jael Prin and the time and effort she has put forth in
simplifying the program.
Vice Chair Stirrat expressed her concerns regarding the not for profit fee. Jael Prin stated that all fees are
set at a not for profit due to the city never being approached for an event that is for profit.
Chairman Marshall asked if a permit is given for an event at the bike park, does it cover the sports complex
or is the City of Eagle coordinating with Ada County. Jael Prin stated that the permit does not cover that
area but once the application has been submitted, Ada County is notified, and an additional certificate of
insurance naming Ada Parks as additionally insured is requested.
Commissioner Crockett asked if BMX was part of the bike park and if they run their events separate. Jael
Prin stated that the BMX and RC Car area is excluded per a previous agreement.
Vice Chairman Stirrat makes a motion that the commission recommend to City Council that the
revised community event application be the cities new form for event applications including the fee
schedule. Seconded by Commissioner Crockett. ALL AYES ... MOTION CARRIES.
5. PUBLIC COMMENT:
Jim Leonhard — 226 E. Grove Creek Lane. There is a concern regarding bicycle safety and damage being
done to the unimproved trail behind Laguna Point subdivision along the south fork of the river.
Steve Noyes stated we don't have the usership currently to justify closing it off to bicycles. The city is
limited due to the wetland's status to Primitive Trail Maintenance and the location is up against the Laguna
Point HOA property where the city has no jurisdiction.
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Vice Chairman Stirrat asked if signage would help for low visibility. Jim Leonhard stated that if it slowed
the bicyclists down it might help.
Chairman Crockett asked if the damaged trails are due to the crusher finds not settling or is it the muddy
conditions due to winter. Steve Noyes stated it's due to both and that the city missed the window of high
temperature dry cycles.
6. MAYORS BRIEFING:
Mayors briefing was moved to #9
7. TRAIL COORDINATOR REPORT:
Steve Noyes stated that the project connecting Eagle Island State Park is moving forward. FEMA funding
programs are in review and moving to the federal level, but timing might be affected due to the government
shutdown. Trails plan and survey will be available next week. Lori Whitaker returned for her 4'' year to the
trail crew.
Commissioner Friend is concerned about a section of concrete that is broken up with roots which is located
over the Chevron pipeline in Lakemoor Trails and wondering if the City of Eagle will be the responsible party.
Steve Noyes stated the City of Eagle is responsible for the Lakemoor Trail. The trail will need to be rebuilt
down to the sub base but due to the commitment of the FEMA repair process and other priorities, Lakemoor
is put on hold due to financial reasons.
8. RECREATION COORDINATOR REPORT:
Brandon Johnson provided a list of items being funded for the current fiscal year which was requested by the
commission. Commissioner Friend asked if the city was going to contribute to some of the costs for Pamela
Baker Park. Brandon Johnson stated there were no funds available.
Vice Chairman Stirrat asked about Charlie Woods with the 12 -acre park and if there are any improvements.
Brandon Johnson stated there is nothing in the budget for Woods Park which will stay as a natural area for
now.
Vice Chairman Stirrat asked if the city has been successful with the event sponsorship opportunities. Brandon
Johnson stated the sponsorships were just finalized and that recreation staff along with Economic
Development Director Robin Collins will meet monthly to discuss sponsorship opportunities and to build
relationships with the business community.
9. MAYORS BRIEFING:
Mayor Ridgeway stated that Charlie Wood Park was accepted in December by the City Council. The strip
park on Plaza and 2"d is needing suggestions on what to put into the small space. The city engineers are
moving forward on the preliminary work for Westpark. State of the City will be held on February 7"' and will
cover history, changes and what the city is doing going forward.
Meeting ended due to Vice Chairman Stirrat leaving early and no longer having a quorum
10. UNFINISHED BUSINESS:
11. REPORTS:
A. PPRC Liaison Assignment Report:
12. ADJOURNMENT:
There being no further business motion was made by Crockett and seconded by Stirrat to
adjourn. ALL AYES. MOTION CARRIED. The meeting adjourned at 6:33 PM.
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AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
W W W.CITYOFEAGLE.ORG
Respectfully submitted:
CHRISTINA GARCIX
CLERK OF THE MEETING
APPROVED:
SCOTT MARSHALL
CHAIRMAN
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