Minutes - 2023 - Eagle Public Library - 05/17/2023 - Regular THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
MINUTES
Eagle City Hall, 660 Civic Lane
May 17, 2023 6:00 P.M.
I.
CALL TO ORDER: at 6:07 pm
2. ROLL CALL: LEWIS,HOPKINS,BRACKNEY,ALMON present; TAYLOR absent
3. ACTION ITEM: ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member,City Staff,or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated
otherwise.
a. Minutes of April 19,2023.
b. Approval of Bills
c. Homebound Delivery Service Policy Review.This policy was adopted on January 14,2014,and was reviewed
and reaffirmed May 18,2022.
d. Unscheduled Closures or Cancellation Policy Review.This policy was adopted on May 20,2020,and was
reviewed and reaffirmed May 18,2022.
Almon motion to approve
Hopkins second
Unanimously approved
5. PUBLIC COMMENT:This time is reserved for the public to address the Eagle Public Library Board of Trustees
regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is
not the time slot to give formal testimony on a new business item or pending application or proposal.Out of courtesy
for all who wish to speak,the Board requests each speaker limit their comments to three(3)minutes.
No public comment
6. REPORTS
a. Staff
Circulation for April was up over last year.Curbside pickup has transitioned from a tent to lockers and it has
been very successful. Summer Reading Program is getting started up and staff are looking forward to that;the theme is
"Adventures in Eagle".
There are some issues related to the public library in Avimor;the community room that library materials are
in is locked and not open to the public.There will need to be some discussions around a better way to service this
community,perhaps using lockers or delivery services instead of physical materials in the community room.Staff time
and community resources need to be considered so that a closed community does not gain unfair access to these
resources. It is likely that conversations will need to take place when annexation happens through the county,likely
sometime during Summer 2023.Both Ada County and Eagle Public Library will have to service this community.
b. Friends of the Eagle Public Library
Biannual book sale was successful;over 6,000 books and items were sold at the Spring Book Sale.In total,
$2,072.65 was raised at the book sale.A lot of positive publicity was created for the library from this sale and it was a
positive event for the community.Patrons enjoyed the venue of holding the book sale in City Hall.Leftover books were
donated to various charities.The next sale is scheduled for October 7,2023.
c. Eagle Public Library Foundation
501C3 status has been approved for the Foundation.The Foundation has been generating ideas and
discussing strategies.They are working on a logo and website.There's a list of some corporate donors they would like
to contact.
d. Board Members
None.
7. UNFINISHED BUSINESS: NONE
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8. NEW BUSINESS:
a. ACTION ITEM. Recommendation to City Council of proposed Eagle Public Library budget for Fiscal Year
2023-2024.
Many line items were discussed.The City Budget hearing is in late summer;Board Members will try to
attend this hearing.Steve recommends contacting City Council members individually to ensure that
funds transferred from the library to other services(such as information technology)are correctly
transferred and accounted.Melissa will bring the concern about needing to advocate for the Master Plan
to the Mayor;the Board acknowledges that planning and funding for capital improvements needs to be
advocated.Board members are also encouraged to bring concerns and issues to the City Council
meetings.
Motion to accept budget and pass on to City Council:Almon
Second:Brackney
Unanimously approved
b. ACTION ITEM: Approval of Eagle Public Library Strategic Plan 2023-2028.
This high-level plan will help to guide decisions made about the library moving forward.This is not a
facilities plan or a master plan,rather a vision for the role of the library in the community.
Motion to approve strategic plan:Hopkins
Second:Almon
Unanimously approve
9. ADJOURNMENT at 7:15 pm
Respectfully submitted:
Candice Hopkins
Clerk of the Meeting
APPROVED:
Kirsten ewis
Chair
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