Resolution - 2023 - 23-17 - Appointment Policy - Amended And Restated - 06/13/2023RESOLUTION NO. 23-17
A RESOLUTION OF THE CITY OF EAGLE, IDAHO ADOPTING THE AMENDED AND
RESTATED CITY OF EAGLE APPOINTMENT POLICY AND PROVIDING AN
EFFECTIVE
WHEREAS, the Mayor and City Council of the City of Eagle adopted Resolution 14-19
establishing an Appointment policy on November 10, 2014; and
WHEREAS, the policy was amended with the adoption of Resolution 17-34 and Resolution
20-03; and
WHEREAS, the Mayor and Council wish to amend and adopted the re -stated appointment
policy;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF EAGLE, Ada County, Idaho, as follows:
SECTION 1: Vacancies: Except as provided in Section 3(d) herein, when a vacancy occurs on a
Board, a news release announcing the opportunity to serve shall be distributed by the City. The
announcement shall indicate the required application process, deadline for submittal, area of
professional expertise (if applicable) and contact information for inquiries. All vacancies shall be
left open for a minimum period of ten (10) working days to allow for advertisement of the vacancy
or vacancies. In cases where the vacancy causes a reduction in the number of members necessary
to constitute a quorum a shorter advertising period may be used.
SECTION 2: Selection Criteria: The City hereby establishes the following policy regarding
selection of Board members:
a. Priority shall be given to appointing qualified Eagle residents to City Boards.
b. Appointment membership and qualifications criteria established by City ordinance,
resolution and/or state law shall apply in all instances.
c. Except as may otherwise be provided in Eagle City Code and Idaho Code relating to
qualifications or subject matter expertise, Board appointments may include representation
from the Area of Eagle Impact or an Eagle business owner who does not reside within
Eagle City limits. Eagle business owners or their designee may write a letter allowing a
non -Eagle resident who is an employee of such business to be considered on their behalf.
d. To ensure equal representation and avoid the potential for conflicts of interest across
Boards, no business or organization shall have more than one (1) individual on each Board.
e. In instances where the criteria of Sections 2(a) and 2(c) cannot be fulfilled, qualified non-
residents may be considered for appointment.
SECTION 3: Application Process: Eagle City Code provides that City Board members shall be
appointed by the Mayor and confirmed by the City Council. The following shall serve as a guide
for establishing the applicant review process. However, the City reserves the right to update,
change or modify the appointment process with or without the passage of a resolution, as long as
the spirit of transparency of the resolution remains unchanged:
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a. Submittal requirements: All parties interested in serving on a Board shall complete the
following:
1. A Request for Consideration Application
2. A resume or curriculum vitae (strongly encouraged)
3. An acknowledgment that the applicant will follow all applicable ethics, conflicts of
interest and code of conduct laws, rules and policies of the City of Eagle and the
State of Idaho.
b. Applications/Submittals:
1. Applications shall be submitted in accordance with the advertised timelines and
submittal instructions to the City Clerk's office.
2. Submittals will be available upon request at City Hall should Council members
desire to examine them.
3. Appointment letters will be sent upon Council confirmation of appointment.
4. Letters of declination will be sent should the applicant not be selected/appointed.
5. Submittals will be retained on file at the City for the period of one (1) year in
accordance with the Record Retention Manual. Should subsequent vacancies occur
for the Board/Committee/Commission of interest, those applications will be
reviewed again.
c. Interviews: The Mayor shall conduct the interviews with invitations to the following
individuals to participate in the process.
1. Current Board members: No more than one (1) may participate in the interviews.
2. City Council members: No more than one (1) may participate in the interviews.
3. A Department Head or designated City Staff member may participate in the
interviews.
At the conclusion of the interview process, the Mayor may discuss the applicants with the
other members of the interview panel. It remains the Mayor's sole decision who to
recommend to Council for confirmation of appointment at a duly noticed City Council
meeting.
d. Re -appointments: Individuals who wish to serve a second term (or consecutive term) are
required to submit a Request for Consideration application in order to be considered. A
news release is not required for second term reappointments. However, once an individual
has served two (2) consecutive terms, a news release announcing the potential vacancy
shall be required at the expiration of the second term of service.
e. Termination: It is important for board members to understand that they serve at the
pleasure of the Mayor and Council in an advisory capacity. In essence, they are an
extension of the council to assist the Mayor and Council in their special area of expertise.
Ordinances, laws, policy and procedures must be followed at all times. If a board member
feels that they cannot carry -out the mandates as stated above they are encouraged to resign.
Appointment termination action may be taken either by the Mayor, with confirmation by
the Council, or by a majority vote of the Council if a board member is disrespectful,
disparaging toward City Officials, take subversive action toward City process, or cannot
meet the attendance requirements.
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f. Attendance: Board members play an important role in the review and recommendation
process for many City functions. Appointment as a board member comes with an
expectation of regular attendance.
Board members may be removed from their appointment by the appointing authority due
to excessive absences without "good cause" as determined by the appointing authority, an
inability to participate, or loss of qualification for the seat. Special consideration may be
considered for illness, business commitments and unexpected emergencies. Notice for
absences should be given 15 days in advance to avoid meeting cancellations except in cases
of emergency.
This resolution shall be in full force and effect immediately upon its adoption and approval.
ADOPTED by the Eagle City Council, Eagle, Idaho, this day June, 2023.
APPROVED:
Jason jV. Pierce,
Mayor
ATTEST:
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