Minutes - 2023 - City Council - 05/18/2023 - Special EAGLE CITY COUNCIL
SPECIAL MEETING MINUTES
May 18,2023
1. CALL TO ORDER: Mayor Pierce calls the meeting to order at 3:00 p.m.
2. ROLL CALL: Present: GINDLESPERGER, PIKE, RUSSELL. Absent: BAUN. A
quorum is present.
3. PLEDGE OF ALLEGIANCE:
4. ADDITIONS.DELETIONS OR MODIFICATIONS TO THE AGENDA:
5. ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTION ITEMS: CONSENT
AGENDA
♦ Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless the Mayor,a Councilmember,member of City Staff,or a citizen requests an
item to be removed from the Consent Agenda for discussion.Items removed from the Consent Agenda will be
placed on the Regular Agenda in a sequence determined by the City Council.
♦ Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City
Staff,Planning&Zoning Commission,or Design Review Board shall be adopted as part of the City Council's
Consent Agenda approval motion unless specifically stated otherwise.
A. Lease Agreement Between the City of Eaele and Eagle Rodeo Inc.: A Lease
Agreement between the City of Eagle and Eagle Rodeo Inc. to utilize City owned
property for the Eagle Rodeo. Amending Section 14 Termination, changing the written
notice requirement to 210 days. (VV)
B. Parking Agreement Between the City of Eagle and Eagle Rodeo Inc.: A Parking
Agreement between the City of Eagle and Eagle Rodeo Inc.to utilize City owned
property for their event parking.(VV)
C. Independent Contract Instructor Agreement Between the City of Eagle and Levi
Hewett: Independent Contract Instructor Agreement between the City of Eagle and
Levi Hewett to teach Youth Developmental Sports Programs. Compensation shall be at
a rate of 70%of the total revenue generated by registration.(LKB)
D. Agreement for Independent Contract Instructor Between the City of Eaele and
Valerie Schwers: Agreement for Independent Contract Instructor between the City of
Eagle and Valerie Schwers to instruct pickleball classes. Compensation shall be at a
rate of 70%of the total revenue generated by registration fees remitted for the classes.
(LKB)
E. *Parkine Agreement Between the City of Eaele and Creekside Bible Church: A
Parking Agreement between the City of Eagle and Creekside Bible Church to
provide additional parking for Eagle Saturday Market and other Special Events.
(JDH)
Mayor Pierce introduces the item.
Pike moves to approve consent agenda items A-E. Seconded by GINDELSPEGER.
GINDLESBERGER AYE; PIKE AYE; BAUN AYE; RUSSELL AYE; ALL
AYE...MOTION CARRIES.
6. BUDGET CONSIDERATIONS:
A. Idaho Humane Society, Leann Gilberg.
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Mayor Pierce introduces the item.
Leann Gilberg representing the Idaho Humane Society reviews the current state of the economy
and the challenges with inflation they are currently facing. Provides an overview of current services
being provided and the budgetary request for fiscal year 2023-2024 in the amount of$171,710.
Powerpoint attached.
Discussion amongst Mayor and Council.
Baun arrives at 3:03 p.m.
B. Ada County Prosecutor's Office,Jan Bennetts, Scott Bandy and Michael Guy.
Mayor Pierce introduces the item.
Jan Bennetts representing Ada County Prosecutor's Office reviews the history of the prosecution
services provided by Ada County. A three-year analysis to determine the average of cases handled
to arrive at the funding sought for this year. The requested amount for next fiscal year 2023-2024
is$444,531.
General discussion.
C. Ada County Sheriffs Office Budget Request FY 2023-2024.
Mayor Pierce introduces the item.
Chief Ryan Wilke and Sheriff Matt Clifford representing Ada County Sheriff's Office review
services provided,the cost to provide services,including increases,in staff pay,overtime,personnel
equipment and vehicle costs. The budgetary request for fiscal year 2023-2024 is presented,which
will see a$506,000 increase from the current fiscal year. Powerpoint attached.
Mayor moves to hear new business prior to item 6D.
D. Discussion Regarding the Fiscal Year 2024-2028 Capital Plan. (NBS)
Mayor Pierce introduces the item.
7. NEW BUSINESS:
A. ACTIONITEM: Request for Reconsideration of the City Council Findings of Fact and
Conclusions of Law,Conditions of Approval,and Order dated April 25,2023,for: A-
06-22/RZ-06-22 & ZOA-01-22—Annexation and Rezone with a Development
Agreement and Zoning Ordinance Amendment to Establish Development Standards
and Processes for the Avimor Planned Development Zoning District—Avimor
Development,Spring Valley Livestock,and First American Title as dual beneficiary
trust: The applicant is requesting an annexation and rezone from RP(Rural Preservation—
Ada County Designation),RR(Rural Residential—Ada County designation), Multiple Use
Zone(Boise County designation),and Al (Prime Agriculture—Gem County designation)to
A-P-D-DA(Avimor Planned Development with a Development Agreement)and a zoning
ordinance amendment to establish development standards and processes for the Avimor
Planned Development Zoning District. The 17,522 acre site is anticipated to include up to
8,761 dwelling units and approximately 860,000 square feet of commercial and retail uses.
This application includes a development agreement,economic impact report,master
wastewater study,a municipal water and pressurized irrigation system master plan, a master
drainage report,grading and hillside development standards,and a habitat management plan.
The 17,522 acre site is located on both the east and west side of Highway 55,approximately 3
miles north of Dry Creek Road in Ada,Gem, and Boise Counties.—AND—
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A-14-22/RZ-19-22—Annexation and Rezone for Avimor Village One—Avimor
Development: Avimor Development is requesting an annexation, rezone from PC (Planned
Community—Ada County designation)to A-P-D(Avimor Planned Development)for
Avimor Village One(portions of Avimor Subdivision No. 1, Avimor Subdivision Nos.4-11,
and Avimor Townhomes North Subdivision). The approximately 657-acre site is already
developed with a mix of uses and is located on the east side of Highway 55, approximately 3
miles north of Dry Creek Road in Ada County. (WEV)
Mayor Pierce introduces the item.
City Attorney, Victor Villegas provides an overview of the request before them today, and
provides a recommendation that the Council continue this item to a Special City Council
meeting on June 8, 2023. Villegas provides reasoning for this recommended action.
The City Council approved the findings of fact and conclusions of law for these applications
on April 25, 2023. Under Idaho law there is a 14-day period in which to seek reconsideration
, and after that Idaho Code provides that there is a 60 day window wherein the Council can
act on the request and should the Council not act the request would be deemed denied. In
response to a public record request by the applicant the findings were provided on May 3,
2023, however it came to light that a previous version of the findings had been provided,
rather than the version that was provided to the Council for consideration and posted on City's
website. Once the matter came to light staff provided the applicant (Pickens) the findings of
fact and conclusions of law that were actually approved on May 8, 2023. In all fairness to the
applicant and their attorney, Villegas recommends they be allowed an additional 14 days to
provide any comment or analysis prior to the Council taking action on the reconsideration
request, and is therefore suggesting the item be continued to the special Council meeting on
June 8, 2023.
Terry Pickens, attorney for the applicant, states that she will be unavailable on June 8, 2023.
Villegas states that the June 8 meeting is not a public hearing, and not one at which the
applicant has the opportunity to be heard. It will be based upon anything written that has been
presented, and at which the Council will consider the information and determine if the
reconsideration will be granted or denied.
Gindlesperger moves to continue this item to June 8, 2023 special meeting. Seconded by
Russell. ALL AYE...MOTION CARRIES.
7D.Discussion Reeardina the Fiscal Year 2024-2028 Capital Plan.(NBS)
Mayor Pierce introduces the item.
Director of Long-Range Planning and Projects reviews the most recent draft of the 2024-2028
Capital Plan and ranking of the projects.
Discussion.
A special meeting will be held on June 1, 2023 at 3:00 p.m. to continue the discussion.
8. ADJOURNMENT:
Bann moves to adjourn. Seconded by Gindlesperger. ALL AYE...MOTION CARRIES
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Hearing no further business,the Council meeting was adjourned.
Respectfully submitted:
TRACY S ORN, CMC Q'= e •yd
CITY CrERK o `4
% 7 • • O :
APPROVED:
S `
J O PIE E
MA
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
W W W.CITYOFEAGLE.ORG.
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5/22/2023
ADA COUNTY
4.,rw.dl
FY24 Contract
Presentation
Sheriff
Matt Clifford •
Chief Ryan Wilkie
Proposed FY 24 Eagle Police Contracti
FY24 City of Eagle Contract
Consolidated Contract City Budget Summar FY 23 Final FY 24 Proposed
Personnel $3.536.225 $ 3,996,040
Equipment / Uniforms $ 84.272 $ 116,476
Operational $ 101,221 $ 101.221
Vehicles $ 265,898 $ 314.870
Support $ 18,305 $ 21.735
a
Total Expenses before credit $4,005,921 $ 4,550,342
Less Shared Services Credit $ (280.414) $ (318,524)
New FY24 Contract Amount $3.725,507 $ 4,231,818
Net change to contract for FY24 $ 506,311
1
5/22/2023
L...Explanation of Increases
Personnel
Total • :
$4k per deputy has been used for nearly 15 years
* Overtime $177,870 (increased from $4k to $11k per Deputy and Sergeant)
Explanation ofIncreases
Patrol Deputy Base Overtime / Holiday Pay
Instances Hours/ea Total Hours converted to OT Hours to budget Rate Cost
Vacation Coverage 26 3.7 96.2 144.30 144.30 $ 40.00 $ 5.772
Holiday Pay 5.5 10.5 57.75 86.63 86.63 $ 40.00 $ 3.465
Staff Pay Unsch Holiday 5.5 10.5 57.75 57.75 $ 40.00 $ 2.310
Total Additional Cost $ 11,547
4
2
Explanation of Increases
Duty Equipment
Total Increase: $32,203
Increased approximately $1,100 per uniformed personnel (27) due to
the rising costs of equipment and uniforms.
-SHERIFF
AOA COUNTY
Explanation of Increases
Vehicle and Vehicle Equipment Costs
Total Increase: $48,972
• FY 23 Contract Tahoe buildout cost $57,886
• FY 24 Proposed buildout cost $68,161
Base Tahoe costs to the ACSO have increased $6,876 in one year, plus additional cost
increases to the equipment installed into the vehicle representing the difference of $10,275
per build out.
'"-'SHER/FF
AOA COUNTY
1
Explanation of Increases
Support - NIBRS Team
Total Increase: $3,430
• The ACSO charges the City $35 per Part 1 Crime
• Homicide, assault, battery, rape, kidnapping, burglary, theft, larceny, narcotics and
weapns violations are a few examples of Part I crimes as defined by the Federal
Bureau of Investigations.
2021 Part 1 Crimes included in the FY 23 Budget = 523
2022 Part 1 Crime included in the proposed FY 24 Budget = 621
"'`/'USHER/FF
y ADA[DiJWV
Explanation of Increases - Summary
Support
314.870
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