Minutes - 2019 - Design Review - 01/10/2019 - RegularDESIGN REVIEW BOARD
MINUTES
The Design Review Board met in regular session, January 10, 2019, Vice -Chairman Brasher
presiding.
1. CALL TO ORDER: Brasher calls the meeting to order at 6:00 p.m.
2. ROLL CALL: The following members were present: BRASHER, SAYER, SCHAFER,
BAER, GERMANO. ABSENT: GRUBB, KOCI. A quorum is present.
3. PUBLIC COMMENT:
This time is reserved for the public to address the Design Review Board regarding concerns or comments
they would like to provide to the Board regarding subjects not on the agenda. This is not the time slot to give
formal testimony on a new business item or pending application or proposal. Out of courtesy for all who wish to
speak, the Board requests each speaker limit their comments to three(3) minutes.
4. CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless a Design Review Board
member, City Staff, or a citizen requests an item to be removed from the Consent
Agenda for discussion. Items removed from the Consent Agenda will be placed on the
Regular Agenda in a sequence determined by the Rules of Order.
• Any item on the Consent Agenda that contains written recommendations from the
City of Eagle shall be adopted as part of the Design Review's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of December 13, 2018.
B. Finding of Fact and Conclusions of Law for DR -56-18 — Common Area
Landscaping within Lakemoor Subdivision No. 8 — C and 0 Development Inc. C
and 0 Development Inc., represented by Jon Breckon with Breckon Land Design,
Inc., is requesting design review approval of the common area landscaping within
Lakemoor Subdivision No. 8. The 12.3 -acre site is located at the southeast corner of
the intersection of North Eagle Road and South Eagles Gate Drive.
C. Finding of Fact and Conclusions of Law for DR -57-18 — Multi -Tenant Office
Building — Hawkins Companies: Hawkins Companies, represented by Brandon
Whallon, is requesting design review approval to construct a 65,064 -square foot
multi -tenant office building (1', 2nd, and 3rd Floor Square Footage = 21,688/each).
The 3.93 -acre site is located on the northwest corner of East Eagles Gate Drive and
East Colchester Drive within Lakemoor Commercial South Subdivision (Lot 1, Block
1).
Sayer moves to approve the consent agenda. Seconded by Baer. ALL
AYE... MOTION CARRIES.
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5. UNFINISHED BUSINESS: None.
6. NEW BUSINESS:
A. ACTION ITEM: DR -29-99 MOD2 — Church Building Addition and Parking Lot
Expansion for Eagle Church of the Nazarene — Eagle Church of the Nazarene:
Eagle Church of the Nazarene, represented by Matt Garner with Architecture Northwest,
PA, is requesting design review approval to construct a 2,160 -square foot building
addition and a parking lot expansion for the Eagle Church of the Nazarene. The 21.38 -
acre site is located on the south side of West State Street approximately 210 -feet east of
North Riverview Street at 1001 West State Street.
Randy Haverfield, Architecture Northwest reviews the application. Planner Lauerman
reviews the application. Board discussion.
Brasher moves to approve DR -29-99 MOD2 — Church Building Addition and Parking
Lot Expansion for Eagle Church of the Nazarene with the site specific and standard
conditions of approval with the following modifications:
Site specific condition #14: A revised landscape plan with the stamp of a licensed
landscape architect shall be submitted to staff for approval by staff and two members
of the Design Review Board.
Site specific condition #15: A revised landscape plan shall be submitted to the staff for
approval by staff and two members of the Design Review Board, indicating the material
within the drainage swale and revised shrub material in the parking lot.
Site specific condition #16: The applicant shall provide actual stone samples for review
by staff and two members.
The Board would direct staff to match the references of the elevations to that of the
architect drawings. Seconded by Baer. ALL AYE...MOTION CARRIES.
B. ACTION ITEM: DR -63-18 — Common Area Landscaping within Bellemeade
Subdivision — Madera Development, Inc.: Madera Development, Inc., represented by
Tamara Thompson with the Land Group, Inc., is requesting design review approval of the
common area landscaping within Bellemeade Subdivision an 81 -lot (73 -residential, 8 -
common [3 -common, 4 -driveway access, 1 -private road]) residential subdivision. The
10.99 -acre site is located on the north side of West Flint Drive at the northeast corner of
West Flint Drive and North Park Lane at 3850 West Flint Drive and 312 North Park
Lane.
Member Schafer recuses himself from this item.
Tamara Thompson, 462 E. Shore Drive, Eagle, reviews the application. Loring Evans 105 W.
Akia, in Star reviews landscaping questions. City Planner Lauerman reviews the application.
Board discussion. Further discussion with the applicant. Board discussion.
Brasher moves to continue DR -63-18 — Common Area Landscaping within Bellemeade
Subdivision with the following comments:
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The Board would like to see a little bit more clarity in some way color coding, keep it
simple please on what is being transferred, if we've got some impressive trees we'd like
to clearly understand. Also what it would look like if we save some of those large trees
on Park Lane, we talked about some images of the playground equipment, suggesting
perhaps something that is a little bit more heat sensitive for the children, plans and
elevations of materials of the pergola. Seconded by Germano. ALL AYE... MOTION
CARRIES.
C. ACTION ITEM: DR -02-97 MOD — Modifications to an Existing Commercial
Building, Including the Exterior Building Elevations and Landscaping — Eric Tate:
Eric Tate, represented by Doug Newell with ALC Architecture, is requesting design
review approval to convert an existing 6,250 -square foot auto auction facility to an
equipment rental and sales yard use. The 1.39 -acre site is located on the south side of East
State Street approximately 2850 feet east of the intersection of South Academy Avenue
and East State Street at 1445 East State Street.
Doug Newell, ALC Architecture, 1119 E. State Street, reviews the application. Bryan Meyer,
head of operations for Tates Rents addresses the Board. City Planner Gero addresses the
Board. Board discussion.
Brasher moves to continue DR -02-97 MOD — Modifications to an Existing Commercial
Building, Including the Exterior Building Elevations and Landscaping with the
understanding that the Board is considering adding a buffer on the western property
line, the Board has some concerns about the material pallet on the front because there is
a lot of metal especially when you consider the fencing as well, we feel good about
keeping the existing CMU because of the current conditions, we are ok with the existing
tree mitigation options, we'd just like to know which ones you are going to select and
we're going to stay with what your conditional use permit says about that chain link
fence but we'd be happy to get rid of the requirement of landscaping in the back as a
trade for that but we're going to try to make it clear to council that if council lets you
keep the chain link fence we'd really like to see some trees so please keep that in mind.
Seconded by Germano. ALL AYE... MOTION CARRIES.
D. ACTION ITEM: DR -62-18 — Building Wall Sign and Monument Sign for Tates Rents
— Eric Tate: Eric Tate, represented by Doug Newell with ALC Architecture, is
requesting design review approval to construct a building wall sign and monument sign
for Tates Rents. The 1.39 -acre site is located on the south side of East State Street
approximately 285 -feet east of the intersection of South Academy Avenue and East State
Street at 1445 East State Street.
Brasher moves to continue DR -62-18 — Building Wall Sign and Monument Sign for
Tates Rents. Seconded by Schafer. ALL AYE... MOTION CARRIES.
7. PUBLIC COMMENT:
This time is reserved for the public to address the Design Review Board regarding concerns or comments
they would like to provide to the Board regarding subjects not on the agenda. This is not the time slot to give
formal testimony on a new business item or pending application or proposal. Out of courtesy for all who wish to
speak, the Board requests each speaker limit their comments to three (3) minutes.
K:IDESI_REV\MINUTES\Temporary Minutes Work Area1DR-01-10-19MIN.doc
8. REPORTS:
A. Design Review Board: None.
B. Staff: Next meeting items. Also Cafe Rio discussion. Discussion on late submittal
for packet items, why are applications coming through with so many conditions?
9. ADJOURNMENT:
Sayer moves to adjourn at 8:30 pm. Seconded by Baer. ALL AYE—MOTION
CARRIES.
RESPECTFUL
1i
BMITTED:
SHERI I-IORTON
CLERK OF THE MEETING
APPRO4ED:
BOARD MEMBER
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AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
WWW.CITYOFEAGLE.ORG
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