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Agenda - 2023 - City Council - 06/13/2023 - Regular THE CITY OF EAGLE CITY COUNCIL AGENDA Eagle City Hall, 660 E. Civic Lane, Idaho June 13, 2023 5:30 PM INVOCATION: 1. CALL TO ORDER: 2. ROLL CALL: GINDLESPERGER,PIKE,BAUN,RUSSELL. 3. PLEDGE OF ALLEGIANCE: 4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA: 5. REPORTS: A. Mayor and Council: B. Department Supervisor: C. Eagle Police Department: D. City Attorney: 6. PUBLIC COMMENT 1: This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding subjects not on the agenda. At times, the City Council may seek comments/opinions regarding specific City matters during this allotted time. This is not the time slot to give formal testimony on a public hearing matter,land use application, or comment on a pending application or proposal. Out of courtesy for all who wish to speak,the City Council requests each speaker limit their comments to three(3) minutes. 7. CONSENT AGENDA: ALL CONSENT AGENDA ITEMS ARE CONSIDERED ACTIONITEMS. Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff,Planning&Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. Minutes of May 18,2023. (TEO) C. Minutes of May 23,2023. (TEO) D. Minutes of May 30,2023. (TEO) E. Minutes of June 1,2023. (TEO) F. Resolution 23-16-Establishing the Conservation and Education Program Assessment Amount : A Resolution of the City of Eagle,Idaho identifying the Conservation and Education Program Assessment and providing an effective date. (TEO) 23-16 CEP Assessment amount resolution FINAL.docx G. Resolution 23-17-Appointment Policy A Resolution of the City of Eagle, Idaho Adopting the Amended and Restated City Of Eagle Appointment Policy and Providing an Effective date. (TEO) 23-17 Amending the Appointment Policy 2023 FINAL.docx H. Resolution 23-18-Purchasing Policy: A Resolution of the City of Eagle,Idaho Adopting the Amended And Restated City Of Eagle Purchasing Policy and Providing an effective date. (TEO) 23-18 Purchasing Policy Update m Clean Copy.docx L Temporary Waiver from Noise Ordinance Request: The Eagle Chamber of Commerce is requesting Temporary Noise Waiver for their Eagle Chamber of Commerce Friday Night event being held on July 7,2023,between the hours of 4:00 p.m. to 12:00 a.m. (TEO) J. Temporary Waiver from Noise Ordinance Request: Old State Saloon is requesting a Temporary Noise Waiver for their Friday Night Fun Days event being held on July 7, 2023,between the hours of 6:00 p.m. and 12:00 a.m. (TEO) K. Live Performance Agreement Between the Ci , of Eagle and Various Lazy: A Live Performance Agreement between the City of Eagle and Various Lazy to perform at Eagle Fun Days Oyster Feed. Compensation shall be at a rate of$500.00 for the performance. (JDH) L. Live Performance Agreement Between the Cijy of Eagle and Blue Sky Band : A Live Performance Agreement between the City of Eagle and Blue Sky Band to perform at Eagle Fun Days Oyster Feed. Compensation shall be at a rate of$1,000.00 for the performance. (JDH) M. Independent Contract Agreement Between the Ci , of Eagle and Venue Audio : An Independent Contract Agreement between the City of Eagle and Venue Audio to perform audio services at Eagle Fun Days. Compensation shall be at a rate of$1,700.00 for specified event. (JDH) N. Independent Contract Agreement Between the Cijy of Eagle and Committed Caseworks and Events,LLC: An Independent Contract Agreement between the City of Eagle and Committed Caseworks and Events, LLC to provide Audio Technician Services during the Rocky Mountain Oyster Feed. Compensation shall be at a rate of$1000.00 for the specified event. (JDH) O. Mutual Agreement to Terminate Lease Between the Cijy of Eagle and GWC Capital LLC : A Mutual Agreement to Terminate Lease between the City of Eagle and GWC Capital, LLC for the property located at 8285 West Equest Lane. (VV/NBS) P. Property Lease Agreement with GWC Capital LLC : Property Lease Agreement with GWC Capital for the City-owned property located at 8600 West Equest Lane. (VV/NBS) Q. Commodity Supplemental Food Program (CSFP) Distribution Partner Contract: A CSFP Distribution Partner Contract Agreement between the City of Eagle and The Idaho Foodbank to receive and distribute food boxes to qualifying community members. (BLA) R. DR-19-23 -Common Area Landscaping within Valnova Subdivision Lot 22 -GWC Capital,LLC GWC Capital, LLC,represented by Eric Langvardt with Langvardt Design Group,is requesting design review approval for the common area landscaping within Valnova Subdivision—Lot 22(Spring Valley PUMP No. 1). The 8.09-acre site is generally located approximately 3/4-mile northeast of the intersection of State Highway 16 and Equest Lane(approximately 1-mile north of Beacon Light Road and Linter Road intersection) (Ada County Assessor parcel numbers S0323336000 and S0323110015). (BAW) Valnova Lot 22 Common Area LS dr action.pdf S. DR-22-23 -Common Area Landscaping within Rocking A Ranch Subdivision-Alscott Real Estate,LLC: Alscott Real Estate, LLC,represented by Rodney Evans with Rodney Evans+Partners, LLC,is requesting design review approval for the common area landscaping within Rocking A Ranch Subdivision. The 171.9-acre site is located on the east side of North Eagle Road, approximately 1,300- feet north of East Beacon Light Road at 3980 & 3250 North Eagle Road, 372 East Beacon Light Road, and Lots 1,2, 3, & 4, Block 1,Equestrian Estates Subdivision No. 1. (ERG) Rocking A Ranch Sub LS dr action.pdf T. Development Agreement Associated with RZ-05-22 -Willowbrush Subdivision-Jon Hastings Staff is requesting approval of the development agreement associated with the annexation and rezone from RUT (Rural Urban Transition-Ada County Designation)to R-2-DA-P (Residential with a development agreement-PUD) The 5.97-acre site is located at the southwest corner of North Park Lane and West Beacon Light Road at 2795 North Park Lane. The City Council approved the annexation and rezone on October 11, 2022. (MJW) Willowbrush Sub da cc fnl ver.pdf U. FP-11-22 -Final Plat for Kingfisher Cove Townhomes Subdivision-Don Newell : Don Newell, represented by Macy Lui with The Land Group, Inc., is requesting final plat approval for Kingfisher Cove Townhomes Subdivision, a 71-lot(63-buildable and 8-common)residential subdivision. The 7.74-acre site is located on the west side of South Edgewood Lane approximately 1,290-feet north of East State Street at 103 S. Edgewood Lane. The 7.38-acre site is located on the northeast corner of West State Street and State Highway 44. (MJW) Kingfisher Cove Townhomes Sub CC PKT.pdf V. Findings of Fact and Conclusions of Law for the Approval of A-12-22/RZ-14-22/PP-21-22 - Annexation,Rezone,and Preliminary Plat for Cascade Springs Subdivision-Challenger Development,Inc: Challenger Development,Inc.,represented by Becky McKay with Engineering Solutions, LLP, is requesting annexation,rezone from RUT (Rural-Urban Transition—Ada County designation) to MU-DA(Mixed Use with a development agreement [in lieu of a PUD]) and R-6-DA (Residential with a development agreement [in lieu of a PUD]), and preliminary plat approvals for Cascade Springs Subdivision, a 470-lot(400-buildable, 70-common)residential subdivision. The 138.99-acre site is located on the west side of North Palmer Lane approximately 80-feet south of the intersection of West Nordic Drive and North Palmer Lane at 755 and 833 North Palmer Lane. (DLM) Cascade Springs Sub - CCF.pdf W. DR-23-23 -Two Subdivision Entry Features with Gates and Four Subdivision Entry Monument Signs for Rocking A Ranch Subdivision-Alscott Real Estate,LLC:Alscott Real Estate,LLC, represented by Rodney Evans with Rodney Evans+Partners,LLC, is requesting design review approval for two subdivision entry features with gates and four subdivision entry monument signs for Rocking A Ranch Subdivision. The 171.9-acre site is located on the east side of North Eagle Road, approximately 1,300-feet north of East Beacon Light Road at 3980& 3250 North Eagle Road, 372 East Beacon Light Road, and Lots 1, 2, 3, &4,Block 1, Equestrian Estates Subdivision No. 1. (ERG) Rocking A Ranch Sub Entry Feature Gate& Signage dr action.pdf X. Agreement for Building Inspector Services Between the Ci , of Eagle and Rick Wenick : Agreement for Building Inspector Services Between the City of Eagle and Rick Wenick to provide building inspector services. The fee payable to the contractor shall not exceed$18.00 per inspection and forty(40%) of any re-inspection fees collected. (SJN) Y. Agreement for Senior Nutrition Meals between Metro Community Service dba: Metro Meals on Wheels and the City of Eagle: An agreement between Metro Meals on Wheels(MOW) and the City of Eagle to facilitate the use of the kitchen and dining room located at 312 E. State St(city owned property) by MOW to provide senior meal services for the senior citizens of the Eagle area under the Older Americans Act Federal Senior Meals Program(Senior Meals). (BA/VV) 8. UNFINISHED BUSINESS: NONE 9. ALL PUBLIC HEARING ITEMS ARE CONSIDERED ACTION ITEMS: PUBLIC HEARINGS: Public hearings will not begin prior to 6:00 p.m. • Public Hearings are legally noticed hearings required by state law.The public may provide formal testimony regarding the application or issue before the City Council.This testimony will become part of the hearing record for that application or matter. • Public hearing testimony time limits:Individuals testifying are allotted three(3)minutes for non-repetitive testimony • Disclosure of ex parte and/or conflict of interest. A. RZ-04-17 MOD2 & PP/FP-01-22 -Development Agreement Modification and Combined Preliminary and Final Plat for Bronco Acres Subdivision-Mustang Crossing Eagle,LLC: Mustang Crossing Eagle, LLC,represented by Stephanie Hopkins with KM Engineering, LLP,is requesting a development agreement modification and combined preliminary/final plat approvals for Bronco Acres Subdivision(a re-subdivision of a portion of Lots 1 and 9, and all of Lot 4, Block 2,Flint Estates Subdivision), an 8-lot(7-commercial, 1-residential/flex space)mixed use subdivision. The 9.84- acre site is located at the northeast corner of North Park Lane and State Highway 44. (MJW) Bronco Acres Sub CC PKT.pdf B. CU-02-23 -Building Height Exception and Waivers of Front Setback and Accessory Dwelling Unit Maximum Square Footage- Greg Andersen: Greg Anderson,represented by Jay Gibbons,is requesting conditional use permit approval for an accessory building height exception to 32-feet, 1.5- inches,waiver of the accessory dwelling unit(ADU)maximum square footage, and a front setback waiver. The .7'acreeite is located on the northwest corner of South Parkinson Street and East Dunyon Street at23#East Dunyon Strcet. (NJW) CU-02-23 -Andersen CCPKI2023-06-I3.pd{ 10. NEW BUSINESS: A. ACTION ITEM- An Ordinance of the City of Eagle,Ada County Idaho,Amending Title 2 Boards and Commissions,Adding Chapter 8 Conservation Advisory Committee; Providing a Scvccubili1yClouec; and Providing au effective date. (TBO) 096 Creating the Conservation Advisory Committee FINAL.docr Q. ACTION/7ZM- James : /\o ordinance annexing certain real property situated in the unincorporated area of Ada County, Idaho, and contiguous to the corporate limits of the City ofEagle,to the City of Eagle, Idaho; changing the zoning classification of said real property described herein from RR(Rural Residential) to Il'B'D/\(Residential with adcvclopcncu1 agrcccncoU; amending the zoning map of the City of Eagle 10 reflect said change; directing that copies o| this ordinance be filed ae provided bylaw;providing aecvccubili1y clause; and providing an effective do1c. (MJW) 0QD090NBIL ANDANGBLA JAMBS.pd{ C. ACTION/7ZM- : An ordinance annexing certain real property situated in the unincorporated area of Ada County, Idaho, and contiguous to the corporate limits of the City ofEagle,to the City of Eagle, Idaho; changing the zoning classification of said real property described herein from/\'IlbAgriculkno]'Ilceidco1ioD and Il'2'D/\(Residential with a dcvclopcnco1 agrcccncu1)1oIl'2'ZA'P (Residential with adcvclopcnco1 agrcccncu1'PlJD); amending the zoning map of the City ofEagle to reflect said change; directing that copies of this ordinance be filed ae provided bvlaw;providing aecvccubili1yclause; and providing an effective date. (MJW) 0&D099 SHINGLE CREEK SUBDD/ISION.pd{ 11. This time ie reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding any matter,up to and including any subject on the agenda with the exception of Public Hearing and land use i1czne. Comments regarding Public Hearing and land use items need to be made during the open public hearing for said item(s) in accordance with Idaho Code. At times, the City Council may seek comments/opinions regarding specific City matters (excluding Public Hearing and land use items) during this allotted time. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3)minutes. 12. 74-206(1)An executive session at which members of the public are excluded may bc held,but only for the purposes and only io the manner set forth in this section. The motion 10 go into executive session shall identify the specific subsections of this section that authorize the executive eceeiou There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall bc authorized bva two-thirds(2/3)vote of the governing body. Ao executive session may bc held: (f] To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement; A. AC7ION/7EM- Action regarding pending/threatened litigation. 13. The City will make reasonable accommodations for anyone attending this meeting who require special assistance oxuoming.phy,ivalmvtherimnvirmont,. Please contact the City Clerk's Office at(208)939-6813 at least 24 hours in advance of the meeting date and time.