Resolution - 2019 - 19-03 - Destruction Of Temporary Public Records - 01/22/2019RESOLUTION NO. 19-03
AUTHORIZING DESTRUCTION OF TEMPORARY PUBLIC RECORDS
WHEREAS, Idaho Code 50-907, and 50-908 provides that the City Council may authorize the
destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12t1i day of February 2002, the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, Idaho Code 50-907(6)(c) states: "A record retained by the city in any form or
medium permitted under this section shall be deemed an original public record for all purposes".
(The City of Eagle uses Laserfiche for records retention); and
WHEREAS, Idaho Code 50-907(6)(d)(i) states: "Once a Semi -Permanent or Temporary record is
retained in a nonpaper medium as authorized by this section the original paper document shall be
considered a duplicate of the record and may be summarily disposed of or returned to the
sender". Semi-permanent records may be destroyed by Resolution of the City Council and
upon the advice of the City Attorney and shall list in detail records to be destroyed; and
WHEREAS, Idaho Code 50-908(1) states: "The city clerk shall serve as the municipal records
manager in each city". The City Clerk of the City of Eagle, Idaho is requesting that certain
public records be authorized for destruction in order to dispose of them.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following permanent, semi-permanent, temporary and transitory public records shall
be destroyed by shredding under the supervision of the City Clerk in accordance with Resolution
No. 02-04 and Idaho Code 50-907 and 50-908:
Volunteer Records: 2013-2016
Public Records Requests: February -July 2014
Public Records Requests: 2016
Miscellaneous Employment Applications: 2014-2017
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this J9„Sday of January 2019.
CITY OF EAGLE
STAN RIDGEWAY
MAYOR
ATTEST:
SHARON K. BERGMAN
CITY CLERK/TREASURER
J \Clerks\Records\Temporary Records\TEMPLATES\Rcs 19-O3Temporary Destruction of Records.doc
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 19-03 of the City of Eagle and that the same is in
accordance with Se ion 50-907 and 50-908, Idaho Code.
Dated this day of January 2019.
ttorney
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J \Clerks\Records\Temporary Records\TEMPLATES\Res 19-03Temporauy Destruction of Records.doc