Resolution - 2019 - 19-04 - Destruction Of Semi-Permanent Public Records - 01/22/2019RESOLUTION NO. 19-04
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may authorize the
destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12t1i day of February 2002, the City Council did approve Resolution No. 02-04
which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records be
authorized for destruction in order to dispose of them; and
WHEREAS, "Semi -Permanent records" shall consist of:
(a) Claims, canceled checks, warrants, duplicate warrants, purchase
orders, vouchers, duplicate receipts, utility and other financial
records;
(b) Contracts;
(c) Building applications for commercial projects and government
buildings;
(d) License applications;
(e) Departmental reports;
(f) Bonds and coupons; and
(g) Other documents or records as may be deemed of semi-
permanent nature by the city council.
WHEREAS, The following Records are Semi -Permanent Records and shall be kept for not less than
five (5) years after the date of issuance or completion of the matter contained within the record;
Business Licenses 2013
General Ledger Updates 2013
General Ledger: July, August & September 2013
W -9's 2008-2013
Insurance Renewals 2010-2014
1099 Misc 2010-2012
Accounts Payable FY 12/13
Cash Receipting FY 12/13
Payroll/Timesheets 2013
Terminated Employes 2013
HIPPA 2013
Check Stubs FY 11/12
Check Stubs FY 12/13
Check Stubs FY 13/14
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as follows:
1. That the following semi-permanent public records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code 50-907 and
50-908:
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to take
all necessary steps to carry out the authorization provided by this Resolution.
Dated thisahiday of January 2019.
J 'Clerks\Records\DESTRUC ION OF RECORDS\2019\Res 19-04 Destroy Semi -Permanent Records.doc
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--SHA ON K. BERGMANN j
CITY CLERK/TREASURER
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have reviewed
the foregoing Resolution No. 19-04 of the City of Eagle and that the same is in accordance with
Section 50-907 and 50 08, Idaho Code.
Date• is /C d of January 2019.
Attorney
J:\Clerks\Records\DESTRUCTION OF RECORDS\2019\Res 19-04 Destroy Senn -Permanent Records doe