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Minutes - 2023 - Eagle Public Library - 04/19/2023 - Regular
a. THE CITY OF EAGLE EAGLE PUBLIC LIBRARY BOARD SPECIAL MEETING MINUTES Eagle City Hall, 660 Civic Lane April 19, 2023 6:30 P.M. 1. CALL TO ORDER: at 630pm 2. ROLL CALL: LEWIS,HOPKINS,BRACKNEY,TAYLOR,ALMON all present 3. ACTION ITEM: ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA 4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA: Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate discussion on these items unless an Eagle Public Library Board of Trustees member,City Staff,or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated otherwise. a. Minutes of March 15,2023. b. Approval of Bills c. Clothing Policy Review.This policy was adopted on September 18,2019,and was reviewed and reaffirmed April 20,2022.. d. Unattended Child and Vulnerable Adults Policy Review.This policy was adopted on April 13,2015,and was reviewed and reaffirmed April 20,2022. e. Fines and Fees Schedule. This fee schedule was adopted on November 20,2019. f. Collection HQ Agreement.Approval for recommendation to City Council for approval of renewal subscription agreement for Baker and Taylor's Collection HQ and ESP. Motion to approve:Hopkins Second:Almon Unanimously approved 5. PUBLIC COMMENT:This time is reserved for the public to address the Eagle Public Library Board of Trustees regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is not the time slot to give formal testimony on a new business item or pending application or proposal.Out of courtesy for all who wish to speak,the Board requests each speaker limit their comments to three(3)minutes. 6. REPORTS a. Staff:Steve-Circulations for March were good just as they have been for previous months.The Family Place continues to be popular.There is now a sponsor for it at the agreement phase.Ann has hosted three workshops and has been well attended with great feedback.The fiscal year budget will be presented at the next board meeting in May.Steve will be moving forward with the strategic plan as detailed in his monthly report. b. Friends of the Eagle Public Library:Ann Ritter,President-The twice annual book sale for May 5&6 is Friday morning starts with Ada County Sheriff Unit which will help bring the books over from the shed behind the library to City Hall.The best time for volunteers to come help the group is on Saturday from 3-5pm to help pack the leftover books back up.The goal is to make—$2,500.The City and library have been great at advertising for this sale(as well as on Nextdoor and Craigslist).They are accepting donations up until the day prior to the sale on May 4. C. Eagle Public Library Foundation:Kirsten Lewis—The status for 501©3 is still pending. d. Board Members:NONE 7. UNFINISHED BUSINESS: NONE 8. NEW BUSINESS:NONE Page 1 of 2 9. ADJOURNMENT:at 6:40pm Motion:Brackney Second:Hopkins Unanimously approved Respectfully submitted: Wv� Clerk of the Meeting-1 CU a kCPt4 V)S APPROVED: ALzI"�A— Kirsten Lewis Chair Page 2 of 2 4a minutes 20230418