Agenda - 2023 - City Council - 05/23/2023 - Regular - Amended THE CITY OF EAGLE
CITY COUNCIL
AMENDED
AGENDA
Eagle City Hall, 660 E. Civic Lane, Idaho
May 23, 2023 5:30 PM
*Indicates Added Item
INVOCATION:
1. CALL TO ORDER:
2. ROLL CALL: GINDLESPERGER,PIKE,BAUN,RUSSELL.
3. PLEDGE OF ALLEGIANCE:
4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA:
5. REPORTS:
A. Mayor and Council
B. Department Supervisor:
1. City Treasurer,Financial Reports for April 2023. (KR)
April 2023 Monthly Financial Statements
C. Eagle Police Department
D. City Attorney
6. PUBLIC COMMENT 1: This time is reserved for the public to address their elected officials regarding
concerns or comments they would like to provide to the City Council regarding subjects not on the agenda.
At times, the City Council may seek comments/opinions regarding specific City matters during this allotted
time. This is not the time slot to give formal testimony on a public hearing matter,land use application, or
comment on a pending application or proposal. Out of courtesy for all who wish to speak,the City Council
requests each speaker limit their comments to three(3) minutes.
7. CONSENT AGENDA: ALL CONSENTAGENDA ITEMS ARE CONSIDERED ACTION ITEMS. Consent
Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an
item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be
placed on the Regular Agenda in a sequence determined by the City Council. Any item on the Consent
Agenda which contains written Conditions of Approval from the City of Eagle City Staff,Planning&Zoning
Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval
motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of April 25,2023. (TEO)
C. Minutes of May4,2023. (TEO)
D. Minutes of May9,2023. (TEO)
E. Independent Contract Instructor Agreement Between the Ci1y of Eagle and Joe
Torok: Independent Contract Instructor Agreement between the City of Eagle and Joe Torok to teach
Firearms Safety Classes. Compensation shall be at a rate of 70% of the total revenue generated by
registration. (KRD)
F. Independent Contract Agreement Between the Ci1y of Eagle and DJ Ray An Independent
Contract Agreement between the City of Eagle and DJ Ray to perform at Eagle Fun Days Car Show.
Compensation shall be at a rate of$350.00 for the performance. (JDH)
G. Independent Contract Agreement Between the Ci , of Eagle and Venue Audio : An Independent
Contract Agreement between the City of Eagle and Venue Audio to perform at Eagle Fun Days.
Compensation shall be at a rate of$1700.00 for audio technician services. (JDH)
H. Professional Services Agreement Between the Ci , of Eagle and Elle Phillips Design Inc. : A
Professional Services Agreement between the City of Eagle and Elle Phillips Design Inc. for Graphic
Design Services. Compensation shall be paid for actual services rendered not to exceed$1,100.00.
(JDH)
L Equipment Property Donation Acceptance: The Public Works Department is requesting Council
acceptance for a donation of Kicker Ramps to be utilized at the Ada/Eagle Sports Complex Bike Park.A
total donation value of$29,490.90. (ELZ)
J. Public Art Program "Art That's Small at City Hall" : The Eagle Arts Advisory Committee is seekin€
Council approval to proceed with a call for artists for"Art That's Small at City Hall" and to authorize
funding for prize money and reception in an amount not to exceed$1300.00. (BLA)
Art_That_s_Small at—Eagle—City Hall 2023-_EXAMPLE.docx
K. Arts Advisory Committee Community Grant Approval-: The Eagle Arts Advisory Committee is
seeking Council approval to publish and fund a community grant for this fiscal year. The grant would
fund projects or education that enhance artistic atmosphere and/or musical environment in the Eagle
community in an amount not to exceed$15,000.00. (BLA)
EXAMPLE 2022 Eagle Arts Commission Individual Applicant.pdf
EXAMPLE 2022 Eagle Arts Commission Organization Applicant.pdf
L. City Hall Foyer Display Case Replacement: The Eagle Arts Advisory Committee is seeking Council
approval to remove the existing display cases in the City Hall Foyer and to approve funds for the cost of
one(1)replacement case in an amount not to exceed$4,557.99. (BLA)
M. Authorization to Utilize ARPA Funds for Accounts Payable Software Enhancement : Staff is
seeking Council approval for the use of ARPA funds in an amount not to exceed$2,700 to purchase the
ACH add-on to our Accounts Payable module. (KR)
N. Resolution No. 23-12 -Adopting an Updated Parks Development Impact Fee Study and Parks
Capital Improvements Plan Dated April 2023. (NBS)
Resolution No. 23-12
Resolution No. 23-12 Exhibit A
O. DR-14-23 -Common Area Landscaping within Cadenza Court Subdivision-MJV Properties,
LLC: MJV Properties, LLC,represented by Jay Gibbons with South,Beck and Baird Landscape
Architecture,is requesting design review approval for the common area landscaping within Cadenza
Court Subdivision. The 1.37-acre site is located on the east side of South Parkinson Street
approximately 35-feet south of the intersection of South Parkinson Street and East Syringa Street at 540
South Parkinson Street. (BAW)
Cadenza Court Sub LS dr action.pdf
P. DR-16-23 -Decorative Concrete Wall Adjancent to Chinden Boulevard-Gary Brookshier : Gary
Brookshier is requesting design review approval to construct a decorative concrete fence/wall adjacent
to West Chinden Boulevard. The 1.18-acre site is located on the northeast corner of the intersection of
West Chinden Boulevard and South Locust Grove Road at 1557 West Hempstead Drive(Lot 14,Block
8,Banbury Subdivision No.6). (MJR)
Brookshier Decorative Concrete Wall dr action.pdf
Q. DR-17-23 -Decorative Concrete Wall Adjacent to Chinden Boulevard-Leonard and Cara Butler
Leonard and Cara Butler are requesting design review approval to construct a decorative concrete
fence/wall adjacent to West Chinden Boulevard. The 1-acre site is located on the north side of West
Chinden Boulevard approximately 530-feet east of the intersection of West Chinden Boulevard and
South Locust Grove Road at 1401 West Hempstead Drive (Lot 11, Block 8, Banbury Subdivision No.6).
(MJR)
Butler Decorative Concrete Wall dr action.pdf
R. Findings of Fact and Conclusions of Law for the Approval of CU-01-21/PPUD-01-21/PP-02-21 -
Torrente Secco Subdivision- Thomas Coleman: Thomas Coleman,represented by Becky McKay
with Engineering Solutions, LLP,is requesting a conditional use permit,preliminary development plan,
and preliminary plat approvals for Torrente Secco Subdivision, a 659-lot(613-residential[391-single
family, 222-duplex], 6-commercial, 39-common, and 1-elementary school site) mixed use planned unit
development. The 276.75-acre site is located at the southeast corner of West Beacon Light Road and
North Palmer Lane between West Beacon Light Road and West Floating Feather Road at 6397 West
Beacon Light Road and 6868 West Floating Feather Road. (MJW)
Torrente Secco Sub ccf.pdf
S. Findings of Fact and Conclusions of Law for the Approval of FPUD-01-23 & FP-04-23 -Final
Development Plan and Final Plat for Benari Estates Subdivision No. 1 -Eagle 1,LLC: Eagle 1,
LLC,represented by Laren Bailey, is requesting final development plan and final plat approvals for
Benari Estates Subdivision No. 1, a 49-lot(39-buildable, 10-common),residential subdivision. The
19.21-acre site is located on the northeast corner of West State Street and North Ballantyne Lane at 1770
West State Street. (MJW)
Benari Estates Sub FPUD FP ccf.pdf
T. Stone Memorial for Rylan Hoobs: Request for Council approval of a stone memorial to be located
near a small summit between Rabbit Run and D's Chaos within the Ada/Eagle Sports Bike Park. (ELZ)
U. Cost Share Agreement for Maintenance of Service Ditch: A Cost Share Agreement for Maintenance
of Service Ditch between the City of Eagle,Valynn Village Homeowners'Association, Inc., and Bill
Cowen in an amount of$2,500. The delivery of water to each party originates from a canal owned and
operated by New Dry Creels Ditch Company which is diverted onto a service ditch that is approximately
1,732 feet long extending from New Dry Creels Ditch Company's canal to a distribution box. (ELZ)
V. Facilities and Capital Improvement Grant through the Idaho Commission for Libraries: The
Eagle Public Library Board is requesting Council approval to apply for the Facilities and Capital
Improvement Grant distributed through the Idaho Commission for Libraries. The grant would pay for
the installation of automatic door openers for the public restrooms and the purchase of public seating to
be placed throughout the library. The grant amount shall not exceed$19,000. If the City is not awarded
the grant,then the Library will not proceed with the project. (SJB)
8. UNFINISHED BUSINESS:
A. ACTIONITEM.• Resolution 23-11 Ci , of Eagle Authorized Bank Signatures: A Resolution of the
City of Eagle authorizing signatures including facsimile signatures for bank services on behalf of the
City of Eagle. (KR)
9. PUBLIC HEARINGS:ALL PUBLIC HEARING ITEMS ARE CONSIDERED ACTION ITEMS. Public
hearings will not begin prior to 6:00 p.m.
• Public Hearings are legally noticed hearings required by state law.The public may provide formal testimony regarding the
application or issue before the City Council.This testimony will become part of the hearing record for that application or
matter.
• Public hearing testimony time limits:Individuals testifying are allotted three(3)minutes for non-repetitive testimony
• Disclosure of ex parte and/or conflict of interest.
A. A-12-22/RZ-14-22/PP-21-22 -Annexation,Rezone,and Preliminary Plat for Cascade Springs
Subdivision-Challenger Development,Inc: Challenger Development,Inc.,represented by Becky
McKay with Engineering Solutions, LLP, is requesting an annexation,rezone from RUT (Rural-Urban
Transition—Ada County designation)to MU-DA(Mixed Use with a development agreement [in lieu of
a PUD]) and R-6-DA(Residential with a development agreement[in lieu of a PUD]), and preliminary
plat approvals for Cascade Springs Subdivision, a 470-lot(400-buildable, 70-common)residential
subdivision. The 138.99-acre site is located on the west side of North Palmer Lane approximately 80-
feet south of the intersection of West Nordic Drive and North Palmer Lane at 755 and 833 North Palmer
Lane. (DLM)
1-Cascade Springs CC Packet-2023-05-23.pdf
2-Cascade Springs Sub-TIS-CC-2023-05-23.pdf
10. NEW BUSINESS:
A. ACTIONITEM.• Digital Access Master Plan: Review of Eagle Digital Access Master Plan. (NBS)
A.l.ACTION ITEM: Resolution 23-13-A Resolution of the Ci1y of Eagle adopting the Cily of
Eagle Digital Access Master Plan,and providing an effective date.
(NB0&eaolutioo23_I3 No. Digital Access Master Plan
Resolution No. 23-I3 Exhibit,t
11. This time ie reserved for the public to address their elected officials regarding
concerns or comments they would like to provide to the City Council regarding any matter,up to and
including any subject on the agenda with the exception of Public Hearing and land use i1czne. Comments
regarding Public Hearing and land use items need to be made during the open public hearing for said item(s)
in accordance with Idaho Code. At times, the City Council may seek comments/opinions regarding specific
City matters (excluding Public Hearing and laud use items) during this oUo11cd time. Out of courtesy for all
who wish to speak, the City Council requests each speaker limit their comments to three (3)minutes.
12. 74'206(l)/\oexecutive eceeioo o1 which members of the public are excluded may
bc held,but only for the purposes and only io the manner set forth in this section. The motion 10 go into
executive session shall identify the specific subsections of this section that authorize the executive eceeiou
There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive
session shall bc authorized bva two-thirds(2/3)vote of the governing body. Ao executive session may bc
held:
*(o) To consider hiring a public officer, employee, staff member o/individual agent,wherein the respective
qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does
not apply to filling avacaucy in an elective office or deliberations about staffing occde in gcocco]; and
(D To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal
options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.
The mere presence of legal counsel at an executive session does not satisfy this requirement.
A. *AC78ON/D0� Action regarding Joint Powers Agreement between Ada Coun1y Sheriff's Office
and the Ci1y of Eagle relating to law enforcement services Fiscal Year 2024.
Q. AC7ION/7EM: Action regarding pending/threatened litigation.
13.
The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing,physical or other impairments.
Please contact the City Clerk's Office at(208)939-6813 at least 24 hours in advance of the meeting date and time.