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Minutes - 2023 - City Council - 04/05/2023 - Special EAGLE CITY COUNCIL SPECIAL MEETING MINUTES April 5, 2023 1. CALL TO ORDER: Mayor Pierce called the meeting to order at 3:00 PM. 2. ROLL CALL: Present—GINDLESPERGER, PIKE, BAUN, RUSSELL. All present. A quorum is present. 3. PLEDGE OF ALLEGIANCE: 4. NEW BUSINESS: A. ACTION ITEM: Discussion Regarding the Second Quarter Fiscal and Capital Project Review. Nichole Baird Spencer, Director of Long-Range Planning and Projects, provided a PowerPoint presentation regarding an update for the first and second quarters fiscal status and the Capital Plan. As part of the presentation, Planner Spencer discussed the Community In Motion grant the City received from COMPASS in 2020 for the Mace connection into Eagle Island State Park. This project has been deferred by the City Council awaiting participation of landowners and the City is eligible to apply for this grant again in the future. The staff's recommendation was to release the funds back to COMPASS and re-apply in the future. Baun made a motion to release the Community In Motion grant and put it back into the community. The motion was seconded by Russell. ALL AYES, MOTION CARRIED. Planner Spencer continued with the review of the Capital Maintenance priorities and the Capital Projects. It was the consensus of the City Council that the anticipated savings due to adjustments to the priorities would be held onto and allocated in the future as needed. B. FY 24-28 Capital Plan Prioritization. Nichole Baird Spencer, Director of Long-Range Planning and Projects, reviewed the Capital Plan Prioritization that the City Council had just completed. Several projects and rankings were discussed and clarified. The City Council will refine their rankings with the new information. C. Discussion Regarding the Eagle Comprehensive Plan Vision Statement. Nichole Baird Spencer, Director of Long-Range Planning and Projects, presented the updated Eagle Comprehensive Plan Vision Statement. The statement was worked on by several members of the Planning staff as well as Planner Spencer. The Mayor and the City Council reviewed the statement, recommended a few modifications and thanked everyone for their hard work on the Comprehensive Plan. Page 1 KACOUNCIUMINUTES\Temporary Minutes Work AreMCC-04-05-23minsp.dom 5. ADJOURNMENT: Gindlesperger made a motion to adjourn. The motion was seconded by Baun. ALL AYES, MOTION CARRIED. Hearing no further business, the City Council meeting was adjourned at 4:31 PM Respectfully submitted: E ••Olot KELLI REKOW, CMC - , ': � CITY TREASURER O; ° Q ;A co •••.....•�P . APPROVED: �'•••,,.��5••`��• J ON IERCE M AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG. Page 2 K XCOUNCILWINUTE&Temporary Minutes Work Area\CC-04-05-23minsp.docu FY 23 - Q2 Capital Maintenance Status % Project No. Rank Description FY 23 Budget Spent/ Committed Complete Changes since Q1 Comments PW CM-15 1 OK Park $ }3 w.^^ $ 0.00% None Council delayed for reprioritization IT CM-7 2 Servers $ 8,500.00 $ 0.00% None Will buy only if needed PW CM-17 3 Jackson House $ 90,000.00 $ 0.00% None waiting on tenant to vacate TRL CM-11 4 FEMA Trail#4A $ 24&GGG-09 $ 0.00% None Council delayed for reprioritization Signed cost share for bank Design/Eng.Completed.Bank stabilization TRL CP-4 5 N.Channel Bank Repair $ 550,000.00 $ 45,725.00 8.313o stabilization underway,waiting for trail construction estimate. PW CM-16 6 Equipment Replacement $ 2,500.00 $ 3,699.00 0.00% PW CM-1 7 Heritage Park limited Design/Eng.$,majority savings for FY g $ 613,000.00 $ 59,000.00 9.62% None 24&25 construction PW CM-18 8 Library Air Unit(ARPA) ; 11,o00.U0 $ 11,000.00 0.00% Increase by$11K from TRL CM-11 ordered&awaiting delivery TP CM-1 9 Flood Protection $ 10,000.00 $ 10,000.00 100% None Committed to grant match for FCD#10 Totals: $ 1,641,000.00 $ 125,725.00 7.66%1 Unallocated/ Delayed Funds $ 356,000.00 Q2 CapitalProjects Status Project No. Rank Description FY 23 Budget Spent/ Committed Complete Changes since Q3 Comments T&P CP-1 1 State&Eagle Intersection $ 851,400.00 0 0.00% No Change Savings only $800,000 from impact fees, balance from T&P CP-3 3 Eagle Road Ped Bike Bridge $ 3,300,000.00 $ 3,300,000.00 100%Construction to be completed in Capital,reimbursement is accounted for in April the budget. Received$1.08M in reimbursement PW CP-2 3 City Owned Shop $ 350,000.00 $ - 0.00% No Change Savings only T&P CP-6 7 Olde Park $ 600,000.00 $ 15,726.25 2.62% Design work at ACHD for review HECO Design work,Site survey P&RCP-2 8 Regional Sports Park-Land Purchase $ - $ 995,000.00 Unplanned No Change Excess land cost that are not eligible under impact fees Contract under negotiation,initial P&R CP-8 9 Foothills Shooting Range $ 500,000.00 $ 3,850.00 0.77% project can complete archery range Traffic Study in FY23 T&P CP-2 10 Aikens Street Extension $ 680,000.00 $ 0.00%1 No Change Waiting on Landowners&ACHD P&R CP-2 13 Parks,Trails&Open Space Master Plan $ 100,000.00 Waiting for Trail inventory that was City fund$50k only balance is developer -$ 0.00% due in November contributions No Number 13 Parks Impact fee update $ 3,700.00 $ 3,595.00 97.16%Scheduled for CC in April Funded through Impact fees PW CP-9 18 Mace $ 136,800.00 $ 11,988.75 8.76%At ITD for review HECO Design work Capital commitment,balance was to be PW C13-11 20 Pamela Baker $ 276,200.00 $ 80,000.00 28.96% No Change impact fees. SV Park impacted funding,City needs to fulfill pump/irrigation in FY23 T&P CP-12 22 Linder Road(SH 44 to FF) $ 40,000.00 $ 39,600.00 99.00%90%Design completed in March Committed Baer Design Contract T&P CP-10 31 Three Cities River Crossing $ 25,000.00 $ - 0.00% COMPASS scheduling a regional Originally part of GEN CP-1,separated for coordination Mtg project tracking TRL CP-1 No Rank Phase 2 EISP Trail Design $ 370,000.00 $ 0.00% No Change Project on hold TRL CM-2 No Rank FEMA Trail Repairs $ 676,491.09 $ - 100% No Change Complete end of FY 22.Received final reimbursement$243K from FEMA in March GEN CP-1 No Rank Unanticipated Projects/Opportunities $ 75,000.00 $ - 0.00% $25K moved to 3CRX PW CM-18 APRA Library Air Unit Upgrade*CM funded $ 90,000.00 $ 90,000.00 100.00%Transfer$11K Capital Maintenance Needed an$11K increase came frun,TRL Crv'r through APRA TRL CM-11 11 No Change plan to buy 2 mower 2 trailers 3 blower,2 PW CP-15 ARPA Public Works Equipment(Mower) $ 125,000.00 $ 3,699.99 2.96% trimmers PW CP-17 ARPA Public Works Vehicles $ 100,000.00 $ 73,940.00 73.94% No Change landscape truck GEN CP-2 ARPA TBD $ 934,000.00 $ 748,000.00 80.09% No Change PW CP-14 ARPA City Fiber Utility $ 3,319,000.00 $ 2,389,980.00 72.01% No Change Transferred to Fiber Fund,3 Existing Contracts TOTAL CAPITAL FUND $ 12,552,591.00 GF in Capital Fund $7,934,591.00 YTD%Spent/Committed Q3 to Q2 Change ARPA in Capital Fund $ 4,568,000.00 Spent/Committed Capital Funds $ 4,449,760.00 56.08% 1 0.038% Spent/Committed ARPA Funds $ 3,231,679.99 70.75% 1 197% FY 2024-2028 Capital Maintenance Priority Ranking Fy24-28 1st FY23 Combined CM it Project Name Project Details H.Russell C.Baun B.Pike Gindlesperger Round Comments/Changes Counci Direction Rank Score Rank Department:IT Staff:Devonte Goodman City Hall Servers 1 2 2024 City Hall Servers Year Requested:2024 1 2 1 1 1.3 1 No Change t Priority:High Amount Requested:$95K FY 23-27 PLAN YEAR:2024 Department:IT Staff:Devonte Goodman 2023 City Hall Servers 3 ri. u 2023 City Hall Server Year Requested:2023 3 1 3 4 2.8 2 up 1 place ~ Priority:High Amount Requested:$95K FY 23-27 PLAN YEAR:2023 Department:Public Works Staff:Eric Ziegenfuss Jackson House 5 u Jackson House Year Requested:2023 5 6 5 4 5.0 3 up 2 places a Priority:Planned FY 2023 Amount Requested:$100K FY 23-27 PLAN YEAR:2023 Department:IT Staff:Devonte Goodman ff.' 2024 Backbone Infrastructure 6 u 2024 Backbone Infrastructure Year Requested:2024 6 5 6 8 6.3 4 up 2 places ~ Priority:High Amount Requested:$118K FY 23-27 PLAN YEAR:2024 Department:Public Works Staff:Eric Ziegenfuss up 7 2024 Equipment Replacement 9 u 2024 Equipment Replacement Year Requested:Annual 9 9 9 10 9.3 5 up 4 places aPriority:Planned Replacement Amount Requested:$1.2K FY 23-27 PLAN YEAR:2024 Department:IT 2025 Backbone Infrastructure M 12 2 u 2025 Backbone Infrastructure Year Requested:2025 11 10 12 12 11.3 6 up 6 places Priority:High Amount Requested:$5K FY 23-27 PLAN YEAR:2025 Department:LRP&P&Pubic Works Staff:Nichoel Baird Spencer 7' Heritage Park Renovation Design&Engineering 13 u Heritage Park Design&Eng Year Requested:2023 12 8 13 13 11.5 7 up 8 places aPriority:Planned Replacement Amount Requested:$450K FY 23-27 PLAN YEAR:2023 Department:Public Works m 2024 Vehicle Replacements 11 u 2024 Vehicle Replacement Year Requested:2024 10 16 11 9 11.5 7 up 4 places Priority:Annual Replacement a Amount Requested:$50K FY 23-27 PLAN YEAR:2024 Department:IT Staff:Devonte Goodman 2027 City Hall Servers 2 2027 City Hall Servers Year Requested:2027 2 46 2 2 13.0 9 down 7 places ~ Priority:High Amount Requested:$95K FY 23-27 PLAN YEAR:2027 Department:Public Works Staff:Eric Ziegenfuss 00 Library Roof Replacement 16 u Library Roof Year Requested:2023 8 15 16 15 13.5 10 Up 6 places aPriority:Planned Replacement Amount Requested:$80K FY 23-27 PLAN YEAR:2024 Department:IT Staff:Devonte Goodman Plotter Replacement 14 F Plotter Replacement Year Requested:2026 13 17 14 14 14.5 11 Up 3 places t Priority:Planned Replacement Amount Requested:$12K FY 23-27 PLAN YEAR:2026 Department:LRP&P Staff:Nichoel Baird Spencer r' 2023 Floodway/Property Protection 17 v 2023 Floodway Protection Year Requested:Annual 14 20 17 16 16.8 8 12 up 5 places Priority:Partnership Amount Requested:$10K FY 23-27 PLAN YEAR:2024 Department:IT Staff:Devonte Goodman T 2026 Backbone Infrastructure 18 u 2026 Backbone Infrastructure Year Requested:2026 15 18 18 17 17.0 13 up 5 places 1. Priority:High Amount Requested:$16K FY 23-27 PLAN YEAR:2026 Department:Public Works Staff:Eric Ziegenfuss Lin r' Orville Krasen Park Playground o OK Park Playground Year Requested:2022 4 27 7 30 17.0 13 Down 6 places a Priority:Planned FY 2022 Amount Requested:$130K FY 23-27 PLAN YEAR:2023 Department:IT Chambers Audio/Recording 15 2 Chamber Recording Year Requested:2023 31 13 15 11 17.5 15 No Change u Priority:High Amount Requested:$80K FY 23-27 PLAN YEAR:2024 r Department:LRP&P&PW Staff:Eric Ziegenfuss 71 Heritage Park Renovation Construction 22 Heritage Park Renovation Year Requested:2024 18 14 22 21 18.8 16 up 6 places Construction a Priority:Planned Replacement Amount Requested:$3M FY 23-27 PLAN YEAR:2025 Department:LRP&P Staff:Nichoel Baird Spencer r' 2024 Floodway/Property Protection 19 u 2024 Floodway Protection Year Requested:Annual 16 26 19 18 19.8 8 17 up 2 places Priority:Partnership Amount Requested:$10K FY 23-27 PLAN YEAR:2024 Department:Public Works Staff:Eric Zeigenfuss M r. 2025 Vehicle Replacements 21 u 2025 Vehicle Replacement Year Requested:2025 19 29 21 20 22.3 18 up 3 places aPriority:Annual Replacement Amount Requested:$60K FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss 1O City Hall Parking Lot 20 u City Hall Parking Year Requested:2024 25 25 20 19 22.3 18 up 2 places aPriority:Planned Replacement Amount Requested:$20K FY 23-27 PLAN YEAR:2024 Department:Planning&Zoning Staff:Bill Vaughan FEMA Trail Repair#4A 7 2 u FEMA Repair 4A Year Requested:2023, 29 50 7 7 23.3 18 down 11 places i Incomplete in FY 21,22,&23 1— Priority:FEMA Repair Amount Requested: FY 23-27 PLAN YEAR:2023 Department:Public Works Staff:Eric Ziegenfuss 00 Library Parking Lot 23 u Library Parking Year Requested:2024 21 30 23 22 24.0 21 up 3 places aPriority:Planned Replacement Amount Requested:$50K FY 23-27 PLAN YEAR:2025 Department:LRP&P Staff:Nichoel Baird Spencer r' 2025 Floodway/Property Protection 24 u 2025 Floodway Protection Year Requested:Annual 20 33 24 23 25.0 22 up 2 places Priority:Partnership Amount Requested:$10K FY 23-27 PLAN YEAR:2025 Fy24-28 1st FY23 Combined CM# Project Name Project Details H.Russell C.Baun B.Pike Gindlesperger Round Comments/Changes Counci Direction Rank Score Rank Department:Public Works Staff:Eric Ziegenfuss 4' Trolley Maintenance Trolley Year Requested:FY24 7 50 50 2 27.3 23 No Ranking Priority:Required Repair a Amount Requested: FY 23-27 PLAN YEAR:Not Programmed Department:LRP&P Staff:Nichoel Baird Spencer r' 2026 Floodway/Property Protection 28 8 2026 Floodway Protection Year Requested:Annual 23 39 28 27 29.3 24 up 4 places Priority:Partnership Amount Requested:$10K FY 23-27 PLAN YEAR:2026 Department:Public Works Staff:Eric Ziegenfuss Lc' Guerber Park Parking 25 u Guerber Parking Year Requested:2023 45 24 25 24 29.5 25 No Change aPriority:Planned Replacement Amount Requested: FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss 7 2023 Trail Maintenance 31 u 2023 Trail Maintenance Year Requested:2024 24 31 31 33 29.8 26 up 5 places aPriority:Annual Planned Replacement Amount Requested:$20K FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss 91 Merrill Park Parking Lot 29 u Merrill Parking Year Requested:2024 34 28 29 28 29.8 26 up 3 places aPriority:Planned Replacement Amount Requested:$ ., FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss m 44 Trail Repair 26 u 44 Trail Repair Year Requested:2026 35 36 26 25 30.5 28 down 2 places J r Priority:Repair Amount Requested:$227K FY 23-27 PLAN YEAR:2026 Department:Public Works Staff:Eric Ziegenfuss 1 Greenbelt Merrill Park 27 u Greenbelt Merrill Year Requested:2023 22 50 27 26 31.3 29 up 2 places J r Priority:Planned Replacement Amount Requested:$180K FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss n' Sr.Center Parking Lot 43 u Sr Center Parking Year Requested:2024 39 43 43 4 32.3 30 up 13 places aPriority:Planned Replacement Amount Requested:$50K FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss 1 Friendship Park Shelter Roof 33 u Friendship Roof Year Requested:2023 25 41 33 32 32.8 31 up 2 places aPriority:Planned Replacement Amount Requested:$7.5K FY 23-27 PLAN YEAR:2025 Department:Planning&Zoning Staff:Bill Vaughan 7 Mace Trail Modifications 35 u Mace Trail Year Requested:2026 28 35 35 34 33.0 32 up 3 places Priority:Planned Repair Amount Requested:$83K FY 23-27 PLAN YEAR:2026 Department:Public Works Staff:Eric Ziegenfuss 74 Picnic Table&Bench Replacement 39 u Picnic Tables&Benches Year Requested:2027 38 19 39 38 33.5 33 up 6 places aPriority:Planned Replacement Amount Requested:$11K FY 23-27 PLAN YEAR:2027 Department:Public Works Staff:Eric Ziegenfuss 7 2025 Trail Maintenance 34 u 2025 Trail Maintenance Year Requested:Annual 27 34 34 41 34.0 34 No Change aPriority:Planned Replacement Amount Requested:$11K FY 23-27 PLAN YEAR:2025 Department:Planning&Zoning Staff:Bill Vaughan "' Greenbelt Lonesome Dove to Edgewood 32 u Greenbelt Lonesome Dove Year Requested:2023 46 32 32 31 35.3 35 down 3 places J r Priority:Planned Replacement Amount Requested:$135K FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss 91 Ada/Eagle Sports Complex Parking Lot 36 u Ada/Eagle Parking Year Requested:2024 36 37 36 35 36.0 36 No Change aPriority:Planned Replacement Amount Requested:$ >'K FY 23-27 PLAN YEAR:2025 Department:Planning&Zoning Staff:Bill Vaughan Lonesome Dove Bridge Removal 40 u Lonesome Dove Bridge Year Requested:2024 29 40 40 39 37.0 37 up 3 places J r Priority:Planned Replacement Amount Requested:$30K FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss 1 Friendship Park Tennis Courts 38 u Friendship Tennis Year Requested:2024 31 50 38 37 39.0 38 No Change a Priority:Planned Replacement Amount Requested: FY 23-27 PLAN YEAR:2025 Department:Planning&Zoning Staff:Bill Vaughan `O Lakemoor Trail 30 u Lakemoor Trail Year Requested:2024 48 50 30 29 39,3 39 down 9 places J r Priority:Planned Replacement Amount Requested:$321K FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss tEl 2026 Trail Maintenance 42 u 2026 Trail Maintenance Year Requested:Annual 31 42 42 46 40.3 40 up 2 places aPriority:Planned Replacement Amount Requested:$31K FY 23-27 PLAN YEAR:2026 Department:Public Works a. Friendship Park Playground Replacement 41 u Friendship Playground Year Requested:2024 37 50 41 40 42.0 41 No change c_ Priority:Planned Replacement a Amount Requested: FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss n' Interior Sr.Center Paint 44 u Sr Center Interior Year Requested:2023 40 44 44 42 42.5 42 up 2 places aPriority:Planned Replacement Amount Requested:$20K FY 23-27 PLAN YEAR:2025 Department:Planning&Zoning Staff:Bill Vaughan 00 Clear Creek Crossing 37 u Clear Creek Trail Year Requested:2026 50 50 37 36 43.3 43 down 6 places J r Priority:Planned Repair Amount Requested:$617K FY 23-27 PLAN YEAR:2025 Department:Public Works Staff:Eric Ziegenfuss n' Exterior Sr.Center Paint 45 u Sr Center Exterior Year Requested:2023 41 50 45 43 44.8 44 up 1 place aPriority:Planned Replacement Amount Requested:$25K FY 23-27 PLAN YEAR:2025 Fy24-28 1st FY23 Combined CM# Project Name Project Details H.Russell C.Baun B.Pike Gindlesperger Round Comments/Changes Counci Direction Rank Score Rank Department:Public Works Staff:Eric Ziegenfuss 91 Skate Bowl Replacement 46 u Skate Bowl Replacement Year Requested:2025 42 50 46 45 45.8 45 up 1 place aPriority:Planned Replacement Amount Requested:$500K FY 23-27 PLAN YEAR:2026 Department:Public Works Staff:Eric Ziegenfuss r' 2027 Trail Maintenance 47 u 2027 Trail Maintenance Year Requested:Annual 43 47 47 48 46.3 46 up 1 place aPriority:Planned Replacement Amount Requested:$8K FY 23-27 PLAN YEAR:2027 Department:LRP&P Staff:Nichoel Baird Spencer r' 2027 Floodway/Property Protection 48 u 2027 Floodway Protection Year Requested:Annual 44 48 48 47 46.8 47 up 1 place Priority:Partnership Amount Requested:$10K FY 23-27 PLAN YEAR:2025 r Department:Public Works Staff:Eric Ziegenfuss n' Sr.Center Flooring Replacement u Senior Center Flooring Year Requested:2024 50 50 50 44 48.5 48 No ranking a Priority:REquired Repair Amount Requested:$30K FY 23-27 PLAN YEAR:Not Programmed Department:Public Works Staff:Eric Ziegenfuss '4 2028 Trail Maintenance u 2028 Trail Maintenance Year Requested:Annual 47 50 50 50 49.3 49 No ranking Priority:Planned Replacement Amount Requested:$10K FY 23-27 PLAN YEAR:Not Programmed Department:LRP&P Staff:Nichoel Baird Spencer r' 2028 Floodway/Property Protection u 2028 Floodway Protection Year Requested:Annual 48 50 50 49 49.3 50 No ranking I Priority:Partnership Amount Requested:$10K FY 23-27 PLAN YEAR:Not Programmed Department:Planning&Zoning Staff:Bill Vaughan 91 South Bank Trail Merril Park to Eagle Road 2 South Bank Trail Merril Park to u Ea le Road Year Requested:2028 50 50 50 50 50.0 51 No ranking a. g Priority:Upgrade � Y� pgrade Amount Requested:$1.15M FY 23-27 PLAN YEAR:Not Programmed FY 24 Capital Projects Priority Ranking- COMBINED SCORES FY 23 Project FY 24-28 1st Project Name Details H.Russell C.Baun B.Pike Gindlesperger Combined Score Comments/Change Rank No. Round Rank Department: LRP&P Staff: Nichoel Baird Spencer $1.013M Requested $1.013 Match from Eagle URA 1 a State&Eagle Intersection ACHD Cost Share 1 1 1 1 1.0 1 No Change Med-High Public Score High Staff Score REQUESTED CONSTRUCTION: FY 2023 FY 23-27 PLAN YEAR: 2024 Department:Public Works&Water Dept. Staff: Eric Ziegenfuss $5.2 2M Requested N $600K from Capital Plan $1M from Water Dept. 3 u City Owned Shop 2 9 3 2 4.0 2 Increase 1 Impact Fee Eligible up to$400K a Med-Low Public Score High Staff Score REQUESTED CONSTRUCTION: FY 2025 FY 23-27 PLAN YEAR: 2025-2027 Department:LRP&P Staff: Nichoel Baird Spencer $600K Requested No Match a 7 u Olde Park Extension Med-Low Public Score 4 2 7 7 5.0 3 Increase 4 High Staff Score REQUESTED CONSTRUCTION:FY 2024 FY 23-27 PLAN YEAR: FY 2026 DESIGN:FY 22 included in State&Eagle Department: LRP&P Staff: Eric Ziegenfuss Na. $5,7 12M Design&Construction Impact Fee Eligible up to$4.9M 8 Regional Sports Park 5 5 8 6 6.0 4 Increased 4 Med-Low Public Score a Med-High Staff Score REQUESTED CONSTRUCTION:FY 2022-26 FY 23-27 PLAN YEAR: 2022-23 Department:LRP&P&Public Works Staff: Nichoel Baird Spencer&Eric Ziegenfuss $70,000 Preliminary Design 00 Construction:$44 a 9 Foothills Shooting Range Outside Foundation Match:$1.2 M 8 1 9 9 6.8 5 Increased 4 No Public Score a Med-Low Staff Score CONSTRUCITON YEAR:2023 FY 23-27 PLAN YEAR:Unplanned FY 2022 Department:LRP&P &Planning Staff: Nichoel Baird Spencer&Steve Noyes as $15K Design Only a ACHD Cost Share 5 C Linder Road Underpass @ N.Channel Med-High Public Score 3 17 5 5 7.5 6 Decreased 1 Med-High Staff Score REQUESTED COMPLETION:FY 2024 FY 23-27 PLAN YEAR:FY 2025 Department:LRP&P,Public Works&Planning Staff: Nichoel Baird Spencer,Eric Ziegenfuss, &Mike Williams o- $5 Million Requested 10 U Terra View Park Impact Fee Eligible up to$3.25M 7 14 10 3 8.5 7 Increased 3 so o- Med-High Public Priority No Staff score FY 23-27 PLAN YEAR: FY 2024 Department:LRP&P Staff: Nichoel Baird Spencer $858K Requested $113K Match from Eagle URA 10 a Aikens Street Extension ACHD Cost Share 6 12 10 8 9.0 8 Increased 2 0O Med-Low Public Score High Staff Score REQUESTED CONSTRUCTION:FY 2023 FY 23-27 PLAN YEAR: 2024 Department: LRP&P Staff: Nichoel Baird Spencer $200K Requested No Match 13 u Parks,Trails &Open Space Master Plan Med-High Public Score 9 11 13 10 10.8 9 Increased 4 00 a Med-High Staff Score COMPLETION:FY2022-2024 FY 23-27 PLAN YEAR:2023-24 Department:Police Staff: Chief Wilkie&Eric Ziegenfuss $615,000 Requested $350,000 from Impact Fees 14 Police Substation 11 18 14 4 11.8 10 increased 4 Partnership with Eagle Fire Med-High Public Score Requested Year:FY 2025 FY 23-27 PLAN YEAR: FY 2023-27 Department:Public Works Staff: Eric Ziegenfuss rn $100K Requested 17 C.) City Hall Safety Measures No Match 14 8 17 15 13.5 11 Increased 6 Low Public Score a Med-Low Staff Score Requested Year:FY 2024 FY 23-27 PLAN YEAR:FY 2024 FY 24 Capital Projects Priority Ranking- COMBINED SCORES FY 23 Project FY 24-28 1st Project Name Details H.Russell C.Baun B.Pike Gindlesperger Combined Score Comments/Change Rank No. Round Rank El r Department:Public Works &LRP&P Staff: Eric Ziegenfuss&Nichoel Baird Spencer . Requested d Private Partnership up to 50% 20 Pamela Baker Park 16 16 20 12 16.0 12 Increased 8 Impact Fee Eligible up to$390K Med-Low Public Score Med-High Staff Score FY 22-26 PLAN YEAR: FY 2023 Department:LRP&P&Public Works Staff: Nichoel Baird Spencer&Eric Ziegenfuss $500K Requested Private Partnership up to 50% a 23 u Charlie Wood Parkce Impact Fee Eligible up to$1.4M 19 4 23 20 16.5 13 Increased 10 oes Med-Low Public Score a Med-High Staff Score Preliminary Design Completed in FY21 FY 23-27 PLAN YEAR:FY 2025-26 Department:LRP&P&Public Works Staff: Nichoel Baird Spencer&Eric Ziegenfuss $477K Requested °1 Impact Fee Eligible up to$23.5K a 18 u Mace Park Med-Low Public Score 15 22 18 14 17.3 14 Increased 4 a Med-High Staff Score Engineering Design:FY2022 CONSTRUCTION YEAR:2024 FY 23-27 PLAN YEAR: 2023-24 Department:LRP&P Staff: Nichoel Baird Spencer N $1.2M Requested . ACHD Cost Share a 22 u Linder Road (SH-44 to FF) Med-Low Public Score 18 15 22 14 17.3 15 Increased 7 a ozf High Staff Score Requested Year:2022 DESIGN:FY2022 FY 23-27 PLAN YEAR: FY 2023-26 Department:Economic Development Staff: TBD $600K Requested 21 u Idaho Street Streetscape Improvements No Match 17 13 21 19 17.5 16 Increased 5 p Med-Low Public Score W Med-High Staff Score Requested Year:2027 FY 23-27 PLAN YEAR: FY 2025-26 Department:LRP&P Staff: Nichoel Baird Spencer o $100K Study Only a ITD/COMPASS Partnership 31 a Three Cities River Crossing Med-Low Public Score 10 6 31 24 17.8 17 Increased 14 1- Med-Low Staff Score Requesting Year:2023,2024,2025 FY 23-27 PLAN YEAR: 2023 Department:Economic Development Staff: TBD $30K Study Only 25 o Excess ROW No Match 22 3 25 23 18.3 18 Increased 7 W Med-Low Public Score High Staff Score FY 23-27 PLAN YEAR:FY 2025 Department:LRP&P Staff: Nichoel Baird Spencer co d $100K survey only 24 a Floating Feather Ped/Bike Study No Match 21 10 24 21 19.0 19 Increased 5 oa Med-Low Public Score 1— Med-High Staff Score FY 23-27 PLAN YEAR:FY 2025 Department:Public Works Staff: Eric Ziegenfuss N $150K Requested 15 u Senior Center Remodel No Match 12 50 15 5 20.5 20 Increased 5 Med-Low Public Score a Med-High Staff Score Requested Year:FY 2023 FY 22-26 PLAN YEAR:Removed Department:Economic Development Staff: Robin Collins M $1.147M Requested 16 o 1st Street Festival Street No Match 13 50 16 11 22.5 21 Decreased 5 p Med-Low Public Score W High Staff Score Requested Year:FY 2024 FY 23-27 PLAN YEAR: FY 2024-27 Department:Economic Development Staff: Robin Collins $50K Annually Requested a URA Funding$75K in FY 23 27 o Downtown Facade Improvements 25 23 27 23 24.5 22 Increased 5 p Med-Low Public Score W High Staff Score FY 23-27 PLAN YEAR: $50K/year starting in FY 26 Department:Public Works Staff:Eric Ziegenfuss Z $25K d- Glass Wall For Community Center 19 32 50 17 29.5 23 No Ranking cc No Match oa Year Requested:FY24 a FY 23-27 PLAN YEAR: NEW Department:Public Works Staff:Eric Ziegenfuss Z $30K Merrill Park Storage Building 23 20 50 25 29.5 23 No Ranking 0 No Match ce a Year Requested:FY24 FY 23-27 PLAN YEAR: NEW Department:Public Works/Clerks Staff:Tracy Osborn Z $400K d`, Clerks Office Reconfiguration No Match 24 25 50 22 30.3 25No Ranking a Year Requested:FY24 FY 23-27 PLAN YEAR: NEW FY 24 Capital Projects Priority Ranking- COMBINED SCORES FY 23 Project FY 24-28 1st Project Name Details H.Russell C.Baun B.Pike Gindlesperger Combined Score Comments/Change Rank No. Round Rank L Department:Planning M Staff:Steve Noyes NLn LA $100K Preliminary Design Only "0 d- Impact Fee Eligible a) u S.Channel Underpass Boise River 34 33 26 29 30.5 26 No Change c it Med-Low Public Score la I— High Staff Score E Requested Year:FY 2025 O V FY 23-27 PLAN YEAR: Unfunded Department: Public Works Staff: Eric Ziegenfuss $10K(Study Only)Requested a $390k Construction 35 u Entry Sign Plan 27 29 35 31 30.5 26 Increased 9 No Match a Med-Low Public Score Med-Low Staff Score FY 23-27 PLAN YEAR: Unfunded Department:LRP&P Staff:Nichoel Baird Spencer c, a $100K(Study Only)Requested 39 a Beacon Light Ped/Bike Gap Study No Match 26 21 39 36 30.5 26 Increased 13 05 Med-Low Public Score 1— Med-Low Staff Score FY 23-27 PLAN YEAR: Unfunded cr Department:Planning M Staff:Steve Noyes Oa $100K Preliminary Design Only N "0 d- Impact Fee Eligible a) u S.Channel Bridge 34 34 26 29 30.8 29 Decreased 3 Med-Low Public Score la I— High Staff Score E Requested Year:FY 2025 O V FY 23-27 PLAN YEAR: Unfunded r, Department:LRP&P C u Staff:Nichoel Baird Spencer cc Z General Capital Projects 41 7 50 27 31.3 30 No Ranking o L.. $100K Requested FY 23-27 PLAN YEAR: 2023-27 Department:Planning Staff: Steve Noyes $100K (Design Only)Requested a Impact fee eligible up to$1.02M 36 u N.Channel Dry Creek Bridge Med-Low Public Score 28 28 36 33 31.3 31 Increased 5 ce 1— Med-Low Staff Score Requesting Year:2026 FY 23-27 PLAN YEAR: Unfunded Department:Public Works 0 Staff: Eric Ziegenfuss Public Works Equipment $100K Requested c q p ARPA Eligible 42 19 50 16 31.8 32 No Ranking Z a Requested Year:FY 2023 FY 23-27 PLAN YEAR: Annual Program Department:Recreation Staff:Brian Allen r, $50K Study only a 28 No Match Community/Performing Arts Study 50 30 28 26 33.5 33 Decreased 5 Med-Low Public Score 06 a Med-Low Staff Score COMPLETION:FY 2026 FY 23-27 PLAN YEAR: FY 2027 Study only Department:Economic Development Staff: TBD a $750K Requested 31 u Downtown Parking No Match 41 31 31 31 33.5 33 Decreased 2 LU Med-Low Public Score Med-High Staff Score FY 23-27 PLAN YEAR: Unfunded Department:Planning Staff: Steve Noyes N $30K(Design Only)Requested 40 u Dry Creek&Dry Creek Canal No Match 31 26 40 37 335 33 increased 7 Med-Low Public Score ce 1— Med-Low Staff Score Requesting Year:2025 FY 23-27 PLAN YEAR: Unfunded Department:Public Works h Staff: Eric Ziegenfuss c a $100K Requested oc u Public Works Vehicles 43 24 50 17 33.5 33 No Ranking o ARPA Eligible a Requested Year:FY 2023 FY 23-27 PLAN YEAR: 2023 Department:Library Staff: Steve Bumgarner Na $250K 41 m Bookmobile No Match 32 37 41 39 373 37 Increased 4 Low Public Score Med-Low Staff Score FY 23-27 PLAN YEAR: Unfunded Department:Public Works Staff: Eric Ziegenfuss $72K Requested a Private Partnership up to 50% 37 u Bike Skills Park-Ada Sports Complex 29 50 37 34 37.5 38 Decreased 1 Med-Low Public Score ~ Med-High Staff Score Requesting Year:2026 FY 23-27 PLAN YEAR: Unfunded Department:Planning Staff: Steve Noyes $20K Requested oo a No Match 37 u Trails Wayfinding&Branding 30 50 37 34 37.8 39 Decreased 2 cc Med-Low Public Score ~ High Staff Score Requesting Year:2024 FY 23-27 PLAN YEAR: Unfunded Department: Public Works Staff: Eric Ziegenfuss a $120K 33 u All Weather Trail Ada Sports Park Material Donations 44 50 33 28 38.8 40 Decreased 7 °C Med-Low Public Score Med-High Staff Score FY 23-27 PLAN YEAR:Unfunded FY 24 Capital Projects Priority Ranking- COMBINED SCORES FY 23 Project FY 24-28 1st Project Name Details H.Russell C.Baun B.Pike Gindlesperger Combined Score Comments/Change Rank No. Round Rank Department: Library&Public Works Staff: Steve Bumgarner&Eric Ziegenfuss rn $30K(Study Only)Requested No Match 43 m Library Book pick up Med Low Public Score 50 27 43 40 40.0 41 Increased 2 Low Staff Score CONSTRUCTION:FY 2023 FY 23-27 PLAN YEAR: Unfunded Department:Planning&Public Works Staff: Steve Noyes&Eric Ziegenfuss $150K Requested 42 J Trailhead Amenities-Ada Sports Complex No Match 33 50 42 38 40.8 42 No Change cc Med-Low Public Score Med-High Staff Score FY 23-27 PLAN YEAR: Unfunded Department:Public Works&Planning Staff: Eric Ziegenfuss&Steve Noyes $30K(Design Only)Requested $350K CONSTRUCTION 46 u The Shores Sportsman's Access No Match 39 35 46 44 41.0 43 Increased 3 Low Public Score Med-Low Staff Score Requested Year:FY 2027 FY 23-27 PLAN YEAR: Unfunded Department:Planning Staff: Steve Noyes o $100K(Study Only)Requested 44 u Williamson River Ranch Bridge No Match 37 50 44 41 43.0 44 No Change Low Public Score Med-Low Staff Score Requested Year:FY 2025 FY 23-27 PLAN YEAR: Unfunded Department:Public Works Staff: Eric Ziegenfuss $250K Requested 45 u Eagle Road Arch Expansion No Match 36 50 45 42 43.3 45 No Change Med-Low Public Score o?S Med-Low Staff Score Requested CONSTRUCTION:FY 2024 FY 23-27 PLAN YEAR: Unfunded Department:Recreation&Public Works Staff: Brian Allen&Eric Ziegenfuss $40K(Study Only)Requested a No Match 46 u Motocross Study 38 50 46 43 44.3 46 No Change Low Public Score a Med-Low Staff Score COMPLETION:FY 2026 FY 23-27 PLAN YEAR: Unfunded Department:Planning Y N Staff: Steve Noyes $30K Requested c J Laguna Point Trail New Project 45 36 50 46 44,3 47 No Ranking z � Requested Year:FY 2027 FY 23-27 PLAN YEAR: Unfunded Department:Public Works,Planning,& Recreation Staff: Eric Ziegenfuss,Steve Noyes,&Brian Allen $30K(Study Only)Requested 48 J Water Trail Study $3 Match 40 50 48 45 45.8 48 No Change Med-Low Public Score Med-High Staff Score Requested Year:2025 FY 23-27 PLAN YEAR: Unfunded Department:Planning&Zoning Staff:Bill Vaughan $88K Study Only d- Eagle Memorial Garden/Cemetery in Foothills 46 50 50 47 48.3 49 No Ranking a No Match Year Requested:N/A FY 23-27 PLAN YEAR: NEW Comprehensive Plan Vision Workshop April 5, 2023 Existing Vision Draft Vision public services.sustainable -provide its citizens reliable and fiscallypurposefully direct growth while striving to Plain and the Eagle Foothills, it is the City’s role to Treasure Valley. Located within the Boise River celebrates and honors its unique place within the knit, community that -Eagle is a growing, yet tight Looked Only Account@ GF Available at beginning of FY: 50% AchievedMost volatile funding source. Based on market/building permit: 64% Achieved Available at 2x a year: Predictable but limited distribution50% Achieved Predictable but limited to market.Available at Quarterly: 100% Achieved Money we know we have, but some is restricted 1transferred on an as needed basis. funded capital plan as funds are Does not address a fully Note:January $2.87M Received in Tax Payment st YTD Budget Utilization by Department expected in Q3. expenditures Seasonally high Residential Building Permits from 1999 to Current FY23 Q1 issued 40 units Residential Units 15-is FY 23 Q1 to Q2 Volatility FY23 Q2 Actual 25 FY23 Q1 Actual 40 FY 23 YTD 65 year average -YTD Down 106 from 20years has been 86 units -Q2 average over the past 20years has been of 86 units.-Q1 average over the past 20(18% of the 350 forecasted in FY23)TOTAL YTD: 65 FY23 Q2 issued 23 units Residential Units 869886Variation Q1 to Q2Variation Q3 to Q4Variation Q1 to Q2868486Variation Q2 to Q3Variation Q4 to Q1Variation Q2 to Q3 355 Largest 1yr increase Largest 1yr increase Largest 1yr increase Largest 1yr increase Largest 1yr increase Largest 1yr increase Average Q1 Permits Average Q3 Permits Average Q1 Permits 343034Average Q2 Permits Average Q4 Permits Average Q2 Permits 686568 (2017)(2018)(2017)(2018)(2020)(2018) Largest 1yr decrease Largest 1yr decrease Largest 1yr decrease Largest 1yr decrease Largest 1yr decrease Largest 1yr decrease -45-14-45-49-44-49Average Annual New (2018)(2013)(2018)(2020)(2017)(2020) SF Permits Average VolatilityAverage VolatilityAverage Volatility-14-3-3Average VolatilityAverage VolatilityAverage Volatility1111-4 Record high for 97% of issued YTD1,053,861 sq ft or permits Bolstered by two large 2X higher than 2019 permittedcommercial sq ft CIM Grant Release: 2020. apply when ready. Original award was -$25K of funding for other projects & reremoved from program should release Project has been FY 23 - Q2 Capital Maintenance Status % Project No.RankDescription FY 23 Budget Spent/ Committed Complete Changes since Q1Comments PW CM-15 1OK Park$ 130,000.00$ -0.00%None Council delayed for reprioritization IT CM-7 2Servers$ 8,500.00$ -0.00%None Will buy only if needed PW CM-17 3Jackson House$ 90,000.00$ -0.00%None waiting on tenant to vacate TRL CM-11 4FEMA Trail #4A$ 226,000.00$ -0.00%None Council delayed for reprioritization Design /Eng. Completed. Bank stabilization TRL CP-4 5N. Channel Bank Repair$ 550,000.00$ 45,725.008.31%Signed cost share for bank stabilization underway, waiting for trail construction estimate. PW CM-16 6Equipment Replacement$ 2,500.00$ 3,699.000.00% limited Design/Eng. $, majority savings for FY PW CM-1 7Heritage Park $ 613,000.00$ 59,000.009.62%None 24 & 25 construction PW CM-18 8Library Air Unit (ARPA) $ 11,000.00$ 11,000.000.00%Increase by $11K from TRL CM-11ordered & awaiting delivery TP CM-1 9Flood Protection $ 10,000.00$ 10,000.00100%None Committed to grant match for FCD#10 Totals: $ 1,641,000.00$ 125,725.007.66%Council Delays/Unfunded $ 356,000.00 FY 23 - Q2 Capital Projects Status % Project No.RankDescription FY 23 Budget Spent/ Committed Complete Changes since Q1Comments 1 T&P CP-1State & Eagle Intersection $ 851,400.00 00.00%No Change Savings only $800,000 from Impact fees, balance from Capital, reimbursement is accounted for in T&P CP-33 Eagle Road Ped Bike Bridge $ 3,300,000.00 $ 3,300,000.00100%Construction to be completed in April the budget. Received $1.08M in reimbursement PW CP-23 City Owned Shop$ 350,000.00$ -0.00%Savings only No Change T&P CP-67 Olde Park$ 600,000.002.62%HECO Design work, Site survey $ 15,726.25Design work at ACHD for review Excess land cost that are not eligible under P&R CP-28 Regional Sports Park - Land Purchase $ -$ 995,000.00 UnplannedNo Change impact fees Contract under negotiation, initial P&R CP-89 Foothills Shooting Range$ 500,000.00$ 3,850.000.77%project can complete archery range in Traffic Study FY23 T&P CP-210 Aikens Street Extension$ 680,000.00$ -0.00%Waiting on Landowners & ACHD No Change Waiting for Trail inventory that was due City fund $50k only balance is developer P&R CP-213 Parks, Trails & Open Space Master Plan$ 100,000.00$ -0.00% in November contributions No Number 13 Parks Impact fee update $ 3,700.00$ 3,595.0097.16%Funded through Impact fees Scheduled for CC in April PW CP-918 Mace $ 136,800.00$ 11,988.758.76%HECO Design work At ITD for review Capital commitment, balance was to be PW CP-1120 Pamela Baker$ 276,200.00$ 80,000.0028.96%No Changeimpact fees. SV Park impacted funding, City needs to fulfill pump/irrigation in FY23 T&P CP-1222 Linder Road (SH 44 to FF)$ 40,000.00$ 39,600.0099.00%Committed Baer Design Contract 90% Design completed in March COMPASS scheduling a regional Originally part of GEN CP-1, separated for T&P CP-1031 Three Cities River Crossing $ 25,000.00$ -0.00% coordination Mtgproject tracking TRL CP-1No Rank Phase 2 EISP Trail Design$ 370,000.00$ -0.00%Project on hold No Change Complete end of FY 22. Received final TRL CM-2No Rank FEMA Trail Repairs$ 676,491.00$ -100%No Change reimbursement $ 243K from FEMA in March GEN CP-1No Rank Unanticipated Projects/Opportunities$ 75,000.00$ -0.00% $25K moved to 3CRX $ 7,984,591.00 $ 4,449,760.0055.73% GF Capital Fund BudgetSpent/Committed % of Total FY 23 - Q2 Capital Projects Status -FY 23 - Q2 Capital Projects Status -ARPAARPA % % Project No.Project No.RankRankDescription Description FY 23 Budget FY 23 Budget Spent/ Committed Spent/ Committed Complete Complete Changes since Q1Changes since Q1Comments Comments Library Air Unit Library Air Unit Transfer $11K Capital Maintenance TRL Transfer $11K Capital Maintenance TRL Needed an $11K increase came from TRL CM-Needed an $11K increase came from TRL CM- PW CM-18PW CM-18APRAAPRA UpgradeUpgrade*CM funded *CM funded $ $ 90,000.0090,000.00$ $ 90,000.0090,000.00100.00%100.00% CM-11CM-1111 11 through APRAthrough APRA plan to buy 2 mower 2 trailers 3 blower, 2 plan to buy 2 mower 2 trailers 3 blower, 2 No ChangeNo Change PW CP-15PW CP-15ARPA ARPA Public Works Equipment (Mower)Public Works Equipment (Mower)$ $ 125,000.00125,000.00$ $ 3,699.993,699.992.96%2.96%trimmerstrimmers PW CP-17PW CP-17ARPA ARPA $ $ 100,000.00100,000.00No ChangeNo Change Public Works VehiclesPublic Works Vehicles$ $ 73,940.0073,940.0073.94%73.94%landscape trucklandscape truck GEN CP-2GEN CP-2ARPA ARPA $ $ 934,000.00934,000.00No ChangeNo Change TBDTBD$ $ 748,000.00 748,000.00 80.09%80.09% Transferred to Fiber Fund, 3 Existing Transferred to Fiber Fund, 3 Existing PW CP-14PW CP-14ARPA ARPA City Fiber UtilityCity Fiber Utility$ $ 3,319,000.00 3,319,000.00 $ $ 2,389,980.002,389,980.0072.01%72.01%No Change No Change ContractsContracts $ $ 4,568,000.00 4,568,000.00 $ $ 3,231,679.993,231,679.9970.75%70.75% ARPA in Capital Budget ARPA in Capital Budget Spent/Committed Spent/Committed % of Total% of Total End of FY23 This balance does not include the reserved projects fund of $3.83M. **This is a bit confusing as the budget was based on a transfer of $2.67M but YTD has transferred only $581K$4.87M in the Capital Budget that is unspent**– TOTAL CAPITAL FUNDTOTAL CAPITAL FUND$ $ 12,552,591.0012,552,591.00 Q1 to Q2 % Q1 to Q2 % YTD % Spent/ CommittedYTD % Spent/ Committed GF in Capital Fund GF in Capital Fund $ $ 7,984,591.00 7,984,591.00 ChangeChange ARPA in Capital FundARPA in Capital Fund$ $ 4,568,000.00 4,568,000.00 Spent/Committed Capital Funds Spent/Committed Capital Funds $ $ 4,449,760.00 4,449,760.00 55.73%55.73%0.038%0.038% Spent/Committed ARPA FundsSpent/Committed ARPA Funds$ $ 3,231,679.99 3,231,679.99 70.75%70.75%197%197%