Minutes - 2023 - Eagle Public Library - 02/15/2023 - Regular f` THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
MINUTES
Eagle City Hall, 660 Civic Lane
February 15, 2023 6:00 P.M.
1. CALL TO ORDER: 6:02pm
2. ROLL CALL: LEWIS,HOPKINS,BRACKNEY,TAYLOR,ALMON—all present
3. ACTION ITEM.- ADDITIONS,DELETIONS,OR MODIFICATIONS TO THE AGENDA
Adding reports to section 6 for Friends of the Public Library, Eagle Public Library Foundation and Board
Members.
4. ALL CONSENT ITEMS ARE ACTION ITEMS. CONSENT AGENDA:
a. Consent Agenda items are considered to be routine and are acted on with one motion.There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member,City Staff,or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
b. Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated
otherwise.
C. Minutes of January 18,2023.
d. Approval of Bills.
e. Distribution of Free Printed Materials Policy Review.This policy was adopted on August 12,2013,and was
reviewed and reaffirmed February 17,2021.
f. Donations Policy Review.This policy was adopted on July 8,2013,and was reviewed and reaffirmed February
17,2021.
g. Patron Point Recommends Module:approval for recommendation to City Council for approval of subscription
agreement for Patron Point's Recommends marketing module.
Motion to Approve:Hopkins
Second:Almon
Unanimously approved
5. PUBLIC COMMENT:This time is reserved for the public to address the Eagle Public Library Board of Trustees
regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is
not the time slot to give formal testimony on a new business item or pending application or proposal.Out of courtesy
for all who wish to speak,the Board requests each speaker limit their comments to three(3)minutes.
Betty Miller,959 Preakness,Eagle,ID 83616
For Library Board Meeting public attendees,it would be helpful to have a packet available of everything the board will be
discussing so they can follow along.
6. REPORTS
a. Staff:Steve:Circulation was up(the library achieved the highest January circulations ever).Library staff is
prioritizing implementing the Family Place Space.Once the space is fully operational,Steve will focus on the
strategic plan.The last data collection pieces include gaining more clarity on the impact of where
respondents reside on library expansion preference.
b. Friends of the Eagle Public Library:Betty Miller:May 5/6 Book Sale will take place in the City Community
Hall(great seating options and access to kitchen).Donations are up.Board is welcome to come volunteer
for setup on Friday,May 5 from gam-lpm.The event runs Friday 1-5pm and Saturday 9am-3pm.
c. Eagle Public Library Foundation:Kirsten Lewis:Still waiting on 501c3 status.The volunteer base has grown
to 6 total members.
d. Board Members:None.
7. UNFINISHED BUSINESS: NONE
Pagel of 2
8. NEW BUSINESS:
a. ACTION ITEM:Nullification of the Library's Meeting Room Policy. Staff recommends this policy be
nullified to reflect creation of Family Place Space.
Motion to approve nullification of meeting room policy:Almon
Second:Brackney
Unanimously approved
b. ACTION ITEM.Study Room Policy.Staff recommends adoption of this policy to reflect availability of
study rooms upon creation of Family Place Space.
Motion to approve study room policy:Hopkins
Second:Almon
Unanimously approved
c. ACTION ITEM.Letter of Intent to consider applying for the Facilities&Capital Improvement grant to
be offered through the Idaho Commission for Libraries.
Motion to approve letter of intent:Almon
Second:Brackney
Unanimously approved
9. ADJOURNMENT at 635pm
Respectfully submitted:
n;
elsey Taylor f
Clerk of the Meeting
APPROVED:
Firsten Lewis
Chair
Signatures on February 2023 Minutes
Page 2 of 2
4a minutes 20230215