Service Solicited - 2023 - Trout Architects / Chartered - Historic Structure Report (Orville Jackson House) PROFESSIONAL SERVICES AGREEMENT
(HISTORIC STRUCTURAL ENGINEER)
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This Professional Services Agreement ("Agreement") is entered into this 1.3th day of
023 by and between the City of Eagle, an Idaho municipal corporation ("City") and
TROUT ARCHITECTS /CHARTERED ("Contractor"). The City and Contractor are sometimes
collectively referred to herein as the"Parties."
RECITALS
WHEREAS,the City desires to contract for a HISTORIC STRUCTURE REPORT,
which will provide the City a detailed structural historic preservation report of the historic
Orville Jackson House; and
WHEREAS, Contractor possesses the requisite qualifications, skills and the experience
necessary to provide prepare the survey and reports contemplated in this Agreement;
AGREEMENT
NOW THEREFORE, and in consideration of the mutual promises contained herein, the
Parties agree to the following:
1. Incoruoration of recitals: The above Recitals are a material part of this
Agreement and are incorporated into the Services of this Agreement by reference as though they
were fully set forth herein.
2. Services: The Contractor and/or its subcontractors shall prepare a site report which
includes the deliverables identified in Exhibit A attached hereto and incorporated herein.
3. (Ownership and Intellectual Property: All materials produced for the City by
Contractor under this Agreement shall become the property of the City except Contractor shall
retain sole ownership of any know-how,software,source code,tools and methodologies developed
by Contractor(hereinafter"work Product"). Contractor hereby grants to City a royalty-free, non-
exclusive, worldwide, perpetual, fully transferable license to use, reproduce or create derivative
works of the Work Product.
4. Compensation: The Contractor shall be paid for its services in an amount not to
exceed $10,500 as identified in Exhibit B for each phase of work performed.
5. Additional ex en nses: Usual and customary office expenses, as well as mileage
compensation, shall not be considered for reimbursement to the Contractor. However, should
other services be needed by the Contractor prior written approval must be obtained by the City,
for said expenses to be available for reimbursement.
6. Equipment. materials. supplies: Contractor shall supply, at Contractor's sole
expense, all equipment,tools, materials, and/or supplies to accomplish the services to be provided
under this Agreement.
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7. Pam: The Contractor shall submit an invoice for payment to Eagle City Hall,
P.O Box 1520, Eagle, Idaho 83616. Payment of Contractor's invoice cannot be made until a copy
of Contractor's W-9 is provided to the City. Payment shall be made within thirty (30) days of
receipt invoice. Should the 30th day fall on a weekend, the payment shall be due the following
Monday. An additional charge of 1.5%per month shall accrue per month of unpaid balance.
8. Taxes: The Contractor assumes full and sole responsibility for payment of state
and federal income tax, withholdings, social security, and other payroll taxes on any income
attributable to the Contractor arising from compensation provided under this Agreement. As such
the Contractor shall be required to submit a completed W-9 prior to payment of its invoice.
9. Independent contractor: At all times during the term of this Agreement,
Contractor shall be an independent contractor and shall not be an employee of the City. City shall
have the right to control Contractor only insofar as the results of Contractor's services rendered
pursuant to this Agreement. City shall not have the right to control the means and methods by
which Contractor accomplishes services rendered hereunder. Contractor shall indemnify the City
against any liability arising out of an allegation or finding that Contractor is not an independent
contractor. Contractor is not entitled to employee benefit programs or any protection afforded
employees of the City of Eagle. Contractor is not prohibited from providing the same services for
other businesses at any time except times which would present a conflict in providing City services
under this Agreement. As a self-employed person, the Contractor will be solely responsible for
payment of all federal and state taxes, will not be an employee of the City for worker's
compensation or any other purposes, and will not have unemployment insurance benefits.
10. Contractor not agent: Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied,pursuant to this Agreement, to bind
City to any obligation whatsoever.
11. Nondiscrimination: Contractor agrees not to discriminate against any person
because of race, color,religion, sex, national origin, age,disability or marital status in any activity
for which Contractor is providing services under this Agreement.
12. Indemnification: Contractor agrees to indemnify and save and hold harmless City
from and for any and all losses, claims, actions, judgment for damages, or injury to persons or
property and losses and expenses and other costs including litigation costs and attorney's fees,
arising out of,resulting from, or in connection with the performance of this Agreement
13. Notice: Communication between the Parties regarding day-to-day matters shall
occur via e-mail or telephone. For Clarification on or direction regarding day-to-day matters, the
point of contact for the City shall be MUSEUM CURATOR, ALANA DUNN. All other notices
required to be given by either of the Parties shall be in writing and be deemed communicated when
personally served, or mailed in the United States mail, addressed as follows:
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CITY OF EAGLE: CONTRACTOR:
Attn: City Clerk Steve Trout
660 East Civic Lane 3907 S Mesa View Lane
P.O. Box 1520 Boise, ID 83706
Eagle, ID 83616 Phone number: 208-344-8646
Phone: 208-939-0227 Email: strout(&troutarchitects.com
E-mail: clerks ,cityofeagle.org
14. Comuliance with Laws: Each party shall comply with all applicable Federal, State
and local laws and regulations.
15. Assignment: This Agreement may not be assigned or delegated by either party
without prior written consent of the other party.
16. Attorneys Fees: The prevailing party in any claims or disputes arising out of this
Agreement shall be entitled to recover reasonable attorney's fees in addition to other relief which
a court of competent jurisdiction may award.
17. Entire Agreement: This Agreement constitutes the entire agreement between
the Parties relative to the subject matter hereof. Statements or representations of any kind not
embodied herein shall be of no force or effect. This Agreement may only be modified in writing.
18. Governing Law: This Agreement will be construed in accordance with the laws
of the State of Idaho.
19. Heirs and Assigns: This Agreement and the terms and conditions hereof shall
apply to and are binding upon the heirs,executors,administrators and assigns of the parties hereto.
20. Severability: If any part of this Agreement is held to be invalid or unenforceable,
such holding will not affect the validity or enforceability of any other part of this Agreement so
long as the remainder of the Agreement is reasonably capable of completion.
21. Aonroval: The City and Contractor each acknowledge that this Agreement, even
though agreed upon by the City's representatives, is not binding upon the City until such time as
the Eagle City Council approves this Agreement and authorizes the Mayor to execute this
Agreement on behalf of the City.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date
first above written.
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CITY OF EAGLE: CONTRA TOR:
o Steve Trou
Trout Architects
A EST: �,�•......• �''..
City Clerk O
ti
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EXHIBIT A
(Scope of Work)
The Contractor and their consultants will investigate the Orville Jackson House—the parts and
elements that can be visually observed without demolition, to determine or find any issues
relative to its future use. Contractor shall also look for issues with weather proofing—roof
conditions, windows, doors, general fit and finish of the Orville Jackson House. Contractor's
findings will be issued in a written report. Contractor will also attempt to quantify possible costs
associated with necessary or recommended repairs. The building systems of the Orville Jackson
House that will be investigated include structural, HVAC, plumbing, and electrical.
The final report shall be delivered in PDF format to City on or before ninety(90) days from the date
that Contractor is given access to the Orville Jackson House.
Depending on the proposed future use, Contractor can also look at what improvements would be
needed relative to the building codes. The proposed future use of the Orville Jackson House is
understood to be a community center use similar to the Bishops House at the Historic
Penitentiary in Boise, Idaho.
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EXHIBIT B
(Project Cost)
At the completion of the report the Contractor shall be paid Ten Thousand Five Hundred Dollars and
no/100 ($10,500.00) including any expenses as allowed by this Agreement.
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