Resolution - 2018 - 18-41 - Destruction Of Transitory Public Records - 10/23/2018RESOLUTION NO. 18-41
AUTHORIZING DESTRUCTION OF
TRANSITORY PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the 12t11 day of February 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents: and
WI IEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them;
W1-IEREAS, Transitory records consist ol'the following:
1. Internal information record including telephone messages, appointment books,
calendars, office and travel schedules, memoranda and routing slips, used
solely to disseminate information or for similar administrative purposes and
other records with very short-lived utility which may be destroyed when no
longer needed for the conduct ()lefty business.
2. Correspondence not containing fiscal, legal or administrative value, including
letters of transmittal, invitations and cover letters.
3. Working documents such as draft, worksheet, or posting record except
worksheets containing fiscal information (retain until no longer needed).
4. Log or schedule used of internal administrative purposes only.
NOW THEREFORE, BE 1T RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
1. That the following Transitory Records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code
50-907 and 50-908:
Website Documents 2012-2018
2. The administrative staff of the City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
Dated this3 3 day of October 2018.
CITY OF EAGLE
STAN RIDGEWAY
MAYOR
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SI IARON K. BERGMANN
CITY CLERK/TREASURER
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