Service Solicited - 2016 - Valuations Northwest, Inc - Appraisal of City propertyProposal
For
Appraisal
and
Inventory
Services
Professional Appraisal Services
Since 1979
Valuations Northw est, Inc.
1841 North Lakes Place
Meridian, ID 83646
ALUATIONS
ORTHWEST, Inc. V Telephone: (208) 375-1284 / 1-800-624-9993 / FAX: (208) 375-7066
Professional Appraisal Services
Established 1979 1841 North Lakes Place, Meridian, Idaho 83646 N www.valuationsnorthwest.com
June 9, 2016
Ms. Sharon Bergmann, City Clerk
City of Eagle
660 East Civic Lane
PO Box 1520
Eagle, ID 83616
Dear Ms. Bergmann:
Thank you for your interest in appraisal services by VALUATIONS NORTHWEST, INC.
Enclosed is your proposal for an inventory and appraisal of fixed assets for City of
Eagle, Eagle, ID.
The attached proposal describes our service in full detail. We have also included
several other items that will provide you a brief overview of our service.
• Sample Appraisal Report Pages 1 - 14
• Guidelines For Evaluating Appraisal Services Pages 15 - 16
• Computer Software Program Information Page 17
• Letters of Recommendation and References Pages 18 - 19
• Proposal For Service Pages 20 - 29
At VALUATIONS NORTHWEST, INC. we pride ourselves in our attention to detail and in
providing clients with thorough, easy to understand, appraisal reports. We designed the report format
and content to fulfill the standard requirements for BOTH hazard insurance and property accounting.
We have also created a Windows compatible software program, which allows clients to maintain
their own equipment updates.
Please signify your authorization for acceptance by signing the summary page, copy and
returning to us. We will then contact you to arrange a convenient starting date.
Should you have questions on any aspect of this proposal, please call or write. VALUATIONS
NORTHWEST, INC. looks forward to serving City of Eagle.
Respectfully yours,
Rebecca Shoaf
Director of Sales and Marketing
Valuations Northwest, Inc.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 1
VALUATIONS NORTHWEST, Inc. offers an asset listing
and control system to assist schools, cities, counties and
commercial clients with:
Insurable Values with proper documentation
Original Cost Property Accounting of Assets
Continual Asset Control and Updated Reports
This sample report is designed to give an insight into the
advantages of our professional appraisal system and to
inform you of the services and reporting formats offered by
VALUATIONS NORTHWEST, Inc.
VALUATIONS NORTHW EST, Inc.
Sam ple Appraisal Report
SAMPLE APPRAISAL REPORT INDEX
Reasons for Appraisal & Property
Recording Systems Page 2
General Reports Page 3
Recapitulation Report Page 4
Construction Reports Pages 5 - 7
Equipment Reports Pages 8 - 12
Accounting reports Pages 13-14
Soliciting Proposals or
Bids for Appraisal Services?Pages 15 - 16
Software Programming Page 17
Letters of Recommendations Page 18
References Page 19
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 2
WHY OUR
SERVICE IS
IMPORTANT
6 Accurate Values for
setting Insurance
Policy limits
6 A Ready Proof of
Loss
6 It Makes Insurance
Bidding Consistent
6 A General
Accountability of
Owned Assets
6 GASB#34
REASONS FOR APPRAISALS
AND PROPERTY RECORDING SYSTEMS
ACCURATE VALUES FOR INSURANCE - During loss negotiations,
erroneous guesses at insurance values will be costly. The professionals who
will be adjusting your loss will not be guessing. If they can show that you are
under-insured, you stand to lose thousands of dollars.
PROOF OF LOSS - After a major fire or disaster loss, you will
immediately be asked to provide a list of all lost or damaged property along
with its value at the time of the loss. An attempt to compile a list during the
frustrating times after a loss will result in an inaccurate listing. This is certain
to seriously affect the settlement you receive. Time is also an important factor.
The more time it takes to compile a proof of loss, the longer it takes to reach a
settlement and rebuild. Records need to be readily accessible
INSURANCE RATING - To get the most economical policy rating
and/or to put your insurance up for bids, you must provide accurate values
organized by equipment and building type as a basis for your agents to use.
Inconsistent value bases for each agent participating in the bidding only makes
bid comparisons difficult and opens the door to any number of bid variations.
ACCOUNTABILITY OF ASSETS - At times, you may be asked to show
some proof of ownership of a few, or all, of your organization's assets. Serious
auditors will request original costs and acquisition dates on major purchases.
This information may be buried in your invoice files; but, unless it is available
and organized in a logical report, it has little value. VALUATIONS
NORTHWEST, Inc. report can vary the sorting order and values defined to fit
a specific client’s need.
DESIGNED TO MEET THE REQUIREMENTS OF GASB#34 - The
Government Accounting Standards Board’s (GASB) Statements #34 and #35
require government agencies to inventory and depreciate major fixed assets
(buildings and equipment), including certain infrastructure items (roads,
bridges and underground piping). Valuations Northwest, Inc. reports are
designed to meet these new reporting standards and to give you the tools you
need to receive an unqualified audit with respect to your fixed asset
accounting.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 3
GENERAL
REPORTS
Buildings and
Equipment are sorted
into POLICY RATING
CODES for your agent to
obtain the best insurance
rates for each asset type.
The form to the left is a
list of the POLICY
CODES used in our
reports and developed by
VALUATIONS
NORTHWEST, Inc.
A binary LOCATION
CODING SYSTEM is
used to make a concise
listing of all buildings by
campus or area location.
New buildings may be
added for each area
without destroying the
sorting order of other
locations.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 4
INSURANCE
RECAPITULATION
REPORT
The
RECAPITULATION
REPORT gives totals of
Construction and
Equipment values by
location according to
location and policy codes
established for the client.
This is a sample of the
RECAPITULATION
REPORT. It summarizes
the values for
construction and
equipment at each
location.
Your insurance
representatives will use
this report to prepare a
Statement of Values.
Grand Totals for all
locations are printed at
the end of the
RECAPITULATION
REPORT.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 5
CONSTRUCTION
REPORTS
CONSTRUCTION DETAIL - Computerized building appraisals value
each building according to type of structure and city-state location. Costs
display all the necessary amounts for a complete insurance listing. Additional
sample pages display plot maps, photographs and descriptions of each
building.
The first page of the
CONSTRUCTION
DETAIL REPORT
contains a brief
description of the
building with the year of
construction, total area
and dollar values.
Color photographs of
major buildings may also
be included with the
description for your
reference.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 6
CONSTRUCTION
REPORTS
The CONSTRUCTION
D E T A IL gives a
computerized building
appraisal for major
buildings according to
structure type and
geographical location.
Major buildings will be
appraised by valuing
numerous construction
components. Their
values will be presented
as illustrated.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 7
CONSTRUCTION
REPORTS
The Site M a p s of
buildings and/or
campuses may be
included in the
CONSTRUCTION
DETAIL REPORT to
show location of major
building sections and
other minor structures.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 8
EQUIPMENT
REPORTS
6 Room Summary
Report
6 Insurance Report by
Locations
6 Class Code
Summary Report
6 Insurance Report by
Class Code
ROOM SUMMARY REPORT gives a summary of equipment items
showing original cost and replacement cost totals sorted by policy, building
location and room.
INSURANCE & PROPERTY ACCOUNTING REPORT displays all major
assets sorted by building location, policy rating, and class code. Items are fully
described, including model and serial numbers where applicable, and totaled
by building location showing:
<original cost
<acquisition dates
<new replacement cost
<depreciated value
When available, we research the actual purchase date of assets from client
records. For the remaining assets we estimate an acquisition date based on our
experience with condition, style, and model of each asset. Original Cost for
assets is also obtained from client records, when possible, and is indicated in
the report by * following the original cost amount. For those assets where
original costs are not available, we compute a theoretical original cost by
indexing current replacement cost to the approximate year of purchase.
CLASS CODE SUMMARY REPORT summarizes equipment items by
class of equipment (class code), showing original cost and replacement cost
totals.
CLASS CODE REPORT lists all items by equipment type for fast
reference to any particular item or group of items. Locations of items are
indicated as well as totals for each class group. Added features to this report
are the:
<Grouped Class Code Summary which shows totals for each of the
general class groups
<Class Code Index which shows all the class codes used in the report.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 9
EQUIPMENT
REPORTS
These are sample ROOM
SUMMARY pages
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 10
EQUIPMENT
REPORTS
These are sample pages
of the LOCATION
EQUIPMENT REPORT.
The report is sorted by
Policy Code and by
Location. Assets are then
sorted by Room or
D e p a rt m en t and, fi n al l y,
by Class Code to locate
a n i n d i v i d u al item e a sily.
6 ACQ is the date the
item was acquired for
inventory.
6 REPL indicates the
current replacement
cost.
Items with actual
original costs obtained
from client records will
be indicated by an *
following the original
cost.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 11
EQUIPMENT
REPORTS
The CLASS CODE
SUMMARY gives a
summary of equipment
items Class Code,
showing original cost
and replacement cost
totals. It shows how
assets in your
organization are
distributed.
It can be used for budget
allocations and
insurance purposes.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 12
EQUIPMENT
REPORTS
The CLASS CODE
EQUIPMENT REPORT
lists your organization’s
assets sorted by Class or
Type of equipment.
The location and room or
department codes are
also shown indicating
where each item can be
found.
6 NEW REPL
indicates the current
replacement cost.
The CLASS CODE
REPORT is a great
administrative tool --
particularly useful when
analyzing requests for
additional equipment or
the distribution of
surplus items.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 13
ACCOUNTING
REPORTS
The ACCOUNTING
REPORT -
EQUIPMENT is a report
of equipment items
sorted by policy rating &
location, showing life,
acquisition date, original
cost, depreciated reserve
(Depr Resv),
unrecoverable cost
(Unrec Cost), and annual
depreciation (Ann Depr).
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 14
ACCOUNTING
REPORTS
These are sample
CONSTRUCTION
ACCOUNTING
REPORT pages.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 15
ANSWERS TO
COMMONLY
ASKED
QUESTIONS
SOLICITING PROPOSALS OR BIDS
FOR APPRAISAL SERVICES?
Please review the following points while making your comparisons and selecting
a co m p an y:
1.Will the appraisal serve all your administrative needs? Some appraisal
companies offer only Insurance Valuations, while others specialize only in
Property Accounting listings.
6 VALUATIONS NORTHWEST, Inc.’s appraisals are
designed to fulfill requirements of both functions,
providing all the information you will need for only a
slightly higher cost than those companies that do one or the
other.
2.Is there enough detail in the Construction Reports? Many companies report
construction by printing a brief paragraph or a single line and the costs. They
argue that their appraiser will visit the site immediately after a loss and
provide all the detail needed at no cost. What are you going to tell the adjuster
when the appraiser reappears after a loss (assuming he still works for that
particular company), and says "Oops! I made a mistake on the values for this
building?"
6 VALUATIONS NORTHWEST, Inc. determines the values
of major structures by independently appraising over 20
separate components. This results in an accurate, detailed
report that allows you to see how the total value was
computed. If an error is found, it can be pinpointed and
corrected before a loss occurs.
3.Did you study the sample reports each provides? Check that there are no
vague abbreviations or single-word descriptions on equipment items and that
items within a location are sorted in an understandable order. Your staff will
be spending many hours working with the final reports, so be sure they are in a
format that is easy to read and sorted in a logical order to facilitate the location
of specific items.
6 VALUATIONS NORTHWEST, Inc.’s reports will impress
you with the high degree of detail provided in an easy-to-
read document.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 16
ANSWERS TO
COMMONLY
ASKED
QUESTIONS
4.Have you checked several references? Has the company proven it can
provide all of the detailed information necessary with a degree of accuracy on
which you can depend? Do you get immediate and knowledgeable answers to
your questions, or do you get the run-around?
6 VALUATIONS NORTHWEST, Inc. clients will rave about
our work as they have since 1979. Our staff will give you
immediate answers to your questions and will happily
provide help for you to understand your reports. Computer
questions are answered directly and quickly because we
designed the programs.
5.Is the computer program designed to help you keep your inventory current,
powerful enough to serve your needs, yet not so complicated that it requires
exhausting staff time to decipher.
6 Our programs are so easy to use that most clients are
adding new information or producing comprehensive
reports within minutes of loading the programs on their
computer.
6 We have staff available that can answer your questions and
walk you through procedures as you get to know the
program.
6 Your data can be sent to the software company you are
currently using, in the format they require.
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 17
COMPUTER
SOFTWAREFIXED ASSET SOFTWARE PROGRAM
FEATURES:
Our program has the following special features that make it a simple task to
establish and maintain an inventory to meet or exceed the requirements of your
Property Accounting and Fire Insurance plans.
A Detailed inventory is immediately available on your computer. Additions,
deletions and changes can be made quickly and you can immediately print
updated reports. A variety of sorting and display options are available.
Class coding of all assets, according to VALUATIONS NORTHWEST,
Inc.’s established code, lists items in a logical order. It displays furniture first,
followed by audio visual equipment, business machines, etc. Clients may alter the
coding system, while retaining all the other features of the program.
Insurance related values include New Replacement cost, insurance
depreciation, policy rating codes and deductions for exclusions.
Property accounting information includes Original Cost, acquisition date and
estimated useful life. A capitalization cutoff amount is set by the client.
Accumulated depreciation amounts will show in the ACCOUNT and FUND
CODE reports.
Entry and edit function allows editing of all fields of an asset from any
display form or browse. With the Filtering Function, the user can display, edit
and print any portion of the entire file with ease.
Search and Replace function enables you to make changes to numerous
reco rds s i m u l t an eo u sly.
Report by location allows you to print assets sorted by Campus Location,
individual building and room. All reports may be previewed first, before actual
printing.
Report by class code display the assets sorted by type or class of equipment.
Report by Fund Code or Account Code allows assets to be sorted by
funding source and includes accounting depreciation values and totals.
Asset accounting values in reports show only those items where total cost is
over the cutoff amount for capitalization.
6 Inventory at your
fingertips
6 Easy To Learn
6 Powerful Editing
6 Extensive Reports
VALUATIONS NORTHWEST, Inc.SAMPLE CITY OR COUNTY APPRAISAL REPORT -- Page - 18
OUR
REFERENCES
SPEAK FOR US!
6 Mr. Dave Pillatzke
Program Manager
Montana Schools
Property and
Liability Pool
6 Moreton &
Company presently
insure 90% of
Idaho's school
districts.
6 ICRMP -
Idaho Counties
Risk Management
Program
LETTERS OF RECOMMENDATION
"I often review the summaries of the inventory and appraisals provided by
VALUATIONS NORTHWEST of Boise, Idaho, and have found their product to
be accu rate, thoro u gh an d of very h i gh q u al i t y.
VALUATIONS NORTHWEST's professionalism and attention to detail is a
necessary ingredient in any property appraisal, fixed asset accounting system or
property insurance program.
Their extensive list of satisfied clients shows they are adequately serving the
needs of both GAAP as well as their insurance obligations.
I recommend that you consider VALUATIONS NORTHWEST to perform
your construction, equipment appraisals and property accounting valuations."
Mr. Dave Pillatzke
Montana Schools Property and Liability Pool
PayneWest Insurance Agency, Inc 1-406-457-4531
"A number of our clients use VALUATIONS NORTHWEST to help them
establish accurate values for insurance and other purposes. We have had good
experience in dealing with VALUATIONS NORTHWEST over a number of
years. If you are considering a professional appraisal I would recommend you
contact VALUATIONS NORTHWEST."
Mr. Allan M. Ranstrom
Moreton & Company
1-208-321-9300
“This letter is written to provide your potential customers my opinion about
your firm’s work for ICRMP. Our insurance pool underwrites 664 local
go v ernments in Idaho. W e ins u re o v er six billion d o l l ars in p u b l i c entity pro p erty.
We purchase property reinsurance for loss in excess of $100,000 per occurrence.
Accurate valuation of the property we underwrite is critical for us, our customers,
and our reinsurance partners.”
“For several years I had contracted with (a national firm) to perform appraisal
work for ICRMP. Last year I contracted with your firm. Valuations Northwest has
simply done a better job. Your appraisals are more accurate, the data you’ve
provided is more detailed, and, most importantly, you’ve been responsive to the
requests from our clients and insurance agents needing an explanation of your
appraisal.
“My staff and I are very pleased with your work. I recommend your firm
without reservation.”
Mr. Rick Ferguson, CPCU, ARE
Executive Director
1-208-336-3100
PROPOSAL - Page - 19
Please feel free to contact any of these
satisfied clients and ask them about
VALUATIONS NORTHWEST, INC.’s
professional services.
OUR
REFERENCES
SPEAK FOR US!IDAHO CITY & COUNTY REFERENCE LIST
C ity of Challis
Ms. Kellie Wahlstrom, Clerk-Treasurer
Challis, ID
208-879-2386
Clark County
Ms. Velvet Killian, Clerk
Dubois, Idaho
208-374-5304
City of Coeur D’Alene
Ms. Vonnie Jensen, Fin. Dir.
Coeur d’Alene, ID
208-769-2225
C ity of Eagle
Ms. Sharon Bergmann, Clerk
Eagle, ID
208-939-6813
City of Fruitland
Mr. Rick S. Watkins, Clerk
Fruitland, Idaho
208-452-4421
Gem County
Ms. Shelly Tilton, Clerk
Emmett, Idaho
208-365-4561
City of Hayden
Ms. Lila Erickson, Fin. Dir.
Hayden, Idaho
208-772-4411
Kootenai County
M r. Jim Brannon, County Clerk
Coeur d’Alene
208-666-8187
Latah County
M s. Susan Petersen, Clerk
Moscow, Idaho
208-882-8580
Lem hi County
M s. Terri Morton, Clerk
Salmon, Idaho
208-756-2815
Lewis County
M s. Cathy Larson, Clerk
Nezperce, ID
208-937-2661
City of McCammon
M s. Pam Bissegger, Clerk
M cCammon, ID
208-254-3200
City of Middleton
M s. Cindy LoPiccolo, Cerk
Middleton, Idaho
208-585-6611
City of New Plym outh
M s. Danielle Painter, Clerk
New Plymouth, Idaho
208-278-5338
Payette County
Ms. Betty Dressen, Clerk
Payette, Idaho
208-642-6000
City of Parma
Ms. Angie M ejia, Clerk
Parma, Idaho
208-722-5138
City of Payette
Ms. Mary Cordova, Clerk
Payette, Idaho
208-642-6024
City of Rigby
Mr. David Swager, Clerk-Treasurer
Rigby, Idaho
208-745-8111
City of Stanley
Ms. Cari Tassano, Clerk
Stanley, Idaho
208-774-2286
Valley County
Mr. Doug Miller, Clerk
Cascade, Idaho
208-382-4297
+13 Other Idaho Counties
+31 Other Idaho Cities
+ All of ICRMP’s customers
Serving Idaho Since 1979
Proposal For Service 6/9/2016
Property Appraisal of Fixed Assets
WHY DO CITIES/COUNTIES NEED AN APPRAISAL?
CAN YOU TRULY FULFILL YOUR FIDUCIARY RESPONSIBILITY
WITHOUT THIS PROGRAM?
Valuations Northwest, Inc. Page 20
Insurance Values
Insuring to true replacement value is essential to proper coverage
Too much insurance wastes premium dollars
Too little insurance risks severe penalties in the case of a loss
Proof of loss
When a loss occurs, it is the insured who must prepare a list of
items destroyed and their value at the time of loss. A detailed
appraisal report provides that information.
Property Management
A detailed inventory of buildings and equipment offers invaluable
Assistance with:
• Budgeting
• Audits & Accounting
• Security
• General Business Management
• Grants
• Asset Tagging
GASB Statement # 34
• Fund and Account Code
• Accounting depreciation amounts
• Original costs & assigned life expectancy
• All fixed assets including Infrastructure
Proposal For Service 6/9/2016
Property Appraisal of Fixed Assets
Purpose Of Service:
VALUATIONS NORTHWEST, INC. proposes a listing and valuation of
assets owned by City of Eagle. The results of this survey will be printed in
easy to read, plain language report formats to assist your City/County in
fulfilling requirements for insurance policy purchasing, proof of loss and
to comply with generally accepted accounting procedures (GAAP) for
fixed asset accounting.
Property Inclusions:
All construction owned by City of Eagle, whether erected on
city/county owned property or property of others. Structures include
buildings, movable buildings and sheds, park shelters and yard construction.
All city owned equipment, including office equipment, police
department and outside yard equipment, including road machinery.
Items generally referred to as equipment, but affixed to the building,
will be included in the construction costs (e.g. auditorium seating, drapes,
carpeting, ventilation hoods, etc.).
Generally, all city owned assets will be appraised and included in the
report. Items of approximately $50 or more in value will qualify for an asset
listing having singular or multiple quantities. Items of value with a serial
number will receive a separate listing. Small items (under $50) will be lotted
or grouped. An estimate of value will be determined for the group or lot.
Property Exclusions: (Items not appraised)
Yard improvements and infrastructure such as roads, curbs, streets,
sidewalks, drainage systems, street and traffic signs, landscaping.
Non-capital assets such as expendable supplies, workbooks,
perishables, art works and artifacts, personal property of employees.
Licensed vehicles including buses and automobiles (see page 23).
Easy to Read
Format
Comprehensive List
of Assets
Property not
appraised
Valuations Northwest, Inc. Page 21
Proposal For Service 6/9/2016
Property Appraisal of Fixed Assets
Valuations Northwest, Inc. Page 22
Values Represented:
All city/county owned and listed items will be valued for replacement cost.
If the item is no longer available, the cost of its most probable replacement
will be used. Depreciated value is also placed on all assets This reflects an
asset's condition based on physical deterioration due to normal wear and
tear
Original costs and acquisition years are obtained from city/county records
when readily available. If these costs and dates cannot be located, an
estimated, or theoretical, original cost is computed by indexing from current
replacement cost to estimated or actual acquisition year.
Types Of Reports:
Insurance Location and Property Accounting Report contains asset
information, replacement and depreciated replacement costs sorted by
building location. Also included are acquisition dates and original cost for
property accounting. A building location is defined as a separate structure
that may be lost in a fire. Although several buildings may be connected by a
covered walkway, we consider them separate unless they have a common,
single line roof structure. The following information is included when
applicable to the asset:
Property code Classification Code
Quantity Model Number
Serial Number Building code
New Replacement Cost Manufacturer
Department or room Asset I.D. number
Depreciated Cost Description Detail
Class Code Report is a computerized printout showing all city/county
owned equipment sorted by asset class. Location codes and replacement
costs are also printed for each item in the report.
Additions and Deletions Report. Lists additions and deletions for the
year.
Complete
Replacement
Analysis
Asset Reports by
Location
Asset by
Classification
Additions/Deletions
Proposal For Service 6/9/2016
Property Appraisal of Fixed Assets
PROPOSAL - Page - 23
Construction Summary Report shows descriptive detail on the buildings
and, when applicable, the computerized construction appraisal with
component costs. Description narrative assists in establishing insurance
ratings, describing building areas and identifying year of construction.
Those portions of the building which are normally excluded for insurance
purposes (excavation, concrete below ground, underground plumbing and
wiring) are segregated from the main report and separate totals are provided
to indicate insurable values. Scale diagrams are provided for major buildings.
Recapitulation Report displays totals of buildings and equipment for
each location with grand totals at the end.
Water Treatment and Sewage Treatment Processing Facilities (If
applicable):
These Processing Facilities are complex installations requiring special
consideration in determining their values. Basic building structures are
appraised component-in-place like other buildings. The appraisal of
machinery and equipment related to these processes is determined by
estimating the value of each entire facility based on its rated capacity. Costs
of all structures are deducted from the total computed process values, and
are displayed as construction in the reports. Insurance exclusions are
estimated by taking into account the amount of property which is installed
below ground or out in the open.
Optional Inclusions:
VALUATIONS NORTHWEST, INC. does not appraise land or licensed
vehicles. We will, however, include these items for the Property Accounting
portion of the reports at no additional charge, providing you furnish all
necessary information typed and ready for data entry into our computer.
Land - We require street address, legal description, dimensions or
area, original cost or current value.
Licensed Vehicles - we require description and body type, year,
manufacturer, model and serial numbers, original costs or current
value (specify).
Infrastructure: To help bring your contry into compliance with GASB
Statement #34, we will assist you in valuing Roads & Bridges using historical
information, location, and descriptions provided by your personnel. If
historical costs are not available, we will estimate historical costs based on
construction and/or improvement dates provided by you and then we will
back trend to establish estimated original costs. GASB #34 only requires
reporting for those items that have been constructed or improved since June
30, 1980. Our proposal will include Roads and Bridges that you specify
regardless of their original date of construction or improvement.
Detailed Analysis of
Construction
Components
Items Included for
Accounting
Purposes Only
Proposal For Service 6/9/2016
Property Appraisal of Fixed Assets
Valuations Northwest, Inc. Page 24
Supplemental Software Packages
Stand-alone service: The appraisal service is a stand-alone service that
provides reliable and supportable information for our clients relative to
insurance and property accounting needs. Computer programs are added
accessories to our basic appraisal service.
Tagging of Assets: Some City/Countys wish to have major items of
value tagged with a City/County identification tag and number. We normally
tag assets that are $500 or more in value, technical and attractive or theft
sensitive. VALUATIONS NORTHWEST, INC. recommends that all tags, or
labels, ordered have integrated bar codes.
Purchase of Programs: Clients may purchase complete update and
reporting programs to run on their IBM-PC Compatible computer. Valuations
Northwest offers an equipment maintenance program to enhance our
appraisal service. Our program is a WINDOWS program. These programs
allow clients to use many advanced features in compiling reports. Prices
quoted include a one year license agreement, telephone support, quarterly
trend updates and free enhancements to the programs.
In-House Update Service: For clients who do not have the time or
resources to work with the program, we will continue to provide the mail-in
update service. This allows the client to assemble additions and deletions
manually, then have Valuations Northwest process and review the data and
print new reports.
Data Transfer: Valuations Northwest will prepare an export file of Data
for uploading to Fixed Asset Accounting Modules at a nominal charge based
on the number of records to be exported.
Fee Payment Schedule:
The payment for services will be due and payable based on the following
schedule.
At the Completion of the Appraisers Field Listing: The first one-half
of the total payment will be due at the time of the completion of the field
work.
At the Time of the Report Delivery: The second-half and final payment
will be due upon receipt of the final reports.
We will Invoice you based on the services selected on page 28.
Asset Tagging
WINDOWS format
Program
Maintenance
Update Service
Offered
Fee Schedule
Proposal For Service 6/9/2016
Property Appraisal of Fixed Assets
Outline Of Charges:
Construction fees are based on the type of building and its
complexity. Older buildings, which usually have several additions and have
been extensively remodeled, require more time than newer, simple buildings.
Simple sheds, maintenance buildings, etc., are appraised at minimal charge.
The inclusion of buildings that may have been omitted from the original list
provided, are subject to added fees.
Equipment fees are based on current enrollment as reported by your
school for State records. The amount of equipment in a City/County is
normally reflective of the number of students enrolled. If the amount and
scope of equipment and facilities are different than found in a standard
school, an adjustment of fees may be warranted.
Tagging of assets requires additional appraiser time and creates more
asset records. When required, a surcharge on the equipment portion of the
proposal is applied. The client is expected to furnish tags and have them
available when the appraiser conducts the field listing. We can recommend
companies that manufacture them or can order them for you.
Annual revisions, if compiled and printed by VALUATIONS
NORTHWEST, INC. are charged by the number of asset records in the file
and the number of building sections and outbuildings appraised. These
charges are calculated after the file is assembled and reports are printed.
Generally, the total of these revision charges, for both building and
equipment updates, only cost 15% to 20% of the original appraisal fee.
Travel and out of town living expenses are charged at actual cost.
Appraisers driving their own automobiles are reimbursed at a standard
mileage rate which is charged to you. Whenever possible, we combine jobs
by geographic location to reduce these costs. Estimates in this proposal are
the maximum your City/County would be charged. The actual travel expense
will most likely be less than the estimate, particularly when we can schedule
more than one project at a time. Last minute scheduling changes can
negatively impact the cost of travel. We try to schedule enough in advance to
maximize discounts for air travel and will use weekend overnight stays to
also maximize travel discounts when those are available and appropriate.
Minimal Charges
for Extensive
Service
Tagging Assets
Annual Revisions
Minimized
Expenses
Valuations Northwest, Inc. Page 25
Proposal For Service 6/9/2016
Property Appraisal of Fixed Assets
Valuations Northwest, Inc. Page 26
Effective Dates:
This proposal will remain in effect until ; after which time
VALUATIONS NORTHWEST, INC. reserves the right to revise fees and
resubmit another proposal should desire service after that date.
List of Buildings and Population Numbers
Please Note:
This proposal is based on information provided to us by your staff which
indicated a City/County population of 19,908 and the following listing
of all buildings and locations. (see list on page 28)
We assume that the list supplied is correct and complete. Buildings not
on the list but identified (and not specifically excluded) during the
appraisal process will be appraised and the fee will be adjusted
to reflect additional time and costs related to the appraisal of additional
buildings. If the amount of equipment does not reflect the amount
normally found in a city of your population, an adjustment in fees for the
equipment listing may be required.
Effective Dates
List of Buildings
Proposal For Service 6/9/2016
Property Appraisal of Fixed Assets
P roperty Appraisal of Fixed Assets
City of Eagle
Eagle, ID
SUMMATION OF PROPOSAL:
THE COST TO APPRAISE YOUR CITY/COUNTY'S FIXED ASSETS IS ITEMIZED AS FOLLOWS:
Please indicate the services desired:
Construction Valuation
(See List starting on page 28)
$ 1,850.00 Yes No
Infrastructure
(See List starting on page 28)
$ _______ Yes No
Equipment Valuation
$ _______ Yes No
Asset Tagging Surcharge (optional)
Tags are not included in the labor surcharge. Tags can be ordered on your
behalf or client supplied can be applied to equipment.
$ _______ Yes No
Estimated travel and out of town expense
Expenses are estimated and are priced in conjunction with other projects in the
region. Actual travel expense will most likely be less that estimated. (See Page
26 for Details)
$ _______
Total Appraisal Costs (client please compute) $ .
N ote: VNW, Inc's liability will be limited to the dollar amount of this contract only.
SUPPLEMENTAL SOFTWARE PACKAGE (optional)
WINDOWS format Equipment Maintenance Program $600 Yes No
(License agreements are $125 per year, first year is included.)
Total Software Cost (client please compute) $
Accepted: Signed:
City of Eagle
Joe H. Smith, President
(title) VALUATIONS NORTHWEST, INC.
Date signed:
Valuations Northwest, Inc. Page 27
Proposal For Service 6/9/2016
Property Appraisal of Fixed Assets
Property Appraisal of Fixed Assets
BUILDING LISTING
HISTORIC MUSEUM, OLD LIBRARY
ADA / EAGLE SPORTS COMPLEX
CONCESSIONS / RESTROOMS
BASKETBALL COURT
PICNIC SHELTER
SIGN
SKATEBOARD PARK
FRIENDSHIP PARK
PICNIC SHELTER
TENNIS COURTS
SIGN
HERITAGE PARK
GAZEBO
RESTROOMS
MERRILL PARK
RESTROOMS
PICNIC SHELTER
GAZEBO
LITTER ENCLOSURE
BRIDGE
SIGN
ORVAL KRASEN PARK
PICNIC SHELTER
SIGN
RESTROOMS
STEVEN C GUERBER PARK
SUNRISE PAVILION
SUNSET PAVILION
RESTROOMS
SIGN
BASEBALL FIELD
Valuations Northwest, Inc. Page 28