Resolution - 2018 - 18-37 - Destruction Of Temporary Public Records - 10/09/2018RESOLUTION NO. 18-37
AUTHORIZING DESTRUCTION OF
TEMPORARY PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12`h day of February 2002, the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records
be authorized for destruction in order to dispose of them; and
WHEREAS, "Temporary records" shall consist of:
(a) Building applications, plans, and specifications for
noncommercial and nongovernment projects after the structure or
project receives final inspection and approval;
(b) Cash receipts subject to audit;
(c) Election ballots and duplicate poll books; and
(d) Other documents or records as may be deemed of temporary
nature by the city council.
WHEREAS, Temporary Records shall be retained for not less than two (2) years, but in no event
shall financial records be destroyed until completion of the City's financial audit;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following temporary public records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code 50-907
and 50-908:
2008 Letters of Interest for appointment to the Communication Task Force
2009 Letters of Interest for appointment to the PPDC
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this day of October 2018.OV EAG
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STAN RIDG`EWAY
MAYOR
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ATTEST:
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SHAR N K. BERGMANN
CITY CLERK/TREASURER
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 18-37 of the City of Eagle and that the same is in
accordance with Section 50-907 and 50-908, Idaho Code.
Dated th. l day of October 2018.
City Attorney
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