Minutes - 2016 - Eagle Public Library - 07/11/2016 - Regular
Minutes
Eagle Public Library Board of Trustees
July 11, 2016
1.CALL TO ORDER 7:01
2.ROLL CALL: SOELBERG, ROGERS, MITCHELL, DOVER
Council Woman, Naomi Preston and Library Director, Steve
Bumgarner also present
3.ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA
ADDITION: Approval of May and June Board Meetings Minutes
assigned to the CONSENT AGENDA
Moved by: DOVER
Seconded by: MITCHELL
Approved:
4. CONSENT AGENDA
motion. There will be no separate discussion on these items unless the Mayor,
a Councilmember, member of City Staff, or a citizen requests an item to be
removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the
City Council.
en Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
approval motion unless specifically stated otherwise.
A. Selling and Soliciting on Library Premises Policy: Annual policy
review of Selling and Soliciting on Library Premises Policy.
This policy was adopted on February 10, 2014. There are no
proposed changes.
B. Study Rooms: Annual policy review of Study Rooms Policy. This
policy was adopted on February 11, 2013 and modified on January
12, 2015. There are no proposed changes.
C. Interlibrary Loan Policy: Annual policy review of Interlibrary
Loan Policy. This policy was adopted on July 13, 2015. There
are no proposed changes.
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Trustees meeting
D. Approval of Bills
E. Approval of May and June Library Board Meeting Minutes
Approval of the CONSENT AGENDA moved by: DOVER
Seconded by: MITCHELL
Approved:
5. REPORTS:
A.
of the Library Representative in attendance;
nothing to report from the Friends.
B.
Steve reports June was the busiest month ever, some 40,000
items checked out and business of the Library: Spectacular! A
large part this was from the Summer Reading Program. This
represents steady growth of the Library from the 2011-2012 Fiscal
Year onward, to some 370,000 items, about 100,000 increase, 30
40% in four years.
The Library has a new staff member Anne Veloso (Sp?) and new
programming with Brenda, Susanne, Julie, and Lori (Sp?) doing
well. As they figure out what the community wants they are
growing into the Library programs. Brenda gave a Summer of Code
program that was well attended, the room was full. The staff is
Steve has been continuing with his seminars and training
programs and Megan and Carol have joined him for some of these;
he emphasized that it has generated good discussion and has been
good learning.
C. Library Liaison / City Hall Reports (Council member Preston)
Naomi reported on Eagle Fun Days; everyone had a good time
and it was another good Eagle event.
Council members attended the Association of Idaho Cities
meeting that was interesting and they met Representatives from
other cities.
Ʀŭ͵ Ћ Minutes for July 11, 2016 Eagle Library Board of
Trustees meeting
garden which is being opposed by a neighbor that went to
mediation but was unresolved.
Naomi reported that Council is working hard on the Budget.
6. UNFINISHED BUSINESS
A. Fiscal Year 2016/17 budget
Steve said there was nothing really to report; the last
Council Meeting accepted Budget and sent it for publication.
-
B. Trustee Recruitment
We have three applicants. Mayor Ridgeway wants to
schedule meetings for applicants with interviews in August.
Discussion of Library Board positions to be filled: Steve
stated that there is an Eagle Ordinance regarding
advertisement and filling City Board positions. Discussion
followed regarding filling the Board position opened by
resignation the term for which extends through
September 30, 2017, and another, second, Board position to be
open 2016. Pete asserted
that we should keep the Board positions separate and proceed
with the second position toward the end of his term after
filling the first, replacement position. Pete will talk with
stndst
Stan about filling the 1 and 2 Board positions: 1 through
nd
September 2017 and the 2 from October 2016 for 5 years, and
how to proceed.
Discussed inviting candidates to attend our next meeting;
and it was agreed to invite our three current candidates.
Terri will invite our candidates to our August Board meeting.
D. Automated Materials Handling System: Special meeting for
approval scheduled for Monday, July 25, 5:15 PM.
The Library has received 6 proposals for the Automated
Materials Handling System, and the proposals were being
reviewed by the Review Committee to compare them and choose
Ʀŭ͵ Ќ Minutes for July 11, 2016 Eagle Library Board of
Trustees meeting
which one to propose to the Board. This needs to be done
soon; so the Board needs to meet soon to consider them, and
th
we arranged for a Special Board Meeting July 25 at 5:45 to
consider the proposal chosen by the Library Review Committee.
8. NEW BUSINESS
A. 2016 Holiday Library closures: City Hall will be closed
Friday, December 23, Monday, December 26, Friday, December
30, and Monday, January 2 \[a total of 4 paid holidays\]. Staff
propose closing the Library Saturday, December 24, Sunday,
December 25, \[Monday, December 26 or Saturday, December 31\],
and Sunday, January 1.
Staff prefers Library closings Proposal 2 as a better
th
alternative, i.e., Library closed Saturday, December 25
thst
through Monday, December 26 and Saturday, December 31 and
st
Sunday, January 1, 2017.
Closure Proposal 2 was moved by: DOVER
Seconded by: MITCHELL
Approved:
B. Photocopier lease: Proposal by NuQuo Group to enter in to
agreement with the Eagle Public Library Board of Trustees
to develop Request for Proposal for Library photocopier.
The Photocopier Lease expires December 16, 2016 which
gives us time to consider. Steve discussed being approached
by NuQuo Group, jobbers who would work for the Library as the
consumer rather than the Library dealing directly with the
photocopier companies for the
RFPs to venders. They would charge the Library 30% of what
they save the Library a month. Steve has considered this
proposal with City Clerk and City Attorney.
The NuQuo Group has worked for other companies and firms;
so they have a track record we can ascertain and evaluate.
9. EXECUTIVE SESSION:
Executive Session: 74-206. Executive sessions -- When
authorized. (1) An executive session at which members of the
public are excluded may be held, but only for the purposes and
only in the manner set forth in this section. The motion to
go into executive session shall identify the specific
subsections of this section that authorize the executive
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Trustees meeting
session. There shall be a roll call vote on the motion and
the vote shall be recorded in the minutes. An executive
session shall be authorized by a two-thirds (2/3) vote of the
governing body. An executive session may be held:
74-206 (1) (a) To consider hiring a public officer, employee,
staff member or individual agent, wherein the respective
qualities of individuals are to be evaluated in order to fill
a particular vacancy or need. This paragraph does not apply
to filling a vacancy in an elective office or deliberations
about staffing needs in general.
74-206 (1) (b) To consider the evaluation, dismissal or
disciplining of, or to hear complaints or charges brought
against, a public officer, employee, staff member or
individual agent, or public school student;
Terri moved under Idaho Code 67-2345 to go into
Executive Session to consider Personnel matters.
Roll Call vote - everyone approved. 7:57
Exited from Executive session 9:13
10. Other Business:
Steve asked if there would by any objections to moving
the Eagle Library website to the State of Idaho instead of
City of Eagle. Brief discussion followed that this move to
-services would be and would
not cost the Eagle Library.
Motion to move Eagle Library website to State of Idaho
website instead of City of Eagle by: DOVER
Seconded: MITCHELL
Approved
11. ADJOURNMENT: 9:16
Ʀŭ͵ Ў Minutes for July 11, 2016 Eagle Library Board of
Trustees meeting