Minutes - 2016 - Eagle Public Library - 06/13/2016 - Regular
Minutes
Eagle Library Board of Trustees
June 13, 2016
1. CALL TO ORDER 7:10 PM
2. ROLL CALL: SOELBERG, ROGERS, MITCHELL, DOVER
3. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA
Motion to Accept Agenda: DOVER
Second: MITCHELL
Approved
4. CONSENT AGENDA
A. Meeting Room Policy: Annual policy review of Meeting Room
Policy. This policy was adopted on February 9, 2015. There are
no proposed changes.
B. Unattended Children and Vulnerable Adults Policy: Annual
polUnattended Children and Vulnerable
Adults Policy. This policy was adopted on April 13, 2015. There
are no proposed changes.
C. Approval of Bills
Motion to Accept Agenda: MITCHELL
Second: DOVER
Approved
May and June Minutes to be approved next Month, i.e., July 11,
2016
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6. REPORTS:
A. Friends of the Library Report (
Representative)
No Friends of the Library representative was in
attendance, but Steve elaborated that the Friends have
received two (2) grants to benefit the library, i.e., $500
for .
B.
Steve discussed the great time investment from May 25
onward migrating Eagle Library files to Polaris and some
impacts of the differences of systems under Polaris.
Steve reported that the library usage was up 25,000
over last year and the library is busy on Sundays.
C. Library Liaison / City Hall Reports (Councilman Preston)
Naomi was not present; so we had no City Hall Report.
However Steve asserted the City Council meets Tuesday, June
14 regarding the budget.
7. UNFINISHED BUSINESS
A. Fiscal Year 2016/17 budget
Extended discussion was held about details of the
Library Budget and how to present the Library Budget for
Fiscal Year 2016/2017 tomorrow.
B. Trustee Recruitment
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The Board considered Recruitment of Trustees for two
completes his term on the Board in October.
8. NEW BUSINESS
A. Automated Materials Handling System: RFP process discussion
and calendar approval.
9. EXECUTIVE SESSION:
Executive Session: 74-206. Executive sessions -- When
authorized. (1) An executive session at which members of the public
are excluded may be held, but only for the purposes and only in
the manner set forth in this section. The motion to go into
executive session shall identify the specific subsections of this
section that authorize the executive session. There shall be a
roll call vote on the motion and the vote shall be recorded in the
minutes. An executive session shall be authorized by a two-thirds
(2/3) vote of the governing body. An executive session may be held:
74-206 (1) (a) To consider hiring a public officer, employee,
staff member or individual agent, wherein the respective qualities
of individuals are to be evaluated in order to fill a particular
vacancy or need. This paragraph does not apply to filling a vacancy
in an elective office or deliberations about staffing needs in
general.
74-206 (1) (b) To consider the evaluation, dismissal or
disciplining of, or to hear complaints or charges brought against,
a public officer, employee, staff member or individual agent, or
public school student;
Motion to move into Executive Session:7:53 pm
Approved by unanimous roll call
Motion to end Executive Session: approximately 8:45
Approved by unanimous roll call
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10. ADJOURNMENT:
Motion to Adjourn: 8:47 PM
The City will make reasonable accommodations for anyone attending
this meeting who require special assistance for hearing, physical
(208) 939-6813 at least 24 hours in advance of the meeting date
and time.
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